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HomeMy WebLinkAbout01/23/2006 RECORD OE' PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC,. FORM NO 10148 January 23, 2006 Held 20 Mayor Chinnici-Zuercher called the January 23, 2006 regular meeting of Dublin City Council to order at 7:00 p.m. at the Dublin Municipal Building. PLEDGE OF ALLEGIANCE Mayor Chinnici-Zuercher asked Mr. Reiner to lead the Pledge of Allegiance. ROLL CALL Present were: Mayor Chinnici-Zuercher, Vice Mayor Lecklider, Mr. Keenan, Mr. McCash, Mr. Reiner, Ms. Salay and Mrs. Boring. Staff members present were: Ms. Brautigam, Ms. Grigsby, Mr. Smith, Mr. Ciarochi, Chief Epperson, Mr. Harding, Mr. Bird, Mr. Hahn, Mr. Hammersmith, Ms. Puskarcik, Ms. Ott, Ms. Hoyle, Ms. Gilger, Mr. Gunderman and Mr. Huffman. APPROVAL OF MINUTES Mr. Lecklider requested a correction to the minutes on page 1, under the heading, "Oaths of Office." The statement should read, "Retired Judge Nolan administered the oath of office to Vice Mayor Lecklider." Mr. Lecklider moved to approve the January 9, 2006 meeting minutes as corrected. Ms. Salay seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. McCash, yes; Mayor Chinnici-Zuercher, yes. CORRESPONDENCE The Clerk reported there was no correspondence requiring action of Council. CITIZEN COMMENTS FOR ITEMS NOT ON THE AGENDA Greq Anqlin, 6077 Avery Road, stated there is a City taking pending on his property. He presently has a tenant at that location and would like to provide him with an effective date of that taking. Mr. Smith responded that he contacted Mr. Anglin's partner several days ago and informed him that due to a change in the schedule for utilities construction on that particular project, the utilities will not be constructed until Spring 2007. If a price has not been mutually agreed upon by Fall 2006, legislation for acquisition of Mr. Anglin's property will be brought to Council later this year. LEGISLATION SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 01-06 Authorizing the Provision of Certain Incentives for Purposes of Encouraging the Establishment by John Deere Company of Its Regional Sales Operations and Workforce in the City of Dublin. Ms. Gilger stated that the John Deere Company has plans to relocate its sales office to Dublin in the Preserve 2 Building, 5440 Frantz Road at the end of February 2006. The economic development agreement with the company provides for a three-year, 12 percent withholding equivalent that is tied to a predetermined payroll growth projection. The agreement also provides a $7,500 location grant and a donation of 25 copies of "Dublin's Journey" to the company office. John Deere Company employs 22 individuals with an annual payroll of $2.56 million. Over a 3-year term, it is estimated that the company will receive $26,415 and the City will net over $131,000 in new income tax withholdings. She introduced Jerry Roell, the Sales Branch Manager. Jerry Roell. John Deere Company, stated his company has been in the Columbus area since 1912, with a sales office and a partial distribution center on Georgesville Road. The company is relocating its distribution centers. All offices will consist of managers who will develop their field force. The office on Frantz Road will have 22 employees. They anticipate moving into the office at the end of February. Wallace Maurer, 7451 Dublin Road noted page 3 of the staff memo states that for purposes of calculating the actual withholdings each year, the City's payroll tax rate shall be assumed to be 2 percent. He assumes if for any unforeseen reason the tax rate RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYrON LEGAL BlANK, INC" FORM NO 10148 January 23, 2006 Page 2 Held 20 should be raised or lowered, the withholdings for the John Deere Company would remain 2% for the duration of this contract. Ms. Gilger responded the assumption is correct. Council members had no further questions. Vote on the Ordinance: Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Mayor Chinnici- Zuercher, yes; Ms. Salay, yes; Mr. McCash, yes; Mr. Lecklider, yes. INTRODUCTION/PUBLIC HEARING - ORDINANCES Ordinance 02-06 Amending the Annual Appropriations for Fiscal Year Ending December 31, 2006. Mr. Keenan introduced the ordinance. Ms. Grigsby stated this is standard legislation. The majority of the items relate to capital project funds, appropriating the unencumbered fund balances or appropriations necessary for the debt service obligations due in 2006. There is also an appropriation for the event signage that was discussed at the last Council meeting and an appropriation of the available monies for tree replacement in 2006. Staff requests action to dispense with the public hearing. Mr. Maurer inquired the purpose of the trail blazer signs referred to in the November 17 memo. Chief Epperson responded that the trail blazer signs direct traffic to the Interstate. Mr. Maurer commended the City for scrupulous surveillance of unused and reapplied funds. Mr. Lecklider moved to dispense with the public hearing. Mr. Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. McCash, yes. Vote on the Ordinance: Mr. Keenan, yes; Ms. Salay, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mr. Lecklider, yes; Mr. Reiner, yes. Ordinance 03-06 Authorizing the Purchase of a 0.359 Acre, More or Less, Fee Simple Interest, and a 0.058 Acre, More or Less, Utility Easement, From Robert Eickholt and T & R Properties, Located South of Tuttle Crossing Boulevard and East of Old Wilcox Road, City of Dublin, County of Franklin, State of Ohio. Mr. Lecklider introduced the ordinance. Ms. Brautigam stated this legislation begins the City's land acquisition for the widening of Tuttle Crossing Boulevard. There will be a second reading/public hearing at the February 6 Council meeting. Ordinance 04-06 Rezoning Approximately 15.788 acres, Generally Located Between the Ballantrae Section 33 and Kendall Ridge Section 2 Subdivisions, North of the Woerner-Temple Community Park, from R, Rural District, to PUD, Planned Unit Development District. I (Rezoning - The Glade at Ballantrae - Case No. 05-157Z) I Ms. Salay introduced the ordinance. Ms. Salay stated the southern end of the cui de sac extends close to the park. Normally, I an empty lot is preserved at the end of a cui de sac. Mr. Gunderman responded that is correct. However, in this case, an alternate configuration provided a shorter access route to the park. Mr. Keenan stated the materials indicated two of the three adjacent property owners have signed headlight trespass agreements. Has the third also done so? Mr. Gunderman stated that the third property owner was represented at the Planning Commission meeting, so there was concurrence. Ms. Salay noted the materials indicate Mr. Edwards still owns that property. Mr. Keenan noted he assumes this would not go forward without satisfaction of that requirement. Mr. Gunderman responded either staff will obtain the appropriate document from the new owner, or if the developer still owns the land, it is not required. Mr. Smith noted this is part of the Bosand land acquisition. Mr. Driscoll has indicated there are a couple of minor details to be resolved, but his office will ensure that has occurred before the February 6 meeting. Mrs. Boring stated initially there were concerns regarding traffic calming. Installation of traffic calming had begun when a concern was expressed that no discussion had occurred RECORD OE' PROCEEDINGS --' Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK,INC" FORM NO 10148 January 23, 2006 Page 3 Held 20 with