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HomeMy WebLinkAbout07/03/2006 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 3, 2006 Held 20 Vice Mayor Lecklider called the Monday, July 3, 2006 regular meeting of Dublin City Council to order at 6:00 p.m. at the Dublin Municipal Building. ww ..~ PLEDGE OF ALLEGIANCE Ms. Salay led the Pledge of Allegiance. ~,- ROLL CALL Present were: Vice Mayor Lecklider, Mrs. Boring, Mr. Keenan, and Ms. Salay. Mayor Chinnici-Zuercher was absent (excused). Mr. Reiner arrived at 6:10 p.m. Mr. McCash arrived at 7:05 p.m. Staff members present were: Ms. Brautigam, Ms. Grigsby, Mr. Smith, Mr. Ciarochi, Mr. Harding, Mr. Gunderman, Mr. Hahn, Mr. Hammersmith, Ms. Puskarcik, Ms. Ott, Mr. Earman, Mr. Burns, Mr. Richardson and Ms. Willis. APPROVAL OF MINUTES Ms. Salay moved approval of the minutes of June 5, 2006. Mr. Keenan seconded the motion. Mrs. Boring requested a correction to page 5, where it should state, "property owners who work in Dublin" - not "live in Dublin." She also requested a correction regarding the comments about gutters and storm sewers; Mr. Hammersmith has subsequently confirmed there are existing curbs and gutters on Glencree. Vote on the minutes as corrected: Vice Mayor Lecklider, yes; Ms. Salay, yes; Mr. Keenan, yes; Mrs. Boring, yes. Mr. Keenan moved approval of the minutes of June 19, 2006. ",....o,~ Ms. Salay seconded the motion. Mr. Keenan requested an addition to the comments on page 7 regarding the motivation for the property owner to provide a small section of land to create more distance from .......,... Building 27. Mr. Hadden had responded to Mr. Keenan's question by stating that the property owner will be compensated for providing this land. Vote on the minutes as corrected: Mr. Keenan, yes; Mrs. Boring, yes; Ms. Salay, yes; Vice Mayor Lecklider, abstain. CORRESPONDENCE The Clerk reported a Notice to Legislative Authority was received regarding a 01 Liquor permit for Pei Wei Asian Diner on Sawmill Road. There was no objection to the issuance of this permit. CITIZEN COMMENTS Robert Abruzzi. 5197 Red Oak Lane. Dublin stated he is a resident of Olde Dublin Woods. A group of Olde Dublin Woods residents has come tonight to address Council regarding the widening of Tuttle Crossing. Tuttle Boulevard is planned as a five-lane road all the way to the west and will serve as a main artery feeder for the City of Dublin. Historically, in 1995, the proposal for Tuttle Boulevard was presented to their neighborhood and there were many discussions about maintaining access to Tuttle for the neighborhood. The proposal at that time was to create an intersection a little farther to the west, halfway between Wilcox and Hirth Road. There was to be a feeder or access road that would travel southward to their area, thus tying back into Hirth Road, keeping Hirth Road as a Dublin roadway. The Tuttle Boulevard project did not /IV. ., materialize at that time, but is now being reactivated. Around 1996 or 1997, Tuttle Grove apartments were constructed and Edwards Land Development installed a Hirth .........."" Road stub which was eventually to be a City of Columbus road that would tie into Hirth Road. The Olde Dublin Woods residents objected strongly at that time, due to the issues related to their Dublin service delivery and their need to travel through portions of Columbus to access their homes. In the meantime, Wilcox Road was closed off, eliminating access to Dublin through that route. Currently, their Dublin neighborhood has to exit on Hirth, turn right onto Tuttle, and then turn left onto Emerald Parkway, traveling through a portion of Columbus - in order to access Dublin. By using this short Hirth Road stub, all of their access to Dublin will be terminated. They have a solution to the problem. The Tuttle Boulevard will consist of two lanes east and two lanes west with a median strip. They are requesting a temporary median cut on Tuttle Boulevard at their current intersection, allowing them to continue the access as presently exists -left turn I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK lNC FORM NO 10148 July 3, 2006 Page 2 Held 20 from Tuttle and a left turn out going westbound. There have been discussions of safety issues, but a median cut will not impact this. The cost is minimal for such a curb cut versus tying into the Columbus Hirth Road stub. What they have heard from the City of 't~'" Dublin is that the Franklin County Engineer's office has safety issues with such a median cut. There have been no safety concerns expressed during the past 16 years, however, *"''t:;l'''''' even though there were no aligned access points along Tuttle. They are asking for a temporary median cut until development of the Eickholt property and others to the west occur, which will afford the developer the opportunity to install the infrastructure that will access their neighborhood - and not to tie into the Hirth Road stub. He acknowledged there are some issues with funding and some safety issues. But there are also costs of installing a signal with Hirth Road. Further, the residents do not want to be tied to Hirth Road. They live and pay taxes in Dublin and are being forced to drive outside of Dublin. They are asking for Council's consideration and assistance. This is a Dublin roadway and Dublin intersection and Dublin is paying money to improve this roadway. Bobbie Feller. 