HomeMy WebLinkAbout06/18/2007RECORD OF PROCEEDINGS
Minutes of _ _ Dublin City Council N
DAYTON LEGAL BLANK INC. FORM NO. 70148_ _ _
June 18, 2007
Held 20
Mayor Chinnici-Zuercher called the Monday, June 18, 2007 Regular Meeting of Dublin
City Council to order at 6:15 p.m. at the Dublin Municipal Building.
Present were: Mayor Chinnici-Zuercher, Vice Mayor Lecklider, Mr. Keenan and Ms.
Salay. Mrs. Boring joined the meeting in session.
EXECUTIVE SESSION
Mayor Chinnici-Zuercher moved to adjourn to executive session for discussion of
personnel matters.
', Vice Mayor Lecklider seconded the motion.
Vote on the motion: Mayor Chinnici-Zuercher, yes; Vice Mayor Lecklider, yes; Mr.
Keenan, yes; Ms. Salay, yes.
The meeting was reconvened at 7:10 p.m.
Mayor Chinnici-Zuercher called the meeting to order.
Present were: Mayor Chinnici-Zuercher, Vice Mayor Lecklider, Mrs. Boring, Mr. Keenan,
and Ms. Salay. Mr. McCash was absent (excused). Mr. Reiner joined the meeting at
7:20 p.m.
Staff members present were: Ms. Brautigam, Ms. Grigsby, Mr. Smith, Chief Epperson,
Mr. McDaniel, Ms. Ruwette, Ms. Ott, Ms. Crandall, Mr. Earman, Mr. Combs, Ms. Cox,
Ms. Hoyle, Mr. Hahn, Mr. Hammersmith, Ms. Huzak, Ms. Adkins, Ms. Rauch and Mr.
Phillabaum.
PLEDGE OF ALLEGIANCE
Mr. Keenan led the Pledge of Allegiance.
APPROVAL OF MINUTES
• Regular Meeting of May 21, 2007
Vice Mayor Lecklider moved approval of the minutes of May 21, 2007.
Ms. Salay seconded the motion.
Mrs. Boring noted a correction on page 21, where her comments related to Ms. Willis,
not Ms. Martin.
Vote on the minutes as corrected: Mr. Keenan, yes; Mrs. Boring, yes; Mayor Chinnici-
'~ Zuercher, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes.
• Regular Meeting of June 4, 2007
Ms. Salay moved approval of the minutes of June 4, 2007.
Vice Mayor Lecklider seconded the motion.
Vote on the motion: Ms. Salay, yes; Vice Mayor Lecklider, yes; Mr. Keenan, yes; Mayor
Chinnici-Zuercher, yes; Mrs. Boring, yes.
CORRESPONDENCE
The Clerk reported there was no correspondence requiring Council action.
SPECIAL PRESENTATION
Don Piunno, Co-Chair of Veterans Committee of the Dublin Kiwanis, accompanied by
Co-Chair Dave Amorose and Kiwanis President Bill Sherman presented a check in the
amount of $750.00 to the City for the Dublin Veterans Project. This brings the total to
date contributed by the Dublin Kiwanis to $1,000.
Mayor Chinnici-Zuercher thanked the Dublin Kiwanis for their generous donation.
Angela Christopher, Service Center of Cardinal Health employee presented a check to
the Veterans Project in the amount of $5,763.00. This donation was the result of
fundraising by the employees to honor the memory of Sergeant Justin Hoffman, a co-
worker and friend who was one of nine Lima Company Marines killed in Iraq in August of
2005. Cardinal Health provided matching dollars of their goal amount of $2,500, and
therefore the total amount of the contribution is $5,763.00.
Ms. Jody Davids of Cardinal Health commented that this donation represents the kind of
spirit they had hoped the project would engender in the community -that of individual
participation.
,' Mayor Chinnici-Zuercher thanked the employees for their very generous donation.
RECORD OF PROCEEDINGS
Dublin City Council Meeting _
Held
une
CITIZEN COMMENTS
Wallace Maurer. 7451 Dublin Road asked if it ever had occurred to Council that they
could "pit their birthright" of freedom of speech against Mr. Maurer's birthright with
unpredictable and remarkable conclusions, instead of "locking his up." Secondly, a
Council Member in October asked Mr. Smith whether the City has the power to place
citizen comment section on the agenda as well as take away that right. Council did not
force the issue. However, once the citizen comment section is provided, what is the
status of freedom of speech? In years past, Mayor Kranstuber pointed out a matter of
protocol - that a matter should be addressed to the presiding officer of Council and not
to the staff or audience. In a confrontation between Rules of Order of the Council,
Roberts Rules of Order and the First and Fourteenth Amendments, which would trump
the other? Not long after the October meeting, the paperwork came into his possession
regarding "turning Council in." He has not proceeded with this action because: 1) he
has not had time to undertake the highly precise work; 2) he really would not care to win
this way, as it would not be a proper victory which would occur only by the nature of the
exploration, the discovery and the assessment of free speech.
