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HomeMy WebLinkAbout02/07/2005 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO, 10148 -~- February 7, 2005 Held 20 Mayor Chinnici-Zuercher called the regular meeting of Dublin City Council to order at 7:00 p.m. on Monday, February 7, 2005 at the Dublin Municipal Building. PLEDGE OF ALLEGIANCE Mr. Reiner led the Pledge of Allegiance. ROLL CALL Present were: Mayor Chinnici-Zuercher, Vice Mayor Lecklider, Mrs. Boring, Mr. Reiner, Mr. Keenan, and Ms. Salay. Mr. McCash was absent (excused). Staff members present were: Ms. Brautigam, Ms. Readier, Ms. Grigsby, Mr. Ciarochi, Ms. Crandall, Mr. Hahn, Mr. Bird, Mr-. Harding, Mr. Hammersmith, Ms. Puskarcik, Lt. Hirschy, Ms. Keller-Wilt, Mr. Combs, Ms. Gilger, Ms. Hoyle, Ms. Heal, and Mr. Strayer. APPROVAL OF MINUTES The Acting Clerk asked that the approval of the minutes of the January 31 , 2005 I meeting be deferred to the February 22 Council meeting. I CORRESPONDENCE The Acting Clerk reported that there was no correspondence requiring action of Council. PROCLAMATIONS/SPECIAL RECOGNITION . Recognition of Civilians and Safety Personnel for Heroic Rescue - January 5,2005 Mayor Chinnici-Zuercher stated that Council desires to recognize the civilians and City and Township safety personnel who recently participated in the heroic rescue of Ms. Cynthia Rutz, a member of the disabled community of Ohio. On Wednesday, January 5, at approximately 7:45 p.m., Ms. Rutz was involved in an automobile accident at the intersection of Emerald Parkway and Post Road in Dublin. Her vehicle was propelled down the embankment into the flooded Indian Run Creek, and she was trapped in the vehicle. Citizen bystander Brett Kruise descended into the dark, icy water to rescue the driver from the vehicle. He was unable to open the car door due to the force of the current and broke the car window with his fist. He removed the woman from her car and attempted to pull her through the water when the force of the current took them about 10 feet downstream. They clung to a branch while Craig Lochmann, the driver of the other vehicle involved in the accident, helped pull them to shore. Meanwhile, Dublin 'I Police Officers Justin Paez and Chad Patrick arrived and assisted with the rescue. Washington Township paramedics reached the scene, assisted with rescue I attempts, and transported the victim to the hospital. The combined efforts of Dublin's local heroes saved the life of Cynthia Rutz. The Mayor presented proclamations to Mr. Kruise and Mr. Lochmann and thanked them for their heroic actions. She also acknowledged the efforts of Dublin Police Officers Paez and Patrick, and Washington Township emergency personnel. On behalf of Ohio Governor Bob Taft, Ms. Donna Gray Boyd, a representative of the Governor's Council on People with Disabilities, presented proclamations to Mr. Kruise, Mr. Lochmann, and Officers Paez and Patrick. Lt. Tom Hirschy presented awards on behalf of the Division of Police to Officer Justin Paez and Officer Chad Patrick in recognition of their life-saving efforts. . Dublin Bands Together - Dublin Schools/City of Dublin Support for UNICEF and the Tsunami Relief Fund RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO 10148 February 7,2005 Page 2 Held 20 Mayor Chinnici-Zuercher stated that some Dublin City Schools parent/teacher organizations (PTO's) have "banded together" with the City of Dublin to raise funds for tsunami relief efforts. On behalf of Dublin City Council, she recognized members of the Grizzell Middle School PTO for outstanding efforts to raise funds for tsunami victims. These individuals organized a campaign to sell green wristbands with the word "Dublin" on them for $1.00 each, and so far, they have sold around 11,000 wristbands. All proceeds will go to CARE, an international organization providing relief to victims of this tragedy. She recognized: Kathy Schlemitz - PTO Co-President, Grizzell Middle School, Patty Axelrod - PTO Co- President, Grizzell Middle School, Dale Hounshell- Grizzell Middle School, Doug Baker - Dublin City School District, and Brian Beck - Absolute Screen Printing, supplier of the wristbands. Ms. Schlemitz, Ms. Axelrod, and Mr. Baker were present, and Ms. Schlemitz accepted a proclamation on behalf of the Grizzell Middle School PTO. . City of Dublin Flag Presentation to Dublin High School Principals Mayor Chinnici-Zuercher noted that during a recent discussion concerning community partnerships, former Council member Ron Geese suggested that Council present a City flag to each high school to be displayed at the school in recognition of the City/Dublin School District partnership. Although Mr. Geese was unable to attend tonight's meeting due to a prior engagement, Council thanked him for the excellent suggestion. Flags were presented to Steve Best, Principal of Dublin Jerome High School and Tony Pusateri, representing Dublin Coffman High School. A flag will be forwarded to Dublin Scioto High School. On behalf of the three high schools, Principal Steve Best stated that the schools would display the flags proudly and prominently. On behalf of Jerome High School, he thanked the City for working closely with the School District on the construction of Dublin Jerome. The many construction-related issues were resolved and the school opened on schedule. . Report from Dublin Arts Council Board President and Introduction of Executive Director Chris Curry, City Council representative to the Dublin Arts Council Board, introduced the new Executive Director, David Guion. David Guion, Executive Director, Dublin Arts Council (DAC), stated that he is excited to become part of the Dublin community. He is aware of the key support role the City plays by providing a portion of the City's hotel-motel tax funds to assist with the operations of the Arts Council. It is only because of this support that the Arts Council is able to provide new and innovative art programs. One of those, the Hayashi taiko drumming technique, has been offered as a residency project at Davis Middle School as well as other sites. He introduced Carol Argiro, Dublin Arts Council Education Director. Ms. Arqiro, DAC Education Director, stated that last May, the Hayashi residency project was placed at Davis Middle School. Since then, taiko drumming master, Eitetsu Hayashi has been coaching students at Davis Middle School and Capital University on the technique of taiko drumming. In conjunction with the Hayashi residency project, the schools added the opportunity for a school-wide interdisciplinary study of Japan, and students explored topics of history, culture and art in Japan. Students from Davis Middle School presented City Council with a sample of taiko drumming. Mr. Guion noted that a residency project of this significance would not have been possible without the partnerships of Ohio