Loading...
HomeMy WebLinkAbout01/09/2006 RECORD OF PROCEEDINGS Minutes of Dublin City Counci!----------- Meeting -- --------- DAYTON LEGAL BLANK.INC.. FO~~NO. ~~_ -.-- January 9, 2006 Held 20 Ms. Chinnici-Zuercher called the Organizational Meeting of Dublin City Council to order at 7:00 p,m. on Monday, January 9,2006 at the Dublin Municipal Building. PLEDGE OF ALLEGIANCE Ms. Chinnici-Zuercher asked Dublin citizen Mr. Wallace Maurer to lead the Pledge of Allegiance. OATHS OF OFFICE Ms. Chinnici-Zuercher stated that the four Council members who were seeking re-election in November 2005 were re-elected by the voters. She then administered the oath of office to re-elected Council Member Cathy A. Boring. Mrs. Boring was joined by her husband, Mike Summers. Mr. Lecklider acknowledged the presence of his wife, Sharon, daughter Lauren, mother Joyce Nolan, and her husband, retired Judge Robert Nolan. He noted that his daughter Kathryn was away at college. Using the family Bible, Judge Nolan administered the oath of office to re-elected Council Member Tim Lecklider, Mayor Chinnici-Zuercher administered the oath of office to re-elected Council Member John Reiner. Mr. Reiner was joined by his wife, Sheila. Ms. Chinnici-Zuercher administered the oath of office to re-elected Council Member Amy Salay, who was joined by her husband, Stephen, daughter Rachel and son Stephen. ROLL CALL Present were: Ms. Chinnici-Zuercher, Mr. Lecklider, Mrs. Boring, Mr. Keenan, Mr. McCash, Mr. Reiner and Ms. Salay. Staff members present were: Ms. Brautigam, Ms. Grigsby, Mr. Smith, Mr. Ciarochi, Chief Epperson, Mr. Harding, Mr. Bird, Mr. Hahn, Mr. Hammersmith, Ms. Puskarcik, Ms. Ott, Ms. Hoyle, Ms. Gilger, Mr. Gunderman, Mr. Whittington and Ms. Richison. Mr. Lecklider moved to adjourn to executive session at 7:15 p.m. for personnel matters. Ms. Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Ms. Chinnici-Zuercher, yes; Ms. Salay, yes; Mr. McCash, yes, The meeting was reconvened at 7:30 p.m. ELECTION OF MAYOR AND VICE MAYOR Mr. Reiner nominated Ms. Chinnici-Zuercher as Mayor and Mr. Lecklider as Vice Mayor. Ms. Salay seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Salay, yes; Mr. Lecklider, yes; Ms, Chinnici-Zuercher, yes. OATHS OF OFFICE Former Judge Michael Close administered the oath of office to Mayor Chinnici-Zuercher. Retired Judge Nolan administered the oath of office to Vice Mayor Lecklider. APPROVAL OF MINUTES Ms. Salay moved to approve the December 12, 2005 meeting minutes as presented. Mr. Keenan seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. McCash, yes; Mayor Chinnici-Zuercher, abstain. CORRESPONDENCE The Clerk reported that there was no correspondence requiring action of Council. SPECIAL RECOGNITION Mrs. Boring stated this year, the National League of Cities Women in Municipal Government (WIMG) launched its first award program recognizing a female municipal official for unique and outstanding leadership in local government. The winner is recognized for implementing a program to improve a city or a town's quality of life for its RECORD OF PROCEEDINGS Minutes of_______ Dublin City Council . -------- ~._----- --- __Meeting ____ ----OAYTON LEGAL BlANK. INC" FORM NO. 101~ -.__.._-~-- --r----------."------------------.-------------------.----.----------- ---- I January 9, 2006 Page 2 I ii Held 20 citizens. The leadership award is intended to encourage more women to run for elected office, increasing the representation of women in local government. The WIMG Leadership Award was open to all female elected officials from NLC member cities who have served in elected office for at least four years, The nominee must have been nominated by a fellow colleague or constituent. At the December 9,2005 annual WIMG meeting, it was announced that Marilee Chinnici-Zuercher was one of two co-winners of the award. Mrs. Boring introduced Charleta Tavares, Columbus City Council Member and a NLC board member, to present the award. Charleta Tavares thanked Council for the honor of presenting the award. She noted that in addition to her leadership in the Dublin community, Ms. Chinnici-Zuercher contributes to the residents of the Columbus community as the chief executive officer of FirstLink. Mayor Chinnici-Zuercher is being recognized for her role in encouraging and mentoring other women in public service, as well as her leadership at NLC. Not only does Dublin have the honor of its mayor being the first recipient of this award, but the Dublin community is also recognized for its work and achievements. Mayor Chinnici-Zuercher thanked everyone involved in her nomination. She noted that although the award was presented to her, it actually acknowledges the wonderful communities that she and Ms. Tavares are fortunate to live and serve within - communities which offer opportunities that others do not. She led Council in a birthday greeting to Ms. Tavares. Mayor Chinnici-Zuercher acknowledged State Senator Steve Stivers, who has just returned from military service in Iraq. Senator Stivers stated that he has been overseas for approximately one year, serving in the Persian Gulf. He thanked everyone who offered encouragement and support during his tour of duty. He is glad to be back to work in Columbus. He congratulated Council members on their re-election, CORRESPONDENCE The Clerk reported that no correspondence requiring Council action was received. CITIZEN COMMENTS FOR ITEMS NOT ON THE AGENDA Wallace Maurer. 