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HomeMy WebLinkAbout05/15/2000 ; 1 1,1 RECORD OF PROCEEDINGS .",~"w"~""~",w"~,,,w'_m~"m""m,_Mmutes,mQf,,,,m"""w,,,w_w,,,',w,,,,,,,,,,.,,,,m,,w,,mm,w"""_Wmmm",m,'_"""'m,'_mw"',"mw,~w,mm""""w,"m~_"_,,,""w"w,_'.mW_"wwm'"""'.,',m""",w"w",m,_",,,,w"",ww"m"~w""'mm,,Me~1mg.,"m""_"m'" Dublin City Council Meeting . Page 1 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held M~y 1 ~J ?OOO , (YEAR) Mayor Kranstuber called the Dublin City Council meeting of May 15,2000 to order at 7:00 p.m. Mr. Peterson led the Pledge of Allegiance. ".--, , Roll Call Council members present were: Mayor Kranstuber, Vice Mayor Adamek, Mrs. Boring, Ms. Chinnici-Zuercher, Mr. McCash, Mr. Peterson, and Mr. Reiner. Staff members present were: Ms. Grigsby, Mr. Smith, Mr. Kindra, Mr. Harding, Mr. Ezell, Mr. Stevens, Ms. Puskarcik, Ms. Edwards, Chief Geis, Mr. Hahn, Ms. Heal, and Mr. Husenitza. Approval of Minutes of May 1. 2000 Mayor Kranstuber moved approval of the May 1, 2000 meeting minutes. Mr. Adamek seconded the motion. Vote on the motion - Mrs. Boring, yes; Mr. McCash, yes; Mr. Peterson, yes; Ms. Chinnici-Zuercher, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. Reiner, yes. Correspondence The Clerk reported that a notice was sent to Council regarding a transfer of a liquor permit from Boulevard Bar and Grill to Leon Investments, Inc. at the same location in Dublin Village Center. There was no objection to the transfer ofthis permit. The Clerk requested that Judy Beal be appointed Acting Clerk of Council during the Clerk's absence during the I.I.M.C. conference, May 18 through 29. - Mayor Kranstuber moved that Judy Beal be designated as Acting Clerk of Council. Mr. Adamek seconded the motion. V ote on the motion - Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Peterson, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Adamek, yes. Oath of Office - Police Ser(:eant Mayor Kranstuber administered the oath of office to newly promoted Police Sergeant, Michael Dunson. Reco(:nition - Proclamation Mayor recognized the Dublin Seniors group. Buzz Staucher, Vice President, introduced the members ofthe Board. Mr. Staucher noted that Senior Citizens Day will be observed in Dublin on May 16 with an open house at the Rec Center. He added that there are over 400 members in the group, and the City staffliaison for the group is Wanda Kamler. Mayor Kranstuber read a proclamation designating May 16th as Seniors Day in the City of Dublin, and urged them to partake in the day's fellowship and activities at the Dublin Community Recreation Center. Citizen Comments Wallace Maurer. 7451 Dublin Road noted that he had several comments to make: 1. He expressed thanks to City staff member Mary Minshall who recovered personal -- papers Mr. Maurer had left behind at the last Council meeting and mailed them to him. 2. At the last Council meeting, he had requested confirmation that he was included in the designated area for a projected water system serving Dublin Manor. He thanked Mr. Kindra for forwarding that information to him. 3. He thanked Mr. Peterson for the honest feedback regarding Council's responsiveness to citizens. Following that discussion, Mr. Maurer presented an alternative proposal to the golf course community. He added that he recently visited the theater in Stratford, Ontario. He spoke with someone who had been with the enterprise since its opening. From a grant of$150,000 at the outset, they have grown to have a budget of$34 million, of which $4 million is profit. This type of theater could have a positive economic impact on a City such as Dublin as well. Mayor Kranstuber suggested that Mr. Maurer share this information with Christy " -_.-~-~~_.- i I I J iii RECORD OF PROCEEDINGS '"'~'~"'W"~"W"'W~'"W"'W'W'W,"~nuteBwDf,""w"",ww"'WW"'W'"~'~""'.'w,~""""~"w~'~""'~~"~""""'W"~",,"''"'"''-''~'''C''''''"''_W'''W'_'~''~~''~''''',w_"",~w,~w_,~,~,~,~,~"_",M.eeti~",w"",,,~,,w,,~ , Dublin City CoUncil Meeting Page 2 DAYTON LEGAL BLANK INC. FORM NO 10148 Held May 15, 2000 , (YEAR) Rosenthal of the Dublin Arts Council. Mr. Maurer indicated that he would do so. - Mr. Reiner noted that three years ago, they spoke to Christy Rosenthal about redevelopment of a theater downtown as an attraction, similar to the Stratford but on a smaller scale. Ms. Rosenthal sent for information. Mayor Kranstuber asked Mr. Maurer to check back with Ms. Rosenthal on the information she received. He agreed to do so. Ms. Chinnici-Zuercher noted that Mr. Maurer was featured recently in an article in the Columbus Dispatch about citizen participation in Council meetings. She added that the comments Mr. Maurer offered were informative, favorable to Dublin, and supportive of continued citizen participation. Staff Comments Ms. Grigsby reported that at the February 7, 2000 Council meeting, Resolution 16-00 was adopted. This resolution related to the State Route 161 improvement project. At that time, staff believed there were some discrepancies in the amount ofthe project. Since that time, an agreement has been reached with the State, and the amount the City will be invoiced is $200,000 less than the previous invoice. Review ofthat earlier resolution indicated that it was generic, and refers to an attached contract. With Council approval, Ms. Grigsby recommends executing the revised attachments. There is no need to adopt a new resolution altogether. Following review of the new attachments, Mr. Adamek moved to approve the amended final resolution and contract as exhibits to Resolution 16-00. - Ms. Chinnici-Zuercher seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Reiner, yes. Mr. Kindra reported that there is a memo in the packets from Mr. Hale, requesting that Ordinance 66-00 be tabled until further study is conducted. Chief Geis noted two items: 1. He thanked Vice Mayor Adamek, who served as the Master of Ceremonies today for the Police Memorial Week event. 2. He noted that last year, Council appropriated $1.89 million for an upgrade of the City's radio system. At 3:30 a.m. today, the system upgrade was completed and activated. This upgrade will provide the City with a significantly more efficient radio system. Ms. Puskarcik reported that: 1. Colleen Moran, Community Relations Specialist, submitted her letter of resignation today. Her last week will be the week of the Memorial Tournament. 2. The findings from the Community Survey conducted earlier this year are now complete and she presented the report. "..,...., Community Survey Results Ms. Puskarcik noted that she will refer to key points in the survey; however, a complete report will be distributed to Council and staff this week. At that point, if Council desires cross tabulations, those can be done. She requested that Council review the information provided tonight and determine how they would like to proceed with the rest of the information. She explained that as part ofthe City's ongoing efforts to understand and provide service to the residents, a survey on public opinion and satisfaction was conducted. They worked with Clary Communications on development of that survey, and tonight, Sandy Clary is present. The information gathered will provide a solid benchmark to measure changing perceptions. It can also be used as a tool for budget and perhaps for City Council goal-setting sessions. This survey was conducted immediately after the goal-setting session this year. At Council's direction, this can be done in future years immediately before goal setting to provide Council with a sense of resident concerns/desires before goal setting. She noted that the 129-question survey was mailed I --~---- - . ~ , I .1'1, I 1;1 RECORD OF PROCEEDINGS """W~"""""W"""""""W"'''WM'''''~''mw''''M"MinuteSm,Qi''''''''''''''''''M_"""""""m'''''M''''''''W~WM''''''''''''''W''M''''m''''M""_"""""~''~''''M,,,,~,,~"m"",ww,^"W""o/~~_"o/""m""M"~~W~""m"~"~m_"~mW""~~""""_M~_~"~~"M__M"m~_MMm_"""~M~~"M"e"eting"mm""M"_''''''''_'''' Dublin City Council Meeting Page 3 DAYTON LEGAL BLANK INC. FOHM NO. 10148 Held M::lY 1,\ ?OOO , (YEAR) ! to 2,500 households, and 644 responses were received. The'survey concentrated on four areas: City services, customer service, citizen involvement, and goals for the community. Overall, 97 percent of the respondents rated the City of Dublin as an excellent/good place - to live. In addition, high marks were received in many specific categories. The survey also revealed that common themes expressed by the residents mirror Council's goals, such as: managing growth, improving roadways, acquiring/developing greenways, and