Arts Council, Arts Midwest, Dublin City Schools, Capital University, Ohio State University, and the City of Dublin. On April 30, the residency project will culminate with a performance at Dublin Coffman High RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC" FORM NO 10148 February 7,2005 Page 3 Held 20 School. Students of Davis Middle School and Capital University will perform, as will Mr. Hayashi. The concert will also feature the world premier of a composition written by Dublin high school student, Jacob Yandora, in collaboration with Mr. Hayashi. CITIZEN COMMENTS Scott Drinq, Executive Director, Dublin Convention & Visitors Bureau (DCVB), distributed copies of the 2005 DCVB marketing plan. He noted that in occupancy rates and daily rates, Dublin is outpacing competitors in Columbus, the State of Ohio, and throughout the nation. Year-end bed tax revenues showed a 1.4% increase over last year. 2005 projections are for a 3-5% increase in business and bed tax revenue. Competition has increased for leisure travel in the surrounding communities, and some athletic and corporate business was lost to the Easton, Westerville and Polaris areas. DCVB filled that void, however, with new business that was secured over the past few months. Through the collaborative efforts of DCVB and the City, the 2005 International Checker Championship site was secured. That event will be held in Dublin in June. The four-day event is anticipated to generate $121,000 for the community, hosting participants from Ireland, England, Canada and Barbados. In addition, the director of the event has indicated his intent to hold the junior checkers championship in tandem with the principal competition, either the weekend before or after. That would generate additional income for the City. The inaugural Dublin high school basketball classic was held this past December, an event that generated more than 100 room nights. Work has begun on next year's event, the first classic involving Dublin Coffman and Dublin Jerome high schools. He shared a list of other events secured for Dublin over the next two years. He concluded with the notation that the DCVB Visitor Information Center continues to be an integral source of information for the community and visitors. More than 6,000 visitors came to the Center in Historic Dublin last year, looking for hotels and community-related information. Mayor Chinnici-Zuercher thanked Mr. Dring and the DCVB Board and staff for their creative efforts, which have been successful in bring new tourism business to the community. Wallace Maurer, 7451 Dublin Road stated that he had three items to share: 1. He was disappointed that the Dublin Arts Council had to cancel the Japanese Art Festival this year. He suggested that City Community Relations join with the Arts Council to bring a Japanese Arts Festival to the City next year. 2. He was unable to attend the January 31st Council meeting at which the City reorganizational chart was approved. He noted that Article IV of the U.S. Constitution guarantees the states a republican form of government, and the 10th Amendment guarantees to the states those rights that aren't designated to the central government. (a) The Revised Charter of the City of Dublin was approved by the ,. citizenry of Dublin, but are city charters reviewed by a State oversight committee? Ms. Readier responded that they are not. Cities are authorized to adopt their own ,*, , City charters pursuant to a procedure established by the State. They are prohibited only against legislating in the general law arena. (b) Stated that the City Manager had indicated that the reorganization would enable her to be more of a resource to the managers and their ideas. Did she mean that as a two-way exchange? Ms. Brautigam responded in the affirmative. LEGISLATION SECOND READING/PUBLIC HEARING - ORDINANCES CODE AMENDMENT RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC,. FORM NO 10148 February 7,2005 Page 4 Held 20 Ordinance 84-04(Amended) Amending Sections 137.01 and 137.08 of the Dublin Codified Ordinances Regarding Unlawful Manufacturing, Importation, Purchase, Sale, or Transfer of Assault Weapons, and Declaring an Emergency. Ms. Brautigam stated that this ordinance previously had a first reading, and at a second meeting it was postponed. The ordinance has been revised and is presented tonight for a public hearing and passage by emergency. The primary change is that in the first version, the possession of assault weapons within the City of Dublin was prohibited. In later discussions with Chief Epperson, it became clear that requirement was overbroad and it has been eliminated. In addition, there is a change regarding the license to possess and use them. Mr. Lecklider inquired if the Police Division is comfortable with the legislation as it is now written. Lt. Hirschy responded that Chief Epperson reviewed the legislation and had several discussions with the Law Director. The Chief is satisfied with the revised language. Mr. Keenan inquired if the definition of assault weapon includes a semi-automatic pistol with a clip containing more than 10 shells. Lt. Hirschy responded in the affirmative. Mr. Keenan inquired how this legislation affects an owner of that type of firearm. His definition of an assault weapon would be a machine gun or a weapon with more impact. Many individuals own this type of pistol. Lt. Hirschy responded the legislation would not affect ownership of the firearm. The ordinance focuses on the sale and transfer of that type of weapon. Mr. Keenan inquired if this legislation affects the "conceal/carry" rules. If an individual has a permit to carry a semi-automatic pistol, does this legislation prohibit that? Ms. Brautigam responded that there is a specific exemption in the ordinance for that provision. Wallace Maurer, 7451 Dublin Road inquired if the word "transfer" has the same meaning as "transport" through, into or out of the city or state? Ms. Brautigam responded that it did not. Transfer means "giving or taking." Mr. Maurer inquired if the word "transport" should be included. Ms. Brautigam responded that selection of the appropriate language is designated to the Law Director. Mr. Maurer responded that he is aware of that, but since the suggestion has been made, should the word be included? Ms. Brautigam responded that she would not want the Police Division to also be required to patrol 1-270 and SR 161/US 33 to ensure that no assault weapons were transported through town. That would not be an appropriate use of their time. Ms. Salay moved for passage of the legislation by emergency. