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HomeMy WebLinkAbout03/20/2006 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 March 20, 2006 Held 20 Mayor Chinnici-Zuercher called the March 20, 2006 regular meeting of Dublin City Council to order at 7:00 p.m. at the Dublin Municipal Building. PLEDGE OF ALLEGIANCE Mr. Reiner led the Pledge of Allegiance. ROLL CALL Present were: Mayor Chinnici-Zuercher, Vice Mayor Lecklider, Mr. Keenan, Mr. McCash, Mr. Reiner and Ms. Salay. Mrs. Boring arrived at 7:10 p.m. Staff members present were: Ms. Brautigam, Ms. Grigsby, Mr. Smith, Mr. Ciarochi, Mr. Harding, Mr. Gunderman, Mr. Hahn, Mr. Hammersmith, Ms. Puskarcik, Ms. Ott, Mr. Earman, Ms. Gilger, Mr. Combs, Mr. Earman, Ms. Crandall and Ms. Hoyle. APPROVAL OF MINUTES Mr. Lecklider moved approval of the minutes of the February 21, 2006 Council meeting Mr. Reiner seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes. The approval of the minutes of March 6, 2006 was postponed until the April 3 Council meeting. CORRESPONDENCE The Clerk reported that no correspondence requiring Council action had been received. PROCLAMA TIONSISPECIAL RECOGNITION . Dublin Smart and Sober Day - Parents Encouraging Responsible Choices (PERC) Mayor Chinnici-Zuercher read a proclamation declaring Monday, April 24 as, "Dublin Smart and Sober Day." She invited the Dublin Schools Safe and Drug-Free Schools Coordinators forward to accept the proclamation. GeorqiAnn Diniaco, Dublin Coffman Hiqh School and Laura Leach. Dublin Scioto Hiqh School accepted the proclamation. Ms. Diniaco briefly described the program, noting that the Dublin Healthy Community/Healthy Youth Coalition and Parents Encouraging Responsible Choices (PERC) are working in partnership with the City of Dublin and Dublin City School District to convene a town meeting on Monday, April 24 at the Dublin Recreation Center. The goal is to promote a community dialogue regarding teen alcohol use in the Dublin community. . Recognition of Lifesaving Efforts at DCRC on February 1, 2006 Mayor Chinnici-Zuercher read a proclamation recognizing the lifesaving efforts of five Dublin staff members and a Dublin physician for a patron of the DCRC - Steve Carr - on February 1 with use of the automated external defibrillator. Dr. Bradley Getz of Dublin and Dublin staff members Courtenay Chaffin, Ryan Hunter, Jill Lushinsky, Bill Martell and Rich Sharnsky were given recognition for their heroic efforts. Steve Carr, Worthington resident spoke briefly, articulating his deep appreciation for the heroic efforts of the staff and the Dublin physician which were critical in saving his life and helping to prevent further damage to his heart. The Washington Township Fire and EMS responders were also recognized for their role in this lifesaving effort. SPECIAL PRESENTATION . Update from Dublin Arts Council - David Guion, Executive Director David Guion thanked Council for their support on so many levels. He acknowledged the Board President, Jack Pigman who was present and asked the other Board members present to stand. Mr. Guion introduced the staff members from the Dublin Arts Council and described their various areas of responsibilities. He provided a folder to Council with financial information, programming information and a brochure of "Frequently Asked Questions" about the Dublin Arts Council. They have made much progress in terms of finances in the past year; they now have a surplus of $54,000 and it will be set up as a reserve account. He described their successful fundraising efforts, including the Garden Party and the grants received. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, lNG., FORM NO 10148 March 20, 2006 Page 2 Held 20 Mayor Chinnici-Zuercher thanked Mr. Guion for his report on the progress made by the DAC under his leadership. She asked Mr. Keenan, Council representative to the DAC to comment. Mr. Keenan stated that the Dublin Arts Council is doing a great job. He is most interested in the Art in Public Places in terms of future focus. He attended the National League of Cities meeting last week and learned of other funding mechanisms used for this purpose by other cities. Mayor Chinnic-Zuercher thanked the DAC Board and staff for attending the Council meeting tonight. Council's continued support of the DAC via the hotel/motel tax funds demonstrates the importance that Council places upon having a holistic approach to arts in the community. Council looks forward to continuing the dialogue about the Art in Public Places program. CITIZEN COMMENTS Wallace Maurer, 7451 Dublin Road noted that he has no comments to make tonight. He worked on a letter last into the evening last night not related to City business. LEGISLATION SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 10-06 Accepting the Annexation of 207.9 More or Less Acres from Washington Township to the City of Dublin. (Petitioners: David Howard Gease and Freida B. Whitmer, Trustee) Ms. Brautigam stated that there is no further information to report on this annexation. Vote on the Ordinance: Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Mr. McCash, yes; Mr. Lecklider, yes. Ordinance 11-06 Rezoning Approximately 112.5 Acres, Located Southwest of the Intersection of US 33/SR 161 and Post Road, from: RI, Restricted Industrial District and R, Rural District, to: SO, Suburban Office and Institutional District. (UMC Partners - The Ohio State University Health and Innovation Park - Case No. 05-187Z) Ms. Brautigam reported that a detailed presentation was provided at the last hearing. Mr. Combs can respond to any additional questions tonight. Vote on the Ordinance: Mr. Keenan, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mrs. Boring, yes. Mayor Chinnici-Zuercher commented that she has heard from many individuals of their excitement about this project coming to Dublin. She thanked UMC Partners and all who are working on the project for their continued efforts. Ordinance 12-06 Authorizing the Provision of Certain Incentives for Purposes of Encouraging Medco Health Solutions to Retain Its Workforce Within the City, and Authorizing the Execution of an Economic Development Agreement. Ms. Gilger stated that this retention incentive involves a retention and technology grant of $120,000 for space renovations and technology upgrades and a four-year, 20 percent withholding equivalent to the company to retain 