7451 Dublin Road stated that in keeping with the season for making resolutions, he hereby solemnly resolves in the future not to bring to this Council or to the newspapers his request for the reinstatement of Balbir Kindra -- provided that three other resolutions are accepted by Council: (a) Abolish recitation of the Pledge of Allegiance to the flag at Dublin City Council meetings because it is unenforceable; (b) Declare inapplicable to this city the application of the constitution of the United States; (c) Resolve to repudiate the Declaration of Independence as written by Thomas Jefferson. However, he heard Council members tonight vow to uphold the U.S. Constitution and the Dublin Charter in their oaths of office. He heard all Council members pledge allegiance to the flag. Therefore, he proposes another slate of resolutions for Council to approve: (a) Make the last six words of the Pledge of Allegiance inclusive, specifically with respect to the illicitly fired engineer; (b) Resolve that the U,S. Constitution have its protective clauses of liberty and justice for all individuals apply within the City of Dublin; (c) Have a reinstatement of Mr. Kindra serve as a dramatic reaffirmation of the Declaration of Independence. LEGISLATION SECOND READING/PUBLIC HEARING - ORDINANCES PROPERTY TRANSFER Ordinance 81-05 Declaring Certain City-Owned Property as Surplus and Transferring Said Property to Adjacent Property Owners. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK.INC.. FORM NO. 10148 January 9, 2006 Page 3 Held 20 Ms. Brautigam stated that this involves vacation of a right-of-way. There has been no change since the first reading. Vote on the Ordinance: Mr. McCash, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr. Lecklider, yes. INTRODUCTION/FIRST READING - ORDINANCES Ordinance 01-06 Authorizing the Provision of Certain Incentives for Purposes of Encouraging the Establishment by John Deere Company of Its Regional Sales Operations and I Workforce in the City of Dublin. Ms. Salay introduced the ordinance. Ms. Gilger stated that John Deere Company is planning to move into the Preserve building, which is located at Frantz and Tuttle roads. They currently have 22 employees in Central Ohio with an annual payroll of $2.56 million. The economic development agreement the City is proposing is a three-year, 12 percent withholding incentive that is contingent upon the company achieving specific growth targets. The City has also offered a $7,500 relocation grant, in addition to a donation of 25 copies of the Dublin History Book. Over three years, the company will receive an estimated $26,000 and the City will net approximately $131,000. There will be a second reading/public hearing at the January 23 Council meeting. Mayor Chinnici-Zuercher stated that Mr. Maurer has requested the opportunity to speak regarding Ordinance 81-05. Mr. Maurer inquired in reference to Ordinance 81-05 if any of these strips of land could be useful to the City. Perhaps a kiosk could be placed there to inform people of City events. Ms. Salay responded that these parcels are contiguous to back and side yards of the homes in a residential neighborhood and are not an appropriate site for public notices. INTRODUCTION/PUBLIC HEARING - RESOLUTIONS Resolution 01-06 Accepting the Lowest/Best Bid for the 2006 Turf Right-of-Way Maintenance Project. Mr. Lecklider introduced the resolution. Mr. Hahn stated this is an annual contract for mowing turf within City rights-of-way. Although the City has no previous experience with the company who submitted the lowest bid, staff has checked their references and recommends acceptance of their bid. Mrs. Boring inquired if the contract had penalty provisions. Mr. Hahn responded the contract requires the contractee to remedy any deficiencies within 48 hours of verbal notice. Mrs. Boring inquired if that would involve a charge back. Mr. Hahn responded that the appropriate amount would be deducted from their invoice. The company will be paid only for work performed. The amounts of the charge back would be adequate to cover any additional costs to the City, if the City must resort to other means to accomplish the work. There will be a performance bond in place. Mr. Reiner stated that he is not familiar with this company. Do they have the equipment and resources to do the work? Mr. Hahn responded that the company shared the status of their personnel and equipment inventory, It seems adequate for the scope of this contract. Mr. Maurer inquired if the order of the bid opening could affect the outcome. Mr. Hahn responded that the bids are opened randomly, so that mayor may not have affected the outcome. Vote on the Resolution: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mr. McCash, yes; Mr. Lecklider, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes. Resolution 02-06 Accepting the Lowest/Best Bid for the 2006 Landscape Maintenance North and 2006 Landscape Maintenance South Projects. Mr. Lecklider introduced the resolution. Mr. Hahn stated this involves a contract for maintenance of flower beds and tree maintenance in right-of-way and open space areas throughout the city. The total land RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting _. DAYTON LEGAL BLANK. INC., FORM NO 10148 January 9, 2006 Page 4 Held 20 mass has been divided into two geographical areas. Two separate contracts could have been awarded to different bidders, but one contract for both projects is recommended for award. Mr. Maurer noted that the low bid is significantly lower than the other bids. Is staff confident in moving forward with this bidder? Mr. Hahn responded that due to the significant cost difference, staff spoke with representatives of Fox Acres. The company assured staff that there was no mistake in the bid and they stand by it. Consequently, staff recommends awarding the bid to Fox Acres. Vote on the Resolution: Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr. McCash, yes; Mr. Lecklider, yes; Mrs. Boring, yes. Resolution 03-06 Authorizing the City Manager to Enter into a Collective Bargaining Agreement with the Fraternal Order of Police, Ohio labor Council Regarding Wages, Hours, Terms and Conditions of Employment for Employees within the Communications Technician Bargaining Unit. Mr. Lecklider introduced the resolution. Ms. Brautigam stated that the collective bargaining agreement with the dispatchers expired at the end of 2005. Paul Bittner, legal counsel and lead negotiator of the City's team is present to respond to any questions from Council. The bargaining unit has unanimously approved the agreement. Mayor Chinnici-Zuercher requested Mr. Bittner to describe the differences in the new contract from the previous contract. Mr. Bittner stated the new agreement includes provisions to bring the bargaining unit employees in line with non-union employees in regard to employee health insurance. The wage increases are consistent with the City's adopted budget. The negotiations began in October and concluded December 20. Paul Richmond and Mike Pinneault, members of that unit, are present to respond to questions. Mayor Chinnici-Zuercher thanked the negotiating team for their leadership with this effort. Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor Chinnici-Zuercher, yes. Resolution 04-06 Setting Forth a Statement of Services to be Provided to the Area in a Proposed Annexation of 4.814 Acres, More or less, from Washington Township, Franklin County to the City of Dublin, Ohio, as Required by Section 709.023(C) of the Ohio Revised Code. (Applicant: Dublin Baptist Church, 7195 Coffman Road, Dublin, OH 43017) Ms. Salay introduced the resolution. Ms. Brautigam stated that the land in this application, owned by Dublin Baptist Church, is located on the east side of Coffman Road directly across from the church. Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Marilee Chinnici-Zuercher, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Mr. McCash, yes. Resolution 05-06 Adopting a Statement Regarding Possible Incompatible land Uses and Zoning Buffer for a Proposed Annexation of 4.814 Acres, More or less, from Washington Township, Franklin County to the City of Dublin, Ohio as Required by Section 709.023(C) of the Ohio Revised Code. (Applicant: Dublin Baptist Church, 7195 Coffman _r-.--. Road, Dublin, OH 43017) Ms. Salay introduced the resolution. Vote on the Resolution: Mr. Lecklider, yes; Mr. Keenan, yes; Mr. McCash; yes; Ms. Salay, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes. . Request for Waiver of Fee for Annexation Petition Processing for 7200 Coffman Road - Dublin Baptist Church Ms. Brautigam stated that the applicant has requested a fee waiver for the petition processing. This property is part of an enclave, or island area that is completely surrounded by the City of Dublin. The Clerk of Council's research indicates that it has been the City's policy that when the City annexes any part of an enclave, the annexation RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 January 9, 2006 Page 5 Held 20 petition fee is waived. The basis is that the City desires to eliminate the island areas of township and to consolidate the territory. Therefore, annexation is encouraged. Mr. Keenan moved to approve the waiver of the annexation petition processing fee. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Lecklider, yes; Mr. McCash, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mrs, Boring, yes; Mr. Reiner, yes. OTHER . Presentation re Central Ohio Innovation Center (COIC) Master Plan - O'Brien-Atkins Mayor Chinnici-Zuercher stated that tonight there will be a formal presentation regarding the progress that has been made on the Central Ohio Innovation Center (COIC) Master Plan. Mr. Combs. Senior Planner, stated that over the past year, the City has been considering the future development of Dublin in the update to the Community Plan. One focus has been on an area at the interchange of Post Road and S.R. 161 as a key location for facilitating a next generation technological park. This focus has been on setting the parameters for future viability for the City, making sure that there is appropriate economic development over the long term to support the quality of life desired for City residents. The general theme utilized is "live, learn, work, create." All those components must combine to provide the quality of life, services and environment that will attract tech companies to the Dublin Innovation Center. Staff has worked diligently with the O'Brien- Atkins firm. Tonight is the first in a series of presentations that will be made to Council. He introduced Jay Smith, O'Brien-Atkins who contributed significantly to the development of the tech park plan. Jay Smith, O'Brien-Atkins, stated that they have worked closely with the following City staff members: Dana McDaniel, Dann Bird, Carson Combs, Dan Phillabaum, Jennifer Roush, Colleen Gilger, Barb Cox, Paul Hammersmith and Jeannie Willis. With him tonight from O'Brien-Atkins are Jonathan Parsons and Dave Josephus. Earlier in the year they made a presentation to Council on the vision for the plan. Tonight, a framework will be outlined for that vision. In the next presentation, architectural guidelines will be discussed. In developing the framework, they kept in mind the theme - "live, learn, work, create," desiring to create an environment that will foster the quality of life that is highly valued in Dublin. The plan should fit well within a mixed-use, pedestrian-oriented community that acknowledges life outside of work -- a quality environment that stimulates discovery, learning and innovation and collaboration -- integrated into the community. Most importantly, the Innovation Center will epitomize creation. Coalesced with other assets of the entire Central Ohio region, a global destination is emerging in which the Dublin Innovation Center will playa major role. He presented an overview of the plan. The area encompasses 1,300 acres bordered by Trabue Park to the north, Dublin Methodist Hospital to the east, the Ballantrae subdivision to the south and Darree Fields to the west. The vision actually extends beyond the 1,300 acres. It is essential to articulate that district - a series of innovation district zones. Following his presentation, UMC Partners will present their plan, which is one of those