5173 Hirth Road. Dublin noted she also resides in the aide Dublin Woods development. She supports Mr. Abruzzi's comments. She suggested another possibility, should the median cut on Tuttle not be acceptable due to safety concerns. She proposed the concept of a gravel road heading west from Hirth Road and tying into Britton Parkway somewhere to the west, in the vicinity of the proposed traffic signal to serve the future retail parcel. It would allow residents left and right, in and out access to Hirth Road and would eliminate the safety issue of the Hirth Road intersection being too close to the Britton intersection. It would put the Hirth Road exit onto Tuttle, close to where it will eventually be. The road could be gravel and inexpensive. The funds to finish the spur could be used for the temporary gravel road until the retail development plans are finalized. Another justification for this proposal would be that Hirth could then p.~. ,1\ serve as access for the future retail development, the residential properties immediately to the south, and the aide Dublin Woods neighborhood. This access would be signalized at a safe distance from the Britton Parkway intersection. If the spur is allowed b_.oiI to be constructed, the neighborhood is fearful that if a signal is installed further to the west at a future date, they will not be provided access to that light. They want to maintain access through Dublin roadways. Michelle May. 5191 Hirth Road. Dublin noted she is also speaking on behalf of her husband. They support Mr. Abruzzi's proposal. She has spoken with Dublin City Schools and they are awaiting the outcome of this meeting and a future July meeting regarding the impact of this decision on the busing of students in and out of the Hirth Road area. The proposed u-turn at the end of Wilcox which buses would have to utilize would waste both time and money. She also supports the break in the median as has been proposed. Jay Taylor. 5579 aide Dublin Woods Drive. Dublin echoed the comments of the neighbors, requesting Council's consideration. There have been ongoing communications with Dublin Planning staff for two years. He has also talked with Dean Ringle of Franklin County and tried to obtain his assistance in preserving the access and staying attached to Dublin. He presented Council with a petition signed by the neighborhood residents. There are 14 school buses traveling to the neighborhood each day, and the proposition of right in, right out on Hirth will require buses to make a U-turn on Wilcox. Trying to maneuver a bus during icy conditions will be very difficult and there is a risk of accident or injury to students. The other concern relates to fire and ~-.. emergency medical service equipment and the delays in providing assistance due to the need to make a u-turn on Wilcox. He asked for Council's help and consideration in ~ ".. resolving this situation. Vice Mayor Lecklider asked for clarification about the number of bus trips each day. Mr. Taylor responded that there are approximately 14 bus trips in and out - 7 round trips each day. Vice Mayor Lecklider asked Mr. Hammersmith to comment. Mr. Hammersmith stated that staff has been working with the residents as the Tuttle Road improvement plan has been developed and is coming toward implementation. Ms. Salay also participated in the meeting. Staff is working with the Franklin County RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 3, 2006 Page 3 Held 20 Engineer's office and the City of Columbus in preparation for an upcoming public involvement meeting where alternatives can be presented to the residents and feedback provided regarding both near-term and long-term access to Hirth Road. The residents 1"'1" " and Dublin staff have a mutual goal of maintaining safe access to Hirth Road, with as much convenience as possible. They agree that the long-term solution should be - relocation of Hirth Road to the west as those properties south of Tuttle and west of the Olde Dublin Woods subdivision are developed. This should be incorporated into the development plans. The issue that needs to be resolved is in regard to a near-term or intermediate solution in place as Tuttle is improved, looking to the future for the long- term solution. The duration of such a temporary solution will not be definable until it is known when the development to the west will occur. Ms. Salay asked if a meeting date is known at this time. Mr. Hammersmith responded that it is not, but staff will be in contact with the county engineer's office about this. Ms. Salay asked that Council be informed of the date, once it is established. She asked if maps could be provided to Council which show the current access and proposed access. She noted that there are many roadways throughout the City which do not have a dedicated turn lane. Before Tuttle is extended westward, the traffic counts will not increase greatly. It would be optimal if the development of the piece to the west takes place before or concurrent with the extension of Tuttle to the west. In the meantime, Tuttle is fairly quiet in terms of westbound traffic and she believes that a temporary median break would not result in a safety concern. These are Dublin residents who are being impacted, and there are a total of 20 households in the neighborhood who have signed the petition. She is hopeful that a resolution can be identified in the meeting with Franklin County. e.,',~ Vice Mayor Lecklider asked for clarification about her comments regarding a left turn lane and the stacking potential. 