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Lecklider, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, i yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Keenan, yes. Vote on the Ordinance: Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Chinnici-Zuercher, yes. II RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO 10148 February 7, 2005 Page 5 Held 20 REZONING Ordinance 04-05 Rezoning Approximately 86.3 Acres, Located Generally on the South Side of Perimeter Drive, Approximately 1,400 Feet West of Avery-Muirfield Drive, from PCD, Planned Commerce District (Perimeter West PCD and Riverside PC D) to PUD, Planned Development District. (Case No. 04-150Z - Riverside PUD - Ohio Health Hospital - 6955 Perimeter Loop Drive.) Ms. Wanner stated the proposal includes a development standards amendment to the existing zoning for an 86.3 acre planned unit development (PUD) district to accommodate a 600,000 sq. ft. hospital and 350,000 square feet of ancillary medical and associated uses. Ohio Health plans to have a 100-bed hospital open and operational by October 2007. To accommodate the opening date schedule, staff and the applicant have been conducting weekly pre-submittal meetings to discuss and refine all details of this project. Because of the scope, intricacy, and compressed development schedule, the applicant has submitted a unique development text and corresponding subarea plan. Staff is aware that elements of this development text are not typical to a standard Dublin planned district rezoning, and that the unique circumstances associated with this project require a flexible, dynamic text that withstands the rigorous needs of hospital development as well as staff evaluation. Staff belieyes that this text provides flexibility and accommodates the City's requirements for high-quality architecture and site design. This facility will exceed most expectations for hospital design by becoming an exemplary health care building that will have a lasting positive outcome on patient satisfaction and community health care services. The Planning and Zoning Commission unanimously approved this rezoning on December 2, 2004 with seven conditions. Conditions 4 and 7 have been addressed in the development text presented tonight. The site is located in the western central section of Dublin, as denoted on the site. The entire site is currently zoned PCD; however, it spans two different PCD's - Perimeter West PCD and Riverside PCD. There are two subareas. Subarea 1 is intended to permit the hospital and medical uses and includes the relocation of Perimeter Loop Road, which would be renamed "Hospital Drive" for additional identification. Subarea 2 includes the continuation of the existing medical office buildings, which could possibly be removed in the future to permit additional hospital development and also includes a potential access point from Avery-Muirfield Road. The conceptual site plan text permits 950,000 aggregate square feet of development. Currently, about 58,000 sq. feet is developed as the existing Ohio Health medical office buildings. Staff recommends approval of the rezoning with the seven conditions as adopted by the Planning Commission on December 2,2004. Mayor Chinnici-Zuercher requested a brief description regarding the progression of the plans to build a hospital in Dublin. Cheryl Herbert, president. Ohio Health, stated that Ohio Health purchased land in Dublin almost 20 years ago, and over the years, Ohio Health has indicated their intention to build a hospital on the land. Dublin is now ready to support an in- patient hospital, and Ohio Health is ready to build one. Eight months ago, Ohio Health began to develop a master campus plan, which is presented tonight. Since ., then, rapid progress has been made on design details, and the development plan should be ready to present to the Planning Commission within a couple of months. It is anticipated that in October 2007, a 100-bed, full-service community hospital will be ready to open on this site. There will likely be another medical building somewhere on the site. The hospital will have the following services: a full service emergency department, women's health and obstetrics, medical surgical, and inpatient and outpatient surgery. Mr. Lecklider stated that he and his colleagues are very pleased that the hospital will be located in Dublin. However, his long experience on the Planning RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC,. FORM NO 10148 February 7,2005 Page 6 Held 20 Commission compels him to ask certain questions. He understands that this project is unique and why it must be treated differently. However, he is uncomfortable with the text, as it contains very little detail, making it distinct from all other development text the Planning Commission and Council review. For instance, there is the issue of densities. The 20-acre parcel purchased from Ruscilli was part of the Perimeter West PCD with a density cap of 9,000 sq. ft. per acre. What is the proposed density now? Mr. Hale responded that the text sets a square footage cap, using the cap tested and set by the Community Plan. If there should be a future need to exceed that cap, there is a commitment to complete a full traffic study to identify any changes that would also need to be made to the road network. All would be subject to the Planning Commission's approval. The text for the Ruscilli PCD was 2,000 sq. ft. under the tested cap of the Community Plan. The text is cognizant that, unlike many other uses, a hospital undergoes changes in its needs, both in equipment and facilities. The developer has had early and ongoing input from City staff via weekly meetings, and they have requested an early review of a preliminary development plan by the Planning Commission. In Dublin, typically, a preliminary development plan is very advanced. They would like to achieve earlier endorsement of the preliminary design from the City Planning Department and the Planning Commission to expedite the approval process. Mr. Lecklider inquired if the final text would have the same densities throughout the site, or would there be an increase or decrease from what was originally approved. Mr. Hale responded that the densities have not been increased from what was originally approved. Ms. Wanner stated that the land in the Perimeter West PCD was capped out with a density of 9,000 sq. ft per acre. The Riverside PCD section of the site did not have such a cap. It was allowed to develop within the development standards, abiding with the regulations per setbacks for the building and the pavement. The Perimeter West PCD came in during a time when there were significant traffic issues along Avery-Muirfield Road and Perimeter Drive. At that point, the applicant had traffic studies that indicated they could have up to 10,500 sq. ft. per acre in development and still achieve the desired level of traffic service. However, due to the issues with traffic at that time, the Planning Commission considered a cap of 9,000 sq. ft. to be more in keeping with the traffic levels throughout the City. Their proposal