the safety and the revitalization of Old Dublin. She highlighted the key sections of the report, and noted that the categories of TrafficlRoadways, StreetslUtilities, Customer Service, Parks, Police, Recreation, Public Information, community attributes, and Council responsiveness all received high ratings when the "don't know" responses were eliminated. In the area of Council responsiveness, there were significant "don't know" responses due to lack of citizen involvement. Additional survey responses indicated that almost half want to know in advance about issues before Council; a third would be more likely to attend meetings if they had better information. When specifically asked, a third of the respondents said they would like Dublin to produce local programming, televising the Council and P & Z meetings. When asked about involvement, one half indicated that time constraints prevented their involvement in City government. The percentage of respondents who had attended a Council meeting was higher than expected at 10-12 percent. Most popular responses on suggestions for City goals were: managing City growth and improving roadways. Overall, Dublin's "report card" was excellent, with 54 percent rating the City as "A", and 43 percent rating it as "B". Mayor Kranstuber noted that at goal setting, Council indicated a desire to place a higher priority on a Council communication plan. Perhaps some of these findings could be dealt with in that undertaking. ~ Ms. Puskarcik suggested that Council review the detailed survey results first. She agreed that this would be a good starting point for development of the Council communication plan. Mayor Kranstuber indicated that Council will review the report, and schedule a work session in a couple of months for work on the Council communication plan. LEGISLATION TABLED ORDINANCE Ordinance 54-99 - An Ordinance Providing for a Change in Zoning for 55.5 Acres Located on the West Side of Avery Road, and North of Rings Road, from: R-IB, Restricted Suburban Residential District and EU, Exceptional Use District (Washington Township classification), to: PUD, Planned Unit Development District. (Cramer's Crossing, aka Avery Village Commons/File No. 99-041Z) (Applicant: 18 Acre Avery Road Ltd. and Mid-States Development Corporation, c/o S. Robert Davis, 5720 Avery Road, Dublin, OH 43016; and Rockford Homes, Inc., c/o Donald Wick, 999 Polaris Parkway, Columbus, OH 43240; represented by Christopher T. Cline, 5455 Rings Road, Suite 500, Dublin, OH 43017) Chris Cline. attorney representing applicant Rockford Homes noted that at the last Council meeting, a request was made by the citizens of the area to adjust the roadway configuration. As Council has indicated a desire to see how the road fits into the big - picture from a planning and engineering standpoint, and because the golf course proposal will be heard by P&Z on June 1, the applicant is requesting that this ordinance be tabled until the June 5 Council meeting. By that time, an agreement should be reached upon the roadway system and a determination made about the golf course proposal. Ms. Chinnici-Zuercher moved to table the ordinance for hearing at the June 5 Council meeting. Mr. Peterson seconded the motion. Vote on the motion - Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mayor Kranstuber, yes. The ordinance was tabled until the June 5 Council meeting. SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 66-00 - An Ordinance Amending Chapter 150 of the Dublin Codified L~" 1.1 i 1 , I .~ ' ;d,.".,r .;,...,T." I" J,.:',t,,,, ;i_I",! h ,. ,1.,d,,::'..',..;;'7:i,,;I.;; i-!,H I... [~;'".U~.; ,,~..., 11..1 I, 1'1 1',~:~it;J::ciHV1i:'}ti<tIiD'~ii~i,iii!ltjti'~H1'iI!l; F i,F 11 ~Inr:rcf," ViH;: d1i11:HH,'IIJrdH,< +"h1;;;:'\i I , RECORD OF PROCEEDINGS ,"_","~"'""m~'""'"m_,~,"",m,""~_,mm.Minutes",~oi"",,,",m",",""""",'m""m,,,~,,'m"m",,,,'~",~mmm,m""~~"m'""""","'''"mm'''m~'~'''~''m~",m'~"'~''~~'_"'~'''~''~''''''",''m",'~",'m"~~~''~"~'~m~~"~m~"'~"~"~"_",mm Meeting Dublin City Council Meeting Page 4 mm '"~'""'"~"~~"" "'""'"'~"'~"," Held M::lY 1 S, 2000 , (YEAR) I Ordinances by Adoption of the 1998 International One, Two and Three Family Dwelling Code, and Declaring an Emergency. Ms. Grigsby noted that staff has indicated their request to table this item to allow further - reVIew. Mayor Kranstuber moved to table the ordinance until the June 5 meeting. Mr. Peterson seconded the motion. Vote on the motion - Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes; Mr. McCash, yes. There will be a second reading/public hearing at the June 5 Council meeting. Ordinance 67-00 - An Ordinance Providing for the Issuance and Sale of Notes in the Maximum Principal Amount of $5,500,000, in Anticipation of the Issuance of Bonds, for the Purpose of Paying Costs of Improving the Vehicular Transportation System in the City by Constructing, Reconstructing, Extending, Opening, Improving, Widening, Grading, Draining~ Curbing and Changing the Lines of Municipal Roads, Highways, Streets, Bridges, Sidewalks, Bikeways and Viaducts, Acquiring Real Estate and Interests in Real Estate Therefor, and Providing Lighting Systems and All Other Necessary Appurtenances, and Declaring an Emergency. (Woerner-Temple extension) Ms. Grigsby noted that staff requests adoption on an emergency basis. This ordinance provides for a rolling over of the notes that are currently outstanding for the W oerner- Temple project. Staff will be taking bids on June 1 for the notes that mature on June 15. There is additional information provided in the Council Update in regard to the debt Issuance. - Mr. Maurer inquired where the Woerner-Temple extension is located. Mayor Kranstuber responded that this is the section of Woerner -Temple, east of Avery Road to Rings Road, which was opened late last summer. Mayor Kranstuber moved for passage by emergency. Mr. Adamek seconded the motion. Vote on the motion - Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mr. McCash, yes; Mr. Reiner, yes; Mayor Kranstuber, yes. Vote on the Ordinance - Mr. Adamek, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Chinnici-Zuercher, yes. Ordinance 68-00 - An Ordinance Providing for the Issuance and Sale of Notes in the Maximum Principal Amount of $3,400,000, in Anticipation of the Issuance of Bonds, for the Purpose of Paying Costs of Improving Rings Road from Interstate 270 to Frantz Road, by Constructing Four Lanes of Boulevarded Pavement with Curb and Gutter, Storm Sewer, Bikepath, Sidewalks, Street Lights, and Traffic Signals and Turn Lanes at the Intersection of Paul Blazer Parkway and Rings Road, Frantz Road and Rings Road, and Paul Blazer Parkway and Parkcenter Drive, and All Other Necessary Appurtenances, and Declaring an Emergency. Ms. Grigsby noted staff requests adoption by emergency. Mayor Kranstuber moved for passage by emergency. Mr. Adamek seconded the motion. ...-..... V ote on the motion - Mr. Peterson, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Adamek, yes; Ms. Chinnici-Zuercher, yes. Vote on the Ordinance - Mrs. Boring, yes; Mr. Adamek, yes; Ms. Chinnici-Zuercher, yes; Mr. McCash, yes; Mr. Peterson, yes; Mayor Kranstuber, yes; Mr. Reiner, yes. Ordinance 69-00(Amended) - An Ordinance Providing for the Issuance and Sale of Not to Exceed $1,343,000 Notes, In Anticipation of the Issuance of Bonds, for the Purpose of Paying Costs of Acquiring a Facility and Related Site for Use as a Center for the Arts, Together with All Necessary Appurtenances, and Declaring an Emergency. Ms. Grigsby noted that staff requests adoption by emergency. She noted there were minor amendments in the ordinance in the first "Whereas" clause and in Section 14, which relate to the IRS code and the fact that the City will be leasing the facility to a 501(C)(3) organization. In order to meet IRS guidelines, specific language was required. 