zones within the district. The Innovation Center is logically situated within the SR. 161/U.S. 33 corridor. It is a perfect puzzle piece as it aligns with the density of the corridor and expands 2,500 acres to the north. That vision is yet to crystallize. He will address the plan for the 1,300 acres tonight. In reviewing the existing zoning, they want to maximize the opportunity for mixed uses. They want to direct growth and provide a framework for the future that integrates with the existing community. The plan acknowledges Dublin's preservation of open space with a major park system. The Center will connect Red Trabue Park to Darree Fields. Those green corridors are amenities that contribute to the City's quality of life. The new trend is to build smarter site plans that are cognizant of the natural systems of the area. The master plan will establish the rules that will honor that focus - even in the development of a high-tech area. Landscape details are being coordinated with the engineering firm of Burgess & Niple and with the private developers. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC., FORM NO. 10148 January 9, 2006 Page 6 Held 20 The mater plan provides for four distinct subareas so that the densities can be varied, intensities directed and infrastructure planned. There will be clusters of development with sensitivity to context and viewsheds. Subarea ID 1: Discovery. This subarea will have high density, creating a core - the "brain" of the site. It is a high image area with proximity to U.S. 33. Located here will be laboratories and research clusters - the O.S.U. Health and Innovation Center. Subarea ID 2: Making Those Ideas Work - Production and Support of Discovery. Technology transfer will occur here, commercialization of lab creations to the marketplace. Attention will be paid to the buffer along Shier Rings Road to protect the adjacent land uses. Subarea ID 3: Commercial and Mixed Use. This area will provide additional support services and conveniences. Subarea ID 4: Institutional and Lifestyle Center. An ideallD 4-type of area to the east would be the proposed Erickson Center. A sense of community will be integrated into the high tech vision of the park. Infrastructure: Planning how to expand the existing regional road network is essential so that the master plan for the park does not precipitate the road development. The intersections should always meet the correct service levels, so they will serve as a throttle for the development. Looking at the future, regional rail or multi mobile transit systems will be an option. Next Steps: The next presentation will cover an innovation zoning district. O'Brien-Atkins has presented a lengthy draft plan to the City's Planning Division. Each of the subareas has a very detailed text. When that plan is finalized, it will be brought to Council. A draft of design guidelines has also been developed and will be forwarded to Council as soon as they are finalized. There, the signatures of the various districts will be described. Lono-ranoe Vision: There will be planning much further ahead for the area to the north, where there will be even greater opportunities north of Post Road. Mr. Combs invited questions from Council. Mayor Chinnici-Zuercher referred to the adoption of the innovation district zoning regulatory procedures. What is the estimated timeframe for sharing that information with Council? Mr. Combs responded that copies of the current draft could be forwarded to Council. However, staff is focusing all efforts on the UMC project to ensure it is completed in a timely manner. The intent is to have a finalized draft by mid 2006. Additional planning of the Park will benefit from the experience of the UMC process. It will be possible to integrate their architecture and design elements throughout the park. Mayor Chinnici-Zuercher inquired if the UMC project will be in keeping with the regulations established in the park master plan. Mr. Combs responded that it is. They also are working with O'Brien-Atkins, so coordination exists. Mr. Lecklider inquired how the Erickson proposal complements the objective of this plan. Mr. Smith responded that there are several similar developments within the immediate vicinity of the Research Triangle, but they are not embedded as is this one. Although he is not familiar with the details of the Erickson plans, he understands the model. There is a real opportunity to bring a sense of community within the City's park. Mr. Lecklider stated that this area is prime real estate. The question is whether this subarea would be better reserved for another component of the innovation center. Is this the appropriate location for this type of development? Mr. Smith responded that he believes it is. In consideration of the land massing and "shoulders" that will begin to rise above the ground for the Innovation Center, it seems RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC., FORM NO 10148 January 9, 2006 Page 7 Held 20 logical. It is compatible with the Ballantrae subdivision that is across the road. O'Brien- Atkins will ensure that the context is always considered. Mr. Reiner stated that he has the same question. As a City planner, would Mr. Smith have proposed a senior citizen project in the middle of a high-tech park? Mr. Smith responded that he likes the idea and they have no objections. This will serve as a transitional piece between the multi-story hospital facility and the Ballantrae subdivision on the other side of Shier Rings Road. Mr. Keenan stated Council has requested an economic impact model in that area. If the study indicates that Class A office space or some other use would provide a more positive economic impact for the City, would that influence Mr. Smith's position? Mr. Smith responded the City should consider its options to the best possible advantage. If the economic study does not recommend a different user, the City already has an