places most of the development in the existing Riverside PCD section of the site, which will hold the five-story hospital. The development to the west of the current Perimeter West boundary is not anticipated to exceed 9,000 sq. ft. per acre, as it will be hold the medical office building. The remainder of the Perimeter West PCD remains capped at 9,000 sq. ft./acre density. Staff does not believe there would be an overall increase in density on the current Perimeter West site. Mr. Hale stated that the original zoning on this site was done in the early '80's, and it did not contain a density cap. The Community Plan was completed much later, and it recommended a cap of 9,000 sq. ft./acre density for this area. This text states that if there is a future need to exceed the 9,000 sq. ft./acre density, a traffic study will be completed and Planning Commission approval obtained before proceeding. Mr. Lecklider requested clarification - is there a 9,000 sq. ftlacre density requirement or not? Ms. Wanner responded that the requirement is not included in this text. The developer has demonstrated with an additional traffic study that the roadways in place are adequate for the development density proposed. Mr. Lecklider stated that they have acquired property that previously had a 9,000 sq. ft./acre density cap. Does that restriction no longer exist? RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO, 10148 February 7,2005 Page 7 Held 20 Mr. Hale responded that in this plan, the two subareas are no longer separated. The section to the west dissolved and became a part of the hospital subarea, and the area was rezoned. The rezoning was done because the zoning for the western section did not include the hospital use. The new text states that: "the hospital shall have the right to develop at least 950,000 aggregate sq. ft. of structure within the PUD." It also states that 600,000 sq. ft. of that can be for hospital structures; 350,000 sq. ft. is designated for any other permitted uses in the PUD. Mr. Lecklider responded that there appear to be different caps. Mayor Chinnici-Zuercher inquired if the density cap for this plan is 9,000 sq. ft./acre or 10,500 sq. ft./acre. Ms. Wanner responded that the density cap is actually 11,000 sq. ft./acre overall on the site. Mayor Chinnici-Zuercher thanked Ms. Wanner for the clarification. Mr. Lecklider stated that the text indicates a 50-ft. pavement and building setback. The history on the western section of the site indicates a 100-ft. building setback. Why is it different? Ms. Wanner responded that the western section was initially envisioned as hotel/motel use, a use that could exceed six stories. The text of tonight's proposal states that the development can go up to six stories. The preliminary plans under review show a four-story building. Because the building will not be as high as permitted, the setbacks are less but are consistent with what is listed in the current Riverside PCD text. Mr. Lecklider stated that the building setbacks should be consistent with the development that has occurred to the east and is anticipated to occur to the west. He inquired if there is any other area along the U.S. 33 corridor with a building setback of only 50 feet. Ms. Wanner responded that perhaps the MAG buildings or the buildings on the other side of Perimeter Loop would be examples. Mr. Lecklider inquired if the 50-ft. setback is from U.S. 33 or Perimeter Loop? Ms. Wanner responded that the hospital has a 50-ft. setback from U.S. 33/S.R. 161. There is a Perimeter Loop setback as well. Mr. Lecklider stated that if the building setback is 100 feet, this is a moot point. Mr. Hale clarified that there is a 50-ft. pavement setback, a 60-ft. road setback and a 50-ft. building setback. Therefore, the building could not be closer than 160 feet from U.S. 33. This text is not markedly different from the text that exists on the hospital site. The texts have been combined so that they share the same restrictions. Mr. Keenan inquired if the roadway is established. Mr. Hale responded that it is close, subject to minimal tweaking. For instance, a formal request for one land vacation will be made. .> '" Mr. Lecklider stated that the architecture is described as urban in nature - what does that term mean? John Hardt. Andrews Architects, stated that the language is taken directly from the Riverside PCD text. When design work was initiated for the site, it involved two PCD's with differing development regulations - those had to be reconciled. The Riverside PCD served as the overriding text, as it is currently zoned for a hospital. He believes "urban in nature" is simply a recognition that hospitals are, by definition, large, institutional buildings. There are certain architectural standards to which Dublin has become accustomed - gables, dormers, etc., which are not appropriate for buildings of 300,000 sq. ft. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO, 10148 February 7,2005 Page 8 Held 20 Mr. Lecklider responded that the City would not expect the hospital to abide by the same architectural standards as Perimeter Center, for example. However, the text does allow for exposed mechanicals, which is unusual. Ms. Wanner clarified that the text requires "screened mechanicals." Mr. Reiner stated that this discussion is reflected in the July 17, 2003 Planning & Zoning meeting minutes. Perhaps it was changed later? Ms. Salay stated that page 11, item 3, of the proposed text states that "a flat roof shall be permitted provided that all mechanical equipment is screened from view or otherwise incorporated into the building architecture." Mr. Hale responded that is the current understanding. Mr. Lecklider noted that the text also indicates that an expansion of up to 10% does not require Planning and Zoning Commission review and approval. Is that typical? Ms. Wanner responded that it is not typical. However, the nature of hospitals is that improvements need to happen quickly to best accommodate patients' needs. The development plan approval process is time consuming. Staff was comfortable with having administrative approval on certain building additions that would meet the text conditions, matched the building and became part of the building. Mr. Lecklider inquired if the text requires that there is a submission of expansion plans for staff administrative approval. Ms. Wanner responded affirmatively. Mr. Lecklider inquired about the text requirements regarding hospital signage. Mr. Hale responded that it is recognized that the signage needs for a hospital are greater than for other types of development. They must meet the needs of the public in emergency situations. A signage package will be designed for the hospital and submitted to the Planning Commission for approval. Ms. Herbert noted that the approved package would then become part of the