1,1 I .,.,II+,j""',~d',, .j;k!,Ad,~; iJ.'jgJ ,i.I" 1,J;I!I!,"'I,,[,;',!1:11[:illl,JI~, I,,,,,il., I,d ",II ~~-----,_._-- ,1:1 RECORD OF PROCEEDINGS "^~""~"~"'mM"^~^^~^m_^_~'m,_^_,"^~""Minutes,""Qf"",,^,,""m"^m"^~"'~"^~^m'~""_'"~_~"~^'"'__~_'_m_,"m"M~'~m,^~~'~'"'~__'___'"'_,~'~"m$_M"~~"_~~_"'_'_"~'M^~"m_~"M,""~_m"m_~"m"m"'''m_''~'_m_"~"Meeling",,,,~,~,,"~.",,~ , Dublin City Council Meeting Page 5 Held M::!y 1 'i, 1000 , (YEAR) I . She added that there is also a requirement for a specific process for the public hearing. Accordingly, Mayor Kranstuber called the public hearing on this ordinance to order and - explained, "that the public hearing is being held pursuant to a notice duly published according to law. The hearing concerns the use of the proceeds of the $1,343,000 City of Dublin, Ohio, Arts Facility Acquisition Notes, Series 2000 (the "Notes") to refund notes previously issued for the purpose of paying costs of acquiring a facility and related site for use as a center for the arts, together with all necessary appurtenances, to be leased to and used by the Dublin Arts Council, a 501(C)(3) corporation. The Notes are being issued as part of a plan of financing for the facility involving the issuance of not more than $2,250,000 in aggregate principal amount in one or more series of notes and/or bonds. The facility is located at 7125 Riverside Drive entirely within the City of Dublin." Mayor Kranstuber inquired ifthere were questions or comments from the public. There was no public testimony. He inquired ifthere had been any letters received concerning the financing. Ms. Grigsby responded there were none. Mayor Kranstuber closed the public hearing for Ordinance 69-00. Mayor Kranstuber moved for passage by emergency. Mr. Adamek seconded the motion. Vote on the motion - Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mr. McCash, yes. Vote on the amended Ordinance - Mr. Peterson, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Adamek, yes. - INTRODUCTION & FIRST READING - ORDINANCES Ordinance 73-00 - An Ordinance Amending Section 73.01 Regarding Driving or Physical Control of a Vehicle While Under the Influence. Mr. Adamek introduced the ordinance. Mr. Smith noted that this legislation is brought to Council in conformance with Ohio Senate Bill 22 which imposes higher penalties for higher concentrations of alcohol or drugs in the drunk driving statutes. Staff requests that the legislation be passed by emergency so that the City Code can be immediately amended to bring it into conformance with the State law. Mayor Kranstuber asked for additional clarification about this ordinance, noting that there was no staff memo provided. He inquired if these were amendments to the existing Code, or if the legislation was entirely new. Mr. Smith responded that it is modification ofthe existing Code. To allow Council the opportunity to compare the amendments to the current Code, he recommends treating this as a first reading and scheduling a public hearing at the June 5 Council meeting. Mrs. Boring inquired ifMr. Smith would provide in his memo a list of the penalties. ,..-.... Ms. Chinnici-Zuercher requested that Mr. Smith also address in his memo the payment for required programs, if assessed. Mr. Smith responded that not only would the offender pay the fine, but also the cost of any required programs. However, this is not a change from existing law. There will be a second reading/public hearing at the June 5 Council meeting. Ordinance 74-00 - An Ordinance Amending Section 76.02 Regarding Handicapped Parking. Mayor Kranstuber introduced the ordinance. Mr. Smith requested that this be held over for second reading. A memo of explanation will be provided prior to the June 5 meeting. Lu -r! 1 '1,1 , I.Jhl'.o.J;L",J' ,:.I:';;t),iji,!!'];1 i:;ldiHnh-.L',IF1J:lik. U;31L.1 'j~,,- !!I I!, I 'I I-I RECORD OF PROCEEDINGS r""_m'~'m"",_""""""w"www""w"w""'m,~nutes"J)L"",_'''''''m''""'''''''''''''''''''''''''''''''_'''''''''~'''''''''WW''W"','''''''~''''mw,,w"'~"'WW'w~'~"W''''',''W'''''~''W'''''~~''W''_W''''''''''''''m~ww"""w,,,w_,,__,,w,,w,,,,ww,,,__w,,w,w,,,M.eeting.,,,,,,,,,,,w,w,,,,,,,,,,,, Dublin City Council Meeting Page 6 I Held May 15, 2000 , (YEAR) I Mr. McCash inquired if this amendment will expand the definition of a handicapped person. Mr. Smith responded that it would. r-- There will be a second reading/public hearing at the June 5 Council meeting. Ordinance 75-00 - An Ordinance Enacting and Adopting a Supplement to the Code of Ordinances for the City of Dublin, Ohio. Mr. Adamek introduced the ordinance. Mr. Smith noted that this is a housekeeping item. American Legal has a contract with the City to provide an annual supplement updating the City's codified ordinances. The Clerk requested that Council dispense with the public hearing in order to have the update in place as soon as possible. Mayor Kranstuber moved to dispense with the public hearing. Mr. Adamek seconded the motion. Vote on the motion - Mr. Peterson, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Adamek, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes. V ote on the Ordinance - Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mr. McCash, yes; Ms. Chinnici-Zuercher, yes. Ordinance 76-00 - An Ordinance Waiving the Competitive Bidding Requirements for the Purchase of a Stage Cover for the Coffman Park Stage, and Declaring an Emergency. Mr. Adamek introduced the ordinance. - Ms. Grigsby noted that in the 2000 CIP, funding was provided for the continued development of Coffman Park, and included in that funding was the cover for the stage. Staff's study has revealed that, due to the type of cover preferred, there are limited options available. This type of model, which is a temporary cover to enable dismantling and storage during the winter months, is available only from Warner Shelter Systems Limited. Therefore, staff requests that competitive bidding be waived. Mr. McCash noted that the cover memo refers to the quoted price of $31 ,000 plus an additional $10,000 for delivery and footer installation. The ordinance provides for funding in the amount of only $31,000. Ms. Grigsby responded that the cost of footer installation is a separate item and not part of the bid, but the anticipated delivery costs should be included, as that cost would also be paid to Warner. The motion should reflect an amended amount to include the delivery cost. Mr. Hahn commented that the footer installation will be done by a local contractor. The estimated delivery charges will be $1,500 to $1,700. Mrs. Boring inquired where the cover would be stored. ~, Mr. Hahn responded that there are some outbuildings that are in the process of being acquired by the City, and the cover will be housed in one of those. He added that the cover is much smaller when dismantled. Mr. McCash moved to amend Section 1 to add to the sentence: "... plus shipping and delivery costs not to exceed $3,000." Mr. Peterson seconded the motion. Vote on the motion - Ms. Chinnici-Zuercher, yes; Mr. McCash, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Adamek, yes. Mayor Kranstuber moved to dispense with the public hearing and to treat this as emergency legislation. Mr. Adamek seconded the motion. Vote on the motion - Mr. Adamek, yes; Ms. Chinnici -Zuercher, yes; Mr. McCash, yes; , I I ! I I 1,1 v '''''iJ<,L' ,,,""'HI,IIt1'i!' ' ,lili,iii 'flU, II, , ! T'I i I ; I RECORD OF PROCEEDINGS ","""""",""",_"""""""",""""",,,,,,,,Minutes,",Qf",""""m,""""""",",""""_",_"",,_,,_,,,,""'_"""",_",,',"_"w_,_,_,_,_,_""_""~"'_,,m'~'_'"'_""m"",~,_"",_,,~,",_,,_,~~,,_,,,_,,,~,Me,1;:ling"""_""",,,," Dublin City Council Meeting Page 7 DAYTON LEGAl BLANK INC. FOHM NO 10148 Held May 15, 2000 , (YEAR) Mrs. Boring, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mayor Kranstuber, yes. Vote on the Ordinance - Mr. Peterson, yes; Ms. Chinnici-Zuercher, yes; Mr. Adamek, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Reiner, yes; Mayor Kranstuber, yes. ,...-- Ordinance 77-00 - An Ordinance Amending Sections 2A and B (Wage and Salary Structure/ Administration) of the Compensation Plan. Mr. Adamek introduced the ordinance. Ms. Grigsby noted that a corrected version of the ordinance was distributed to Council tonight, as there were a couple of typographical errors in the packet version. Staff is requesting adoption following the June 5 public hearing. Prior to the June 5 meeting, staff will provide information on the costs of funding the compensation plan amendments for the current year as well as projections for the next five years. Mrs. Boring inquired if the intent is to have a Committee of Council review the ordinance prior to the public hearing. Ms. Grigsby responded that staff would defer to Council on their preference for the review format. Mrs. Boring noted that there is no dispute to the fact that enhancement to the compensation plan is needed, but it could be advantageous to take time for Committee reVIew. Mrs. Boring moved to refer the ordinance to the Administrative Committee ofthe Whole for review. - Mr. Adamek seconded the motion. Ms. Chinnici-Zuercher concurred that a committee format to consider the long-term impact of the recommended changes could be of value. She asked when Council would receive the information on budget impacts for salary adjustments for