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HomeMy WebLinkAbout05/02/2005 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 Held May 2,2005 20 Mayor Chinnici-Zuercher called the regular meeting of Dublin City Council to order at 7:00 p.m. on Monday, May 2, 2005 at the Dublin Municipal Building. PLEDGE OF ALLEGIANCE Students from Karrer Middle School led the Pledge of Allegiance. ROLL CALL Present were: Mayor Chinnici-Zuercher, Vice Mayor Lecklider, Mrs. Boring, Mr. McCash, Mr. Keenan, Mr. Reiner, and Ms. Salay. Staff members present were: Ms. Brautigam, Mr. Smith, Mr. Ciarochi, Mr. McDaniel, Mr. Bird, Chief Epperson, Mr. Hammersmith, Mr. Harding, Mr. Hahn, Ms. Puskarcik, Ms. Crandall, Ms. Hoyle, Mr. Richardson and Ms. Willis. APPROVAL OF MINUTES Mr. Lecklider moved approval of the minutes of the April 4, 2005 Council meeting. Mr. Reiner seconded the motion. Vote on the motion: Mr. McCash, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr. Lecklider, yes. Mr. Lecklider moved approval of the minutes of the April 18, 2005 Council meeting. Ms. Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Mayor Chinnici- Zuercher, yes; Ms. Salay, yes; Mr. McCash, yes; Mr. Lecklider, yes. Ms. Salay asked for clarification about the four to one ratio of open space stated by Mr. Bird in the discussion regarding conservation subdivision design. Mr. Bird responded that it refers to the length versus width ratio in order to avoid having a long, narrow strip of land designated as open space. It must be a ratio of at least 25 percent of length to width or width to length. He will provide drawings to illustrate this. The language is contained within the conservation subdivision design resolution. SPECIAL RECOGNITION/PROCLAMA TIONS Mayor Chinnici-Zuercher recognized the members of the Junior Teen Institute of Karrer Middle School who created and produced an anti-smoking commercial for the STAND organization. Student Adam Thede noted that the Junior Teen Institute promotes a drug free lifestyle and environment and sponsors activities for students. They showed a DVD of the commercial to Council and the audience. Mayor Chinnici-Zuercher presented a proclamation to the group in recognition of their efforts in promoting healthy behaviors among youth. Ms. Brautigam noted that in recognition of the Dublin Bands Together Tsunami Relief Effort, Dublin Schools and the City of Dublin were presented a plaque from CARE - a worldwide organization which serves the poor and underprivileged - at a ceremony at Grizzell Middle School on April 27. CORRESPONDENCE There was no correspondence requiring Council action. CITIZEN COMMENTS FOR ITEMS NOT ON THE AGENDA Alistair Deakin. President/CEO of CMHC Svstems addressed Council, acknowledging Council's passage of an economic development incentive at the last meeting. They greatly appreciate this assistance. Their company has been in existence for 25 years and has over 160 employees. Their mission is to serve the behavioral health care industry. Over 400 organizations across the United States use their software to manage patient care and billing systems. Collectively, they administer about $1.5 billion and serve over 12 million people with mental health care and substance abuse treatment issues. They plan to hire new staff, building some new software, upgrading equipment and expanding their operations. They appreciate being in Dublin, which is a great place to live and work. Wallace Maurer. 7451 Dublin Road stated that: 1. He assumes that a date has not yet been established for reinstatement of the Engineer. It is likely tied to what happens in the discussions between Mr. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2, 2005 Page 2 Held 20 Maurer and the City Attorney. He is hopeful of establishing a meeting date with the City Attorney, as both of their travel schedules have precluded having a meeting to date. 2. He recalls a civic association requesting a fee waiver for a water tap to serve a sprinkler system. He was puzzled with what the sprinkler was to be used for. He learned that this was designed to sprinkle the landscaping. While this country is surrounded by two oceans, there is a developing and serious shrinkage of good groundwater and all possibilities for sparing that water should be explored. The rainwater will replenish and adequately irrigate the landscape. 3. Is he correct in assuming that the land exchange is on the agenda for May 16? I Ms. Brautigam confirmed this. I I Mr. Maurer stated that he would defer his comments on that item until May 16. [, i i' 4. He reminded Council that depending upon the outcome of the viability of Cardinal Health, the City should still consider using their headquarters for a future City Hall. LEGISLATION SECOND READING/PUBLIC HEARING - ORDINANCES REZON/NG Ordinance 23-05 Rezoning Approximately 3.59 Acres Located on the East Side of Shawan Falls Drive, Approximately 325 Feet North of West Bridge Street, From SO, Suburban Office and Institutional District, To HR, Historic Residential District. (Case No. 05-017Z - Indian Run Falls Park, 700 Shawan Falls Drive) Mr. Bird stated that currently, the property is zoned Suburban Office and Institutional district and is recommended for rezoning as Historic Residential District which permits parks and open space. A proposed site plan has been provided to Council for the development. Planning Commission reviewed this request for rezoning to permit the development of a park. The township has worked closely with the City on this endeavor. By putting the park in the Historic District, it would link it to the easement into the Historic District. Mr. Hahn stated that staff is working with consultants on the planning for this park. Another site visit is scheduled tomorrow at 9 a.m. near the library for anyone interested in joining. The construction documents will be finalized within the next couple of months, with bids to go out in the summer. Ms. Salay asked if the site plan elements are still fluid. Mr. Hahn stated that they are moving toward detailed design, which is necessary for construction documents. He pointed out that the City owned property is being rezoned, but much of the land use is actually on school property where the City has scenic easements. Not shown on the drawing is the trail system that will continue from this site down along the top of the ravine to the cemetery/library area, connecting into existing path behind the library. Ms. Salay asked about the location of the overlooks, based on previous discussion about being sensitive to the visual aspect of the falls with the placement of any overlooks. Mr. Hahn responded that currently, they are siting with the ecological consultants the specific location of overlooks. The spring flowers and endangered species are evident at this time of year, and the goal is first protection of the area, and secondly, providing an overlook. Staff is not in a position to identify specific locations of overlooks at this time. Mr. Keenan stated that the township had helped with acquisition of this land. Will they contribute funds toward the improvements? Mr. Hahn responded that Township Parks Director Janelle Thomas will participate in the tour tomorrow, and there is an expectation that the township will contribute to the costs of the project. Mr. Keenan asked if the area is all incorporated Dublin. Mr. Hahn responded affirmatively. Mr. Keenan stated that he recalls that running water lines to Darree Fields required annexation to the City. Mr. Hahn agreed. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2, 2005 Page 3 Held 20 Mr. Keenan stated that this would not be an issue in this case - water and sewer lines could be extended here. Mr. Hahn stated that in terms of the water and sewer contracts, that would not be a i problem. It may be a design issue, however. Mr. Reiner asked about the material to be used on the paths. Mr. Hahn responded that it will likely be crushed limestone, and the overlook will be constructed of some type of wood, possibly plantation grown hardwood. Mr. Reiner asked how the surface would be retained on either side. Mr. Hahn responded that it is more boxed in compacted earth, versus retaining. It does comply with ADA requirements and requires much less excavation than a typical pavement profile. It has been used in the woods in the Brandon subdivision and has not been redressed for four years. Mr. Lecklider asked about the budget for this project. Mr. Hahn stated that including design, the costs were just under $500,000, not including the land acquisition. Mayor Chinnici-Zuercher asked if this accounts for the contribution from Washington Township. Mr. Hahn clarified that the total anticipated cost, pre-design phase was in the range of $450,000. The capital budget for 2005 did not anticipate any donations from other entities, but they will certainly be welcome. Mr. McCash noted that item #7 refers to a fence to meet the zoning code standards. He cannot find a fence on the plan. Mr. Hahn responded that the fence is only on the school site. At the time the Dublin Schools granted the scenic easement to the City, the only condition asked was for a visual fence to contain children during a recess period. Mr. McCash asked if the limestone material would change the water quality in the area. Mr. Hahn responded that given that the existing flora is living in a limestone environment, it is doubtful this material will change it. The experts who work in this field will be evaluating these factors. Mr. McCash asked how storm water runoff in the parking area would be addressed. Mr. Hahn responded that the plan calls for a permeable surface of either permeable concrete or asphalt. This is an appropriate test site for such a permeable surface. Regarding storm water, staff hopes to demonstrate that the bulk of it will be ground level infiltration as opposed to runoff. They anticipate a certain amount of runoff to be handled within swales. Mr. McCash asked about item #8, that lighting conform to Dublin's exterior lighting guidelines. Typically, people will not visit this park at night. Mr. Hahn responded that this is a "catch-all" phrase and is not really applicable to this site. Due to the historic zoning category, staff can ask for relief from ARB from certain Code requirements, such as parking lot screening, due to the nature of the development. Wallace Maurer, 7451 Dublin Road wished everyone involved the best in this endeavor. He asked for clarification of the required notification of property owners, and Mr. Hahn provided such clarification. Property owners within 300 feet of the site must be provided with notice of the proposed action. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. McCash, yes. LAND PURCHASE Ordinance 24-05 Authorizing the Purchase of a 0.480 Acre, More or Less, Fee Simple Interest, From Richard W. Anderson, Located West of Wilcox Road, City of Dublin, County of Franklin, State of Ohio. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2, 2005 Page 4 Held 20 Mr. Smith stated that there is no additional information or change. This represents the settling of the remaining case from 2002 related to the traffic calming project. Ms. Salay noted that the purchase price for the entire property was $106,000, yet the City is paying $42,300 for this portion. She asked for clarification, as it seems nearly 50 percent of the purchase price. Mr. Smith stated that the owner's demand was in the range of $150-200,000 because his property was being impacted negatively. The City had two appraisals performed by outside appraisers and the owner accepted the settlement of $44,000. This price was based upon appraisals as of the date of the quick take in 2002. Wallace Maurer, 7451 Dublin Road asked for clarification of a City appraisal versus an independent appraisal. Mr. Smith responded that the City hires independent appraisers who do not work for the City to obtain objective appraisals in the process of property takes. Vote on the Ordinance: Mrs. Boring, yes; Mr. Keenan, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mr. Lecklider, yes. INTRODUCTIONIFIRST READING - ORDINANCES LAND ACQUISITION Ordinance 25-05 Authorizing the City Manager to Accept and Receive a 1.255 Acres, More or Less, Fee Simple Interest, and a Combined 0.298 Acres, More or Less, Temporary Construction Easement, Donated by the Board of Education, Dublin Local School District, Located on the West Side of Manley Road aka Avery Road, City of Dublin, County of Delaware, State of Ohio. Ms. Salay introduced the ordinance. Ms. Brautigam stated that this is associated with the Glick/Manley roundabout. There will be a second reading/public hearing at the May 16 Council meeting. Ordinance 26-05 Authorizing the Purchase of a 0.0024 Acre, More or Less, Fee Simple Interest, and a 0.040 Acre, More or Less, Temporary Construction Easement, from Saltergate N-W Investment Co., Ltd., Located East of Sawmill Road and North of Saltergate Drive, City of Columbus, County of Franklin, State of Ohio. Mr. Keenan introduced the ordinance. Ms. Brautigam state that this relates to right-of-way acquisition needed for a traffic signal at the point where Emerald Parkway intersects with Sawmill Road. There will be a second reading/public hearing at the May 16 Council meeting. FEE ORDINANCE AMENDMENT Ordinance 27-05 Amending Ordinance 79-04 to Revise the Fees for Season Passes to the Dublin Community Recreation Center in Appendix A of the Schedule of Fees and Service Charges for City of Dublin Services. Mr. Lecklider introduced the ordinance. Ms. Brautigam stated that this increases the fees by five percent for season passes to the Rec Center in accordance with the Finance Committee's recommendation approved by Council. It will not take effect until January 1, 2006. Ms. Salay asked when the last fee increase was approved. Staff will check and report back. Mr. Keenan asked if the membership classifications have been changed. Ms. Brautigam stated that based on Council's previous direction, no changes have been made to the membership classifications. Mr. McCash stated that he reviewed the costs for the Rec Center and found that for a family of four, the membership fee is $520 per year. Based upon his review, the cost for a family of two plus the purchase of two college student 70-visit passes exceeds the cost for a family of four membership. He doesn't believe this was the intent of offering the college student pass. It seems that the college pass may be overpriced. Mayor Chinnici-Zuercher stated that the college pass was offered because they could not be added to a family membership after age 18. When students were home for a period of time, they were required to purchase guest passes each day. The college pass was therefore offered to meet the needs of this group. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2, 2005 Page 5 Held 20 Mr. Keenan stated that a full-time student away at college is considered part of the family for insurance purposes. This does not seem consistent. Ms. Salay stated that if a student's home address were in Dublin, this would not make sense. He could provide proof of residency to qualify for membership with the family. Perhaps the college student may want a membership and the family does not, and for this reason the category was created. There will be a second reading/public hearing at the May 16 Council meeting. INTRODUCTION/PUBLIC HEARING - RESOLUTIONS MEMORIAL TOURNAMENT Resolution 08-05 Authorizing the Regulation of Traffic on Muirfield Drive and Other Roads in Muirfield Village and Waiving Certain Provisions of the Dublin Sign Code and Noise Ordinance in Conjunction with the Annual Memorial Tournament. Mr. Lecklider introduced the resolution. Chief Epperson stated that the traffic plan is similar to the one from previous years, with the change incorporated with the Muirfield/Brand roundabout. Vote on the Resolution: Mr. Keenan, yes; Mr. Lecklider, yes; Mr. McCash, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes. GRANT APPLICATION Resolution 9-05 Designating the City Manager as the City's Official Representative and Authorizing the City to File a Grant Application with the Ohio Public Works Commission Clean Ohio Conservation Fund. Ms. Salay introduced the resolution. Ms. Brautigam stated that this authorizes a grant application to acquire a portion ofthe property on which the Hopewell Indian Mounds exist. Another part of this relates to the riparian corridor of the Billingsley Ditch, which includes a beautiful waterfall at the lower portion. Wallace Maurer. 