720 jobs in Dublin. Bill Kelly, Vice President/General Manager of the Dublin Call Center Pharmacy and Cindy Belcher, Human Resources Director are present tonight. Bill Kelly, Dublin Call Center Pharmacy noted that Medco is a leading pharmacy benefit manager company, a member of the S&P 500 and a Fortune 50 company. They employ 13,000 nationwide, including 2,000 pharmacists. The Dublin Call Center opened in early 2000 and employs over 700, handling an average of 5 million transactions on an annual basis. They are excited to be part of Dublin and to enjoy the excellent City and township services. Mayor Chinnici-Zuercher thanked them for deciding to remain in Dublin and encouraged them to participate in community activities. Wallace Maurer, 7451 Dublin Road asked about the process for identifying economic development and retention prospects. Ms. Gilger responded that in this case, the building owners began negotiations to renew the lease and Medco officials notified the building owner that they were looking at other RECORD OF PROCEEDINGS Minutes of Dublill City COUllcil Meeting DAYTON LEGAL BLANK INC FORM NO 10148 March 20, 2006 Page 3 Held 20 options in the Columbus area for more favorable lease rates. The building owner contacted the City of Dublin for assistance in retaining this business in Dublin. Mr. Maurer asked if Medco is free to continue comparing rates for lease space in Columbus and Hilliard in future years. Mayor Chinnici-Zuercher responded affirmatively. Vote on the Ordinance: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes; Mr. McCash, yes. Ordinance 13-06 Authorizing the Provision of Certain Incentives for Purposes of Encouraging Kinetics Noise Control to Expand its Operations within the City, and Authorizing the Execution of an Economic Development Agreement. Ms. Gilger noted that Kinetics desired to expand their product line and needed additional space. Washington Township has a vacant building which is located close to Kinetics present facility. The City has assisted Kinetics with a $10,000 grant toward reimbursement of a telecommunications upgrade to connect their two facilities and is expediting tax increment financing reimbursement payments for a waterline installed several years ago. The City will then be reimbursed through service payments for those expedited TIF payments. She introduced Virgil Temple, President and CFO of Kinetics. Virqil Temple noted that Kinetics Noise Control, 6300 Irelan Place was founded in 1958 by Larry Eberhardt, former Washington Township Trustee. The company moved to Dublin in 1976 and has been located in Dublin for 30 years. There are presently 125 employees located in Dublin and 30 in Toronto, Canada. They added 53,000 square feet to their facility in 2004 and received a TIF. They now find a need for more office space to house engineering staff. They have decided to purchase the Washington Township Administration building and are looking forward to their expansion. Vote on the Ordinance: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Salay, yes; Mr. Reiner, yes. Ordinance 14-06 Amending Section 37.03 ofthe Dublin Codified Ordinances to Increase the Competitive Bidding Threshold to $75,000. Ms. Brautigam stated that staff will report back to Council quarterly as requested at the last hearing. There are no changes to the ordinance since the last reading. Wallace Maurer, 7451 Dublin Road asked for clarification regarding the threshold which triggers a bidding process. Mr. McCash stated that if an estimated cost of a project is more than $75,000, the City must initiate a bidding process. If less than $75,000, the City can pursue single source suppliers. Ms. Brautigam stated that this would apply to small projects where the estimated cost is less than $75,000. Vote on the Ordinance: Mr. Keenan, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. McCash, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes. INTRODUCTION/PUBLIC HEARING - ORDINANCES Mayor Chinnici-Zuercher moved to waive the Rules of Order regarding reading by title only, asking the Clerk to read the names of the property owners for the following three ordinances into the record and to vote upon the three ordinances at one time. Mr. McCash seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici- Zuercher, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Lecklider, yes. Mr. Lecklider introduced the ordinances. Ordinance 15-06 Authorizing Appropriation of a Combined 0.499 Acre, More or Less, Fee Simple Interest, and a Combined 0.152 Acre, More or Less, Permanent Utility Easement, From Judy Lee Corbett and Duane R. Corbett, Located South of Tuttle Crossing Boulevard, City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 March 20, 2006 Page 4 Held 20 Ordinance 17-06 Authorizing Appropriation of a 1.275 Acre, More or Less, Fee Simple Interest, and a 0.058 Acre, More or Less, Permanent Utility Easement, From Robert G. Eickholt, Jane M. Eickholt and David Eickholt, Located South of Tuttle Crossing Boulevard, City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 18-06 Authorizing Appropriation of a 0.454 Acre, More or Less, Fee Simple Interest, and a 0.138 Acre, More or Less, Permanent Utility Easement, From Donald S. Lowery and Dianne L. Lowery, Located South of Tuttle Crossing Boulevard, City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Mr. Smith stated that these appropriation cases relate to the Tuttle Crossing widening. One case was settled for the appraised price. There are a total of 15 property owners involved and staff is requesting passage by emergency. Mr. Reiner moved to dispense with the public hearing and treat these as emergency ordinances. Ms. Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Keenan, yes. Vote on Ordinances 15-06. 