1iIiIL,.,.... Ms. Salay stated that there would be four lanes and a median. There will never be a dedicated left turn lane for Hirth Road in this location. Eventually, there will be full access for this neighborhood, but until the development to the west occurs, a temporary resolution is needed. Traffic could still move westbound on Tuttle, with a temporary median cut. There are only 20 homes which use this access, so it would not result in a large amount of stacking and will not impede traffic flow. Vice Mayor Lecklider commented that his experience is that the westbound traffic on Tuttle to Wilcox at peak hours is stacked. Perhaps this is only a peak hour problem, however. Mr. Keenan asked about the jurisdictional issues and whether this is county controlled. Mr. Hammersmith responded that the intersection location of Hirth and Tuttle is within Dublin's corporate limits. The Tuttle improvements, however, are a cooperative project led by the Franklin County Engineer's office, with participating agencies of the City of Dublin and City of Columbus. Mr. Keenan noted that having the maps in the next packet would be helpful in understanding this request. Vice Mayor Lecklider asked which entity is contributing the most funding to this project. Mr. Hammersmith responded that Franklin County has the most contribution as the lead ........'~ agency; there are also some OPWC loan funds involved through a grant application made last fall. In terms of construction of the project, Franklin County is the largest contributor. &i!."'.-df Mr. Hammersmith added that when the public involvement meeting is scheduled, the same information will be provided to Council - consisting of alternatives and maps/diagrams of the area. Vice Mayor Lecklider urged the residents to remain in contact with staff regarding the next steps. Wallace Maurer. 7451 Dublin Road stated that at the last Council meeting, something struck him. Two proposals for the corner of Bridge and High Streets in Historic Dublin were presented, but he detected a serious flaw. David Garcia commented that if people RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 3, 2006 Page 4 Held 20 visited Dublin and wanted to come away with a sense of what is Dublin, he saw nothing in the two plans that suggested anything such as that. Mr. Maurer commented that the existence of two more buildings is consistent with Dublin, in terms of the development ~",,""t that has occurred over the past decades. He suggested that a large kiosk - perhaps two stories and 1 0 feet across, made of glass, as a repository or museum for the ~ characteristic achievements and persons in the City memorialized in the recently published Dublin history book - be considered. In terms of the identity of Dublin, there are themes that are embodied in the City, such as Ireland and the Irish Festival. He recalls only one fundamentally characteristic Irish item in the history of Dublin - a man who came in the early 1800's and was very homesick for his native City. The kiosk could have both an interior and exterior circle stairway which could house artifacts that are characteristically Dublin. The Bob Evans restaurants in Dublin already house historic photographs of Dublin. Using the history book of Dublin as a starting point, this could be added upon. He noted that the French architect Douvelle has done much work with glass in New York City and overseas and this could be investigated. LEGISLATION SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 40-06 Authorizing the City Manager to Accept the Donation of a 0.029-Acre Tract of Land Adjacent to Marmion Drive from The Woodlands at Ballantrae Condominiums, and Declaring an Emergency. Ms. Brautigam noted that additional information has been provided as requested by Council at the last reading. Subsequent to the last meeting, Mrs. Boring identified an issue with the agreement and ordinance in terms of the language that the City will pay all closing costs. This language will need to be amended to indicate that the City will not pay the I'"< -'0. closing costs. Mr. Keenan moved for emergency passage. *'" ,~~ Ms. Salay seconded the motion. Mrs. Boring stated she does not understand the public welfare cited as a reason for the emergency. She does not believe that an effective date of 30 days after passage would impact the property owners negatively. Ms. Brautigam stated that her understanding is that each time a condo unit is sold at the Woodlands, there are more property owners involved, all of whom would have to