7451 Dublin Road stated that he recalls the Holder family being present at a Council meeting regarding this land. The issue for the City relative to any American Indian sites is the need to contact historians who specialize in American Indian history at OSU and to search out the beginnings of this to determine whether there is any, at the very least, moral responsibility to the Indian nations relative to these sites. Vote on the Resolution: Mrs. Boring, yes; Mr. Keenan, yes; Mr. McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes. BID ACCEPTANCE Resolution 10-05 Accepting the Lowest and Best Bid for the 2005 Street Maintenance Program. Mr. Lecklider introduced the resolution. Mr. Hammersmith stated that this accepts the bid for the 2005 program. The staff report reflects that bids came in over the budgeted amount and staff proposes the reduction of six streets, resulting in a net savings of $40,700. These streets will be deferred until next year to bring this within budget. The low bidder is Kokosing, and the City has had prior favorable experience with them. Staff proposes adoption of the resolution as presented with the anticipation that work will begin this week and be substantially complete prior to the opening of school, with a final completion date of September 2,2005. Mr. Keenan asked if the program is done on a rotating basis. Mr. Hammersmith stated that the pavement condition rating is considered in the process of making the determination of included streets. Staff does a full evaluation at least every two years of all the streets in the City. They are rated and then programmed for resurfacing or rehabilitation. Mr. Keenan asked about the average timeframe a resident could expect major street maintenance in a typical cycle. Mr. Hammersmith responded that typically, 10-15 years - more likely 15 for residential streets. Mr. Lecklider asked if there is the possibility that the deferred streets will deteriorate greatly within a year. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2, 2005 Page 6 Held 20 Mr. Hammersmith responded that staff does not expect substantial deterioration of those particular streets in this timeframe. Ms. Salay thanked staff for their efforts to keep this program within budget. Vote on the Resolution: Ms. Salay, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. McCash, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. Resolution 11-05 Accepting the Lowest and Best Bid for the 2005 Sidewalk Replacement. Ms. Salay introduced the resolution. Mr. Hammersmith stated that this accepts a bid for the 2005 sidewalk maintenance program. This will be the first full year of the program since its adoption of the program by Council in September of 2004. The amount budgeted is $125,000 and the area of concentration will be north of Tara Hill Drive for those with the most significant deficiencies as determined in the surveys. It is well under budget and the low bid was from Gaddes and Son. Staff has had favorable experience with this contractor and may by change order add to their contract in view of the favorable price. Mr. Lecklider asked for details of the process and notice to residents. Mr. Hammersmith stated that the existing concrete will be removed and the contract requires the new concrete to be placed within three days. Full restoration will be made with backfill, seeding, mulch, etc. Contact will be made with each affected resident by Jeremy Cooper, the inspector on site and door hangers will be distributed. Mayor Chinnici-Zuercher suggested that this be publicized in a City Manager column in the local newspaper. Mr. McCash asked for clarification that this involves only replacement of existing sidewalk - not the addition of sidewalk. There is a piece shown on the map along Tara Hill where there are no existing sidewalks. Mr. Hammersmith confirmed that this is for replacement of existing sidewalks only. The work will be in accordance with the standard adopted by Council - ~ inch vertical or ~ inch horizontal deficiency. Vote on the Resolution: Mr. McCash, yes; Mr. Reiner, no; Ms. Salay, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. Resolution 12-05 Accepting the Lowest and Best Bid for the Reline of the Historic Dublin 36" Sanitary Interceptor Sewer Project. Ms. Salay introduced the resolution. Mr. Hammersmith explained that this relates to a relining of a sanitary sewer in Historic Dublin beginning with North Riverview and extending through South Riverview. This line was installed in 1975 and the condition of the reinforced concrete pipe has deteriorated. This liner will not only seal the pipe but will add some structural components or strength to the pipe itself. A favorable bid was received from American Water Services, Inc. of $325,500, substantially less than the estimate of $450,000. Staff recommends approval of the resolution. Mr. Reiner asked if the deterioration is based on flow or the timeframe. Mr. Hammersmith stated that it is a result of a problem corrected two years ago that existed on Darby Street near the Brazenhead. There was a significant drop in a manhole where the sewage dropped 15-20 feet and released quite a bit of hydrogen sulfide gas. The gases deteriorated the concrete pipe. The drop was eliminated, and hopefully will eliminate any future problem. Wallace Maurer. 7451 Dublin Road asked about the process of relining the pipe and Mr. Hammersmith explained in detail how the custom liner is installed. Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Mr. McCash, yes. Resolution 13-05 Waiving Competitive Bidding for the Purpose of Demolishing and Disposing of Certain City-Owned Property. Ms. Salay introduced the resolution. Ms. Brautigam stated that staff requests authority to waive the competitive bidding process for demolition of certain City-owned properties along Post Road, west of the Nyrop property. Staff actually plans to move forward with demolition of other properties not RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2,2005 Page 7 Held 20 included in this resolution, but waiving the bidding is not necessary for the others - the house at Brand and Dublin Road to be demolished for the roundabout and the Thomas barn, house and outbuildings across from the Rec Center entrance along Post Road. These other properties will be included in a single bid let to Seymour Excavating. The resolution pertains to all the homes west of the Nyrop property that the City owns. One house is the subject of some discussion - the white farmhouse property at 5952 Post Road. It is an older home and was believed to have some historical value, but the staff inquiry has determined that it does not. The staff recommends demolition as the City has no public use for that home, and the maintenance would not be a wise expenditure of City dollars. Because the future of this area is for a more natural part of Coffman Park extension, it makes sense to demolish all of the homes in order to move forward with the long-range plan for Coffman Park. Mayor Chinnici-Zuercher asked if there is an issue with asbestos on these properties. Ms. Brautigam responded that there is asbestos in the white farmhouse at 5952 Post Road and on the Thomas property across from the Rec Center entrance. Mr. Keenan asked if the contractor would take responsibility for removal and for disposal of the asbestos. Ms. Brautigam stated that the contractor has full responsibility to comply with the environmental aspects. Mr. Keenan asked if the City has talked with Washington Township about the possibility of using these homes for burning exercises. Ms. Brautigam responded that the City has not done so. Ms. Salay commented that this could result in potential damage to the trees on the properties. Ms. Brautigam added that the Thomas property buildings are in dangerous condition, even for firefighting practice purposes. Ms. Salay commented that she wants to ensure that the large barn on the Thomas property is not destroyed, as it is to be moved to Coffman Park as part of the recommendations from the Task Force. Ms. Brautigam responded that she did not see that notation included, and she will work with Danny Johnson to ensure that the barn is saved should this move forward. Edith Driscoll. Post Road resident read her comments into the record in regard to the destruction of the houses along Post Road, addressing the values in Dublin - not primarily monetary, but cultural. Money is not a problem, as the wants and needs can be accommodated for public art, parks, ball fields, swimming pools, skate board rinks, golf courses, etc. The City has superior fire and police protection. Societies have learned over the centuries that it is beneficial to the social structure to be aware of the past. She notes that the local Bob Evans restaurants have photos of Dublin from the past. The new/old building on the southwest corner of Historic Dublin is an extraordinary salute of how Old Dublin existed, prior to the gas stations. This building looks much like the original buildings. The old Orr farmhouse is a handsome symbol of Dublin's rural heritage. It lies close to the future civic center and present Dublin