current staff. Mr. Harding responded that he and Ms. Grigsby are presently doing cost calculations, and it will take another ten days to assess the full impact. Ms. Chinnici-Zuercher asked if implementation of the ordinance could occur as soon as July 1. Mr. Harding responded that it is Council's discretion. It could be implemented immediately upon passage. The Administrative Committee of the Whole meeting was scheduled for Wednesday, June 14 at 7:00 p.m. in Council Chambers. Vote on the motion - Mayor Kranstuber, yes; Mr. Adamek, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. McCash, yes; Ms. Chinnici-Zuercher, yes. - Ordinance 78,,00 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31,2000. Ms. Grigsby noted that there is a memo accompanying the ordinance that explains the request for additional appropriations. Several relate to the Planning and Zoning Commission compensation-related benefits. In the General Fund, the major request is for additional funds for legal services. The memo provides a breakdown on what was allocated in the budget for 2000 and what has been expended and encumbered year to date. She pointed out a minor typo: the figure of$6,814 in funds encumbered or expended under Economic Development should actually be $14,344. The Sewer Fund addition relates to the continued use of the chemicals for odor control in Old Dublin. This amendment provides the chemicals from now until year-end. Thereafter, the 2001 operating budget will pick up the funding for January through May 2001. Staff requests that Council dispense with the public hearing. Ii. I I I Y':IJ,uiUIi "" III !' t "i " I,,' " il:l RECORD OF PROCEEDINGS ,^^,m,mm"^mmmmmmmm"mmmmmmmmmmmmmm,,m,mmMinute'smj)fm,mmmmm,m""^"m''''''''''m'''m''m'm'm''m'mmmmmmm''m'~~m'mM,~m,""mmmmmmmm'mm"mm,mmm_m"m~'m'~'mmmm'~__'m"~'~~'~'m'm'mm'~""~m'm_~"~'m'm,m'm~_",,,,,Me,e~MmMmmmmm^'mmm Dublin City Council Meeting Page 8 DAYTON LEGAL BLANK INC. FOAM NO 10148 Held May 15, 2000 , (YEAR) Mr. Adamek moved to dispense with the public hearing. Mr. Peterson seconded the motion. Vote on the motion - Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Mrs. ~ Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. McCash, yes; Mr. Reiner, yes. Vote on the Ordinance - Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mr. McCash, yes; Mr. Peterson, yes. Ordinance 79-00 - An Ordinance to Accept the Lowest/Best Bid for the Muirfield Drive Landscape Improvements project. Mayor Kranstuber introduced the ordinance. Ms. Grigsby noted that this accepts the bid for the improvements to the landscaping along Muirfield Drive. This project was included in the year 2000 operating budget. Mr. Kindra requested passage by emergency to allow the contract to be executed and materials to be purchased. Mr. Adamek inquired what changes have been made to the original plan. His understanding was that the bids came in significantly over the estimate. Mr. Kindra responded that some of the trees were thinned out in areas where there had originally been a heavy treatment. The length ofthis project is significant, beginning with the filling in of minor gaps along Post Road to a heavier landscape treatment along Brand Road. Reduction in the amount of materials has brought the figure within the budget. ~ Mr. McCash added that his understanding was that the original discussion targeted the area along Avery-Muirfield from Sells Mills north to Brand Road. Mr. Kindra agreed that was correct, but as design of this project progressed, there were smaller gaps identified from Post Road to Sells Mill that were included in this project. Mr. McCash explained that his concern results from the continual problem with speeding along Avery-Muirfield. The more landscape material in the median, the more difficult it is for the police to shoot radar. He is concerned that the problem with speed control will be intensified. Mr. Kindra responded that he has never received such a complaint. However, one consideration is that trees usually narrow the appearance of the roadway, creating a canopy and the feel of a residential street, rather than of a highway. He added that this project is being designed similar to other projects completed over the last few years. Chief Geis added that Mr. McCash's statement is accurate in reference to cruiser utilization of radar. However, with the motorcycle units now available with a primary function of traffic enforcement, it is not a significant problem. ,-' Mr. Reiner questioned if mounding was provided in the project for the purpose of noise abatement and deflection of headlights. Mr. Kindra confirmed that the proj ect calls for mounding around the Nicklaus statue, where the median is wide; however, there is little in the remainder of the project. A couple of months ago, staff provided a color display of the projected treatment; the plan has remained essentially the same. Mayor Kranstuber moved to dispense with the public hearing and to treat this as emergency legislation. Mr. Peterson seconded the motion. Vote on the motion - Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. McCash, yes; Mr. Adamek, yes; Mayor Kranstuber, yes. Vote on the Ordinance - Mr. Peterson, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Adamek, yes. ! ! I Ii, ;duL,;1J,,,,,,,Tl:\,:i:,,;hiii ':1 liil:li!:! I kHt:IIU:: iii jll Hi!!h Iii ! i: " " i : <;! 1..,1 RECORD OF PROCEEDINGS """W'W""''''WW"'''""W'4,m_''''_''W,,,,"",,,Minules_J:>L,,,_,'4,_w""wm_""'_W'''''''''''__''W''''''''''_'m'''_w_W_w,_~_w",^,"~'~'_'_W'~'~'~""__'_"W4"W"W_'~""",w",,_,_,,_w_",ww,_"_"_,_,~,w,_w~"_"~_"_,,,,,,~,Me,etin~,_,~,,w,,,, Dublin City Council Meeting Page 9 Held May 15, 2000 , (YEAR) Ordinance 80-00 -_An Ordinance Providing for a Change in Zoning for 78.33 Acres Located on the North Side of Post Road, Approximately 750 Feet East of Hyland- ,.--, Croy Road, From: U-l, Rural District (Jerome Township Classification), TO: PLR, Planned Low Density Residential District (Case No. 00-057Z - The Post Preserve). Mrs. Boring introduced the ordinance and moved referral to Planning and Zoning Commission. Mr. Peterson seconded the motion. V ote on the motion - Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, no; Mrs. Boring, yes; Mr. McCash, yes; Mr. Adamek, yes; Mayor Kranstuber, yes. INTRODUCTION & PUBLIC HEARING - RESOLUTIONS Resolution 27-00 - A Resolution Designating the City Manager as the City's Official Representative and Authorizing the City to File a Grant Application with the Ohio Department of Natural Resources Natureworks Program. Mr. Adamek introduced the resolution. Ms. Grigsby noted that staffhas been doing research and working with the State Department of Natural Resources to secure funding for the construction of the tunnel for the Dublin Road bikepath at Memorial Drive. Vote on the Resolution - Mr. Reiner, yes; Mayor Kranstuber, yes; Ms. Chinnici- Zuercher, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. McCash, yes; Mr. Adamek, yes. Resolution 28-00 - A Resolution in Opposition to Senate Bill 289. Mr. Adamek introduced the resolution. ~ Mr. McDaniel explained that staff is recommending that Council take an official position opposing this bill. The resolution and accompanying materials outline the reasons for the City's position. He requested Council's passage of the Resolution so that staff can testifY before the Senate subcommittee and the House subcommittee this week. He requests that the title of the Resolution be amended to read, "A Resolution in Opposition to Senate Bill 289 and House Bill 98." Mayor Kranstuber moved to amend the resolution as noted. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. Adamek, yes; Mr. McCash, yes; Mr. Peterson, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mrs. Boring, yes. Vote on the Resolution - Mr. McCash, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes; Mr. Adamek, yes. Resolution 29-00 - A Resolution of Intent to Appropriate a 0.101 Acre, More or Less, Fee Simple Interest and a 0.009 Acre, More or Less, Temporary Construction Easement from R. Steven Marcus and Dorothy J. Marcus, Located South of Dan- Sherri A venue and West of A very Road, City of Dublin, County of Franklin, State of Ohio. Mayor Kranstuber introduced the Resolution. r-- Mr. Smith explained that Resolutions 29-00, 30-00 and 31-00 are all very small takings involving the cui de sac on Dan-Sherri. The total amount may be .15 acres from the three takes. They are currently negotiating with the property owners. Vote on the Resolution - Mr. Adamek, yes; Mayor Kranstuber, yes; Ms. Chinnici- Zuercher, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Reiner, yes; Mr. Peterson, yes. Resolution 30-00 - A Resolution of Intent to Appropriate a 0.007 Acre, More or Less, Temporary Construction Easement from R. Thomas Low, Located North of Dan-Sherri Avenue and West of Avery Road, City of Dublin, County of Franklin, State of Ohio. Mr. Adamek introduced the Resolution. Mrs. Boring inquired if funds were being held in reserve from the developer for the construction of this cuI de sac. I ! : I I I ,II :, I"!ill'! '1+ :::1 .' : 1 Inl i ,I 1:1 '~"I!!r_'k'li,'*.iL,t;jllih:*~IIi;~Iru:iiYHt-\lm_"i i'!H;i'Hli'I~-~.jj;"J:!j;II%,:tHfIlH-ULmi:/t';i-iJ~U kl-I RECORD OF PROCEEDINGS "~""_""_W~""""W~W'''''''~W'""W'''W"".MinJ.rt,es,J)L,",w,_",,"""'""""""""""'W'"~""W'w_'_'__w'~W"W""WW_~"'~'w''''W"'~,_"'_m_~~_"'WW'_""'''''_''_'~'"'_'''~''W"''~_''~"Wm,__~w~_,_,~,~,~",_,~_",Me,e!ing.,",",",W"~""""~ Dublin City Council Meeting Page 1 0 DAYTON LEGAL BLANK INC. FORM NO 10148 Held M~y 1 ';, ?OOO , (YEAR) I Ms. Grigsby responded affirmatively. The check has recently been received and deposited into the Capital Improvement Tax funds. -- Mr. McCash inquired if this take would affect the landowner's layout, specifically the back area where the owner practices his photography. There is a map, but it does not specifically indicate that. Mr. Smith responded that he does not believe this will affect the layout, as this take only involves .007 acre and it is along the roadway in the front ofthe property. However, he will confirm that. V ote on the Resolution - Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. Peterson, yes. Resolution 31-00 - A Resolution of Intent to Appropriate a 0.017 Acre, More or Less, Temporary Construction Easement from Brandon G. Belli and Jacquelyn E. Belli, Located North of Dan-Sherri Avenue and West of Avery Road, City of Dublin, County of Franklin, State of Ohio. Mr. Adamek introduced the resolution. Vote on the Resolution - Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Mr. McCash, yes; Mr. Adamek, yes. OTHER Report from Historic Dublin Revitalization Task Force Dave King. 7219 Sawmill Road, Chair ofthe Historic Dublin Revitalization Task Force ~ addressed Council. Mr. King expressed thanks to the Clerk of Council staff and to Community Relations staff for their assistance with the meetings and presentations. He also expressed thanks to Planning and Development staff members, Bobbie Clarke, Mike Stevens, and Carson Combs, who provided City input at the Task Force meetings. He proceeded with a PowerPoint presentation, noting that the report provided to Council includes a narrative section and color spreadsheets. The first section covers the Task Force goals, categories created, and rationalizations. The spreadsheet takes the goals and lists strategy statements and recommended actions. He summarized that the Task Force goals were in conformance with the Community Plan statement that the Historic District is the heart of the community, and that the private and public sectors should share responsibility for it. It is a partnership effort. Therefore, the Task Force's purpose is not to present recommendations to Council and staff and then disband. The stakeholders share responsibility for this plan. Six categories were developed, beginning with the Community Plan and other information received from meetings ofthe Old Dublin Association and Chamber of Commerce. --- Those six categories are: (1) Bridge and High Street intersection; (2) streetscape; (3) path systems, both bike and pedestrian; (4) town square; (5) traffic and parking management; and (6) Historic District organization. He touched on key points and recommendations. The Task Force recommends that a parking authority or Historic District Authority be created to look at these issues in greater detail on a continuous basis. Discussion focused on a new road. Although significant time and money would be involved in consideration of the Indian Run Elementary School property for such a project, he asked that Council not discount it, but give it due consideration. He added that the revitalization of the Historic District is a work in progress that should be steered by City Council. The report offers suggestions for the next steps for Council's deliberations: (1) host a town meeting to include City Council, the community and the Task Force; (2) authorize representatives of the Task Force to provide input to the City's Capital Improvement Plan I: I I }JI:<', ......". . i1lil:,"i!i1'!I:,~Llllll' "'i" " '. 'Iii RECORD OF PROCEEDINGS """'~"""~"~""m~"""""""""""""_"_"""""~ules,,,,{)f,,",,,,,,,_,,""'''~_"''~"'''~''''''''''"'''''''''''''''M~'''''_~_'M''"'''''''''_"M~'''~"'~"_~_M_'''_''''M__''''_''_'_M~~_''''~'_''_~'''_~'''''''''MM'''~''_''_'_~_'~M'__M~'M~'_~"M""~~~,,_,,M,e,eting'M""_M~""M"'" Dublin City Council Meeting Page 11 Held May 1 '5, 2000 , (YEAR) I and Operating Budget planning process; (3) authorize City staff to undertake the requested investigations; (4) provide for the establishment of a Parking Authority and Historic District authority; (5) meet with property owners and tenants to discuss the .,.--, maintenance of the streetscape. Mayor Kranstuber asked if the Task Force's recommendations have been reviewed by staff. Ms. Grigsby responded that they have not been reviewed by staff at this point. Ms. Chinnici-Zuercher thanked Mr. King for his excellent leadership and for involving the community in the process. She also thanked the staffwho participated in the meetings and who have already proceeded to implement short-term suggestions. The Task Force is hopeful that the momentum will continue as the report is further analyzed. Mayor Kranstuber asked if the appropriate next step would be to refer the report to staff for a comprehensive review over the next few weeks, followed by a town meeting. Mr. Peterson noted that the Historic District Authority that the Task Force recommends is a legally recognized entity in the Ohio Revised Code. It is a corporation that can be created, which the City could choose or choose not to participate in. It would involve all the various stakeholders in Historic Dublin. He recommended that Council direct that legal review and opinion be undertaken on that subj ect, as well as others. Everything that needs to be done is addressed in the Task Force recommendations, but more input is essential before significant items can be undertaken. ,- Mayor Kranstuber invited comment from the Council Members who participated on the Task Force on the practicality ofthis plan. Some issues, specifically the suggestion for purchase of the Indian Run Elementary School property, appear unrealistic in view of the cost. There are many other proj ects which have been deferred in the CIP because of lack of funding. He summarized that a long-range planning document is not what Council was seeking, but a recommended action plan to implement over the immediate future. Mr. Peterson responded that the suggestion for City purchase of the school property first arose in an engineering study. It was driven by the need/desire to redirect through traffic from the Bridge/High Street intersection. He suggested that Council establish a "mini capital improvement program" for Old Dublin, prioritizing the list in order to derive the most impact for the investment. He emphasized that parking would be the critical issue. Mayor Kranstuber commented that he could support establishment of such a "mini capital improvement" budget for Old Dublin, giving it a responsible allocation within the overall Capital Improvement budget, while taking care not to disregard items already on the deferred list. Mr. Peterson stated that the critical issue of parking could be addressed with some of the recommendations, such as negotiating agreements with owners of parking lots for public use of their parking areas outside their normal business hours. The City could exchange - service or maintenance in return for sharing of space. The document does offer many short-term, feasible recommendations. Mr. Adamek recommended referring this document to staff for review, and requesting that staffbe prepared to discuss the issues and implementation with Council and the Task Force members at a town meeting to be held in a June/July timeframe. At that meeting, Council could consider prioritization of short-term, mid-term, long-term and no-term items. This document can be taken down to a workable time line of tasks that can be completed. Ms. Chinnici-Zuercher cautioned against waiting too long to implement some ofthe short-term suggestions which would risk losing the advantage of the summer months for the businesses and summer activities. She suggested that staff pull out the items that they recognize as already incorporated in the budget or those which could be easily ! I I I 1.,1 I;; ;ii, .1:itIH. Ii, : Ii ;1.,1 RECORD OF PROCEEDINGS ~WW"WW~WWWW"""W""W""""_~"WW"ww,wwwMinuteswj)i"""_"_",,W'''WW"W"""W'''''"W'''''W''''ww''ww''''w''''''''''_"_'''',,,''''ww~,,_''''w''www_ww""'_"'''www'w_'ww~'~''ww''w'':w~~''''w'w''ww''~''~_w''''~''ww"ww,ww~~,_"_"www_"W"WW"_"WW~,~"~,,~,,~,M,e.elingw,,,,~ww,,w~,,~'''w Dublin City Council Meeting Page 12 UAYTON LEGAL BlANK INC. FORM NO. 10148 Held M~y 1 'i, ?OOO , (YEAR) implemented. Mr. McCash noted that staff analysis should identify some of the short-term items within ..