agree to this dedication. Therefore, they are requesting passage by emergency. Mrs. Boring responded that she does not believe this rises to the level of an emergency. Ms. Brautigam agreed that it is not the City's crisis, but the property owner has a need to close as soon as possible. It is Council's discretion of whether they want to pass this as an emergency. Mr. Reiner commented that the City is doing this to assist the property owner. Ms. Brautigam agreed. Vote on the motion: Ms. Salay, yes; Vice Mayor Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, no. Vote on the Ordinance as amended: Ms. Salay, yes; Vice Mayor Lecklider, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes. ",,*,."''''''' The Clerk clarified that because the emergency motion did not receive five votes, the ordinance passes as a non-emergency. _~"',a Mr. Smith confirmed that is correct. The ordinance will be effective thirty days after passage. INTRODUCTION/FIRST READING - ORDINANCES Ordinance 41-06 Authorizing the City Manager to Execute an Agreement with Sawmill Partners Investment Company and/or Jubilee LP, Whereby Sawmill Partners Investment Company and/or Jubilee LP Will Transfer to the City Certain Real Property in the City of Dublin, County of Franklin, State of Ohio, in Lieu of Reimbursing the City for Certain Costs Incurred by the City in Connection with the Construction of Emerald Parkway 5B, and Declaring an Emergency. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 3, 2006 Page 5 Held 20 Mr. Keenan introduced the ordinance. Ms. Grigsby stated that this relates to Sawmill Partners' obligation related to Emerald Parkway 5B. Similar to Emerald Parkway 5A, they were to contribute a portion of the iN>'.'!l\ construction costs related to their rezoning commitments back in 1995. As a result of discussions, staff has learned that Sawmill Partners would be willing to consider - dedicating the land referenced herein in lieu of the contribution for the construction costs. In terms of the goals of preserving the stand of trees as well as preserving and continuing the greenway along Emerald Parkway and Hard Road, and given the appraisal value of the land, staff believes this is a good opportunity for the City. In regard to the cash the City would have to contribute initially to the project, it is reimbursed through a tax increment financing district. Staff is therefore requesting adoption by emergency in order to execute the agreement in conjunction with the resolution to be introduced later on tonight's agenda. Mr. Reiner asked if the City has the funding available to implement this. Ms. Grigsby responded that the City does have the funding available through the McKitrick TIF district established with the Verizon and Cardinal Health developments. Ms. Salay noted that Section 1 indicates that the City will pay the closing costs. In follow-up to discussion on the last ordinance in regard to the payment of closing costs, is this correct? Ms. Brautigam responded that the City will pay these closing costs, as the City is the benefactor of the agreement. Ms. Salay asked for further clarification of the need for emergency action. Ms. Grigsby responded that the emergency is requested due to the July Council recess t!!"'-. ~ and the fact that the City wants to have this processed prior to the initiation of construction of Emerald Parkway 5B. Mrs. Boring asked when the construction will be initiated. Iai.~_."",", Ms. Grigsby responded the bid is on tonight's agenda, and if approved, it is anticipated that construction will begin within 2 to 4 weeks. Mr. Reiner commented that this seems to be a win/win arrangement, based upon the land appraisal. Ms. Grigsby responded that the land dedicated is in excess of six acres and consists of a strip that runs along the western border of the future Emerald Parkway and includes the triangle piece between Emerald Parkway on the east side and the lifeTime Fitness site. Mr. Reiner stated that this will enable the preservation of the trees as desired. Wallace Maurer. 7451 Dublin Road commented in relation to a Supreme Court decision on eminent domain. Suppose the City wanted this land for purposes of safety and welfare and the owner does not want to sell it. Would this constitute a case of eminent domain? Mr. Smith responded that in order to build a road, it could be a legitimate use of eminent domain. Mr. Reiner moved to dispense with the public hearing and treat this as emergency legislation. Mr. Keenan asked how this legislation benefits the City and yet the previous Marmion Drive legislation does not. They are both related to acquisition of land for a roadway. ~""""" Ms. Brautigam stated that in the case of the Marmion Drive legislation, the emergency ....,...,~ clause benefits the property owner and not the City. Mr. Keenan noted that if additional residents move into the Woodlands at Ballantrae and then contact the City Council in regard to the roadway issue that they were not aware of, it does actually benefit Council to pass the legislation as an emergency. Ms. Brautigam stated that it is Council's discretion about how they want to treat this legislation. The property owner for the Marmion Drive legislation approached the City. It was a road that they want to dedicate so that an adjOining property can be developed in the future. Mrs. Boring stated that the future date of the development is yet unknown. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 3, 2006 Page 6 Held 20 Mr. Keenan seconded the motion. Vote on the motion: Vice Mayor Lecklider, yes; Ms. Salay, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes. ljf$ic"'-""4l Vote on the Ordinance: Ms. Salay, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, ........... yes; Vice Mayor Lecklider, yes. INTRODUCTION/PUBLIC HEARING - RESOLUTIONS Resolution 59-06 Accepting the Lowest and Best Bid for the Emerald Parkway Phase 5B Project. Ms. Salay introduced the resolution. Mr. Hammersmith stated this accepts a bid for 1,500 feet of roadway, including street lights, a median break for lifeTime Fitness and all appurtenances. Construction is between Hard Road and Billingsley Ditch, and McDaniel's Construction Company was the successful bidder at $1,192,897.78. Staff recommends award of the bid. H noted that staff's experience with this contractor has been favorable. Mrs. Boring stated that the staff report indicates landscaping is not included with this project. When will that portion be brought back to Council? Mr. Hammersmith responded this will be bid separately, and will be packaged with the Tara Hill landscaping project. The landscaping for 5B will be similar in characteristics to 5A. Mrs. Boring noted that she believes there is a master landscaping plan in place for Emerald Parkway. Mr. Hammersmith stated that such a plan does not exist, but the commitment has been to maintain a similar character throughout the parkway. Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Vice Mayor #j';;. ~ Lecklider, yes; Mrs. Boring, yes. Resolution 60-06 ... ..~ Accepting the Lowest and Best Bid for Sanitary Sewer Lining and Authorizing the City Manager to Enter Into a Contract for Procurement of Said Services. Ms. Salay introduced the resolution. Mr. Burns noted this project consists of lining of 15,000 lineal feet of sanitary sewer on SR 161 between Sawmill Road and Riverside Drive. Kokosing Construction was the lowest bidder at $294,854 and staff recommends award of the bid. Mr. Reiner noted that this is an excellent bid. He asked if anyone has knowledge of when this sewer line was installed and if lining was required at that time. Mr. Burns responded that he believes the line is 35 to 36 years old. Mr. Reiner asked if this is the normal life expectancy for a sewer line. Mr. Hammersmith stated that the life relates to the ground conditions and pipe material type. Mr. Reiner asked if staff has assessed the conditions and determined why this is failing. Ms. Salay stated that plastic pipe is now used versus the clay pipe used at that time. Mrs. Boring asked why this problem was not discovered at the time the improvements to SR 161 were done. Why wasn't this project done simultaneously? Mr. Burns responded that his assumption is that staff was unaware of the problems at that time. Equipment was not available or in place to detect the problems. Mr. Hammersmith added that it was beyond the scope of a predominantly transportation improvement project and the City did not have data to support that there was a problem 1lIIf'I"'-"'llo. at that time. These are separate projects. Mrs. Boring stated that the construction could have impacted the existing clay pipe. .. Mr. Hammersmith responded that the clay pipe was outside of the influence of the roadway project. Mr. Reiner asked staff to provide information about who installed this pipe 30 years ago. The differences in the bids are dramatic. Mr. Burns responded that he cannot offer any explanation for the variation in the bids. Wallace Maurer, 7451 Dublin Road noted that the discrepancy exists among the bidders, but also among the bids and the Engineering estimate, especially with respect to materials. Mr. Burns responded that the project will be done within the contract bid specifications. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 3,2006 Page 7 Held 20 Vote on the Resolution: Mr. Keenan, yes; Mrs. Boring, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes. ~""'1 Resolution 61-06 Authorizing the City Manager to File an Application with the State of Ohio - Department of Development to Support an Application for Assistance under the Ohio Jobs Ready Sites Program. Ms. Salay introduced the resolution. Ms. Grigsby stated that as part of the bond package passed last year that was presented by the State of Ohio, it provided funds for a Job Ready Site Program wherein the State recognized the need to have sites ready and accessible for development when the opportunity arose. The application the City is submitting is for the improvements to be constructed by the City for the Central Ohio Innovation Center. This resolution authorizes the City Manager to submit the application. Mrs. Boring asked about Section 3. Are there any special guidelines that the Council should be aware of? Ms. Grigsby responded that there is nothing unusual in this grant