interested buyer. Ms. Salay stated the City is attempting to streamline its plan review process with the opportunities for "shovel ready" sites. How would O'Brien-Atkins rate the probability of the City's process for meeting the deadlines of this development? Mr. Smith responded that their experience with the Research Triangle Park, Centennial Campuses and other research development parks indicates a need to be quick and nimble. When pharmaceutical companies and similar companies apply, they have already run several models. When their venture money becomes available, they are not tolerant of a nine-month review process that would further stall them from bringing their product to market. The master plan will serve as a script or protocol. The development track will be identified and as "suitors" come forward, staff will be able to help them streamline their process. Mayor Chinnici-Zuercher stated it is a topic Council has previously discussed, although success has not yet been achieved. Perhaps this will be the means of accomplishing that goal. She referred to the area Ms. Salay commented on, where there would be an increase in regionalism and the pooling of existing assets. One of the motivations for Council has been the desire to attract top-notch research companies. Mr. McCash referred to Subarea ID 4, the site of the Erickson proposal. Council reviewed a concept plan presentation for that development in December and expressed a concern about placing residential development on primary, corporate frontage along U.S. 33. He remains concerned. From a planning perspective, he does not believe it is the best choice to develop a section of primary, corporate frontage along U.S. 33 as a residential use, which does not require that type of visibility. A corporate development, however, really needs high visibility along major thoroughfares. This plan puts the other ID 4 Subarea near Darree Fields and Sports Ohio, an existing park and a recreation complex. He suggested swapping the Subarea ID 2 that is above Darree Fields with this Subarea ID 4. The area next to Darree Fields is a third or fourth tier site, more appropriate for this type of development. It also places residential land use closer to the park and other recreational opportunities. Mr. Smith responded an ID 4 is often used for a transitional purpose. It is worthy of further study. In his opinion, the residential development injects the "live" into the theme of "live, learn, work, create." The Research Triangle Park has missed that particular opportunity. Mr. McCash responded that he understood the interest in providing the "live" component into the overall site. His concern is whether this is the best location for it, and whether it is ,!!i" necessary to use prime corporate frontage to accommodate it. If it does not work best for the City and the tech park for it to be placed in this location, the Erickson Community could be located in near proximity. The City cannot "sell itself short" and lose a key corporate site in order to achieve the goal of having a "live" component in the tech park. . Presentation re Ohio State University Health and Innovation Park - UMC Partners Mr. Combs stated this is the proposal for the main site at the southwest corner of Post Road and the U.S. 33 interchange. He introduced Ben Hale. Ben Hale, Jr.. Smith & Hale, 37 W. Broad Street representing University Medical Center (UMC) Partners noted that planners, by nature, are dreamers, but this is an unusual situation. It combines a dream for an innovation park with a user who is not only ready, RECORD OF PROCEEDINGS Minutes of ._----~-----_.. Dublin City Council ---- -------- .MeetiUL_ __ -- DAYT6N~E~LJ3~f<..II'lSF'<>R_t.4/,j():"!01.48.____,,______________.-=-_=-----==--==___ ______ January 9, 2006 Page 8 Held 20 but is pushing a project that would help realize that dream. UMC needs to have a building permit in order to commence construction in early summer because they have a date by which the facilities are to open. This site is currently zoned Restricted Industrial, which .. would not allow this use. However, an Office use zoning would permit it, except for the research portion. Therefore, they have filed an application for office zoning for this io.......- --.4 location. Buckeye Check Cashing has also requested to be included. A conditional use application must also be made to the Planning Commission. Tonight, Council will be presented with a site plan and some architectural images. This project is not dissimilar from the hospital project, although there are portions that must be determined according to functional needs. The exciting part of the proposal is UMC intends to build a world- class facility that does not exist elsewhere in the City of Dublin. He introduced the NBBJ staff who will now present. Douq Paris, NBBJ. primary architect for the UMC Partners project, introduced Kim Way, who is responsible for the site planning, and A.J. Monterro, the lead presenter, who will review the proposed site and building plan design. He gave a brief review of NBBJ's worldwide resources and experience, noting that they have worked on significant projects including: Paul Brown Stadium (Cincinnati), Reebok Headquarters (Boston), Nationwide Arena (Columbus) and Cardinal Health (Dublin). They have worked on many OSU building projects. Specific to the UMC project, they have worldwide experience with similar projects, including Children's Hospital Research Building in Columbus. They have extensive experience in designing health care and health research facilities with a focus on creating healing environments. The UMC project in Dublin will stand on an even par with their best projects, helping to shape the future of the Dublin Innovation Park. Kim Way, NBBJ, stated their vision for this project is to create a comprehensive healing environment focused on research, innovation and the prevention and treatment of cancer. This 64-acre