17-06 and 18-06: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Lecklider, yes. INTRODUCTION/PUBLIC HEARING - RESOLUTIONS Resolution 24-06 Authorizing the City Manager to Execute an Agreement with Dublin Soccer League Regarding the Construction and Lease of a Concession Stand at Darree Fields. Mr. Lecklider introduced the resolution. Ms. Brautigam stated that this agreement was discussed with Council last month, and the Board of the Dublin Soccer League has now approved the agreement. Mr. Hahn can respond to any questions. Mr. Hahn stated that this concession stand will conform to the architectural style well established within that park. Vote on the Resolution: Mr. Keenan, yes; Mr. Lecklider, yes; Mr. McCash, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes. Resolution 25-06 Accepting the Lowest and Best Bid for the 2006 Sidewalk Replacement Program. Mr. Lecklider introduced the resolution. Mr. Hammersmith stated that this resolution accepts the bid for the 2006 program. Last year was the first full year of the program. Staff recommends acceptance of the bid as outlined in the staff report. Mayor Chinnici-Zuercher asked if there were any concerns or complaints voiced in response to last year's work. Mr. Hammersmith responded that concerns were expressed regarding the removal of trees impacted as a result of the sidewalk replacement. Engineering staff is working closely with the City forester to evaluate the trees and notify residents of impacts of the work. Two-thirds of the sidewalks to be replaced were damaged from the tree roots. Mr. Keenan asked who is responsible for reseeding of the areas. Mr. Hammersmith responded that the contractor is responsible for this work, but watering the restored area has been an ongoing issue. Staff has asked the residents to assist with watering the areas which have been reseeded. In the end, however, It is a contractor issue. Mrs. Boring expressed concern about doing sidewalk repairs before the Tara Hill traffic calming project. There may be risk of damaging sidewalks during the construction. Mr. Hammersmith responded that there are no points of conflict between the two projects. An inspector will coordinate the projects to ensure there is no risk. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 March 20, 2006 Page 5 Held 20 Mr. Lecklider stated that while sidewalk replacement in Hemingway Village or the Earlington area makes sense in view of the neighborhood's age, he is concerned that sidewalk replacement is also scheduled for Sheffield Meadows and Trinity Park. These are relatively new neighborhoods. Is there a logical explanation for this? Mr. Hammersmith responded that it could be a workmanship or quality issue. The City has tried to do a better job the last few years in ensuring the quality of the product. Prior to that, the inspection was performed to ensure Code compliance - not quality. In the areas listed, the replacement is limited to two or three specific areas along the street. Mr. Lecklider inquired what type of notice is made to the neighborhood. Mr. Hammersmith responded that residents are notified two weeks in advance via door hangers. If the replacement will affect their driveway, the residents are notified again two days prior to the work, so that they can make arrangements to park their vehicles elsewhere. Mr. Lecklider suggested the City be more proactive and remind the residents that the sidewalk replacement is done at the City's expense. Mayor Chinnici-Zuercher stated that it would be a good topic for the City Manager's column. Ms. Salay suggested a note be included in the door hanger information. Mr. Hammersmith responded that staff will work with Community Relations to draft an appropriate message. Mayor Chinnici-Zuercher requested that when Engineering has the scheduling information from the contractor, Council be provided a timeline of when the replacement will take place for the various neighborhoods. It will be helpful to Council in responding to the public's calls. Mr. Lecklider recalled an earlier discussion when staff indicated the potential cost for replacing one area of a sidewalk could be approximately $400. Mr. Hammersmith responded that staff would provide Council with the estimated cost of a 4 x 5 square foot section of sidewalk. Vote on the Resolution: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, no; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes. Resolution 26-06 Authorizing the City Manager to Dispose of Certain Property Declared as Surplus through Internet Auction. Mr. Sova stated that this resolution would authorize staff to dispose of surplus property through an internet auction. The Ohio Revised Code requires that the City obtain annual authorization by the legislative authority to do so. The City has entered into a contract with GovDeals, a vendor that has been used by the City of Dublin, City of Columbus and Franklin and Montgomery counties. Under the terms of this agreement, the City will pay a commission to GovDeals of 7.5% of the sale proceeds; however, the City will pay nothing unless the items are sold. The GovDeals site is well-known among public entities and will provide a broad pool of prospective buyers for City surplus items. The anticipation is that once this project is posted at their website, the City would be able to dispose of items on a regular basis. The first group of items will include 15-16 retired City vehicles and used recreation equipment from the Dublin Community Recreation Center. Vote on the Resolution: Mrs. Salay, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes. STAFF COMMENTS . Report re Parks and Recreation Master Plan Mayor Chinnici-Zuercher stated that at Council's previous meeting there was brief discussion on the topic. She has addressed this issue with the City Manager and asked that Council be provided an update on the topic. Mr. Hahn responded that staff is currently conducting data. There will be four public input sessions. The intent is that after staff has collected a fair amount of data, a study session RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 March 20, 2006 Page 6 Held 20 would be scheduled to seek Council's feedback. This would occur prior to writing the draft Parks and Recreation Master Plan. An excerpt from the Scope of Services was provided with tonight's materials. A list of parks and recreation user groups has been identified, and those groups will be contacted directly. Mayor Chinnici-Zuercher inquired if the master plan is being integrated into the updated Community Plan. Mr. Hahn responded affirmatively. The Community Plan defines parameters, such as study areas, that this plan mirrors. Ms. Salay stated that one of the options for land use in the Community Plan update includes a different development pattern than has occurred in the past. She would be interested in learning how parkland and open space would be accommodated in this development pattern. It would be important to understand howthe new parkland areas