Recreation Center. It is located within the Dublin park system. Granted, money would be needed to maintain this house, and this is where the values of the City are evident. To be sure, the buildings in the new civic center will be elegant, but elegance costs as well. Will the City gladly afford that major expenditure while denying the much smaller funds needed to maintain a structure of cultural interest? This is an issue of values. Dollars signs should not blind the City to the fact that there is also cultural value in preserving reminders of its rural farm roots. Can the City at least delay the destruction of this farmhouse until the new civic center is underway to see how it fits in? Let's not act in hast and then regret it. She requested that this house be dropped from the demolition list. Mayor Chinnici-Zuercher asked if she is speaking of both the barn and the house, or the house exclusively? Ms. Driscoll responded that the barn is gone, only a garage remains. Wallace Maurer, 7451 Dublin Road stated that in the discussion of the Daroski house, it came to staff's attention that the house is in the category of one of the 8th wonders of the world. That house was moved to Dublin from quite a distance. Relative to the 5759 Post Road and 4640 Brand Road, the City Manager mentioned in the background discussion RECORD OF PROCEEDINGS Minutes of Dublill City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2,2005 Page 8 Held 20 that Council was waiving competitive bidding on these due to good service from Loewendick. Were there bids for these, or were they negotiated separately? Ms. Brautigam responded that Loewendick is the preferred contractor and is used for more difficult properties. The white farmhouse is more difficult due to the asbestos. Staff spoke with Loewendick and obtained this price due to their adjacent locations. For the Thomas and Daroski properties, they are separate and staff decided to involve some smaller contractors for this type of work. This contractor could not handle the magnitude of the larger project along Post Road. They just bid for these two and a good price was obtained. Loewendick is being recommended for the larger project. Ms. Salay stated that she has a separate motion to bring forward. She agrees with Mrs. Driscoll. During the Coffman Park Task Force discussion, it was the consensus that this farmhouse not be destroyed. The Community Plan calls for preserving the rural character of Post Road, and this farmhouse represents the rural heritage. While it may not have historical value on the book, it does have historical value to the community. Other than the maintenance issues involved with retaining this home, she agrees that there is value to holding this home as is and making a decision in the future when the Coffman Park plans are finalized. With the redirection of Post Road to the east of this property, the home could be used for a residence in the future and could be purchased. She moved to exempt 5952 Post Road from this contract. Mr. McCash seconded the motion. Mr. Lecklider asked if anyone has an estimate of the expense involved in maintaining this property. Ms. Brautigam responded that staff does not have this, but could report back. The basement is wet and would need work to correct it. Mr. Keenan asked for more information about its foundation. He would be willing to hear more from staff about the costs before making a final decision on this demolition. Mrs. Boring stated that she had always hoped it would be possible to save all of these homes and reuse them in some manner. Ms. Brautigam stated that the Nyrop property is being preserved for use as an environmental center. Mrs. Boring stated that if this house is preserved, wouldn't the City have the obligation to make this safe by removing the asbestos? Ms. Brautigam responded that the Law Director could address the liability issue. The asbestos is not a major issue unless the structure is torn down. There is another issue of ADA accessibility if it were to be a public use. Mr. Keenan agreed, adding that the fire station was required to add an elevator to meet these requirements at a cost of over $80,000. Mr. McCash stated that there are some exemptions available for historic properties. Mrs. Boring clarified that the motion on the table is to exempt this property from demolition at this time, but that staff would bring back additional information. Vote on the motion: Vice Mayor Lecklider, yes; Ms. Salay, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mrs. Boring, yes. Mr. McCash asked for clarification about the demolition contractor being responsible for asbestos removal. The contract indicates he is not liable for removing those substances. Ms. Brautigam responded that she has relied upon the information relayed by Mr. Johnson, but will ensure that this is included in the contract. Mr. Smith agreed that he would review the contract to ensure this is included. Vote on the Resolution: Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Ms. Salay, yes. OTHER . Update on Miracle League Project Mr. Hahn stated that the planning phase of the project is being completed and those involved want to provide an update to Council on the progress. Don Hunter of Duke Realty is present, along with Terry Lyden of the Miracle League of Central Ohio. Terry Lvden. Miracle Leaque of Central Ohio stated that six months ago, he shared with Council the concept of this project, showing a video of a segment from The Today Show about the Miracle League. An update was distributed in the packet including an artist's rendition of the project planned for Darree Fields. Pictures of a Miracle League field from RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2,2005 Page 9 Held 20 Moody, Alabama were also included. Duke is one of the largest sponsors, and Duke representatives, other in-kind sponsors, himself, Mayor Chinnici-Zuercher and Fred Hahn recently visited Moody, Alabama to view their field. They have received a tremendous response from various civic organizations in Central Ohio, from companies and individuals providing capital contributions and in kind services, and more importantly, for registration. Forty players are already signed up for a fall league. They are hopeful of securing 200 participants for the league by fall, and the groundbreaking has been set for May 18. This will be the first field of its kind in Central Ohio. The City of Dublin has donated the land and intangible services, and will help to make this a reality for 250 children with disabilities and their families. Don Hunter. Duke Realty stated that he is here to support and share excitement about their involvement with the project. They are looking forward to working with the City on this project. Mayor Chinnici-Zuercher noted that she has been involved with the project from the outset. It is an incredible opportunity for the young people in the Central Ohio area. Many have volunteered their time and talent for this project, and there will be many more opportunities for involvement. She thanked Terry Lyden and Don Hunter who have provided the leadership for this project. She noted that the groundbreaking is on Wednesday, May 18 at 5:30 p.m. at Darree Fields. The projected opening of the Miracle Field is August 27. Wallace Maurer, 7451 Dublin Road noted that he understands that this is the only facility of its type in the state, and he wonders whether this will be open to users beyond and outside of Dublin and Ohio. He wonders whether Council foresees a future World Series type event which would take place at this facility. Mayor Chinnici-Zuercher responded that is it for Central Ohio, not exclusively for Dublin. The woman handling the registration of children is in discussion with many communities, schools and disabilities organizations. The World Series idea may be an interesting one in the future. It is important to understand that these children may have multiple disabilities requiring transportation and other costs to families who participate in the program. Those will be some of the challenges to be overcome in such an undertaking. . Tara Hill Task Force Concept Plan Randy Luikart. Chair, Tara Hill Area Traffic Calmina Task Force presented the findings of the Task Force, including the history, and noted they are hopeful that their recommendations will provide a solution to the issues identified. . He noted that the affected area represented 217 homes, and the study area encompassed a wider area of 1 ,600 homes. The area was broken down into the various subdivisions, and representation was