project will be located on the ID 1 subarea of the Park, bordered by U.S. 33, Post Road, Sports Ohio and Buckeye Check Cashing. They have been working closely with City staff and O'Brien-Atkins to create a roadway network that will be a flexible framework for future development in the area. A conceptual, phase 1 site plan is being presented tonight. Before creating a design, they defined the vision by listing site planning precepts. For this site, some of those are: . Establish a landmark. Due to the proximity to a major corridor, the facility should stand out within the community. . A comforting and friendly arrival. Not only must the "front door" be considered, but also the Post Road entry to the site. There will be one entry to the site with multiple drop offs to the different facilities. . A compact campus. The health care must be closely connected for patient travel ease · Allow for growth. This is anticipated as phase one only. The project will have three major components: a particle therapy building with 120,000 square feet; a hub building with 100,000 square feet; and the James Care building. They are clustered together and well linked from a patient and staff standpoint. The particle therapy building does not need to grow, so it has been placed on the east side and will serve as a hard edge. Growth has been allowed for to the west and to the south. A one- level, staff parking structure is also located on the east side. It will be camouflaged by landscaping. Surface parking on the west side will be depressed to minimize visual impact. All buildings and parking, exclusive of the particle therapy building, are designed for growth. A.J. Monterro. NBBJ, stated he is the lead architectural designer for this project. The buildings in this particular project will be finished with four materials - stone, metal, glass and wood, in different proportions. He reviewed the purpose and benefits of each material that will determine the placement. The use of space, natural light, and vistas in this project is also critical in creating a healing environment. Landscaping and seating areas will aid connectivity as well as continue the overall healing environment. Mr. Hale stated that when they next return to Council, there will be not only be a site plan but also a preliminary development plan for a one-of-a kind project in North America. RECORD OF PROCEEDINGS Minutes of ______~u Dublin City Counciln~------- ._Meetil1K_ _ DAYTON L.EGAL BLANK. INC.. FORM NO.1 0148 . .-.-.---..- - ,.. ---." ------_._---------_.._---~ I!:--.-------------------J~~-U~ry 9, -2006---- ---------- ". Page 9 II Held 20 Mayor Chinnici-Zuercher stated that a January 5th memo provided by the Planning Department provides a calendar for the development process. She would like to verify that Council could refer to that in anticipating the progress of the project. Mr. Combs responded staff developed a preliminary timeline based on the needs of UMC Partners. Looking at that, a plan should be reviewed by the Planning Commission in February, and a rezoning ordinance would come before Council in March. Similar to the hospital project, staff is meeting weekly with the developer to expedite the project. Mayor Chinnici-Zuercher stated it is an ambitious timeline. Working collectively, it should be possible to achieve. She requested staff provide Council with all key information with appropriate time for review and questions before it is scheduled for a final Council vote. Mr. Hale stated they had discussed bringing regular progress updates to Council in the interim. If Council should have suggestions or insights, they could be shared before the rezoning comes to Council for approval. Mayor Chinnici-Zuercher concurred with that suggestion. Mr. McCash inquired whether, in view of the fact it is a premier and innovative center, it will be pursued as a LEED certified project? Mr. Paris responded that is one of the issues they will address. It will be the owner's decision. They will also pursue an integrated delivery process, bringing everyone on to the team as early as possible. That should enable the achievement of many sustainable features in the project, even if they do not pursue full LEED certification. Mr. McCash stated that such a cutting-edge, premier facility could become a signature structure for Dublin, whether it be a silver or gold certified LEED program. Mr. Keenan noted that text is being developed for a research and development use. Will it be something that can be used again in the future? Mr. Combs responded that due to the timing of the UMC project and the full tech park, staff is simultaneously moving forward with the larger development guidelines and standards for the tech park. The basic standards developed for the UMC project will then be incorporated into the larger framework of development standards for the tech park. Mr. Hale stated UMC Partners has agreed that when the City has established the development standards for the innovation park district, the UMC project will be subject to the standards of the ultimate zoning that will be on this property. Mayor Chinnici-Zuercher stated the community is looking forward to having this healing and research center that is critically needed within the country and the world. The City anticipates innovative research that will impact cancer, a disease that has affected all families at one time or another. Council looks forward to hearing more on the project as it progresses. Ms. Salay acknowledged the presence of many of the Planning Commission members tonight for this presentation. It is a very important City initiative, and Council is hopeful that the preview will facilitate their introduction to the project at the same time as Council. . Final Plat - Greystone Mews (Case No. 05-171 FP) Ms. Brautigam stated that Mr. Gunderman is present to address any questions of Council. There were no questions. Mr. Reiner moved approval. Mrs. Boring seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Mr. McCash, yes. STAFF COMMENTS Request for a Motion to Chanqe Study Session Date from February 13 to February 27 Mayor Chinnici-Zuercher stated that a request has been made to change the meeting date for the February study session from February 13 to February 27. This is requested in order to accommodate the ODOT representatives who will be presenting. Council consensus was to change the date accordingly. Report re Self-Insurance Workers' Compensation Proqram RECORD OF PROCEEDINGS Minutes of ..._----------_.