development text for future reference. Mr. Lecklider cautioned that there should be sensitivity regarding any north-facing signage, particularly if it is illuminated. Ms. Herbert responded that the primary consideration for her is that the public is assisted in finding their way to the hospital in an emergency situation at night. She does not anticipate a need, however, for north-facing illuminated signage. Mr. Lecklider inquired about plans for traffic signalization. Mr. Hale responded that the employee service drive would never meet traffic warrant requirements. However, the main entrance will warrant a light on the basis that it is a hospital entrance. Mr. Lecklider inquired who would be responsible for the cost of the traffic signal. Ms. Wanner responded that there are TIF's in place for the Perimeter West PCD that could fund traffic signalization. Mr. Lecklider inquired who would fund the bikepath tunnel. Ms. Wanner responded that the east side of Perimeter Loop does not have a bikepath. If there were only one bikepath, a tunnel would be needed to cross the street to access some of the existing Ohio Health buildings. More recent discussions, however, have focused on the merits of bikepaths on both sides of Perimeter Loop. In that case, a bikepath tunnel would not be necessary. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC" FORM NO 10148 February 7, 2005 Page 9 Held 20 Ms. Herbert responded that if a bikepath tunnel were determined to be necessary, Ohio Health would fund the project. Mr. Lecklider stated that he understands the landscaping needs for a hospital would be unique in some areas, for instance, near the helipad and in areas where the view should not be obscured. He assumes that if the landscaping is limited in one area that it would be compensated for in another area. Ms. Herbert responded that there would not be less landscaping, only different. Mr. Reiner inquired about the intention for restaurants and hotels/motels. While the Cleveland Clinic offers such accommodation, the proposed hospital is much smaller. Mr. Hardt agreed that there was substantial discussion regarding ancillary uses with the Planning Commission. There is no current plan for a hotel on this property, although the right is reserved for one. Essentially, any restaurant use would need to be associated with and included in the hospital, such as a Starbucks in the lobby area. Mr. Reiner inquired if Ohio Health's intent was to limit the site to hospital associated uses. Ms. Herbert responded that the text provides that ancillary uses must be in support of or associated with the hospital use. Mr. Keenan stated that earlier text referred to up to two hotels in Subarea 2. Has that provision been eliminated? Ms. Herbert responded that it has been eliminated from the current text. Mr. Hardt responded that the use of the word "hotel" is misleading. The text reserves the possibility for a facility similar to the Hope Lodge or Ronald McDonald House, something to address the needs of patients' families. Mr. Keenan stated that because this is part of the Ohio Health family, he assumes it would be an in-network facility for employees in that network. Ms. Herbert responded that the Dublin hospital would be a provider under all the managed care contracts. Dan Sutphen, 5832 Leven Links Court referred to the plan and asked about access from U.S. 33 to the emergency section of the hospital. The Perimeter/Avery- Muirfield intersection is very congested. Emergency vehicles would be required to go left of center and down a northbound lane to make a left turn. The road should come off the westbound lane of U.S. 33, as it currently does, cross Avery-Muirfield, move down the hill and circle behind the north office buildings. Is that still a component of the plan? Mr. Hale responded that they completely agree with that argument. However, that would need to be a State-approved project, which is not possible to achieve within the timeline for the hospital opening. They are hopeful that such an access would eventually occur. Mr. Sutphen noted that the helipad is also too far away from the hospital. Wallace Maurer, 7451 Dublin Road inquired to what extent the definitive internal design process has progressed. Mr. Hardt responded that the schematic design or layout of the departments is complete. Ms. Herbert estimated that the design process is 25-50% complete. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, lNC" FORM NO 10148 February 7,2005 Page 10 Held 20 Mr. Maurer inquired if there exists, either nationally or internationally, architectural firms that focus on hospital design. Has there been a search for experts in the original shaping of hospitals? Ms. Herbert responded that their intent is to be very original in the shaping of this hospital - it is part of what's driving the flexibility. The lead architects on the project are Karlsberger Architects. They have an extensive history in building hospitals throughout the country. Mr. Reiner requested amplification of the reference to a holistic hospital. Ms. Herbert responded that she would love to expound upon that theme, but time does not permit. This hospital will not be just another hospital. The intent is to create a healing environment. Many hospitals today actually increase the patient's stress as opposed to reducing their stress. Their goal is to reduce the stress for everyone who enters the building - patients, staff, visitors, and physicians. There were no additional questions or comments. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes. COMMUNITY PLAN Ordinance 05-05 Amending the 1997 Community Plan. (Case No. 04-180 ADM - Revision of Map 8 - Future Land Use) Mr. Combs stated that the ordinance proposes changes to the future land use map for the area north of Shier Rings Road, west of Houchard Road, and between there and U.S. 33 and Avery Road. In the report provided in Council packets, there were five areas noted, labeled A through E. He provided background on those areas and justification for the proposed changes: . Area A - located on the northeast corner of Shier-Rings Road and Eiterman Road. The current plan shows the surrounding land use as residential, 1-2 units/acre. There are issues with the future hospital and the helipad in terms of noise. There are surrounding industrial and service usages, as well as a potential use for a future fire-training facility, and adjacent mixed- use employment emphasis development that could occur to the north. Due to those reasons, including the potential conflicts between land uses, staff suggests modification of the plan to a mixed-use employment emphasis. . Area B - on the northwest corner of Shier Rings Road and Eiterman Roads. There are a number of surrounding land use conflicts - existing research and development as well as industrial. This general block is also adjacent to