the residents. Staff immediately responded by scheduling and holding a meeting with the residents. As a result of that meeting, no traffic calming was installed. The residents along that road were notified of the decision, in view of the possibility of future traffic complaints. She commended staff on their thorough investigation and follow-up. Mr. Gunderman noted a final plat would be provided to Council after the second reading on February 6. Mr. Lecklider inquired about the presence of two stub roads from Kendall Ridge in the plan. Mr. Gunderman responded that at the time Kendall Ridge was platted, there was an assumption that the roads would be extended. Staff met with the Kendall Ridge homeowners association as well as the Ballantrae homeowners association. When the decision was made that this area would be developed by Ballantrae, all the homeowners agreed that they preferred the roads not be extended. Therefore, as part of this development, the physical appearance of the concrete stubs will be modified at the cost of the developer. There will be a second reading/public hearing at the February 6 Council meeting. INTRODUCTION/PUBLIC HEARING - RESOLUTIONS Resolution 06-06 Accepting the Lowest/Best Bid for the 2006 Landscape Installation Project. Mr. Keenan introduced the resolution. Mr. Hahn stated this project will replace or supplement plants within existing beds in the right-of-way areas throughout the City. Mayor Chinnici-Zuercher inquired if the City has had previous experience with this company. Mr. Hahn responded the City has had no previous experience with them. However, their references were checked and found to be satisfactory. Mr. McCash inquired the location of the planting sites. Mr. Hahn responded there are sites along all segments of Emerald Parkway, Woerner- Temple Road, and Avery-Muirfield Road. Mr. McCash inquired if the primary focus is replacement of plants that have died due to road salt. Mr. Hahn responded there will be some replacement of plants that suffered from various environmental factors. However, some plants are supplemental in-fill. Mr. McCash inquired if it would be preferable either not to replace the plants in those risky areas or to choose salt-resistant plants for those areas. Mr. Hahn stated in some areas, no replacement landscaping will occur; in others, the replacement material is not of the same species originally installed. When an existing bed proves unsatisfactory for landscaping, it should be replaced with turf or hardscape. Mr. McCash stated that when replacing landscaping at the cost of $100,000 - $200,000 per year, consideration should also be given to the long-term cost of maintaining the materials. Vote on the Resolution: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Salay, yes; Mr. Lecklider, yes. Resolution 07-06 Accepting the Amended Amounts and Rates as Determined by the Budget Commission, Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor. Ms. Salay introduced the resolution. Ms. Grigsby stated this resolution amends the resolution that was adopted September 2005. The changes are minor. The debt service that was previously accepted for outside millage is no longer necessary and has been eliminated. The document also reflects the updated estimate of inside millage, which has increased due to the new property value assessments within the City. Therefore, the parkland acquisition fund has increased several hundred thousand dollars. Mr. Keenan inquired if the inside millage is distributed across several funds. Ms. Grigsby responded that through 2006, the monies are allocated to the parkland acquisition fund. In 2007, they will be allocated to the capital improvements tax fund and the parkland acquisition fund. Mr. Keenan inquired if inside millage is set. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYrON LEGAL BLANK. INC,. FORM NO 10148 January 23, 2006 Page 4 Held 20 Ms. Grigsby responded inside millage is set, but is based upon the City's assessed property valuation. As the City's valuation continues to increase, its inside millage revenue increases. Mr. Keenan noted the increase is significant compared to 2004-2005, from $1.62 billion to $1.86 billion. Was the triennial reappraisal conducted in 2005? Ms. Grigsby stated that a complete reappraisal occurs every six years; every third year, there is an update. This was the latter. Vote on the Resolution: Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mrs. Boring, yes; Mr. McCash, yes. Resolution 08-06 Setting Forth a Statement of Services to be Provided to the Area in a Proposed Annexation of 226.6 Acres, More or Less, from Washington Township, Franklin County to the City of Dublin, Ohio, as Required by Section 709.023(C) of the Ohio Revised Code. (Applicant: Carmel Farms, Inc., et aL) Mr. Lecklider introduced the resolution. Ms. Brautigam responded that the State requires the municipality to pass a resolution of statement of services for areas petitioned for annexation. Mr. Keenan stated it is his understanding the Board of Health has sent a letter to the property owner to enforce a permanent injunction on this land. There is an issue regarding outside storage. Would the City inherit that condition on the land? Mr. Smith responded that the City would need to address the situation, but that would have no impact on the annexation. Vote on the Resolution: Mr. Keenan, yes; Mr. Lecklider, yes; Mr. McCash, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, no; Mr. Reiner, yes. Resolution 9-06 Adopting a Statement Regarding Possible Incompatible Land Uses and Zoning Buffer for a Proposed Annexation of 226.6 Acres, More or Less, from Washington Township, Franklin County to the City of Dublin, Ohio as Required by Section 709.023(C) of the Ohio Revised Code. (Applicant: Carmel Farms, Inc., et aL) Mr. Lecklider introduced the resolution. Ms. Brautigam stated that this resolution is also required by the State, in the event the City should identify possible incompatible land uses. Mr. Maurer stated that on page 2 of the staff memo under "Future Development," there is a statement that the existing farmstead and outbuildings would probably be demolished as new development takes place. Is the farm abandoned? Mr. Gunderman responded that the farm is not abandoned, although he is not aware of the most recent usage for the farm. Even if it has been farmed up to the present time, once the area is developed, its use would be re-evaluated. Vote on the Resolution: Mrs. Boring, no; Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes. OTHER . Request for Showmobile Fee Waiver - Arthritis Foundation Ms. Brautigam stated the City receives this request annually from the Arthritis Foundation. Each year, they hold the Classic Auto Show and Cruise-In for two days within the City. They request the City waive the fee for the cost of the two-day rental of the City's showmobile. The City Manager is authorized by Council to waive the one-day fee of $750 per Administrative Order 5.12. Council approval is required for the second day. Ms. Salay moved approval of the waiver. Mr. Kee.nan seconded the motion. Vote on the motion: Ms. Salay, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. McCash, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. . Avery-Muirfield Drive North Corridor Update Presentation Mr. Keenan recused himself. He requested that another Council member address the impact of Post Road traffic on the Post/Avery-Muirfield Drive intersection. Ms. Willis stated this report addresses the safety issues of the North Corridor. Development activity in