-. Dublin City Council__ ------ ----- --.---- _ _ ___MeetiDK- ---- DAYTON LEGAL BLANK.INC.. FORM NO. 10148 ---.------ -~---- -- ------.-,--------- ~--_.-----_._--------- ------~----~-----------_. ----rr---- January 9,2006 Page 10 'I Held 20 I Mayor Chinnici-Zuercher stated a report has been provided by staff as requested during the budget hearing. The staff recommendation is the matter be referred to the Council Finance Committee for further study and recommendation. Ms. Brautigam noted the materials on the dais tonight provide additional information received by staff late Friday regarding the excess umbrella coverage. -~ Mr. Keenan moved to refer study of the proposed self insurance program to the Finance Committee. Ms. Salay seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Salay, yes; Mr. Lecklider, yes. COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE Council Committee Assiqnments Mayor Chinnici-Zuercher stated that there are four standing Council committees: Administrative, Community Development, Finance and Public Services. The members and chairs of those committees are determined at the January organizational meetings of Council. Administrative Committee - Mayor Chinnici-Zuercher noted that, historically, the Administrative Committee has been chaired by the vice mayor, although that did not occur with the last committee appointments, She would prefer to resume that precedent. She has discussed this with Mr. Lecklider, This committee handles important administrative elements, including the City Manager and Council Clerk evaluations and board and commission appointments. She requested Council members' input on the Administrative Committee appointments. Mrs. Boring responded that she definitely is interested in continuing to serve on the Administrative Committee, and she would also be willing to serve as Chair. Mr. Lecklider responded that given his short tenure on Council, he cannot address Council precedents. However, if it is the consensus of Council, he would be willing to serve as the Chair of the Administrative Committee. It was the consensus of Council that Vice Mayor Lecklider serve as Chair of the Administrative Committee. Mayor Chinnici-Zuercher inquired Council interest in serving as Chair of the remaining three standing committees. Ms. Salay indicated interest in serving as Community Development Committee Chair. Mr. Keenan expressed interest in serving as Finance Committee Chair. Following brief discussion, Mr. Reiner agreed to serve as Public Service Committee Chair. Following discussion, Mayor Chinnici-Zuercher identified the 2006-2008 Council committees as follows: Administrative Committee: Chair Vice Mayor Lecklider, Mrs. Boring and Ms. Salay Community Development Committee: Chair Ms. Salay, Mr. Reiner and Mrs. Boring Finance Committee: Chair Mr. Keenan, Mr. Lecklider and Mr. McCash Public Services Committee: Chair Mr. Reiner, Mr. Keenan and Mr. McCash Other Appointments Following brief discussion, the consensus of Council was to appoint the following: . Representative to the Mid-Ohio Regional Planning Commission - Mayor Chinnici-Zuercher . Representative to the Board of the Dublin Arts Council - Mike Keenan In regard to the Council representative to the Planning & Zoning Commission, Mayor Chinnici-Zuercher announced that any action will be deferred on this appointment until a later date. Mrs. Boring has agreed to serve on the Commission until April 1, the effective date of all new board and commission appointments. Mr. Keenan inquired about the status of members of Planning & Zoning Commission whose terms are expiring at the end of March. The Clerk responded that two P&Z terms expire this year and she believes that both members are eligible for reappointment. Mayor Chinnici-Zuercher moved to continue the term of Mrs. Boring as Council's representative on the Planning & Zoning Commission until April 1, 2006. Mr. Keenan seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. McCash, no; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council----------- _Me~ting _ DAYTON LEGAL BlANK. INC" FORM NO. 10148 ------------------------------ ------------ ----- ------ r:.----"..---.---.------- ----_._~--._~--- ------ --------.---- --- I Held January 9, 2006 Page 11 20 ., COUNCIL ROUNDTABLE Mrs. Boring stated that Council recently received notification that City dental claims are being reprocessed. Because the City is self insured, she is requesting the Administrative Committee to review the City's dental coverage. Specifically, she would like the Committee to re-evaluate some of the provisions. Ms. Salay inquired clarification of the issue to be referred. Mrs. Boring responded that she has discussed her concerns with Mr. Harding, H.R. Director. First, the City's dental plan specifies a usual and customary fee for a dental crown. However, her dentist indicates that is not actually a usual and customary crown. The City's plan restricts its coverage to metal crowns; a porcelain crown is considered a patient choice. Dr. Smiley informed her that professionally, he does not recommend or seat metal crowns for his patients. Second, as dental costs have increased, the City has reduced the annual benefit to employees. Fifteen years ago, an employee's maximum annual dental benefit was $1,500. It has now been reduced to $1,000. Her understanding is that metal crowns