would be integrated with the existing ones. Mrs. Boring inquired if staff's vision is to layout the park plan before development occurs, so that the developer must review the City's master plan and plan accordingly. Mr. Hahn answered affirmatively. Rather than the City reacting to developers' plans, a developer's plans would accommodate the City's master plan. The master plan recognizes the public's needs but also the natural features that exist in undeveloped properties. Mrs. Boring inquired if there could be any conflict in the timing of the Parks and Recreation Master Plan and the Community Plan update. Should the new development pattern contained within the Community Plan be adopted first, or the Master Park Plan? Mr. Hahn responded that the land use component of the Community Plan must be determined first. The preliminary project schedule provided to Council tonight has variables that will be determined by decisions made within the Community Plan process. Mayor Chinnici-Zuercher inquired at what point Council input is planned. She does not see that listed. Mr. Hahn responded that Council input would be obtained regarding the early draft. Mayor Chinnici-Zuercher stated that it is important to involve Council early in the process for their initial input. Council is pleased that a master plan is being developed, particularly for the undeveloped areas, so that there is a road map in place for developers and residents. Mr. Hahn responded that staff welcomes Council's input. Perhaps this could take place at an upcoming study session. Mayor Chinnici-Zuercher inquired if a list of Master Plan meetings was provided, or is all of the public input scheduled for PRAC meetings? Mr. Hahn responded that of the Dublin homeowners associations, 25% were invited to one of four regular PRAC meetings in March, April, May and June. On May 16th, there is a general public input session scheduled. Staff is confident they will be very successful in soliciting information from various user groups. The media will be involved at some point in the process, which will be the resource to draw input from individual users. At any point in the process, Council input is welcome and appreciated. It would be beneficial to obtain their input early in the process, but Council review later in the process when there are actual documents to review is also important. Mayor Chinnici-Zuercher requested that Council's meeting scheduled be reviewed by staff to determine when this discussion could be scheduled. Mr. Reiner noted that in addition to identifying park sites and interesting terrain features worthy of preservation, he is interested in the connectivity of the City parks, particularly to Glacier Ridge. It is important that the developers are aware of this desire before acquiring land in those corridors. COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE . Community Plan RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK lNC FORM NO 10148 March 20, 2006 Page 7 Held 20 Mayor Chinnici-Zuercher stated Council previously expressed some dissatisfaction with the length of the process of updating the Community Plan. At this point, the issue is what is to be the next step. Both Council Members and citizens indicated that they had attended either all or some of the meetings and felt that the presentations provided during the last two joint Planning Commission/City Council workshops did not take into consideration any of the public input. Concerns were expressed about whether the Plan would be Dublin's community plan, as the plan appeared to contain many elements of other communities that the consultant had an interest in promoting. Ms. Brautigam stated that today she met with Mr. Ciarochi, Acting Planning Director and the planners involved with the long-range planning process to discuss Council's concerns. She reviewed the Community Plan update schedule with Council and noted that the current point in the process is one of "verifying and refining major plan policies." Behind the scenes, staff is working on the subareas. Once the plan policies are verified and the subarea study is completed, those will be presented to the various boards and commissions. Once the boards and commissions have provided their input, the first draft will be completed. From that point, work on the final draft for the ultimate conclusion of the project will be pursued. She shared with staff the fact that Council members and the public have commented that neither staff nor the consultant seem to have given consideration to comments made in the public input sessions. Staff indicated to her that they felt they had attempted to listen to and consider all public input. For Council, it might be appropriate to step back and focus on the ten land use principles -- making certain those really are what Council wants to see in the undeveloped areas, and to ensure that what Council is receiving from the consultant and staff is really consistent with the direction Council wants to go. For example, at the end of the March 6 Council meeting, the proposed land use for the Amlin area was shared. The plan showed a gridded area of networks that did not fit the City's vision for that part of the community. Council has said that while network streets serve the purpose of connectivity, Dublin is a community in which cut-through traffic is discouraged. A balance needs to be achieved. She acknowledged that it is timely to pause and evaluate where the Community Plan process is headed. Perhaps it would be beneficial for Council and staff to have a dialogue regarding the remaining issues. Staff has indicated they could develop a list of the issues for which they need Council direction. They would provide Council information on the various pros and cons of each issue. Staff has heard Council's concerns that the updated Community Plan should reflect the vision of Dublin and not that of another community. Ms. Salay stated that prior to moving to Dublin, she was a resident of Grandview - a very nice community, but not Dublin. She attempted to visualize a way that the two styles could be integrated, but cannot do so. She has many questions, for instance, related to traffic and what prevents cut-through traffic in terms of style. She has been involved with task forces and other discussions regarding traffic issues. It is clear that neighborhoods do not object to neighborhood