this corridor has resulted in several traffic studies to determine what improvements are necessary and when they would be needed to maintain acceptable levels of service. At the November 7,2005 meeting, staff presented two RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting -- DAnON LEGAL BlANK. INC" FORM NO, 10148 January 23, 2006 Page 5 Held 20 corridor solutions for improvements - traffic signals or roundabouts. This report provides an update on the safety issues and compares the two options. Traffic Volume: Existing daily volumes on Avery-Muirfield Drive range from 32,900 vehicles north of US 33 to 27,700 vehicles north of Post Road. Future 2030 volumes are expected to increase by 88%. These volume increases will significantly increase motorist delays and increase safety issues. Levels of Service: Currently, the intersections at Perimeter Loop Road/Hospital Drive, Perimeter Drive, and Post Road operate at a service level B to F during peak hours. By year 2030, all three intersections are expected to operate unsatisfactorily at service levels of E to F. Specific turn movements at the intersections are likely to experience very high delays and cause vehicular conflicts. Traffic Safety: For the period of mid-November 2002 to mid-November 2005, there were 136 vehicle collisions between the US 33 westbound off-ramps and Post Road. Of that number, 118 or 86 percent were directly related to the intersections. Roundabouts significantly reduce the number of injury accidents by 35-80 percent and almost completely eliminate incapacitating and fatal collisions. Approximately 33.8 percent of the accidents involved a right turn from US 33. Therefore, a westbound ingress lane opposite the US 33 ramp that would remove the hospital traffic from the traffic flow would be important to ensure safety in that roadway section. Recommendations: Although three-lane roundabouts are ultimately recommended, staff recommends constructing two-lane roundabouts within two-lane footprints at each of these intersections. Reasons for this recommendation are: - Previous modeling efforts underestimated travel demand in this corridor; however, due to the modeling issues with the new MORPC regional travel demand model, it is uncertain if the 2030 traffic forecast will occur. - Significant improvements to the west will entice traffic away from this corridor. - When excess capacity is built, traffic will absorb that capacity, usually resulting in .t-: higher volumes than projected, or reaching projected volumes sooner than anticipated. However, if there were ever to be a need to widen the two-lane roundabout in a two-lane footprint to three lanes, it would require widening the roundabout to the curb lane. There would not be the option of widening to the central island. This would result in additional construction costs related to moving the curb, utilities and drainage, but, for the present, it would reduce the immediate effect on the adjacent properties. - Although not currently funded through the five-year CIP, staff also recommends retaining the signalized intersection at the US 33 ramps and constructing a westbound ingress-only lane to the hospital. Short-term improvements: An intersection improvement needs to occur at the Post Road/Avery-Muirfield intersection in 2006-2007 to adequately service traffic through 2015. Intersection improvements could occur at Perimeter Loop Drive/Hospital Drive and Perimeter Drive at a later date. The westbound ingress-only lane to the hospital should occur 2008-2009. ODOT requires that the continuous right movement be retained to protect the level of service on US 33. Lonq-term improvements: If there should be a need for additional capacity, right-turn bypass lanes would be considered first. If that measure should be considered inadequate, the two-lane roundabouts would be widened to three lanes; if necessary, right-turn bypass lanes could also be added to the three-lane roundabouts. At the US 33 westbound ramp, the intersection would be widened for three southbound through lanes and one dedicated left-turn lane, and two southbound receiving through lanes and one dedicated receiving left-turn lane. Mayor Chinnici-Zuercher noted that she did not have the list of recommendations cited. Ms. Willis responded that they were provided to Council at the November meeting. Mayor Chinnici-Zuercher requested additional copies be forwarded to Council. She requested clarification of staff's request tonight. Ms. Willis responded that staff requests authorization to construct a two-lane roundabout within a two-lane footprint and to purchase right-of-way for that footprint. Mr. Hammersmith responded that this recommendation differs from the original proposal to purchase right-of-way for a potential three-lane roundabout. Because staff is unable to determine within a certain degree of assurance that three lanes would ever be needed, the recommendation is to purchase land for a two-lane roundabout. RECORD OE' PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 January 23, 2006 Page 6 Held 20 Mayor Chinnici-Zuercher expressed appreciation for the excellent presentations prepared by staff. She remains concerned about the northwest and southeast corners of Post Road where medical office buildings currently exist. Those offices will be negatively impacted by either choice. Council had requested that staff stake the impact area, and Council members toured the site. She was disturbed by the proximity of the intersection widening to those medical buildings. It would be difficult for the surgeons to perform surgeries in buildings located so close to the intersection. A traffic signal would be far less intrusive. Mr. Hammersmith stated that staff recently met with the property owners of the southeast and northwest corners and with two of the physician tenants in the medical building on the northwest corner. They were concerned about the proximity of possible lane additions along Post Road and Avery-Muirfield Drive. They expressed preference for a two-lane roundabout, as it would produce a lower noise level than a signalized intersection. Mr. Williams, who owns the property on the southeast corner, is concerned about both options but understands the necessity to improve the service level capacity of the intersection. He requests, as do the physician tenants in the medical building, that the City attempt to shift the roundabout northeast as much as possible to minimize the impact. That factor would be a consideration in the design of the roundabout. Mayor Chinnici-Zuercher noted that the City was able to adjust the position of the Brand/Dublin Road roundabout by purchasing the property on the northwest corner of that intersection. If the roundabout were moved to the northeast of this intersection, what effect would that have on the layout? Mr. Hammersmith responded that it is not possible to significantly alter the position of the roundabout as it would also require shifting the roads approaching the roundabout. Shifting the road to the east would have a greater negative impact on Mr. Williams' property. Similarly, a realignment of Post Road to the north would impact 6805 Post Road. Mrs. Boring inquired if it is essential that the roads enter the roundabout directly opposite each other, or is it possible to flex that aspect of the design? Mr. Hammersmith responded that there may be some ability to adjust the design with a potential gain of no more than a couple of feet. Staff will study the issue to determine if a slight shift in the design is possible; he will report back to