can negatively impact a person's health. In the Administrative Committee's study, she would like to have information on what other communities of Dublin's size and resources are providing for their employees. Dental coverage is becoming extremely expensive, as dentists do not agree to accept the payments assigned under dental health plans. Ms. Salay noted that because the Administrative Committee will be looking extensively at the City's dental coverage, she would like to submit a related issue for study. She has learned that the surgeon whose services she had need of recently as well as her family physician are no longer participating with UHC, the City's new health insurance provider. Her physician indicates that UHC does not pay an adequate amount in view of the costs of medical care for a patient. The doctor has indicated she cannot afford to run her business in that manner. Ms. Hoyle has previously stated that if a situation such as this should occur, the City wants to be aware of it so it can be discussed with the UHC rep. It is critical that the recent health plan changes not result in employees having to change physicians, potentially resulting in inferior health care for City employees. More comprehensive review is needed for this issue. She wants staff to be aware of this issue. Mrs. Boring responded that she recommends reviewing the City's dental coverage as a first step and for staff to investigate the physician network issues. She moved to refer review of the City's dental insurance coverage to the Administrative Committee. Ms, Salay stated that a better overall understanding of the impacts of the changes is needed. It is important for the City to control costs -- that is the reason the health plan has been looked at closely. But it is important to examine the manner in which costs are controlled to ensure that the City's values are consistently reflected. Mrs. Boring stated that is also her concern. It is important to realize how recent efforts to control costs have impacted employees. Because the PERS contribution has been increased, a greater percentage is being taken from employees' pay for PERS this year. This year, employee health benefits have also been significantly reduced. The question to look at is whether it is costing employees more to work for the City of Dublin today than it did a year ago? While the committee is reviewing this, she would like it to consider what other municipalities in the area are doing. She is also concerned about the impact of the recent change in prescription benefits upon employees, and that some employees will begin to make personal choices in this area that are not in their best interest. However, she is not requesting Committee review of that topic at this time. (2) Congratulated Mayor Chinnici-Zuercher on receiving the NLC Women in Municipal Government leadership award. It is nice for Dublin to receive this kind of national recognition for its leadership. Mr. Keenan: (1) Noted that subsequent to the last Council meeting, he, Mrs. Boring and Ms. Brautigam attended a retirement reception hosted by the Dublin Library for branch Manager Cecilia McAdams. A proclamation from the Mayor and a copy of Dublin's history book was presented to Ms. McAdams. RECORD OF PROCEEDINGS Minutes of -_._--~-----_..__._-- Dublin City Council -- - ------------- MeetinL__ --~ DAYTON-CEGALBLANK.INC" FORM NO. 10148 ---------- ,---..--------..---- -~ r:- -- .._~------- .------.- _.-._-- January 9,2006 Page 12 I Held 20 (2) Stated that at the last Chamber meeting, Dan Sullivan, executive director of the Memorial Tournament, requested a meeting to discuss the tournament signage issue. He and the Mayor met with Mr. Sullivan today. The signage issue was briefly addressed by Council several meetings ago. Council received a November th memo from Ms. Puskarcik, which outlined reasons the City should be involved in this matter. This item was not addressed in the budget discussion at the December 12 meeting, as Council had not finalized a position pending receipt of additional information. Ms. Grigsby responded that based upon the November th memo and the memo distributed with the budget at the December meeting, the intent of staff was to proceed with completing the signs or to work with the Tournament to do the signs. This would provide improved and consistent signage and better placement of the signs. In an effort to save costs, some permanent installations and coordination of signage that could be used for multiple events would occur. The original estimate was higher than the actual funds needed, and sufficient monies likely exist in the current budget. If necessary, legislation to appropriate unencumbered balances in the Capital Fund can be brought to Council at the January 23 or February 6 meeting. Mayor Chinnici-Zuercher stated that she has enjoyed serving as the Mayor of Dublin the past two years. She has been invited to participate in many discussions due to the work that Dublin is historically known for and due also to the City's willingness to enter into dialogues regarding future issues with a regional focus. She thanked fellow Council members for re-electing her as Mayor. Many wonderful things are being planned within the community, and she looks forward to working with Council in the next two years to achieve those results. She thanked Senator Stivers and Columbus City Council Member Tavares for their attendance tonight. She also looks forward to their support and involvement as the City moves forward on the hospital and Innovation Center projects, ADJOURNMENT TO EXECUTIVE SESSION Mayor Chinnici-Zuercher moved to adjourn to executive session at 9:34 p.m. for discussion of land, legal and personnel matters. The meeting will be reconvened only to formally adjourn. Mr. Keenan seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mrs. Boring, yes. The meeting was reconvened and formally adjourned. ~r2-~_ Clerk of Council