traffic, but they do object to traffic cutting through Dublin to access 1-270 or a major highway that leads to their destination. She has suggested to fellow Council members a field trip to communities where the ten land use principles are in place. Observing those communities could assist Council in visualizing how to integrate those principles into Dublin - or perhaps to make a determination they are not appropriate for Dublin. She agrees that it is very timely to evaluate the direction the Community Plan is headed. No one has stepped back to seriously question if these ten land use principles are what Dublin wants. A field trip could provide the tool for Council to make that evaluation. Mr. McCash stated that the consultants continue to incorporate a new-urbanism grid street system. Dublin does not necessarily want to be forced into a particular street pattern. He is not comfortable with the Plan to date. He is frustrated with the type of information Council is receiving and the quality of the effort that is expended with the Plan. Mayor Chinnici-Zuercher stated that there are new principles that are being promoted around the country and the effort seems to drop them into an existing community framework that was designed quite differently. Council has identified a need for diversity of housing for empty nesters, family homes, etc. The needs of those neighborhoods are compounded by the anticipated needs of the Central Ohio Innovation Center (COIC), which will attract people who want to ride a bike or walk to work. Urban design is not the answer to those needs. So far, the proposed solutions do not seem to acknowledge I I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 March 20, 2006 Page 8 Held 20 who/what Dublin is as it exists today. Good planning would allow appropriate integration of those interests as opposed to segregated elements. An integration to the borders is also missing. Dublin has historically been successful with transition issues, but that element seems to be missing with the new concepts. Perhaps not all the new concepts can be brought to Dublin. Perhaps Dublin could create its own ideas for attracting new population and new interests to the City. Mr. McCash stated that there are different types of development in Dublin, from Historic Dublin to Waterford Village. The solution for one area may be different than that for another. Everything cannot be forced into a grid system. His personal frustration is with the lack of adequate information ahead of meetings and with not having maps of a usable size. Information reduced to postage-sized graphics does not provide enough information for Council to use. Ms. Salay stated that sometime ago, a resident inquired, "At what point do we get to say what we want Dublin to be when it grows up?" The resident indicated that there was no opportunity for the citizens to provide free flowing input. Perhaps Council needs to compile a list of what Dublin has done in the right way. Previous Councils have initiated interesting and progressive choices for the Central Ohio area. At this point, reflection should take place on what has worked well for this community, and how to integrate those things into the final third of the community development. She also echoed Mr. McCash's comment regarding the need for adequate information in a timely manner and larger maps. Although staff is attempting to meet a timetable, if the information isn't ready, the meeting should not go forward. Adequate preparation is invaluable. Her meeting participation is more productive if she has the information in adequate time to study. Mr. Lecklider stated that he does not promote a particular type of development. While he agrees it is important to consider what has served Dublin well in the past, it is more important to consider what will serve it well in the future. He agrees, too, with Mr. McCash's about forcing something onto Dublin that may not work in Dublin. He apologizes for the repeated reference to the Kentlands community, but it is a successful example of the new urbanism style, a small community within a larger community of Gaithersburg, MD. The question is whether the present Dublin style of development is what is desired for the remainder of the development of the community. He is willing to consider, not embrace, what the consultants are describing regarding different developments and housing that would serve Dublin well in the new century, anticipating a different work force that Council desires to attract. He agrees it would be a good exercise to review and consider whether Council wants to commit to the ten land use principles. He would also like to visit another community similar to Dublin that is two-thirds developed, which has embarked on areas of different development than that which previously existed. Mrs. Boring stated that it is obvious this discussion is needed. She is concerned that the focus is too much on being "trendy." What was "trendy" thirty years ago is not sought after today. She is more concerned with the sustainability of the community and how to develop a community that will grow old gracefully and maintain its value. She supports a comment by a Planning and Zoning Commissioner who asked, "What's wrong with being a family community?" Families will not become obsolete, nor will family homes. She believes there will always be a market for four-bedroom, two-bath homes, although they could look different on the outside. Mr. Lecklider stated that he was not able to take the field trip to New Albany. The Council Members who did spoke highly of what was observed. He saw the visuals and was left with the impression that the development is different than the current development in Dublin. Would it be considered "trendy?" The development in New Albany, which was looked upon favorably, perhaps could be characterized as "trendy." Mrs. Boring stated that the New Albany development was in fact not trendy - but rather, high-priced, brick homes or condominiums on narrow streets, all carefully planned and of high quality. It was not reflective of a grid system on a map. Mr. Reiner noted that the units in New Albany -- well-planned of high-quality construction materials -- will stand the test of time. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 March 20, 2006 Page 9 Held 20 Ms. Salay stated that designs can be trendy or classic. There are no cui de sacs in Upper Arlington, yet she resides on a cui de sac in Dublin and finds it very conducive to raising a family. However, she is not stating that the Community Plan is on a wrong track. But she does have questions regarding how those land use principles would work in reality and in Dublin. While this is a family community, Council has consistently expressed that it wants something different, something better. Council is also trying to be cognizant of the impact of development on the school district, and family homes do attract children. Finally, Council has stated that it did not want the "same old cookie-cutter housing" to be built in the future in Dublin. Mr. Keenan inquired if Ms. Salay was favorably impressed with what she observed in New Albany. Ms. Salay indicated she was impressed - it was indeed different. Mr. Keenan stated that the New Albany school district has some serious issues. The density appeared to be high in many of the New Albany neighborhoods, certainly in areas with narrow streets and the Georgetown row house look. Does staff believe that the greenspace set aside would offset the density allowed? Mr. Reiner stated that there is a balance. New Albany has deep setbacks from the roadway, which provide a rural feel, and the golf courses provide a large amount of greenspace. Mr. Keenan pointed out that in the individual developments, the greenspace does not appear to exist. He believes if Dublin's conservation design ordinance were to be overlaid on the New Albany development plans, the difference would be obvious. Mr. Reiner stated that the Muirfield development has high-density condominium development, yet it meets the conservation design standards. That is accomplished with boulevard streets, deep setbacks, golf course green areas and common area greenspace. Mr. Keenan asked if New Albany has observed guidelines similar to Dublin's conservation design regulations. That information should not be difficult to obtain. The New Albany community was attractive with features such as the library, the mixed use, the apartment development and the zero lot line cluster housing. Mrs. Boring stated that in the total picture, the issue is not high-density housing. Having a Parks and Open Space master plan would maintain the greenspace throughout the community. Mr. Reiner stated that when the present Community Plan was being written, resident surveys revealed that many had moved to Dublin because of its rural feel. In the last few years, the City has approved plans for standard subdivisions and has diminished the rural feel of the community. However, the City can have both high-quality, high-density housing and still maintain a rural look. The City could have two or three new urbanism pods for senior citizens. But to retain the primary draw of the community -- a rural-looking city -- conservation design around those pods would meet that goal. It would provide both three-bedroom houses and condominiums within a pedestrian community. It will require good planning, but it is possible. The Avery Road project was very well conceived with good setbacks and internal parking. Mr. McCash inquired if Ms. Puskarcik could provide Council with copies of the last four or five community surveys regarding quality of life issues. It would be helpful to review those for trend comparison purposes. Ms. Salay stated that a summary of the public input sessions for the Community Plan would also be helpful. The Community Plan summit last August was not at all what she expected. The community's input was not really solicited. Perhaps Council needs to invite the public and learn what the citizens living here today really want. Do they still, in fact, desire a rural-looking city? Mr. McCash stated that one of the issues he has with the process is that the original intention was to update the Community Plan, not to entirely rewrite it. What he has seen is a rewrite, an attempt to force something different. If the southwest area and northwest RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 March 20, 2006 Page 10 Held 20 area residents are satisfied with the existing Community Plan, the Plan for those areas should not be changed. There's only a need to tweak or refine what is in place. Ms. Brautigam responded that the intent is not to discard the present Community Plan. However, there was one section in the current plan that was left incomplete, which was the southwest area. That is being addressed in the update. In preliminary discussions with Council, staff identified the focus of the update. It is these areas that Council is hearing about in the process - Historic Dublin, S.R. 161/US 33 Corridor, the northwest Area and the Coffman Park Expansion Area. Mrs. Boring stated that when staff submitted the Community Plan update for review, they brought forward the Bright Road plan as part of that. However, she was not aware that was to be reconsidered. In addition, she did not see anything regarding the large activity center that was a focus in the original Community Plan map - the location of the present Dublin Village Center. Was that presented in the last two workshops? Mayor Chinnici-Zuercher responded that it was not. Mrs. Boring stated that is the reason she is frustrated. Why is the Bright Road plan being discussed? The intent was to focus on the SR 161/US 33 corridor and the Dublin Village Center, the large activity center in the current Community Plan. Nor was the Northwest Area discussed, where new projects are on the horizon. There was no discussion regarding modification of the Plan to identify where the new retail will be located. Council is confused about why staff has brought up various issues. Ms. Brautigam agreed with Council's concerns. She does not know why the Bright Road plan or the O'Shaughnessy plan has been submitted to them. Ms. Salay stated that it is time to take stock, and determine if Council remains satisfied with the 1997 Community Plan and what it calls for in each area. She attended a Community Plan meeting at the Rec Center a few months ago at which two or three areas of the City were discussed - one of those was the northeast. A number of the residents in attendance stated that they are satisfied with the 1997 Community Plan in regard to the northeast area. They had worked very hard on that plan, taking into consideration all the factors that were important to them. They