--. the next two Council meetings, while continuing analysis of the larger components of the report. Mrs. Boring pointed out that there are few City staff available to do this review. Staff time is already over committed, particularly that of the Planning staff. Ms. Chinnici-Zuercher noted that some of the issues could be addressed by staff in other departments, or maybe certain projects could be outsourced. Mrs. Boring recommended addressing the parking situation immediately. Ms. Chinnici-Zuercher agreed, pointing out that this is a short-term issue, in terms of investigating possible locations that could be used for additional parking and negotiating agreements with those property owners. Mayor Kranstuber requested staff s recommendation. Ms. Grigsby responded that staff would meet and identify items that can be begun or completed within three months. By the June 15 or July 10 Council meeting, staff can return with a list of the short-term items. Mayor Kranstuber invited public comment. - Al Gleine. Ha'Penny Bridge store owner, commented regarding the suggestion of the Task Force to identify and negotiate additional parking space. He indicated it would not be difficult to obtain 60-70 parking spots by enforcing an existing two-hour parking restriction. While it may offend four or five individuals, another 100 citizens would be happy to see the problem resolved. He has discussed this with Chief Geis, and the existing law is easily enforceable. He added that there is adequate parking on South High behind most businesses. Those areas cannot be paved due to the water problem, but they could be graveled. It would solve the parking problem at least for the summer season. He noted several possibilities: there are 16 spaces between the Ha'Penny; Mr. Bassett at 35 South High has offered to sell the back of his property; and Mr. Grabill has offered to donate land behind his next project for a parking area, some of which could be turned into parking now. He concluded that the parking situation on South High could be resolved easily and relatively inexpensively this summer. He encouraged the City to approach the various businesses. Mr. Adamek said that this recommendation is an example of one that senior staff can review and take action upon without further direction from Council. Steven Prater. Director of Property Management. Columbus Metropolitan Library. noted that he is responsible for library facilities within the county and he is also a Dublin - resident. The library's position on the bypass road is that the library views itself as a strong community partner. They are aware of the parking issues and traffic congestion around the library. Although they are not happy at the prospect of losing land for a bypass road, they would not resist it. If that is determined to be the best solution for the community, they support it with the contingency that the City be cognizant of the following: (1) that the library wants to continue to be a destination point; (2) that there is concern about what a loop road may do to pedestrian safety; (3) that a bikepath to the library would be desirable; (4) what type oftraffic control devices could be implemented; (5) if consideration is given to closing a couple of the alleys around the town square, consideration should also be given to the impact on the library. Alleys are important accessways to the library. Mayor Kranstuber inquired about any future library expansion plans. Mr. Prater responded that there are no definite expansion plans. During the last I ' I I' , '1+ I,'''" , i'1tlli, i,HI', ':: iii ; " '. "I!F.n"m.t";')Il"It'lH';;"'III1~,'m""'II'iIC"N~;~"I":,'; ':" ""',''''''''"';W;W<l,'''''''!J'~'P:'''''-uvnu;'':r''';:)IIt',,',,:!, RECORD OF PROCEEDINGS wm_"w,^,_w",_"w"~mm_,_,wm"m",_wMinllteS_Qf,"""m'""wm'~'WWW',W'W_Wm"~'mW'_"_""W'W_W"W'W'mWW~'~'m_mWm_mm_~m__,~,~,~,m__,~~"_~mm,_~mw_w_~_~~'_'WmWm~"~m~~_~_,Me.e1ing,WmW_Wmmm,mm,m Dublin City Council Meeting Page 13 DAYTON LEGAL BU~.NK INC. FORM NO. 10148 Held M~y 1 'i, ?OOO , (YEAR) expansion in 1990, consideration was given to build towards the cemetery to the north or towards the school to the west. However, the close proximity of a possible bypass road . would thwart any expansion to the north, leaving only a possibility for expansion toward r-- the school. This area was also targeted as possible expansion for parking area. However, the Dublin library is close to the maximum size allowed for a regional library. It is currently at 20,000 square feet; branch libraries generally do not exceed 23,000 square feet. Mr. Adamek moved to refer the report to staff for review and requested that staffbe prepared to discuss the issues and implementation of the recommendations at a future town meeting, the date of which is to be decided upon within the next two Council meetings. Mr. McCash seconded the motion. Vote on the motion - Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mr. Adamek, yes; Mr. McCash, yes; Mr. Peterson, yes; Ms. Chinnici-Zuercher, yes. Mrs. Boring asked if specific direction could be given to staff regarding the parking situation. Mayor Kranstuber moved to request that the City Manager direct the Police Division to enforce the existing two-hour parking limitation in Old Dublin. Mr. Reiner seconded the motion. Vote on the motion - Mr. Adamek, yes; Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Reiner, yes; Mayor Kranstuber, yes. - Mrs. Chinnici-Zuercher suggested staff also be given direction to proceed with preliminary discussion that has already been held with some property owners regarding use of parking areas. Mr. Kindra noted that as part ofthe bikepath study, a parking study was conducted, an inventory was made of the existing parking spaces, and many property owners were contacted. There is a recommendation in the traffic study for the parking, as well. There are some new ideas that have not been fully evaluated, which could be incorporated in Council's direction for staff review. Mr. Reiner asked if that evaluation could be done quickly, along with an evaluation ofthe stormwater component in the parking discussion. Ms. Chinnici-Zuercher moved to direct the City Manager to have staffreview the report that has already been done on the parking availability; add to it the urgent parking recommendations of this Task Force; and provide recommendations at the June 5 Council meeting. Mr. McCash seconded the motion. Mr. Smith inquired ifpart ofthat direction is that staff consider waiving the stormwater requirement for hard surfaces. Mayor Kranstuber confirmed that this would be part of the scope of review. - Vote on the motion - Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Reiner, yes; Mr. Adamek, yes. Recommendations of Finance Committee re HotellMotel Tax Grants Mr. McCash, Committee chair, noted that an update was provided in tonight's meeting materials. The Finance Committee met briefly before tonight's Council meeting to review an additional application. Mr. McCash listed the following applications received for bed tax grants and the Committee's recommendations: Dublin Kiwanis Club requests $4,000 for the 35th Annual Frog Jump Festival, to be held in Old Dublin on June 24, 2000, to help offset the cost of City Services. The Committee recommendation is to grant them actual cost of City services not to exceed $4,000 with the following conditions: appropriate City of Dublin recognition must be certified to the Director of Taxation prior to funding and commencement of the event; I I .i ,I" ;1 .;ill k.A.1I II i 'ii' , : I ": iHjljdlllilirk:+dblfl~llkl,lti:i:1Hi:k:'!li;,[_li I RECORD OF PROCEEDINGS "~"""""""'_""""'m",,,,,,,,,_,,,,,,,w~,,,,,,,,,,,,,,,,,,,,Mnutes,,,,,Qf,,,,_,,"'''''''_''''W''''''''''''''''~'W''''W''mW''''''''''''''m''_,''''''''_''_''''WW_''~''W"""_"w",wmw"_"""w",ww'''__f-''_w'''ww"""""w"w"__w,,,w_,,,,,,_,,,w"""~",___,,,w,_w,"_"_"""m_w,,,,Me.etin~,,,,,,,,ww,,wm_'_ Dublin City Council Meeting Page 14 DAYTON LEGAL BLANK INC. FORM NO 10148 Held MHY l'i, 2000 , (YEAR) I a follow-up report must be filed within 30 days of completion of the event; funding is contingent upon submittal of invoices and/or receipts verifying expenditures. Mr. Reiner moved to approve the recommendation of the Finance Committee. - Ms. Chinnici-Zuercher seconded the motion. Vote on the motion - Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes. Hockey Future Ohio. Inc. - Columbus Crush Hockey, Dublin requests a total of $18,200 for Nationals 2000/Showcase 200l/Fa1l2000. The Committee recommendation is to deny the funds for ice practice time at the Nationals 2000; to deny funds for the Fall season ice practice time; and to award them $3,500 for the Showcase 2001 event which will be held January 12 - 14, 2001. The purpose would be to serve as seed money for the event. Conditions are: appropriate City of Dublin recognition must be certified to the Director of Taxation prior to funding and commencement ofthe event, and a follow-up report must be filed within 30 days following the completion of the event. Mrs. Boring moved to approve the grant of$3,500 to Hockey Future, Ohio, Inc., amending the conditions to state that the grant is made to serve as seed money for the first year of the event. Mr. Adamek seconded the motion. Vote on the amendment - Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes, Mayor Kranstuber, yes. Vote on the motion - Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mr. McCash, yes; Mr. Adc,unek, yes; Mrs. Boring, yes. - Leadership Dublin requests $18,000 in financial support for program growth. The purpose is to develop their program to establish greater community presence at the corporate and community level. One component is to assist in the hire of an executive director and coordinator to solicit corporate sponsorship, to expand the program in order to become self-sufficient. Committee recommendation is a $10,000 grant for this year to assist in hiring the executive director/coordinator. Conditions are: that all organized programs will include" City of Dublin" recognition, and they file a follow-up report within nine months from the date of formal approval. Mrs. Boring inquired about the composition ofthe Board of Directors for Leadership Dublin and who would be responsible for hiring this individual. Daniel Noreen. 7165 Innisfree Lane, Leadership Dublin Board of Directors, responded that the Board of Directors is currently reviewing applications for executive director. If funding is approved, they will be responsible for hiring of the individual. Mrs. Boring inquired how the Board of Directors is selected. Mr. Noreen responded that the current Board has a nominating committee which selects nominees from the leadership class graduates. - Mr. Kranstuber inquired if the position is part-time and, if so, if the $10,000 is a total or "i. i partial budget for the position. Mr. Noreen confirmed that it is part-time, but the exact amount budgeted for the position is not definite. Mayor Kranstuber requested justification for funding the hiring of a director for Leadership Dublin, but not for Jaycees, Kiwanis, etc. Mr. Noreen responded that the whole basis for Leadership Dublin is to train people for leadership in the Dublin community. A recent survey of past graduating classes indicates its success: of the five graduating classes, 6 of 10 graduates have gone on to serve on Dublin boards, commissions, or leadership in civic associations or other programs. , i I I Ii [I' q Ii ,Ii Ii' i !!"[ , .11"" .' , .". "'''''''''''''.'C'',rrn,"c,''',,,,"'..,,. ,.. Ut;"~'n"T;..'~'lIl;',,;, "'J RECORD OF PROCEEDINGS "WN"""W'''''WWW''''''''''W''''''''WW'W'''WN""",,,,,.MiIllltes,,,uf,,,w,,,,""W""W~""'''",,,,,w,w,,www,,,ww,,,,,,ww,,ww,,w,,,,,,,,ww~''w",,,W'''~,,w,w,ww,w"wW"WW'W"WWWw""'W""W'''W"_w,ww,,wW''WW''''W''WWwWw~,ww"w""__ww,,,,_ Meeling Dublin City Council Meeting PageTSWWWwwwwww_w,,,_w,, , www"ww,w'ww", DAYTON LEGAL BLANK INC FORM NO 10148 Held M:lY 1';, ?OOO , (YEAR) Mr. Reiner moved approval of Finance Committee's recommendation. Mr. Adamek seconded the motion. --. Vote on the motion - Mr. Peterson, yes; Mr. Adamek, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, abstain. Dublin Soccer League - Request for $31,050 to help offset costs. Mr. McCash noted that the amount is designated to help with the costs of goals, of a defibrillator and for an ice machine. $25,050 is for the goals [five sets offull size soccer goals @ $1,975 each; four sets of under-ten soccer goals @ $1,825 each; and five sets of 4' x 4' (small) goals.] The Committee recommendation is approval ofa grant of$25,050 to cover the cost ofthe goals, with the following conditions: all organizational programs include the "City of Dublin" recognition; funding is contingent upon submittal of invoices/receipts verifying expenditures; equipment will become the property ofthe City of Dublin. Mayor Kranstuber asked ifDSL is over programming soccer fields at Avery Park in view of the overflow of parking into adjacent subdivisions. Mr. Hahn responded that complaints have already been received. When staff has investigated, they have discovered that there is available designated parking. However, the public prefers to park in closer, undesignated parking areas. Mr. McDaniel noted that this situation is also occurring at the Dublin Recreation Center, where drivers are parking in the drive lanes as opposed to walking. It also occurs on Emerald Parkway, where vehicles are parked in the tree lawn to walk across the street ~ into the back of Coffman High School. Mr. McDaniel added that DSL has formally approached the City about the capacity issue, so a serious look at that issue is indicated. Mr. Reiner moved to approve the Finance Committee recommendation. Mr. Adamek seconded the motion. Vote on the motion - Mr. Adamek, yes; Mr. Peterson, yes; Mr. McCash, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes. The Ohio Wine Producers Association (OWP A) - Request for funding to cover Y2 cost of City services and waiver of City equipment rental, for the annual Ohio Wine Festival to be held June 9-11 in Dublin. Mr. McCash noted that the Finance Committee recommendation is to provide funding to cover Y2 actual cost of City services, not to exceed $15,000 and a waiver of rental fees for City-owned equipment. Committee discussion did indicate that there is an intent that this event becomes self-sufficient within the next two years. Mr. Reiner added that Committee felt the case was made that last year was their first attempt to create this event in Dublin, and the first-year event was not well attended. OWP A has launched an aggressive, highly professional marketing program this year, which has been tied into advertisement for overnight stays at local hotels. So, the - Committee's sense was that there would be an economic benefit to the City. Mrs. Boring indicated that she cannot support promotion of a commercial product. Last year, it was made clear that the grant was seed money, so it doesn't seem appropriate to provide the same level of funding this year. Mrs. Boring moved to remain consistent with last year's recommendation and reduce this year's funding to $10,000, with the stipulation that they become a self-sufficient entity. The motion died for lack of a second. Mr. Reiner moved to approve the Finance Committee's recommendation of Y2 cost of City services not to exceed $15,000 and waiver of rental fees of City-owned equipment. Mr. Peterson seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. McCash, yes; Mr. Adamek, yes; Mr. Peterson, ...,... i ' I I,; :1..1 i,. kJ '" ,lIclll!'!H,nill'hWl"",,,um ",'''',!: Ii i r " Ii il4 RECORD OF PROCEEDINGS w"_m'~"~"'_~_~'"~'"'~"'~'~_m,~_^",Minu1es~QL,,"~~m"''""~"m""'~"_m"'~"""_"""_"m"'~_m_'~"'~~~,~"m_~"'~"""m_.""m~"~"""""_m"~'~"'_'m_'m'm~'~"~_~,~"_'"_,~,_'~'"__m'm_m'~~m_'m~'"'m~"~M~1ing'm'mm'~'~'~", Dublin City Council Meeting Page 16 DAYTON LEGAL BLANK INC. FORM NO 10148 Held May 15, 2000 , (YEAR) yes; Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, no. Scottish Comers PTO - Request for $20,000 to create a Nature Sanctuary Area at the - Scottish Comers Elementary School. Mr. McCash explained that this is intended to be used for science projects and programs ! at the school. The Finance Committee recommends denial of funding for this project. Although the project is admirable, it does not fit the criteria for a bed tax grant. There was also concern about the long-term maintenance of the area. Also, the City is funding park development in an adjoining City park to the north of the school. J an Shepherd. 