Council on their findings. Ms. Salay stated that she believes roundabouts are a good safety solution. However, she is curious about why the Post Road intersection is prioritized for this improvement over the Perimeter Drive intersection. Post Road is two lanes east and west and has been considered a lesser arterial than Perimeter Drive, which presently has 3-5 lanes. To the west, the natural progression is to stay on Perimeter Drive rather than turn on Post Road. In addition, future development on Post Road is not anticipated to cause a significant increase in traffic on Post Road between the curve to the west and Avery-Muirfield Drive. What is the justification for spending so much money on this intersection when a greater need exists at the Perimeter intersection - particularly with the opening of the hospital? Mr. Hammersmith responded that the need for improvement is based upon the fact that a temporary traffic signal exists at Post Road today. Presently, there is no satisfactory way to make east or west turns from Post Road. The intent is to improve that intersection to the same service level of the neighboring intersections. In addition, the Daimler project and CheckFree are expected to increase traffic volume on Perimeter Drive, which would impact Post Road. Ms. Salay responded that the focus appears to be more on a future problem at Post Road than a present problem at Perimeter Drive. Mr. Hammersmith responded that a temporary solution has been in place at Post Road for several years, which, due to the risk factor, prohibits left-turn movements from Post Road. Traffic volume at that intersection will increase and cause the existing level of accident occurrences to reach a serious level if a permanent solution is not in place. Staff would prefer to address such a situation proactively. Ms. Willis noted that another factor is that the Avery Place development in the southwest corner of this intersection was approved with the understanding that improvements to this intersection would be made to mitigate the increase in traffic volume with that development. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYrON LEGAL BLANK. INC" FORM NO 10148 January 23, 2006 Page 7 Held 20 Ms. Salay inquired if the Avery Place development was anticipated to impact the Perimeter Drive intersection as well. Ms. Willis responded because the driveway to the shopping center was permitted to run off Post Road, the impacts to Perimeter and Avery-Murfield were mitigated. However, an improvement to Post Road was required. Ms. Salay inquired the cost differences between signalization of the Post Road intersection and a roundabout. Mr. Hammersmith stated that the cost of a two-lane roundabout in a two-lane footprint would be $1.35 million, less than the cost of signalization of $1.6 million. Mayor Chinnici-Zuercher stated that this area is part of her daily commute. She has not observed a problem with traffic volume on Post Road. However, the opening of the hospital will have an enormous impact on traffic. She is concerned about the difficulty for drivers coming off S.R. 161 at Hospital Drive. It would seem that is where the City should focus money and effort. Ms. Willis responded that ODOT is presently conducting an MIS (Major Investment Study). As a result of that study, significant changes may occur at the U.S. 33/Avery- Muirfield exchange. The City has seen early suggestions of alternate footprints, and they do not address the continuous right turn problem. Therefore, staff recommends a westbound ingress lane opposite the US 33 ramps. Pursuing that option would mean altering the footprint of the intersection, which would require approval from ODOT. Mr. McCash inquired if the ingress lane would tie into Perimeter Loop. Ms. Willis responded affirmatively. Mayor Chinnici-Zuercher stated she would prefer to see the City focus its resources on constructing the ingress lane to the hospital. Part of the existing problem in that road section is there are no lane markings channeling traffic to the left. Ms. Salay inquired if a roundabout at Perimeter Loop would lessen the urgency to move quickly to the left. Mr. Hammersmith responded that Hospital Drive traffic coming from the continuous right off US 33 would still need to move to the left. Ms. Salay inquired what percent of the continuous right traffic would make that movement. Would northbound traffic on Avery-Muirfield be able to make a left turn onto that small collector street? Mr. Hammersmith responded that the turn would be prohibited. Mr. Reiner thanked Planning staff members who contributed to this very thorough study. It would be irresponsible for Council not to proceed with improvements to this corridor. The traffic issues with this road are well known. He is impressed with the civic mindedness of Councilman Keenan, who owns the property on the northeast corner of Post Road that will be greatly impacted by either signalization or a roundabout. He supports the construction of roundabouts at the key intersections on Avery-Muirfield Drive. Mrs. Boring inquired if, after the MIS is completed, there would be funding available in conjunction with ODOT's recommendations. Mr. Hammersmith responded there would be no available funding for the MIS recommended interchange improvements. "'....,..-.."" Mrs. Boring inquired if it is essential to have ODOT's approval before proceeding with improvements. Ms. Willis responded that it would be necessary to obtain ODOT approval to build the westbound ingress lane, as the alignment would be opposite the US 33 ramps. The project itself would require an agreement between the City and OhioHealth. Constructing an alternative interchange footprint would primarily be a collaborative effort of ODOT and the Federal Highway Administration, although some local match funds could be involved. RECORD OE' PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BlANK, INC., FORM NO, 10148 January 23, 2006 Page 8 Held 20 Mrs. Boring stated she is concerned about the wisdom of constructing a westbound ingress lane, if it could soon be reconfigured with whatever changes ODOT may make in this intersection as a result of the MIS. Ms. Willis responded that ODOT is aware of the City's proposal to install the ingress lane, and they have included it in their conceptual layouts for alternate footprints. Although they are receptive to the idea, they have expressed some concerns. It would be necessary for the City to demonstrate that the lane would not negatively impact the level of service on US 33. Mayor Chinnici-Zuercher stated that the MIS study has taken four years to date, which has posed a challenge for many affected entities. Ms. Willis responded that ODOT has assigned a new project manager as well as a new completion date of June 30, 2006 for the MIS. Mr. Lecklider stated he is concerned with the comment that the results of the MIS could affect the footprint of the US 33 interchange. Usually, the proposals coordinate with whatever currently exists. Ms. Willis responded that a couple of the alternates the City has viewed propose continuous ramps to remove the left turns from the westbound and eastbound ramps of this interchange, as the cause of delays on Avery-Muirfield Drive. Those ideas will be discussed at the February 27 study session. Mr. Lecklider stated he has observed with the implementation of the Dublin/Brand Road roundabout that a roundabout produces less noise than signalization. Would that not be the expectation of a roundabout at Post Road? If so, that should allay some of the concerns of the physicians