believe there are no issues to address. When they attended the Community Plan update two meetings ago, they were dismayed to hear that those issues were being revisited. On the other hand, the southwest area was not addressed in the 1997 plan, and it was always understood that the area would be a focus of a later update. Mr. McCash inquired if the consultant is taking into consideration existing information and prior planning. For example, development was shown on the Indian Mounds. Ms. Brautigam responded that the consultant was attempting to show development on the corner of Bright and Riverside, understanding the adjacent Indian Mounds would be preserved as well. The consultant did not intend to imply that the Indian Mound area was at risk, only that development would occur on the adjacent sites. Mayor Chinnici-Zuercher summarized that she has heard Council express a desire for: (1 ) A chart that provides a comparison in community survey responses over the past few years; (2) A summary of the actual public comments made at Community Plan meetings, not the consultant's interpretation of those comments; and (3) A field trip to a community that would facilitate Council's ability to evaluate the ten land use principles. Mrs. Brautigam stated that information would be provided at the next City Council meeting. Mr. Reiner: Congratulated Ms. Puskarcik for a successful St. Patrick's Day event and for her foresight in planning the two-day event this year. Mrs. Borinq: 1. Congratulated the Police Division on achieving their reaccreditation status. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 March 20, 2006 Page 11 Held 20 2. Thanked Ms. Brautigam for the historical background regarding a proposal to include art in commercial buildings. If there are other means of accomplishing this, she would be interested in exploring them. Mr. Keenan noted that he attended the National Leagues of Cities Conference in Washington, D.C. last week. He enjoyed the opportunity to represent the city and to hear presentations from nationally known figures, including First Lady Laura Bush. He received much information on homeland security, eminent domain and economic development issues, which he will share with Council in the coming weeks. Ms. Salay: 1. Asked if the City still utilizes a dog that deters geese from various areas. Mr. Hahn responded that a dog is used for this purpose at certain City ponds, but not all areas. Ms. Salay stated that in the southwest area, there are some issues related to geese on the bikepath/pedestrian trails. If their presence could be discouraged, it would be much appreciated. 2. Reported that she received a phone call from a citizen who was concerned about the extensive amount of debris in Cramer Creek, which is beginning to cause erosion issues. 3. Thanked Council for supporting the "Smart and Sober" town hall meeting, which will be held on Monday, April 24. Mr. Lecklider: 1. Received a call from a resident of Earlington Village concerning City refuse collection. This area is included in the City's pilot program for automated refuse pick-up. The individual expressed concern that a certain number of neighbors are storing these containers outdoors. Council has now approved a new program of bright blue recycling containers. He was under the impression that City staff was surveying the garage housing situation, as it had been a concern expressed by Council at the outset of the program. He suggested a further educational effort to the community informing them that different sized containers are available. If the larger size does not fit in a resident's garage, they can request a smaller one. The resident also shared that her neighbors had retained their previous refuse containers. Perhaps the City could also inform the community that in order to provide more room in their garages, the City would collect the other refuse containers. 2. Noted the recent Columbus Dispatch article regarding the City of Hilliard's approval of a new sign code, which will prohibit internally lighted signs. He is not suggesting that Dublin react by enacting an more stringent sign code, but he does find it interesting to see this change implemented by Hilliard. 3. Inquired about a Business First article reporting that Dublin Planning Commission members, after hearing a proposal on March 2, asked for a third-party assessment of the Erickson Communities proposal. Ms. Brautigam responded that this refers to the economic impact analysis that Council requested two months ago. Staff had informed the Erickson Communities of Council's request and recommended to Erickson that the hearing before the Planning Commission be postponed until the analysis was provided. The applicant chose not to do so. The Planning Commission was concerned that the applicant had not followed the direction of Council and required that the analysis be provided. 4. Distributed copies of the schedule for final board and commission interviews which will be conducted Wednesday, March 22 beginning at 7 pm. Mayor Chinnici-Zuercher: 1. Referred to the AEP memo about power outages related to cable improvements in the system. She would like to ensure that this work by AEP will not have a negative impact on the Tournament, Tournament traffic or community appearance. Mr. McCash noted that the memo indicates AEP will refrain from work in the Dublin area during the week of the tournament. 2. Referred to two e-mails received from Eric Griffin, a Ballantrae resident who is concerned that a Hilliard school is to be constructed behind his home. Has staff responded to him? RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK fNC FORM NO 10148 March 20, 2006 Page 12 Held 20 Ms. Brautigam responded that staff has been in communication with Mr. Griffin, and Ms. Salay has responded to him, as well. Mr. Keenan noted that he had responded, indicating the school district must undergo Dublin's planning and zoning process and that public input would be received on several levels. Ms. Brautigam stated that the school district is working with Dublin's Planning Division on development plans for that site. Ms. Salay noted that City planner Dan Phillabaum has indicated that weekly meetings are occurring between the Hilliard School District staff and Dublin Planning Division. The District intends to have a school constructed on that site and operational by school year 