sought from them. Two Council representatives were also included. . He reviewed the mission statement which was to increase safety, reduce speeds and volumes, maintain aesthetics, maintain property values, maintain emergency vehicle access and to minimize any undesired impacts. . There was extensive public involvement following the initial petition presented to City Council. Two studies were initiated to obtain information and data - stage 1 study recommended traffic calming for Tara Hill Drive and stage 2 study was targeted to estimate the effects that traffic calming might have and recommended the creation of the Task Force. . The process consisted of 16 public meetings of the Task Force, and significant communication with the residents through petition, letters, meetings, web site, phone calls, direct contact and open houses where comments cards were solicited. Four direct mailings were conducted. A visual summary of the contact process for public involvement has been provided to Council as well. Their goal was to reach out to all of the affected residents. . He showed examples of some of the traffic calming measures considered for a reference point. . He noted that no right-of-way purchases are anticipated, and spacing between devices of between 300 and 600 feet has been maintained in order to sustain the kind of traffic calming effect desired. In some spaces, they are placed closer to increase safety in high traffic pedestrian areas. RECORD OF PROCEEDINGS Minutes of Dublill City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2, 2005 Page 10 Held 20 . He reviewed the various slides of the concept plans as contained in the documents provided in the packet and in the public displays in Council Chambers. Dave Samuelson, Proiect Manaqer, RD. Zande and Associates provided information regarding the project: . The cost estimate totals $677,000, including construction of $417,000, and landscaping of $70,000 which includes $10,000 for restoration of lawn areas. They do not anticipate any need to acquire additional right-of-way. . For future traffic volumes, at the time of Stage 1 and Stage 2 studies, they were aware of two items impacting traffic: the Jerome High School opening and the Post Road redirection. For Jerome High School, they expect by the fall of 2005 to see a decrease on Tara Hill of 260 vehicles per day. As a comparison, in the studies, the average daily volumes of Tara Hill are 4,100. Offsetting that is the traffic expected to be added to Tara Hill Drive. When the Coffman Park expansion was being evaluated, a separate study had estimated an increase in traffic on Tara Hill Drive. They took that data and expanded it into daily traffic or about 200 vehicles per day. This means that the Jerome High School and Post Road redirection will affect Tara Hill Drive by about 60 vehicles per day, irrespective of traffic calming. With traffic calming, they expect a 20 percent reduction in volumes on Tara Hill Drive or about 800 vehicles. Those 800 vehicles would be redistributed on other neighborhood streets such as Shady Nelms, Sells Mill, Adventure, Roscommon and they will study those other streets once traffic calming is implemented on Tara Hill Drive. . The primary goals of the task force were to improve safety and reduce speeds, but reducing volumes even more is desired. This requires looking at why people use Tara Hill Drive and giving them an alternate route or keeping them on a preferred route. The means to do this is to improve exterior intersections, which are in the process of being studied by the City as a means to improve citywide flows. . During the course of the task force meetings, they referred to improving these exterior intersections as having an indirect traffic calming impact on Tara Hill Drive. Jeannie Willis, Assistant Director of Engineering Transportation. She reported on the exterior intersection improvements the City could make which could also have a volume reduction impact on Tara Hill. . Muirfield Drive/Brand Road. The roundabout was completed in the fall of 2004 and the capacities of the intersection and safety have been increased, making the intersection more attractive to motorists. . Muirfield Drive/Sells Mill. The intersection is currently being monitored for signal warrants; as of this spring, five of the eight have been met. They are working to have a consultant under contract to conduct an intersection conceptual alternative study. Possible alternatives could include roadway widening, signal analysis and a roundabout. . Muirfield DrivelTara Hill. This intersection was included in the signal system study conducted this past year, and staff has determined that it should not be included in the coordinated corridor, thereby improving traffic progression on Avery- Muirfield Drive from Shier Rings to Post Road. It will increase the queuing on the south leg of the intersection at Tara Hill, thereby making Tara Hill less convenient. . Avery-Muirfield DrivelTullymoreNalley Stream intersection. This is a complicated intersection and it is difficult to make a left on Avery-Muirfield from Valleystream. Improving this intersection will encourage travel at this intersection versus utilizing the Tara Hill/Muirfield Drive intersection. Staff is working to retain a consultant to study conceptual alternatives. These include roadway widening, roadway realignment, signal analysis and a roundabout. . Avery-Muirfield/Post Road intersection. Consistent with the Coffman Park Expansion Task Force recommendations, the southbound left turn will be provided with the redirection of Post Road to Commerce Parkway. Per the signal system study, this signal will be included as part of a coordinated corridor, thereby including travel on the northbound and southbound directions. This intersection is scheduled for an intersection improvement in 2006, and because staff is currently determining the best alternative at this intersection, the construction drawings are on hold. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2, 2005 Page 11 Held 20 On the east side of the study area, there are additional intersections to be considered: . Coffman/Brand intersection. Staff would like to study this intersection in 2006 and would hope to conduct another intersection conceptual alternative study analysis. Currently, neither a signal nor a multi-way stop warrant is met, so staff will be looking for some alternate intersection traffic control treatment. . Coffman RoadlTara Hill/Emerald Parkway intersection. This intersection is included in the Emerald Parkway coordinated corridor, which makes Coffman Road more attractive for through traffic versus cutting through Tara Hill to Muirfield Drive. . Emerald Parkway/Post Road intersection. When Post Road is redirected to Commerce Parkway, this would allow the west leg of the intersection to be eliminated, which would allow dual left from southbound Emerald Parkway onto eastbound Post Road, thereby encouraging travel to the 1-270 corridor. Mr. Luikart continued his presentation. 1. They have noted increased police presence and targeted enforcement on Tara Hill and this has been effective and should be continued until the traffic calming is completed. 2. They support Council's efforts to study improvements for the Avery- MuirfieldlTullymoreNalleystream Drive intersections. 3. The Task Force prefers that the Post Road redirection and southbound left be done concurrently with the Tara Hill traffic calming plan so that the benefit of the redirection can be obtained as early as possible. 4. Continue to monitor both the Sells Mill Drive intersection with Avery-Muirfield and Coffman Road/Brand intersection as Ms. Willis has reported. They believe that these improvements will help with the volume on Tara Hill. 5. They recommend that Council adopt the Tara Hill Area traffic calming plan program for 2006 construction, and that the follow-up studies be done on the streets listed of Adventure, Roscommon, Sells Mill, Shady Nelms and Downpatrick, and that Tara Hill be evaluated after traffic calming has been installed to gauge the effectiveness. 