at the medical facility. A roundabout would also produce a lower level of pollution. Mr. Hammersmith responded that is true. A roundabout eliminates the deceleration/ acceleration and idling that occurs at a traffic signal. Mr. Lecklider inquired if a realignment of Post Road to the east was considered in the evaluation of a proposed roundabout for this intersection. Mr. Hammersmith responded the intersection was studied independently. It was evaluated at today's traffic numbers. Any future redirection of Post Road was not factored in. If, for any reason, the volume were to increase at that intersection, a roundabout would have more capacity to handle it than a traffic signal. Mr. Lecklider stated he has heard concern expressed about maintaining sufficient distance between present and future roundabouts. Mr. Hammersmith responded there is concern about the distance between signals due to queuing. Ms. Willis noted that is the current problem. There is not sufficient distance between the signals on Avery-Muirfield to contain the volume moving along that corridor. More of a concern with roundabouts is that proper signage and striping be implemented to provide drivers clear direction for lining up appropriately before entering the roundabout. Mr. Lecklider stated this will have to be carefully planned so that southbound traffic on Avery-Muirfield desiring to turn left on Perimeter Loop does not have difficulty doing so. Mr. Hammersmith concurred. Mayor Chinnici-Zuercher requested citizen comments. ,~~ Ron Younkin, 3937 Tarrinqton Lane stated he owns the vacant parcel on the northeast corner of the Post Road intersection. He had anticipated developer interest in that site and only recently began to receive inquiries about the land. He is concerned now that that this parcel will become landlocked. In addition, the information seems to indicate that more land acquisition will occur at the northeast corner than the others. The proposed improvements would also impact the northwest corner of Post Road. What setback could be required for any future building on that site? He has been impacted by City land acquisition in the past. In the event the owners of the properties are no longer able to develop those sites, the amounts scheduled for land acquisition are insufficient to compensate the owners for their loss. The assessed value of the properties must be considered. What degree of acquisition is proposed for the northeast parcel? Ms. Willis responded that she does not have that information with her tonight. RECORD OE' PROCEEDINGS Minutes of Dublin City Council Meeting DAYrON LEGAL BLANK, INC., FORM NO 10148 January 23, 2006 Page 9 Held 20 Mr. Younkin stated he is not opposed to road improvements. Dublin has grown from a village to a city in a short period of time, and the City has done a commendable job dealing with the growth. However, a property owner should be able to develop his property or realize the value of that property. He is hopeful Council will consider the interests of the property owners on all four corners of that intersection and will ensure adequate access for those properties. <.t,'; Mayor Chinnici-Zuercher asked about the acreage of his parcel. Mr. Younkin responded that his parcel consists of two acres; however, there is a joint effort between him and the adjoining property owner - thus a total of three acres are involved. Mayor Chinnici-Zuercher inquired how long he has owned the property, Mr. Younkin indicated that he has owned the property for one year. Mayor Chinnici-Zuercher requested staff obtain contact information and meet soon with Mr. Younkin to address his concerns. Mayor Chinnici-Zuercher stated the request is for Council approval of a two-lane roundabout in a two-lane footprint. Mr. Hammersmith stated that is essential for staff to proceed with the plan design. Ms. Salay inquired when staff would report to Council on recommendations for the remainder of the corridor, from Shier Rings to Post Road. Mr. Hammersmith indicated those recommendations would be provided with the five-year CIP update. Ms. Salay inquired if a roundabout at Post Road is programmed. Mr. Hammersmith responded that some monies are programmed for the Post Road intersection improvements, but not a sufficient amount. Mayor Chinnici-Zuercher asked for Ms. Grigsby's input. Ms. Grigsby responded that last year, construction dollars were programmed in 2006 for the Post Road intersection, in 2007 for the Perimeter Drive intersection, and in 2008 for Perimeter Loop. If this roundabout proposal for Post Road were to be approved by Council, improvement of the other two intersections would be deferred to a later date, using the monies earmarked for those two intersections for the Post Road project. Mayor Chinnici-Zuercher inquired the projected total cost for a Post Road roundabout. Ms. Willis responded that the construction cost is estimated at $1.35M; right-of-way acquisition is estimated at $80,000 for a total cost of $2.15M. A potential expansion to three lanes with the corresponding right-of-way acquisition would not occur until after 2015. Mr. Reiner moved to approve staff's recommendation for a two-lane roundabout within a two-lane footprint at the Post Road intersection. Mrs. Boring seconded the motion. Vote on the motion: Mr. McCash, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Mayor Chinnici-Zuercher, yes. . Avery Road South Corridor Presentation Mr. Hammersmith stated that one project has been carried for many years within the CIP program, that is the Avery Road widening. Recently, that project was separated into two phases: phase 1 - the improvement of Avery Road between Woerner Temple and Shier Rings, and phase 2 - the improvement of Avery Road between Woerner Temple and the future extension of Tuttle Crossing Blvd. Currently, $3.1 M is programmed in the CIP for construction of phase 1 in 2007. The project is more complex than a simple road widening. The widening is essential to provide future safety for motorists and pedestrians by ensuring long-term capacity within the corridor, minimizing congestion, and increasing the levels of service. The issue with this project is achieving the results while maintaining the access of the adjacent properties. In October, staff met with the adjacent property owners to discuss the proposed project. Steve Teakin, Burqess & Niple, provided a report on the issues involved with the proposed widening of this corridor, Avery Road from Shier Rings Road to Woerner Temple Road. It is anticipated that the traffic will more than double within this corridor in RECORD OE' PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO, 10148 January 23, 2006 Page 10 Held 20 20-30 years. The present intersections are inadequate to handle the anticipated volume, and the access within the corridor is not controlled. A long-term solution is needed. After a lengthy study, three scenarios have been identified: Scenario 1 consists of conventional traffic signals at Woerner Temple Road and Shier Rings Road, and installing a new signal at Tuswell Drive. This scenario also consists of a median between major intersections that eliminates a left turn access at all access points, except at signalized intersections. Driveways are consolidated and service roads are proposed to provide connections allowing right-in/right-out access from Avery Road. The estimated cost is $9.8 million. Scenario 2 consists of a conventional traffic signal at Woerner Temple Road and constructing modern roundabouts at Tuswell Drive and Shier Rings Road. It also includes a center