the training facility, and there are issues concerning Sports Ohio and the planned industrial park zoning that is located there. Staff suggests modification of the plan to a mixed-use employment emphasis on a temporary basis. . Areas C & D relate to properties around Darree Fields. The current plan shows these areas as residential use. With the potential extension of Shier Rings Road as well as future planned park uses, staff proposes that these areas be modified to park categories. The properties to the north, commonly referred to as the soccer stadium site, are currently identified as residential use, 1-2 units/acre. Staff proposes that the area be identified as park use, until such time as the Community Plan is completed, including an area plan study. . Area E - A small strip along S.R. 161 at the intersection of Cosgray Road. This is currently shown as residential, 1-2 units/acre. Due to anticipated growth and the potential impact to the S.R. 161 corridor, the lack of depth of that property, and the adjacent industrial uses, staff suggests that because RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO. 10148 February 7,2005 Page 11 Held 20 of the limited frontage, that area also temporarily be identified as mixed-use employment emphasis. Mr. Combs noted that a memo from Engineering was included in the packet regarding traffic issues related to this area, including the difference in estimated daily trips that would be generated by different uses. He emphasized that this is a temporary resolution. Due to the conflicts that are created with residential uses in these areas, staff would like to place the area in a more appropriate category during the process of completing the Community Plan. During that process, these areas will be studied in terms of land use as well as fiscal and traffic model impacts. The Planning Commission reviewed this a month ago and has forwarded it to Council with a positive recommendation. Ms. Salay thanked Ms. Willis and Mr. Bird for providing the traffic generation memo. City parks do generate a significant amount of traffic in the evenings. Mr. Keenan stated that in terms of future land use planning, is some of this land within the City and some within the township? Mr. Combs stated that is correct. Some portions are entirely within Washington Township. However, the future land use map shows all parcels within the City's general planning area. Wallace Maurer, 7451 Dublin Road inquired if the protocol for update of the Community Plan requires the opportunity for citizen input. Mr. Combs responded that there is a significant public input component. Council adopted this procedure for the plan update last year. At this point, staff is completing consultant contracts, identifying the scope of the work and the project timeline. An involved public process will follow. John Rieqel, 4600 Arrowhead Drive, stated that it appears that the City still has not finalized the land use and corresponding traffic patterns for the area that includes his property. He has been trying to market the property for three years, initially as residential property until he was informed that the City was changing the zoning. Now it is designated mixed use, but there is the implication that could change. He has the land under contract, but he feels "held hostage" by the City. What does the City want on his property? Ms. Brautigam noted that she and staff have met with Mr. Riegel. When this ordinance takes effect in 30 days, mixed uses will be the approved use, and Mr. Riegel may move forward with sale of his land with a mixed-use designation. Vote on the Ordinance: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes. COMPENSA nON PLAN Ordinance 06-05 (Amended) Amending Certain Sections of Ordinance No. 98-96 (Compensation Plan). Ms. Brautigam stated that this ordinance was presented to Council last week for a first reading. Some Council members had questions regarding job descriptions. Included in tonight's packet are job descriptions for all the new positions that were created in the 2005 operating budget. There has also been a revision to the ordinance. Since the last meeting, Mr. Harding learned that in December 2004 the consumer price index had decreased more than anticipated. Therefore, he has revised the job ranges to reflect a 3.1 % increase as opposed to the 3.3% that was used in the original ordinance. Mr. Lecklider inquired if the job descriptions are in their final form, or subject to additional revisions. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO 10148 February 7,2005 Page 12 Held 20 Ms. Brautigam responded that any revisions yet to be made are very minor. Vote on the Ordinance: Mr. Keenan, yes; Mayor Chinnici-Zuercher, no; Ms. Salay, yes; Mr. Lecklider, yes; Mrs. Boring; no. Ms. Brautigam stated that, on behalf of staff, she would like to request direction on what staff can do to secure approval for these changes. There are employee raises that are impacted by this legislation. If there are Council concerns, she would like to address them so that the legislation can be brought back for reconsideration. Council Members indicated that the ordinance had passed with three votes in favor. CODE AMENDMENT Ordinance 07-05 Amending Chapters 51 and 52 of the Codified Ordinances Establishing Capacity Charges for the Water and Sanitary Sewer Systems Ms. Brautigam that this ordinance is presented for a second reading. At last week's Council meeting, there were questions regarding whether the Indian Run homeowners would be required to pay the new tap fees. The answer to that question is that it is likely that they will, as the new fees will go into effect before the homeowners are able to tap into the new utility lines. Mr. Keenan stated that he believes that the timing of the fee increase is inappropriate, and he will not vote for it. At the same time, he is appreciative of Council's support of the extension of the water and sewer lines. Mrs. Boring stated that she recalls that the Public Service Committee discussed this particular issue. It was her understanding that Council would fund the extension of the water and sewer lines, and that the homeowners would pay the charges that were current in 1992. Ms. Grigsby responded that when the Public Services Committee discussed this issue a couple of years ago, the Committee recognized that the 1992 Resolution had been adopted on the premise that the homeowners would be paying for the extension of the main lines, as had been City policy at that time. Council determined that if the City paid 50% or more of the cost to extend the main lines, that the homeowners would pay the tap-in fees current at the time of their connection. Vote on the Ordinance: Mayor Chinnici-Zuercher, yes; Mr. Keenan, no; Mrs. Boring, no; Ms. Salay, yes; Mr. Lecklider, yes. ECONOM/C DEVELOPMENT AGREEMENT Ordinance 08-05 