7202 Innisfree Lane, grant applicant, noted that the school is used extensively by the City of Dublin for the summer drop-in babysitting service, latchkey programs, and programs in the adjacent park. They have been working with Mr. Hahn to develop the park elements in that park. The nature preserve concept is modeled after those done by the City of Worthington with Brookside Elementary School, where they also have an adjacent park area. Ms. Shepherd has met with the principal at Brookside, who has shared the possibilities of cross-training and other educational elements. Although this application may not strictly meet the bed tax criteria, the enhancement to the Dublin community as a whole and the public relations potential are significant. Mrs. Boring noted that she agrees with the Finance Committee analysis. She suggested that Ms. Shepherd apply to other groups who fund projects such as these, such as the Dublin Women's group and the Dublin Fund. She suggested that Ms. Shepherd call the Clerk tomorrow for the names of contacts for those groups; their grant application deadlines are fast approaching. -- Mayor Kranstuber inquired if there were additional in-kind contributions the City could make. Mr. Hahn commented that the budget hearings this summer would include proposals for improvements and enhancements to the parkland portion of this site that will benefit the schools and the community. Mr. Reiner moved to approve the Finance Committee's recommendation for denial. Mr. Adamek seconded the motion. Vote on the motion: Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes. Final Plat - Kendall Ridge. Section 3 (Applicant: The Stonehenge Company, c/o Doug Tailford, 6253 Riverside Drive, Suite 200, Dublin, OH 43017.) Mr. Ezell noted that this plat conforms to the final development plan approved by Planning and Zoning Commission on February 3,2000, and the applicant has met the 14 conditions imposed. Mayor Kranstuber moved to approve the final plat. Mr. Peterson seconded the motion. - V ote on the motion - Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Chinnici- Zuercher, yes; Mr. Peterson, yes; Mayor Kranstuber, yes; Mr. Adamek, yes. Final Plat - Wyandotte Woods. Section 1 (Applicant: The Edwards Company, c/o Charlie Driscoll, 500 South Front Street, Suite 770, Columbus, Ohio 43215) Mr. Ezell reported that the final development plan for Wyandotte Woods was approved by Planning and Zoning Commission on August 19, 1999. The applicant has satisfied the 20 conditions. Mayor Kranstuber moved to approve the final plat. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion - Mr. Adamek, yes; Mr. McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes; Mayor Kranstuber, yes; Mr. Adamek, yes. i I I 1,1 ,",,1 I, .... , T" --if' In;: "~:.F!':;\?:l7':~';)J'(",~ ~~;:;;~Jt1t>>HHII : .,'f I ,~'Ht1If1IWt!l:r;\rml1'''.ItIUHII'! ,"Ul'i..;.1tU :""'1" 'il>JIif__r' t':.l , RECORD OF PROCEEDINGS "'.""~'_'_"'"'_WW'"W,"__"W~,_,""_"""".Minutes_,"oi",","w,~""""._"_,""mW"'""'_""~"'"W'""'~"~W,"_'.~~'m"m"~WWm."w"W"'m"m_,"~~w'W__'W"'W"'"~'_'_._m"""~"'w"m"'_m_~,","_"w,""m_"m,w~","~,"m_".~"m_"_"~~_"~~'W"'_"_'"_"m"_"".Me"eling,"m""m,_mw_'"_w Dublin City Council Meeting Page 17 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held M~y 1 'i, ?OOO , (YEAR) Mr. Adamek inquired regarding staff response to a letter from a resident on Riverside Drive regarding City installation of a four-lane highway. Ms. Grigsby indicated that she had telephoned Ms. Boyland to discuss her complaint and ~ advised her that there was nothing the City could do about the existing four-lane highway. Ms. Grigsby agreed to follow-up on the other items. Stormwater Waiver Request - Brazenhead Mr. Kindra noted that this is a request from Mr. Eggspuehler in relation to a proposed 7 x 11 feet addition to the property at 56 North High Street. Staff does not feel it would generate any excessive run-off and recommends Council approval. Mr. McCash moved to approve the stormwater waiver request. Ms. Chinnici-Zuercher seconded the motion. V ote on the motion - Mr. Peterson, yes; Mr. McCash, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Adamek, yes. Council Round Table/Committee Reports Mr. Peterson. Administrative Chair noted that Council has received a letter of resignation from Denise King of the Natural Resources Advisory Committee. Following discussion, Council directed the Clerk to check the files for the applicants who indicated an interest in NRAC. Mr. Peterson will review this information, and discussion regarding the appointment will be scheduled for executive session at an upcoming Council meeting. Mrs. Boring: 1. Expressed her thanks to the Jenmar Court resident who sent a letter of appreciation to Council regarding Mr. Hansley's timely and sensitive response regarding - the problems with his residence on Jenmar Court. 2. Inquired about the status of a meeting that was to have been scheduled with Greg Jones regarding the Mary Kelley's zoning issues. Mr. Smith responded that this matter was referred to the Public Services Committee for reVIew. 3. Also inquired about the status of the odor control ordinance. Mr. Smith responded that legal staff is drafting the legislation. Ms. Chinnici-Zuercher: 1. Inquired about a recommended time for the Public Services Committee to meet. Following discussion, a meeting of the Public Services Committee was scheduled for Wednesday, June 7 at 7:30 p.m. in Council Chambers. 2. Echoed the earlier comments about the Leadership Dublin Community Service Day, which took place on May 5th. Mr. Adamek also attended that event. It was a very successful event, with well over 200 citizens attending. She hopes it will be an annual affair. City staff, including Ms. Nardecchia, who is also a Leadership Dublin graduate, participated in the event. She added that the Leadership Dublin graduation is scheduled for Wednesday, May 17th at 6:00 p.m. at the Muirfield Pavilion. 3. Moved that the names of those who applied for the Board and Commission positions who were not selected be forwarded to Ms. Nardecchia, the City's Volunteer Administrator, who could share other opportunities for community service. - Mr. Adamek seconded the motion. Vote on the motion - Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mr. McCash, yes. Mr. Adamek noted that: 1. Council Clerk, Anne Clarke, will be out of the office May 18 through May 29, and Judy Beal will serve as Acting Clerk during that time. 2. Council will be hosting two events next week in conjunction with the Tournament. Dinners are slated for Wednesday and Thursday evenings. He encouraged full attendance. 3. Community response to the Independence Day table sales was phenomenal. He offered kudos to Ms. Puskarcik and her staff for putting on a superb show. 4. The Community Service Day coordinated by Leadership Dublin on May 6th was exceedingly well run. ,_L-, 1.'" : i I I' i 'I'I'>IL""I' '"'' ,,,,,k~riil I " ,,' J""I-' ;." ' """ "eili':II;Ul1!~~ltot'!llw"WJlr,~fl,:~J!J'.!lir:NILlli"'tHiI+:.' >"J t'~'lltl:' ~:'t:':t'11'P'~:11'~'li!' :'miCfI,'tl ':4 !'~~,'JIti, I' I RECORD OF PROCEEDINGS "M"M_""M'"''MM''MM''MMM'''~'M''M'M_WWMMMMMM~nuteswof''MM''''''''''WM''MMMW''''~'M,MM'~''MWM'M'''W''M'WMW'MMMM''W'WM'W'M'_''WM"MM"_""_M,"'M'M"'MMMWM'M"MM"MMMW'_W'''~''~_'_''_MM"M'M"~"~W'''_'_~MW'M~~''M",M''_~ Meeting Dublin City Council Meeting Page 18 M ~M_~"_M"_' , ""_,M"'M"""" DAY10N LEGAL BLANK INC. FOAM NO, 10148 Held M::JY 1 ';, ?OOO , (YEAR) Mayor Kranstuber: 1. Inquired ifthere are plans to landscape or light the Nicklaus statue. r-- Staff response was that this was part of the Avery-Muirfield Drive landscaping package approved earlier tonight with Ordinance 79-00. 2. In reference to the Board and Commission Recognition Dinner scheduled for Wednesday, May 24th, he suggested that staffliaisons to the Commissions provide comments for the presentations on each of the outgoing members. Council then reviewed and split up recognition responsibility for the list of outgoing members. 3. Mayor Kranstuber inquired about the Council schedule for volunteering at the hospitality tent at the Tournament. The Clerk indicated that she has received no specific time preferences from Council. A sign-up sheet was then circulated among Council members. The Council Clerk will compile a clean schedule and forward to Council members. Mayor Kranstuber adjourned the meeting at 10:35 p.m. -, ~a-~ Clerk of Council ".--...