median between major intersections that eliminates left turn access at all access points, except at signalized or roundabout intersections. The roundabouts allow a U-turn to accommodate right-in/right-out access along Avery Road for the properties abutting Avery Road, north of the Tuswell Drive intersection, via consolidated right-in/right-out driveway access. The estimated cost is $8.1 million. Scenario 3 eliminates the traffic signal at Woerner Temple Road and Shier Rings Road, replacing them with roundabouts. A roundabout would also be constructed at Tuswell Drive. It also includes a median between major intersections that eliminates left turn access at all access points, except at roundabouts. The roundabouts allow a U-turn to accommodate left turn access to and from Avery Road for all properties abutting Avery Road via consolidated right-in/right-out driveway access. The estimated cost is $8.1 million. Traffic analysis indicates that Scenario 3 is superior to the previous scenarios. Their recommendation would be for a phased approach to distribute the cost over several years. The intersection of Tuswell Drive, along with widening Avery Road to four lanes is proposed as the first phase. The second phase would consist of the relocation of Old Avery Road. Phase three would be the improvement to Shier Rings Road. The final phase would be the improvement at Woerner Temple Road. Mayor Chinnici-Zuercher stated that she has received several calls from residents concerned about pedestrian movement with the road changes, in particular, the crossing at the community pool. Are pedestrian tunnels included in scenario 3? Tim Huffman, Enqineerinq staff indicated the existing pedestrian tunnel in the vicinity of the pool would remain. No additional pedestrian tunnels have been included in the plan at this time. Pedestrian crossings would be at grade. A comparable intersection would be Avery-Muirfield/Brand Road. He reviewed the potential pedestrian movements from Sandy Corners to the pool. Mayor Chinnici-Zuercher stated that the Avery-Muirfield/Brand Road intersection can be very problematic for pedestrians, depending on the time of day. Mr. Huffman noted one of the advantages of a roundabout is that traffic moves in one direction. It is much easier to use a crosswalk in that scenario. Mr. Teakin noted that studies have shown that roundabouts are safer for pedestrians. One of the advantages of a roundabout is that is slows traffic. It is not possible to drive through a roundabout as quickly as any other intersection. At a signalized intersection, there are 16 potential points of conflict multiplied by the number of lanes. Mayor Chinnici-Zuercher stated that Council does not want to create a situation where at some future point, residents will be requesting pedestrian tunnels. It is less expensive to include a tunnel during the development stage than to retrofit it later. It is important to thoroughly consider all the alternatives for pedestrians in terms of safety and manageability. The swimming pool draws children, and many will be coming by foot or bicycle to the pool. Mr. Teakin responded that the fact that roundabouts have proven to be a safer option than signalization is reassuring. However, the argument for a pedestrian tunnel can be considered. He reviewed the three phases of the project breakdown. RECORD OF PROCEEDINGS Minutes of ------- Dublin City Council ___Meeting_ -- - - --DAYTON LEGAL BLANK. INC" FORM NO, 10148 ---_._------~_.._----~ II -.-----. ~------ January 23, 2006 Page 11 il Held 20 Mayor Chinnici-Zuercher inquired if the year noted is for initiation or completion of the project. Mr. Teakin responded it is the targeted completion date. Mayor Chinnici-Zuercher stated the cost of all four phases of the project is $11.4M. Are there suggestions regarding City funding for this project? Ms. Grigsby stated that the City has other projects already programmed. The proposed timeframe is very aggressive. The funding is not currently available, so it is unlikely the City can meet that timeframe unless grant opportunities are successfully pursued. A member of the audience inquired if this information is available at the City's website. Mr. Hammersmith responded it would soon be available at the City's website. Mayor Chinnici-Zuercher inquired what direction staff is seeking tonight. Mr. Hammersmith responded staff is requesting authorization to proceed with phase one, the improvements at the Tuswell Drive intersection. During the Avery Road Condominium project, the developer will be making improvements to that intersection. The City would like to coordinate phase 1 with that effort. Mayor Chinnici-Zuercher inquired if the developer would participate financially in the cost of this project. Mr. Hammersmith responded that as a result of their traffic impact study, the developer was required to construct left turn lanes onto Avery Road. Therefore, they will be sharing financially in the cost of the project. Ms. Salay inquired if the City approves a roundabout at this location, will the access from Irelan Place be eliminated? Mr. Hammersmith responded affirmatively. Ms. Salay stated Kendall Ridge residents are concerned about the access of their neighborhood. What is the current volume of north and southbound traffic entering Avery Road from Tuswell Drive and Kendall Ridge? Mr. Hammersmith responded staff has those figures and can provide them to Council. Ms. Salay stated it is important to communicate that information to the Kendall Ridge homeowners association. Ms. Salay inquired if, in all three scenarios, the left turn out of Kendall Ridge subdivision is eliminated. Mr. Hammersmith responded affirmatively. Ms. Salay stated that the alternatives then would be a roundabout or signalization of the Tuswell intersection. In scenario 3, the sidewalk in Sandy Corners appears to discontinue. Mr. Huffman responded there is existing sidewalk at that point to connect into. Ms. Salay inquired if right-of-way will be needed from the backyards of Sandy Corners residents. Mr. Huffman responded a limited amount may be needed at the northeast corner. Mr. Hammersmith noted scenario 3 provides a better balance between the intersections and the capacity of the corridor. Because the connecting roadways work in better concert with one another, fewer lanes are needed on Avery Road. Ms. Salay inquired at what point it was determined that Kendall Ridge Boulevard would be rig ht -in/rig ht -out. Mr. Hammersmith responded that has existed since the beginning of the neighborhood. It is included in the subdivision plat. The decision was based upon the recommendations of the 1996 Avery Road Alignment Study. Ms. Salay inquired if access for the northeast corner of Shier Rings and Avery Road would be through the road to the east, which currently enters Smith Medical. Atone point, there was a proposed development that suggested a north in/north out access for that site north of Shier Rings. Is that possibility eliminated with this plan? Mr. Teakin responded that shared access was considered at the Smith property. Mr. Hammersmith stated the intent was for full access, as it would be a sufficient distance from the intersection. RECORD OE' PROCEEDINGS Minutes of --~_.