Authorizing the Provision of Certain Incentives for Purposes of Locating Mindleaders.Com, Inc. and Its Workforce to the City, and Authorizing the Execution of an Economic Development Agreement. Ms. Gilger introduced Doug Bruce, Human Resources Director of Mindleaders.Com. She noted that Mindleaders.Com is currently conducting lease negotiations regarding two Dublin locations. The site selection should be known within a few days. Mindleaders.Com plans to begin operations within a couple of months with 180 employees and anticipates an additional 100 employees within five years. The City proposes a three-year, ten percent income tax rebate that is tied to that job growth. If the company should reach that target in three consecutive years, they are eligible for two additional years. They will also be eligible for a $275,000 technology grant to upgrade their technology platforms, as they are an e-Iearning company. Mayor Chinnici-Zuercher requested Mr. Bruce to provide a brief description of the type of product/service Mindleaders.Com provides. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO. 10148 February 7,2005 Page 13 Held 20 Mr. Bruce stated that Mindleaders.Com is a 22-year old technology company founded by prior Bank One employees. Carol Clarke remains the president and CEO. The company currently has 175 employees. They create and market e- learning, a web-based training primarily for technical professionals. A client would log onto Mindleaders.Com, type in their user ID and password, and have access to .ii;.il<........... 1,800 courses and streaming video. Essentially, they license the course contents from the publishers, and the courses are then made interactive. Wallace Maurer. 7451 Dublin Road inquired if a sample course would be available. Mayor Chinnici-Zuercher suggested that he speak to Mr. Bruce about that opportunity after the Council meeting. Vote on the Ordinance: Mr. Keenan, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes. INTRODUCTION/FIRST READING - ORDINANCES BID A WARD Ordinance 09-05 Accepting the Lowest/Best Bid for the City of Dublin Landscape Maintenance North and Landscape Maintenance South Projects. Mr. Lecklider introduced the ordinance. Mr. Hahn stated that this is the annual contract for maintenance of the City rights- of-way. There were two separate bid packages, but TruGreen Chemlawn was the low bid on both projects. Therefore, staff recommends the project be awarded to TruGreen Chemlawn. Mayor Chinnici-Zuercher noted that there was a significant difference between TruGreen's bid and the other bids. What is the reason? Mr. Hahn responded that the bid specs were clean and there was a pre-bid meeting. TruGreen has also had previous experience with the City. There is no particular reason for the disparity in bids. There will be a second reading/public hearing at the February 22 Council meeting. APPROPRIA TlONS Ordinance 10-05 Amending the Annual Appropriations for the Fiscal Year Ending December 31,2005. Ms. Salay introduced the ordinance. Ms. Salay moved to dispense with the public hearing. Mr. Lecklider seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes; Ms. Salay, yes. Vote on the Ordinance: Ms. Salay, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes. ECONOMIC DEVELOPMENT AGREEMENT Ordinance 11-05 Authorizing the Execution of an Economic Development Agreement between the City of Dublin and WD Partners to Induce Locating and Expanding its Operations within the City of Dublin. Ms. Salay introduced the ordinance. Ms. Gilger stated that WD Partners is an architectural and engineering firm located in three different facilities in Columbus. They are growing and desire to consolidate the three offices into one. They will relocate to the old Metatec facility at 7001 Discovery Boulevard in Dublin with 300 employees. They anticipate a five percent annual increase in number of employees with a 2.5% annual payroll growth. The City proposes a ten-year, 25% income tax rebate and a property and technology grant to upgrade the facilities. The ten-year grant would give a 27% return to the company, which is higher than the typical economic agreement. The agreement RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK,INC" FORM NO 10148 February 7, 2005 Page 14 Held 20 takes into consideration both the number of employees and the fact that WD Partners will be providing use for a significant vacant building in Dublin. Ms. Salay stated that site is currently manufacturing/light industrial. Are the parking accommodations adequate? Ms. Gilger responded that there is also a warehouse on the site. The combined parking for both buildings provides a sufficient number of spaces. There will be a second reading/public hearing at the February 22 Council meeting. LAND PURCHASE Ordinance 12-05 Authorizing the Purchase of a 4.63 Acre, More or Less, Tract of Land, Known as Parcel No. 273-001896-00, Located East of Eiterman Road, Township of Washington, County of Franklin, State of Ohio, and a 12.246 Acre, More or Less, Tract of Land, Known as Parcel No. 39-00-01004.00, Located East of Eiterman Road, Township of Jerome, County of Union, State of Ohio, from DBS Development Company, LLC. Mr. Lecklider introduced the ordinance. Ms. Brautigam stated that this is the acquisition of property located generally in the southwest corner of U.S. 33/S.R. 161 and Post Road. Mayor Chinnici-Zuercher requested clarification of the location. Mr. Baker stated that it is a strip of land that lies between Eiterman Road and U.S. 33. Mr. Lecklider stated that the cover memo indicates the purchase price is still under negotiation, however, the internal documents indicate appropriation of a specific amount. Ms. Brautigam stated that agreement has been reached on the final amount. The cover memo does not accurately reflect that. There will be a second reading/public hearing at the February 22 Council meeting. LAND EXCHANGE Ordinance 13-05 Authorizing the Exchange of Land with Grabill & Company, LLC for Commercial Development and Parking Improvements in the Dublin Historic District. Mr. Lecklider introduced the ordinance. Ms. Brautigam stated that this legislation involves an exchange of land within the Historic District of Dublin. A public hearing is scheduled for February 22. Tomorrow, the City Manager's office will send out notices of that public hearing to all landowners within 300 feet of these properties. Mayor Chinnici-Zuercher inquired if there will also be notification to the Historic Dublin Business Association. Ms. Brautigam responded that they would be notified, and the Chamber of Commerce, as well. She noted that final negotiations continue on this project regarding timing considerations. Additional information will be provided at the February 22 Council meeting. Mayor Chinnici-Zuercher requested that the information provided for the next meeting