6. He thanked Council for allowing the Task Force to undertake this effort to improve the neighborhood. He thanked the Task Force for their dedication and the area residents for their input. He also thanked City staff and the R.D. Zande consultants for their assistance. Mayor Chinnici-Zuercher invited questions from Council. Mr. Lecklider invited the Task Force members present to stand to be recognized. Mayor Chinnici-Zuercher suggested that Ms. Salay or Mr. Lecklider provide a framework for discussion, based upon their representation on the Task Force. Ms. Salay stated that the Task Force worked as a group to devise the presentation which Mr. Luikart has shared. He has summarized the action they are requesting from Council. She thanked Mr. Luikart for his outstanding service as Chair and the consultants from R.D. Zande. She thanked those who participated in the traffic calming tours to view the devices in order to understand the recommendations. They spoke to many in neighborhoods in the Columbus area where various types of devices were in place and received feedback on their effectiveness. The traffic circles were felt to be a wonderful enhancement to neighborhoods, reducing speed and increasing safety for pedestrians. Mr. Lecklider reminded Council that this Task Force effort was done as a result of the residents' compliance with Council's adopted traffic calming policy. This has been a comprehensive effort and he hopes that Council appreciates that. He may have more comments as discussion ensues. Mayor Chinnici-Zuercher asked about the other study areas that will eventually impact the results of the Tara Hill recommendations. Are these all underway currently, or are they to occur in the future? Ms. Willis responded that the roundabout at Muirfield/Brand is now completed; staff is to get a consultant under contract to do a conceptual alternative study for the Muirfield Drive/Sells Drive intersection, which has met five of the eight hours for an eight hour warrant; Muirfield DrivelTara Hill Drive intersection was part of the signal system study which has concluded; for the Avery-MuirfieldlTullymoreNalleystream, staff is getting a consultant under contract at the present time for a conceptual alternative study; for Avery- RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2,2005 Page 12 Held 20 Muirfield/Post Road, staff is in the process of determining the best long-term solution in light of the hospital coming on line and traffic demands for the entire corridor - the construction drawings are on hold at this point until that solution has been determined, but in any case, construction will begin in 2006 for this intersection; for Coffman/Brand, staff proposes a study in 2006 for conceptual alternatives analysis; for Coffman Road/Tara Hill .. Drive, this was included in the signal system study that has concluded; for Coffman Road/Emerald Parkway intersection, it was part of the signal system study which has concluded - staff is working to implement the changes and will report to Council on the changes in these different corridors and will work to implement them; for Emerald Parkway/Post Road, the intersection is expected to be modified per the Coffman Park Expansion Task Force and it was also included in the signal system study; the Ii modifications related to Coffman Park have not yet been programmed. I I I Mayor Chinnici-Zuercher stated that her understanding of the signal system studies is that they relate to coordinating signals and they are not costly. In regard to all of the intersections Ms. Willis has described, were these surrounding roads/intersections part of the scope of what was to be studied by the Tara Hill Task Force? Ms. Willis responded "no," - staff had already identified these intersections as areas to be studied. II Mayor Chinnici-Zuercher stated that if Council decides to move forward with what is being I I recommended, what other neighborhoods will likely request that a similar task force and traffic calming measures be provided for them? Ms. Willis responded that to date, she does not have another request similar to Tara Hill for traffic calming. The neighborhood on Tullymore Drive received information on traffic calming in 2003, but staff has not heard back from them to date. Staff believes that the speed enforcement measures have helped along Tullymore. Mayor Chinnici-Zuercher stated in regard to the southbound left turn from Avery-Muirfield onto Post Road that her understanding was that when Council voted upon the Coffman Park Task Force recommendations and the left turn lane was to be part of the ultimate solution there, it was to be executed at the time that Post Road was redirected. One of the reasons that the Post Road recommendation of redirection took place was because of the anticipation at that time of building the municipal complex in that area. Ms. Willis told her today that another reason was the desire to have two left turn lanes from Emerald Parkway onto Post Road eastbound. As the location of the municipal complex is now under discussion, what timeframe is the City considering to make those decisions? She continues to receive calls regarding the left turn lane from southbound Avery-Muirfield onto Post Road. She believes that she has an obligation to inform residents about when this is to occur. Given the fact that it was connected to the redirection of Post Road, which is now questionable about whether it will be done, what is the City doing in terms of adjusting some timeframes? Ms. Brautigam responded that in this year's capital budget, it would be necessary to look at the municipal complex, when the City estimates it will come on line, and have a better sense of its location. At the retreat, some members of Council suggested that Historic Dublin should be considered as a location. The Historic Dublin team will report to Council next week on their efforts, and Council can then consider this in the CIP. She is hopeful that some decisions will be made this year on the municipal facilities. Mayor Chinnici-Zuercher stated that the opening of the left turn onto Post Road from Avery-Muirfield southbound has serious impacts on Tara Hill, and to her, it is an integral part of these recommendations. Ms. Brautigam responded that staff concurs. Mr. Reiner stated that he would prefer that the left turn lane onto Post be part of the Tara Hill traffic calming project. It would serve as another back up to relieve traffic that is discouraged from traveling on Tara Hill. Council does not know the scope of the impact of the Tara Hill project on other streets in the future which would lead to other requests for street modification. He would support moving up the installation of the left turn onto Post Road to have that done as quickly as possible, if this traffic calming is to be implemented. Ms. Salay stated that this is included in the recommendation on page 25, where it states that the Task Force "prefers Post Road redirection and southbound left on Avery-Muirfield RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2,2005 Page 13 Held 20 Drive at Post Road concurrent with Tara Hill traffic calming." There is a synergy among the three things and there is a benefit of taking the exterior Rec Center and City campus bound traffic off of Tara Hill and moving it to Post Road. The Tara Hill residents have testified that their traffic increased after a signal was installed at Avery-Muirfield/Tara Hill and after the prohibition of left turn onto Post Road. Mayor Chinnici-Zuercher stated that the left turn lane now is predicated on the redirection of Post Road, but she wants the left hand turn to be implemented regardless of whether or not Post Road is redirected. Ms. Salay responded that the municipal building location was one issue for the Coffman Park Task Force, but the focus was more on a unified park campus. The Task Force realized that having Post Road bisect the park would change everything in the park. Bending Post Road to the south into Perimeter made the traffic worked and there is an additional benefit to the Emerald/Post Road intersection, in terms of the Cardinal Health and Verizon traffic. It also provides a beautiful central park for the city. Mr. Keenan stated that his office building lies at the intersection of Post and Avery- Muirfield. There is a lot of cut-through traffic in his parking lot for people who can't make a left turn onto Post. There are many changes since the Coffman Park Task Force work was completed in terms of volumes on Post Road. It has increased significantly with all of the growth to the west. The previous traffic studies cannot be valid in view of all of the changes which have occurred. If the City considers locating the municipal campus in Historic Dublin, it changes the complexion of what the Coffman Park Task Force studied. Council should keep an open mind in light of what is occurring in the area. He does not want his building parking lot to continue to serve as the left hand turn movement for Post I' Road. Mr. McCash asked for clarification about the