- Oublin City Council______~_____ _ ____MeetiIlL__ - DAYTON-LEGAL BlANK, INO,. FORM NO, 10148 ---------- -------._------ - ----------- -r--"'-------"'-----'------------------ ~--_._------ I January 23, 2006 Page 12 !, Held 20 Ms. Salay clarified her inquiry about a right-in/right-out was from Avery Road to that site. Mr. Hammersmith responded the only access would be from Shier Rings Road. Ms. Salay stated there are approximately 1,000 households east of Avery Road who would be interested in pedestrian safety because the park and pool are very popular with the residents. A roundabout providing better pedestrian access is appealing. If the traffic, however, more than doubles on Avery Road, will there be any breaks in the traffic flow? If not, it would be better to place a pedestrian tunnel on Woerner Temple to access the pool and park. Mr. McCash stated his only concern is the number of roundabouts that will be constructed on Avery-Muirfield Drive, and how they will impact pedestrian traffic. He has watched pedestrians attempting to cross at the Avery/Brand Road roundabout, and it is not as easy as implied. He is concerned roundabouts are being over-used and will prove not to be the correct solution for both pedestrian and traffic improvements. In that case, there will be additional requests for pedestrian tunnels. Mr. Huffman noted there is the option of installing lights at the crosswalks. Mr. McCash responded such solutions are effective in Florida, but not in a state that experiences winter conditions. Mayor Chinnici-Zuercher stated the point that most Council members are making is that safe pedestrian crossing is a very significant issue. Therefore, it is necessary to come back with alternative options for pedestrian movement other than at-grade crossings through a roundabout. She also agrees with Mr. McCash that roundabouts appear to be overdone. The prospect that the entire corridor will consist of roundabouts is disconcerting. She recognizes the traffic problems in the corridor. It is obvious the Post Road intersection does not have the capacity for the traffic volume, but it was her understanding that traffic signal progression would partially alleviate that situation. Mr. Hammersmith responded roundabouts have been recommended for two reasons - safety and the level of service. They provide high capacity and continuous traffic flow, which would balance the roadway network at the intersections. The present restriction in the City's roadway network is caused by delays at the intersections. Roundabouts are the best solution to the capacity issues Dublin will face in the future. Mayor Chinnici-Zuercher invited public comment. Linda Kolnak, 6239 Pirthshire Street, stated that she represents the Sandy Corners residents who are very concerned about the safety of their children. The pedestrian tunnel is on the opposite side of Woerner Temple from the subdivision, so the children do not use the tunnel to cross to the pool and park. It is her understanding there will be a continuous right turn lane into a roundabout. If the traffic were continuous, it would be difficult for pedestrians to cross at a roundabout. She has driven the Dublin/Brand Road roundabout many times, and has experienced stopped, not continuous, traffic every time. Perhaps it takes time for the community to learn how to drive a roundabout. She inquired if there have been any accidents in the existing roundabouts. Chief Epperson responded that there have been only three accidents at the Avery- Muirfield/Brand Road roundabout, which indicates the safety has improved. Ms. Kolnak stated at the first Planning Commission hearing on this topic, it was noted land acquisition would be necessary to construct this roundabout, as it would be necessary to begin the right turn at Rings Road. Mr. Huffman responded he was addressing Avery Road north of the intersection. However, some land acquisition could be needed at the corners of the intersection at some point in the future. Vic Irelan. 6233 Avery Road. Dublin Buildinq Systems stated he owns a large amount of land that will be impacted with the proposed improvements. He has enjoyed a cooperative relationship with Engineering staff. He has been concerned about having a right-in/right-out access on Avery Road. This presents a problem for many of his properties. He anticipates that roundabouts at Tuswell and Shier Rings roads will help RECORD OE' PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO 10148 January 23, 2006 Page 13 Held 20 solve the problem. He owns properties on both the southwest and southeast corners of Shier Rings Road and on Old Avery Road. With the development that is occurring on his properties, scenario 3 would result in some serious access problems. Scenario 2 would have less negative impact on his properties. He described the various access problems. Mayor Chinnici-Zuercher inquired if the schools have been engaged in this project in view of the potential impacts on the school bus system. Mr. Hammersmith responded that although they have not been involved in discussions, it is staff's intent to do so. Mayor Chinnici-Zuercher thanked staff for the presentation and asked them to give careful consideration to the issues raised tonight in their next report to Council, in particular the pedestrian issue. She agrees with Ms. Salay's point that roundabouts throughout the corridor would not produce the necessary breaks in traffic for pedestrians to cross. Mr. Hammersmith stated that staff will research that issue. . Bridge and High Street Redevelopment RFP Ms. Brautigam stated that several months ago, RFQ's were issued for the development of City land at Bridge and High Streets in the Historic District. There were three submissions. After reviewing, staff determined that all three were qualified to move forward to the RFP stage. Ms. Ott stated that a draft RFP has been prepared for Council's consideration. The RFP will be issued only to the development teams who completed the RFQ phase of the process. The RFP seeks an appropriate development proposal for a combination of commercial, retail and public open space to revitalize the Historic Dublin area. The development teams are responsible for providing a master development plan including financial and phasing components. Staff anticipates issuing the RFP by January 27. The teams will have 8 weeks to submit their proposals. The proposals would then undergo staff and public review. Mr. McCash noted that a previous proposal for this area proceeded too far before the public was involved in the process. He is concerned about the requirements for a master physical development plan described in c - e, a scaled conceptual master plan, elevations and perspectives. It will cost a significant amount of money to create those items, with no guarantee of being awarded the project. Computer-generated perspectives could potentially cost $20,000. Once they have provided that work, they will be required to go through the PUD process, receiving additional public input. At that point, it would be very difficult to make revisions in the plan based upon citizen input. He suggested that the proposals not include a conceptualized plan, elevations or perspectives. It would be adequate to include the following information: bubble diagrams, the proforma and anticipated mix of uses. Architecture and design detail for the selected proposal would be developed later in the process. Ms. Ott agreed it would require a lot of work to respond to these RFP requirements, but it also would be very challenging to convey the vision of the team in a verbal description. It would be particularly challenging for public review. Mr. McCash responded a bubble diagram concept for buildings and outside areas would adequately convey the intent. Public input can be included in the design process. It is not appropriate to ask them to spend a large sum of money on the proposal