application. The State wants to ensure that other utility improvements are in place, other than what is being requested in order not to invest funds in improvements and then have other issues related to the site impact the potential development. They have some general guidelines in regard to the size and acreage of the development. Vice Mayor Lecklider commented that if the requirements are such that it would be onerous, he assumes a City could decline the grant. '* Ms. Grigsby responded that there is always the opportunity not to accept grant awards if the circumstances change. Based upon the level of infrastructure need by the City for the COIC project, the City would likely accept any grant offered. There is a local match .., ..' required. Staff is hopeful of receiving a grant in view of the fact that this is an excellent project. It will be a competitive process throughout the state and locally, and $60 million will be available in Round 1. Wallace Maurer, 7451 Dublin Road asked what categories and areas in the application were specified. Ms. Grigsby responded that there are several different areas for requests for grant funds. Within those areas, there are varying requirements for the grant, e.g., square footage or acreage of the development. There is a "mega manufacturing" category which requires significant acreage. Dublin will be submitting for the research/technology area. Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes. OTHER . Community Plan Update - Planning & Zoning Commission Recommendation Vice Mayor Lecklider summarized that the staff report indicates that discussion regarding the recommendation should be postponed until the joint meeting of August 2. Ms. Brautigam confirmed this. 1(1,lIr',,", Ms. Salay requested that between now and August 2, staff and the consultant determine b", ,,-"'Oi the potential schedule and time commitment needed from Council and the Planning Commission to make progress toward the completion of the Community Plan update. She has had discussion with staff about this as well. This effort by the consultant and staff should help Council and the Commission to make an informed decision on August 2. STAFF COMMENTS There were no comments from staff. COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE Mr. Reiner thanked the staff and Council Members for the cards and flowers sent upon the recent death of his mother. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC. FORM NO. 10148 July 3, 2006 Page 8 Held 20 Mrs. Borino noted that an e-mail was sent by a citizen regarding the Great Race and the traffic problems resulting that evening. In view of the fact that the City does an excellent ~""., job of managing traffic during the Tournament events, what happened in this case? Ms. Puskarcik responded that extensive notification was done, and an after action report - was done which can be provided to Council in the next packet. Staff members did monitor the delays for motorists, after the problems began to occur. Changes in the traffic movement and signage were implemented one hour into the event. The sign indicating, "Road Closed - Local Traffic Only" confused some people and although they could drive through the area, they did not interpret it in that manner. Therefore, staff made an adjustment to the signage. Ms. Salay pointed out that only one or two e-mail complaints were received, and advance warning of this event was made to alert motorists and residents of the road closures. Council had determined that the event was an appropriate one and a great opportunity to showcase Historic Dublin. The complaints were very minimal. Vice Mavor Lecklider noted that an e-mail was sent out in regard to a follow-up meeting date for the classification and compensation study. Following brief discussion, it was determined that the date of Wednesday, August 23 will work best for everyone. The meeting will begin at 6 p.m. in Council Chambers and will be scheduled as an executive session for personnel matters. Vice Mayor Lecklider noted that he has not yet responded to the proposed dates for a Finance Committee of the Whole discussion regarding Dublin Arts Council matters. It was the consensus of Council to postpone discussion of a date for this meeting until a later time. """-';1\ Mr. McCash arrived at this point. """,AI ADJOURNMENT TO EXECUTIVE SESSION Vice Mayor Lecklider moved to adjourn to executive session at 7: 1 0 p.m. for discussion of legal and personnel matters. He noted that the meeting will be reconvened at the conclusion of the executive session only for the purpose of formally adjourning. No further action will be taken. Mr. Keenan seconded the motion. Mrs. Boring requested that the personnel matter be postponed until the full Council is present. Ms. Brautigam responded that staff can provide the specific topic in the executive session and Council can determine whether they want to postpone this. Vote on the motion: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mr. McCash, yes; Vice Mayor Lecklider, yes; Ms. Salay, yes. The meeting was reconvened and formally adjourned at 7:35 p.m. v;. 't/f!t""'-"" b;,.._.,..- ~(2~.--~ Clerk of Council