include a map and clarification of what is know of the development plans. There will be a second reading/public hearing at the February 22 Council meeting. CITY MANAGER/STAFF REPORTS Ms. Brautigam reported that staff is in final contract negotiations to bring Huey Lewis and the News to the City's Independence Day 2005 celebration. Taking a RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO 10148 February 7,2005 Page 15 Held 20 cue from one of his top hits, "The Power of Love," the theme of the Independence Day event will be "The Power of Red, White and Blue." Fourth of July tables go on sale Wednesday, May 4th, at 7:30 a.m. at the Community Recreation Center. Tables of 10 are available for $75 - $85, limit of 2 per buyer. Mrs. Boring inquired if there were a media sponsor. Mrs. Brautigam responded that Sunny 95 and Dublin News would cover the event. COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE Mrs. Borinq: 1. Stated that she noticed that one of the items listed on the job description for the new Assistant City Manager was goal setting. Previously, Council has worked with staff to set that agenda. How is that agenda being developed both today and in the future to address Council's concerns? Ms. Brautigam responded that she and the Mayor met approximately 10 days ago to discuss the goal-setting agenda for this year's retreat. They will also meet later this week, and Ms. Brautigam will give her a draft agenda based on that earlier discussion. The Mayor will share that with Council. The Assistant City Manager position will be responsible for scheduling and setting up the meeting place, finding a facilitator, etc. That individual will work with the Mayor, Council and City Manager on that task. 2. Stated that there has been a standing water problem for some homeowners on Trails End. The developer of the adjacent Conine Farm property had committed to working with the Trails End neighbors to address that problem. The property owner with whom she spoke has not heard from the developer. Ms. Brautigam stated that she would ask Mr. Hammersmith to work with Mr. ..,.., Herskowitz, and they will either prepare a report for Councilor schedule a meeting to discuss the issue. Mr. Keenan: 1. Thanked staff for the tremendous clean-up effort after the last snowstorm. 2. Requested a follow-up to the request he received last week from Dublin Baptist Church, asking for a crosswalk between their main sanctuary and their facility across the street. He expected that letter of request to be shared with all Council members. Ms. Brautigam responded that the letter was forwarded to Mr. Hammersmith for a response. The intent was that he would include a copy of the letter with his response, and copies of all would be forwarded to Council in the next packet. Mr. Keenan responded that the next packet would be fine. For Council's benefit, he explained that representatives of the church had presented a request for a crosswalk. They had provided statistics on the amount of foot traffic crossing the street between their two buildings on Sundays, Wednesdays, and other nights. Four or five years ago when there was much less traffic, the City's Engineering Division had told church representatives that it would be necessary for pedestrian traffic to cross at Earlington. That is not practical for them today. The church is asking for just signage and a painted crosswalk. There are walkways from one side to another that would lend themselves to a ready connection. Ms. Brautigam noted that she has referred this issue to Engineering, due to the fact that there are times when crosswalks at some locations present more danger. Ms. Willis of Engineering will review the issue. 3. Requested a status report from Engineering on the entryway to Coventry Woods at Chaddington. He is interested in how that could potentially interface with the roundabout on which construction will begin in May. Earlier, he had inquired: (a) about the possibility of the crest of the hill being modified to provide a better line of sight, and (2) statistics on traffic in that area. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO, 10148 February 7,2005 Page 16 Held 20 Mr. Hammersmith responded that it was his intention to present a comprehensive report to Council at their first meeting in March on the Dublin/Brand Road roundabout, including potential ways to address this particular concern. Ms. Salay thanked Danny Johnson for working with the Township to resolve their ... road salt dilemma and for the follow-up report to Council. Mayor Chinnici-Zuercher stated that: 1. She was impressed with the AEP voice mail response system. It was great to receive a response from them on her home voice mail. However, she was surprised at how often the public blames the City for a power outage. Ms. Brown in the Service Department was helpful in providing information to her so that she, in turn, could respond to the inquiries she received - information that revealed that AEP had been very responsive to the problem, having a temporary solution in place while they diagnosed and worked on a permanent solution. She inquired what vehicle of communication was available for immediate response to the public. 2. She has also noticed that on Brand Road, not far from the Fire Station, a tree has been cut down by AEP. Could this situation be similar to others she has heard of recently in which AEP has cut down trees but does not take the responsibility for removing them? Ms. Salay stated that the public should be aware that AEP is the responsible entity, that reports of outages are made to them and they should also provide information concerning the status during outages. During a couple of power outages this past year, she called AEP to report the situation. In both cases, the contact at AEP provided her with thorough information on what was occurring and when resolution of the problem was expected. In both cases, the resolution occurred as they had predicted. Ms. Brautigam stated that a year and a half ago, there were severe rainstorms that caused numerous, lengthy power outages. During and following that time, the City became very proactive with AEP. Certain staff members were trained in what occurs at AEP during power outages. As a result, trees were cut down this past summer, an action that, initially, was not popular. The action proved to be proactive, however. During the Christmas season when there were several power outages throughout Central Ohio, there were none in Dublin. These latest issues are reliability issues with transformers, and the public does expect the City to do take action. Staff will look into better ways to communicate with the residents about this issue. ADJOURNMENT There being no further business, Mayor Chinnici-Zuercher adjourned the meeting at 9:30 p.m. .... ~ Mayor - Presiding Officer ~C2-~ Clerk of Council