before receiving "'" public input. Mayor Chinnici-Zuercher stated it was noted in a previous stage that this is too costly a way in which to submit a proposal. Ms. Ott responded they were concerned that the three applicants would not be able to adequately translate their vision, but that requirement can be removed. Mr. McCash responded that once a bubble design packet has been developed, it would be reviewed by the staff committee, which would select the winner. The winner's RFP would then be reviewed by the team. Ms. Ott responded that if all three teams meet the requirements, all three would present their concepts. RECORD OE' PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC,. FORM NO, 10148 January 23, 2006 Page 14 Held 20 Mr. McCash responded that he believes staff is asking for more than is needed. Ms. Brautigam noted that this is a Council policy matter. Does Council want the detail to be provided up front, or later to the Planning Commission? Ms. Salay inquired if the RFQ respondents understood the subsequent steps and the level kc....,,;J of detail that would be requested. If the three proposals will be presented to the public, there must be sufficient detail. At the same time, this is a significant investment if they are not the final choice. Mr. McCash stated he heard from several individuals who opted not to pursue the process due to the expectations and cost of the process. Ms. Salay stated that if the staff, public and Council all choose the same proposal, that proposal would then proceed to Planning Commission for approval, and finally back to Council. It is a long process. Ms. Ott stated that phase 2 of the RFQ described the process, although it did not specify what would need to be submitted with the RFP. However, conceptual drawings were included with previous drafts that were posted at the City's website for viewing. She would expect these teams to have some general knowledge of what might be required. Mr. McCash stated that previously, a very specific proposal was brought to Council. The proposal was 80 percent through the process before Council was told the pro forma did not work with that particular developer. Perhaps it would be important to look at the overall proposal, including the mix and how the pro forma is expected to work, before the proposal is designed in detail. Ms. Salay inquired if Mr. McCash is suggesting an intermediate step. Mr. McCash stated his suggestion is to let the three teams make their proposals in an overall concept form to the public. Once that has occurred, the City would make its -"".>401 selection. The winning team would then work with City staff and the Historic Dublin Association to produce a detailed concept with elevations and layout to the Planning Commission. Mrs. Boring stated it would be preferable to have the financial plan earlier in the process. Mr. McCash agreed. The pro forma and conceptual drawing should provide that information. Mayor Chinnici-Zuercher requested clarification of Council's direction. Mr. McCash suggested section B on page 4 be refined in order not to request as much detail for the Master Plan but to instead request the business pro forma, the financials of the project and a conceptual diagram laying out the elements of the area - outdoor space versus business footprint. Wallace Maurer, 7451 Dublin Road referred to the executive summary of the RFP, and inquired the meaning of a "short list for developing teams". Is there a deadline for teams to make proposals? Ms. Brautigam responded that is correct, and that date has passed. Three teams submitted RFQs by that date, and all three were qualified to move forward. Mr. Maurer inquired if it is theoretically possible that all three proposals could be rejected. Ms. Ott responded that is correct, pending Council's direction. ,;}'" STAFF COMMENTS Ms. Brautiqam introduced Matt Earman, new Director of Recreation. Mr. Earman has recently served two years with the City as the Aquatic Supervisor at the Community Recreation Center. His first assignment with the City was the opening of the South Pool, which was a real success. Today was Mr. Earman's first day as Director. Mr. Earman thanked Ms. Brautigam for the opportunity and the confidence she has placed in him. He is looking forward to working with Council, the City Manager and staff in this capacity. Mayor Chinnci-Zuercher congratulated Mr. Earman on his promotion. Ms. Brautigam thanked Sara Ott for serving as Interim Director of Recreation for the past five months, doing an excellent job. RECORD OE' PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC.. FORM NO, 10148 January 23, 2006 Page 15 Held 20 COUNCIL COMMITTEE REPORTSI COUNCIL ROUNDTABLE Mr. Keenan: 1. Reported on the Dublin Arts Council meeting on January 10. They have scheduled a fundraiser on March 3 - a garden party at OClC. They approved their 2006 budget, and, currently, no Art in Public Places is scheduled for installation, as "The River Play" piece is in arbitration. Mayor Chinnici-Zuercher stated that she would like to see the original agreement regarding the Art in Public Places funding. Previous Council members have indicated to her that the Art in Public Places projects were not to be funded from the Dublin Art Council's 25% share of the City's hotel/motel fund. The funding for the Art in Public Places projects was to have been in addition to that amount. She asked that Mr. Keenan communicate that the City is interested in discussing the future of the Art in Public Places program with the Dublin Arts Council. Mr. Keenan will contact the Dublin Arts Council. The City has missed out on two art projects that it would normally have had in place by this time. 2. Inquired about the absence of a crosswalk at Killilea. He asked staff to check on this. 3. Reported that on Dublin Road south of Indian Run, vehicles appear to have slipped off the roadway. There is no berm there and the landscaping has been damaged. 4. Inquired about the presence of two large granite posts on a property on Dublin Road. They appear to be part of an entranceway to a former farmhouse. Although the posts are covered in brush, they are quite unique and should be preserved. Perhaps they could be displayed in a park. He requested that staff contact the property owner about that possibility. 5. Noted that the arrow markings on some of the bikepaths are breaking up. He requested that staff address this. Mavor Chinnici-Zuercher: 1. Reported that she attended the Martin Luther King, Jr. celebration at the Dublin Community Church on behalf of City Council. The reenactment of the famous scene on the bus when Rosa Parks refused to give up her bus seat was very moving. 2. Reported that Tom and Gayle Holton have been selected to share the Grand leprechaun role in the 2006 St. Patrick's Day Parade. 3. Noted that Vice Mayor lecklider will present the proclamation to Danny Johnson at his retirement party tomorrow night. She will be presenting a proclamation to the Dublin School Board tomorrow night in honor of "Board of Education Recognition Month." 4. Noted that she would be attending the U.S. Conference of Mayors in Washington, D.C. on Wednesday and Thursday of this week. ADJOURNMENT TO EXECUTIVE SESSION Mayor Chinnici-Zuercher moved to adjourn to executive session at 9:35 p.m. for discussion of land, legal and personnel matters. The meeting will be reconvened only to formally adjourn. Mr. Keenan seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mrs. Boring, yes. The meeting was reconvened and formally adjourned at 11 :00 p.m. ~~~ Clerk of Council