Tara Hill/Muirfield Drive south leg queuing. Is that for a left turn from Avery-Muirfield onto Tara Hill? Ms. Willis responded that she meant to indicate the queuing on the south leg that comes up from the south toward Tara Hill. Because of the increased green band being created with the coordinated corridor study from Shier Rings through Post, by excluding the Tara Hill intersection, a platooning of vehicles is created. When those large groups move from intersection to intersection and hit a signal that is not included in the progressed corridor, they will likely hit a red light and a large queue will result. People who want to turn right on Tara Hill to access the Shoppes at Athenry will more likely proceed north on Avery- Muirfield and use the north entrance versus using Tara Hill. Mr. McCash stated that this would not change the timing for someone on Tara Hill exiting left out of the neighborhood. Ms. Willis agreed. Mr. McCash stated that in terms of shifting traffic to other streets, such as Adventure, Roscommon or Fallen Timbers, there have been concerns from those on Valley Stream in the past regarding speeding. Now there could be an increase on traffic on Valley Stream or on Fallen Timbers west of Valley Stream. How can this be addressed? Ms. Willis stated that the task force has established threshold values for these adjacent streets that the City has committed to monitor over time to determine whether or not traffic volumes, speeds and cut-through traffic have increased. Mr. McCash noted that at one point, there was a suggestion of making Valley Stream a right in, right out - but the consideration now is for a traffic circle? Ms. Willis noted that staff is reviewing several alternatives. Mr. McCash asked how that would impact the Avery intersection with Muirfield Drive - that is in close proximity. Ms. Willis responded that this is an area to be examined in seeking the best solution. Mr. Lecklider commented that what they are trying to achieve is a more even distribution of traffic throughout neighborhoods. There is an unnatural traffic pattern that has developed as a result of some factors, i.e., the Rec Center, the Shoppes at Athenry development, the signalization of the intersection of Tara Hill/Muirfield Drive. People on Valley Stream and Fallen Timbers who can't turn left onto Avery-Muirfield go to Tara Hill instead. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2,2005 Page 14 Held 20 Mr. McCash cautioned that some of the things contemplated in the project could result in moving the traffic to other streets where it was not anticipated. This is an important consideration to monitor in the future. Mr. Lecklider noted that some of the external measures being undertaken would create a number of appealing options for motorists other than Tara Hill. il Mr. McCash noted that there have been consistent concerns expressed by those living on Valley Stream and he would not want to see that compounded. Mr. Hammersmith stated that the factor Mr. Lecklider has cited is the difficulty of characterizing the redistribution of traffic over time as improvements have taken place. There are increasing volumes citywide and the goal is to strike a balance in the area. Ms. Salay commented that another point discussed extensively with this task force and the Southwest Traffic Calming Task Force is that the traffic being shifted is all neighborhood traffic and because it is neighborhood traffic, that is acceptable. It was the cut through traffic that was to be discouraged. In this case, it is not a matter of moving traffic to other streets, but rather providing other attractive alternatives for neighbors to use other than Tara Hill. Mrs. Boring stated that when the statistics were first provided on cut through traffic, she understood there was a threshold for cut through traffic of 20 percent, and that under 20 percent was not a problem. At the time the study was done, prior to the opening of the new high school, the percentage was 20 percent, as she recalls. Mr. Hammersmith stated that it was actually 21.6 percent. Mrs. Boring asked if a study has been done subsequent to the new high school opening. Mr. Samuelson responded that it was done less than a month ago, in the same timeframe, same hours - morning, school day end, and late afternoon. The net result of through traffic was four less through trips. The volume was a bit lower. Mrs. Boring asked if the 21.6 cut through is considered a problem for a roadway designed I as a collector street? Mr. Hammersmith responded that it is not and is within the tolerance of that threshold for the traffic calming policy. The emphasis in the recommendations is on safety and speed reduction. Staff does not anticipate a huge volume reduction as a result of the measures. Mrs. Boring stated that her concern is with moving the traffic elsewhere as a result, because those who chose to live on streets other than collector streets did not anticipate having such a volume of traffic. She would be concerned about having to undergo this process again as a result of decisions made for Tara Hill. Mr. Samuelson pointed out that these counts were taken before seniors were assigned to Jerome High School and the figures are interim. Once the seniors are assigned to Jerome, they expect the volume of through traffic to drop. Mrs. Boring commented that the traffic calming features seem very close together in narrow spaces. That causes some safety concerns. Mr. Samuelson responded that it is intended to slow drivers down to maneuver through them. Mrs. Boring asked if studies have been done regarding any increase in minor accidents resulting from the placement of these in close proximity. Mr. Samuelson responded that the nationwide studies on this are very limited and the parameters of these studies are not consistent. Mrs. Boring asked what impact these will have on the response time for emergency vehicles. Mr. Samuelson responded that the response time for emergency vehicles is a little less, but it is not as severe or restricted as with vertical calming measures such as speed humps. Mr. Lecklider added that the response time is likely faster than that for Martin Road. , II RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2, 2005 Page 15 Held 20 Ms. Salay stated that Washington Township Fire Chief Woo attended the open house. Last week, he received a copy of concept 11. In conversation, he commented that as long as there are no speed humps or vertical traffic calming measures, he did not believe *" the response time would be impacted negatively - perhaps by a few seconds, but nothing substantive. Mrs. Boring stated that in regard to all of the proposed studies, is the City placing less priority on other dangerous intersections throughout the City? Mr. Hammersmith responded no - the intersections identified had already been included in the list of intersections for study or further evaluation, prior to this time. The other one of concern staff would like to study next year is the intersection of 33/161 near Wendy's. Mrs. Boring asked about the Glick/745 intersection. Mr. Hammersmith stated that this is not within the Dublin jurisdiction, so unless the City plans to provide 90 percent of the funding for the intersection, it is not on the list at this ii time. More cooperation is needed from the other entities involved. Mrs. Boring noted that there have been many letters to the editor of local newspapers recently regarding the Task Force work. Could Mr. Lecklider or Ms. Salay respond to these? Mr. Lecklider responded that there is one individual who has written a letter which contains quite a few inaccuracies. If Council read the materials provided, it would be evident to them. Mrs. Boring asked about the individual who claimed he did not receive a response to his comments. Mr. Hammersmith stated that this person was seeking response to a comment card filled out at an open house. It was designed only to solicit input, and not intended that a response would be sent to each individual. Mr. Lecklider commented regarding the discussion about the redirection of Post Road. Regardless of what Council decides to do with the location of the municipal complex, whether downtown or in the Coffman Park expansion area, he believes that if traffic eastbound on Post Road is encouraged and the possibility of two southbound lefts turns on Coffman is eliminated, the intersection will not function. It is important to keep in mind the appropriate balance and what is ultimately desired to achieve, both for corporate residents and city residents who use the intersection at Coffman and Post. Mayor Chinnici-Zuercher stated that her issue relates to the left turn from southbound Avery-Muirfield onto Post Road and not delaying this until a decision is made about the redirection of Post Road. Allowing that left turn lane will impact Tara Hill. Personally, she has traveled Tara Hill at various times of the day and found little traffic, but she understands that there is a lot of traffic at the peak times. Her point is that the left turn lane at Post is really needed. Mr. Lecklider stated that the Task Force agrees that it is needed. Mayor Chinnici-Zuercher thanked Mr. Luikart for his leadership on the Task Force. Ms. Salay moved that Council adopt the recommendations of the Tara Hill Area Traffic Calming Task Force. Mr. Lecklider seconded the motion. ".~ Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay; yes; Mr. McCash, yes; Mrs. Boring, no; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes. '>><0" Mayor Chinnici-Zuercher invited Mr. Maurer to comment. Wallace Maurer. 7451 Dublin Road stated that when he reviewed the materials, he was enormously impressed with the neighborhood effort on this. But what troubles him is the unpredictability of the ripple effect on the other communities. The American car driver will not be deterred by this. The Dublin Police department developed a unit dedicated to traffic enforcement. He is not certain of its effectiveness at this point. He recalled that Germany has issued traffic tickets in accord with economic conditions. Perhaps a high fine of $200-300 would discourage speeding. [' ,I RECORD OF PROCEEDINGS --' Minutes of Dublin City Council Meeting ---~- DAYTON LEGAL BLANK INC FORM NO 10148 May 2,2005 Page 16 Held 20 Mayor Chinnici-Zuercher commented that the quarterly report from the Police department I I indicates that one result of the traffic enforcement unit is that more tickets have been issued. Perhaps citizens are at least more conscious of their speeds. Ms. Salay stated that speeders who look to use Tara Hill as an obstacle course will ~ definitely be ticketed. Regarding traffic calming in other areas, experts in the field have made some predictions. While a parallel cannot truly be done with the southwest traffic calming, as the areas are quite distinct, the southwest traffic calming has been a resounding success and changed the character of the community for the better. The predictions of the experts in that area turned out to be valid, so she is confident in this effort as well. . Storm water Waiver - Dublin Village Tavern Mr. Hammersmith stated that this provides for a waiver for the tavern. The City owns the property. Mr. Picciano, the current tenant would like to add a patio to the rear of the building, and staff believes that he should not have to comply with the storm water management ordinance in terms of quantity, but staff wants him to address quality with the improvement. Staff recommends a waiver. Ms. Salay asked if Mr. Picciano is agreeable to improving the quality. II I Mr. Hammersmith responded that he is. Ms. Salay asked if parking would be affected within this addition. Mr. Hammersmith responded that it will be somewhat impacted, due to the dumpster included on the site plan. The overall intent is to improve the area. Ms. Salay asked if there are cases where the staff does not recommend waiver of the storm water requirements for the Historic District. Mr. Hammersmith stated that the new storm water chapter would include general waivers for Historic Dublin. Mr. Keenan asked if this is consistent with the action taken on other properties. Mr. Hammersmith responded affirmatively. Ms. Salay moved approval of the waiver. Mr. Keenan seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici- Zuercher, yes; Mr. McCash, abstain; Mr. Lecklider, yes; Ms. Salay, yes. CITY MANAGER/STAFF REPORTS Ms. Brautigam noted that Council has been given an announcement that the US 33 Corridor Executive Committee will meet on May 25. The meeting will be convened by Jenny Snapp. Dublin staff members will be attending. Mr. Keenan is not available to attend, so if another Council Member would like to attend, they are welcome to do so. If not, the staff members will represent the City. COUNCIL ROUND TABLE/COMMITTEE REPORTS Mr. McCash. Administrative Chair stated that interviews are scheduled for Wednesday, May 18 beginning at 6:30 p.m. for candidates for the position available on the Parks & Recreation Advisory Commission. He asked that the local newspapers help to publicize the opening. Mr. Keenan reported that the Coventry Woods Homeowners Association meeting took place on Wednesday evening. Thanks to Mr. Hammersmith and Mr. Richardson for their presentation regarding the roundabout at Brand/Dublin Road. The Police department sent an officer to the meeting and he was very responsive to many of the questions of the residents. Ms. Salav: 1. Asked if there is any response from the City of Columbus to the letter regarding the southwest road network. Ms. Brautigam stated that there has not been a response. 2. Inquired about the Monsarrat Drive AEP line tree clearing. Has the information in the memo regarding timing been communicated to the property owner? I 11 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 May 2, 2005 Page 17 Held 20 Mr. Ciarochi responded that Tammy Brown has conveyed the same information to that property owner and staff is now attempting to field identify City property versus the AEP easement. 3. Noted that she distributed an article to Council tonight from Public Management magazine regarding media interaction. It seems inconsistent with what Council has been told regarding working with the media. She would appreciate feedback from Council. Mr. Lecklider: I 1. Talked with someone who claims that a newspaper article indicated that the II start date of the Dublin Road/Brand Road roundabout was prior to the Tournament. Is this correct? II Mr. Hammersmith stated that this is not correct. I 2. Asked Mr. Bird about the status of the work on the former Chi Chi's site. Ms. Brautigam stated that staff would follow up and report back to Council on this. 3. Noticed that the color of some fire hydrants has been changed. Mr. Hammersmith stated that staff is in the midst of the painting program and a primer is being applied. 4. Asked about the trees near St. Brigid's which were removed. Mr. Hammersmith responded that there are new trees being planted to replace diseased trees. ,I 5. Noted that the performance by the taiko drummer artist in residence was Ii outstanding and was a tremendous experience. Mr. Hayashi was very moved by the entire experience as well, based on observation. Mayor Chinnici-Zuercher: 1. Reported that she attended the Central Ohio Municipal Council meeting last week where there was a presentation by David Whitaker on the Rickenbacker Intermodal project. This will have a dramatic impact on Central Ohio, and she will leave the information with the Clerk for anyone interested in reviewing it. 2. Attended the Chamber of Commerce debate on the tax proposal by Governor Taft. It was very educational and she will share the materials with Council. 3. Participated recently in a project in Grandview regarding homeland security. FirstLink has been engaged in a project with Grandview Schools regarding homeland security. A company present markets a homeland individual locator system which allows the user to locate individuals who live alone. In a disaster plan, these individuals can be assured of being taken care of. It would be a wonderful Leadership Dublin project, as it would involve canvassing neighborhoods to learn where these individuals live. There are likely grant monies available for such a homeland security related project. Ms. Salay suggested working with the block captains of the civic associations on this. Mayor Chinnici-Zuercher responded that this is an excellent suggestion. ADJOURNMENT TO EXECUTIVE SESSION There being no further business, Mayor Chinnici-Zuercher moved to adjourn to executive session for discussion of land acquisition and legal matters. Mr. Lecklider seconded the motion. Mayor Chinnici-Zuercher noted that following the executive session, the Council meeting will be reconvened only to formally adjourn. No further action will be taken. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. McCash, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Keenan, yes. The meeting was adjourned to executive session at 10:00 p.m. The meeting was reconvened and formally adjourned at 10:55 p.m. ~(l~ Clerk of Council