2007. They may also place a second school on the site. Mr. Ciarochi noted that the zoning on the school site is R-Rural, a straight zoning, and a school is a permitted use. Therefore, no rezoning is necessary. Staff is working with the school district on site planning issues. Staff has also been communicating with the Ballantrae residents, who are concerned about the extension of Eiterman Road behind their homes. Planning staff are attempting to shift the road extension to the west to provide a greater buffer from the rear of the lots in Ballantrae. Due to the straight zoning district, Planning Commission and City Council approval are not needed. The plans are being reviewed from a building permit perspective only. 3. Noted that Council members had received notification that the debut of the City's pilot cable TV program will occur with the April 3 Council meeting. Apparently, Council members do not recall that they had approved televising the meetings. She asked for clarification from staff. Ms. Puskarcik responded that the pilot cable program was approved in the 2006 operating budget process. The pilot program will provide the opportunity to evaluate different elements of the project. The City is working with the schools to tape sample programs to give the community an idea of what could be expected. 4. Noted that for the last two years, Council has recognized its community partners and board and commission members during the Memorial Tournament at a dinner hosted at the tent or the Muirfield pavilion. This year, the City's three high schools have scheduled their graduation ceremonies for the Saturday of Tournament week. Therefore, many individuals who would normally attend the dinner will be unavailable. In addition, the Pavilion is not available to the City on Wednesday, Thursday or Friday evenings. Therefore, the event will again be held in the City's hospitality tent this year on either Wednesday or Thursday evening. She suggests this event be held on Thursday evening, and asked for Council input. It was the consensus of Council to have the event on Thursday evening at the hospitality tent. Ms. Salay noted that it was her understanding that one tent would not suffice for a combined City partners and board and commission recognition event. Mayor Chinnici-Zuercher responded that she understands there will be the opportunity to use adjacent hospitality tents if needed for an evening event. 5. Noted that information on the status of the classification and compensation study was included in Council's last packet. She requested that staff provide Council information on the consultant's recommendations in a sufficient amount of time for Council to consider them before approval is expected. Council has had no involvement in the process to date. As she has shared with the City Manager, this study in particular should not progress so far that it is difficult for Council to suggest alternatives to the consultant's recommendations. Ms. Brautigam stated that she and the Mayor discussed this issue last week. The City of Dublin's leadership group is working with the consultant to develop the recommendations. The recommendations will then be presented to the management team, as there are some members of the management team who have not yet seen the recommendations. Because the consultant has had an illness in the family, that meeting has been deferred until early May. After the management team has seen it, it would be presented to Council at a session suggested for Monday, May 22. After that time, it will be presented to the rest of staff. 6. Inquired about the PRAC minutes of February 15, page two of which states, "She thanked the Commission for their time and hopes that the City will move towards completing the feasibility study for the natatorium." Did Council's discussion of this issue occur prior to or subsequent to the PRAC meeting? RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 March 20,2006 Page 13 Held 20 Mr. Hahn responded that he shared Council's direction with PRAC at their March 15 meeting and PRAC will not be pursuing that issue further. Mr. McCash asked for clarification of whether it is Council's intent to establish a policy and procedure for the various boards and commissions to hear only issues referred to them by Council, and that any citizen request made to a board or commission would be forwarded to Council for direction before proceeding. Mr. Hahn stated that he had informed PRAC that any issue that would require substantial time either by staff or PRAC would need to be forwarded to Council for direction. Mrs. Boring noted that any issue that would involve City financial resources should also be taken to Council for direction. Mr. Hahn agreed, noting that he did not discourage PRAC from discussing issues that a resident might bring to their attention. He encouraged them to limit discussion to issues that do not require measurable or sustainable effort, unless they have received further direction from Council. 7. Noted that she was entertaining a delegation from China during the St. Patrick's Day festivities this past weekend. The delegation spent hours in the tent enjoying the entertainment. Although they have community festivals on a regular basis in China, they indicated they had not experienced the sense of community that was evident at the St. Patrick's Day celebration. She appreciated the perspective of visitors to the community - they recognized something that residents may take for granted. Mrs. Borinq noted that there is an applicant's name on the board and commission interview list and her understanding was that this candidate would not be called for a second interview. Mr. Lecklider responded that he believed that there was consensus on all the names on the list for second interviews. Mrs. Boring stated that it was clearly expressed that this individual would not be given further consideration. Therefore, she requests that the candidate's name be removed. Mr. Keenan moved to adjourn to executive session for discussion of personnel matters. Ms. Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Mayor Chinnici- Zuercher, no; Ms. Salay, yes; Mr. McCash, yes; Mr. Lecklider, yes. The meeting was adjourned to executive session at 9:21 p.m. The meeting was reconvened and formally adjourned at 10:30 p.m. '~L ~'Aonl.j Mayor - Presiding Officer U ~~L!-P.;L4~ Clerk of Council