LEGISLATION
SECOND READING/PUBLIC HEARING -ORDINANCES
Ordinance 32-07
Authorizing the Provision of Economic Development Incentives to BMI Federal
Credit Union to Induce the Relocation and Expansion of Its Operations and
Workforce within the City of Dublin, and Authorizing the Execution of an
Economic Development Agreement.
Mr. McDaniel stated that there have been no changes subsequent to the first reading.
He introduced Sharon Kester, President of the BMI Federal Credit Union who is present
this evening. She is a Dublin resident and very involved in the community.
Mayor Chinnici-Zuercher stated that she has been made aware that the groundbreaking
will take place on Friday, July 6 at noon. Council is looking forward to BMI's expansion
in Dublin.
There were no further questions.
Vote on the Ordinance: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay,
yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Lecklider, yes.
Ordinance 33-07 (Amended)
j Authorizing the City Manager to Enter into a Development Agreement with the
Stonehenge Company for the Redevelopment of Certain Real Property at the
Northwest Corner of Bridge and High Streets for a Future Town Center; to
Authorize the Sale of a Portion of the Future Town Center Site to the Stonehenge
Company for Development; to Authorize the Acquisition by the City of Dublin of
the Property at 37 Darby Street from the Stonehenge Company for the
i, Development of a Public Parking Area; to Enter into an Agreement with the
Stonehenge Company for the Maintenance of the Future Town Center; and to
Lease a Portion of the Future Town Center to the Stonehenge Company, and
I~ Declaring an Emergency.
Ms. Ott reiterated the details of the project as provided at the first reading.
A memo has been provided on the dais tonight with an amended agreement.
Subsequent to the first reading, agreement regarding the patio areas and the
contribution for public art has been reached.
• There is a rovision in the a reement to allow u to 3,000 s uare feet of outdoor
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dining space, which would be a permitted use in the project going forward.
• The 3,000 square feet would be broken into two types of plaza space: the exclusive
use areas would require a fence or barrier to separate the patrons from the general
public areas. Other tenants who serve food and beverage not requiring patrons to
be within a fenced area would have patio furniture to be placed in the general public
areas. This patio furniture would also be available to general public who are not
patrons of the establishments.
• Stonehenge will be responsible for any improvements necessary to create the
exclusive and non-exclusive areas within the 3 000 s uare feet. As such the
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improvements are geared toward ensuring they meet the intent of creating vibrancy
in the outdoor area.
• The patio area is indicated on the proposed concept plan on the north and western
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', side of the Bridge Street building, and on the south and west side of the High Street
building.
• Stonehenge has agreed to make an annual contribution toward public art for the site
at $6,000/year for the first ten years. That contribution is in recognition of the value
that the public space surrounding their private use provides to them and in
recognition of the fact that they can use this space for their tenants.
• After the ten year period, there is an escalator to the contribution based on the
consumer price index. It will continue perpetually until the expiration of the 99-year
lease on the patio space or until Stonehenge revokes their right to use any patio
space in the plaza area.
Vice Mayor Lecklider asked if this contribution is in lieu of rent for the patio areas.
Ms. Ott responded that staff developed this arrangement to allow the general public to
use the patio space and found this would work better than charging a per foot price for
making the space all exclusive. Having the non-exclusive patio space was felt to be
beneficial.
Vice Mayor Lecklider asked about the $6,000 annual contribution. Is public art limited to
the boundaries of this particular project?
Ms. Ott responded it is limited to the scope of this project, which includes the future town
center site and the parking site. This contribution would also help to pay for the
maintenance of such public art.
Ms. Ott noted that the public improvements for the project total up to $3 million. Staff
', has been working on how to best utilize funding Council has already allocated in the CIP
and tannin future CIP fundin roposals. Staff is refining the estimates and will bring
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this back to Council for consideration. She then recapped the revenue sources as
outlined at the first reading.
Ms. Ott summarized what is being requested tonight:
• Approval of the development agreement
• Introduction of the first reading of the rezoning for the land for the parking lot,
with second reading on July 2; after approval, the parking lot construction can
be commenced in 2007
The project will then have concept plan review before P&Z and ARB; it will come back as
i, a combined preliminary development and final development plan later in 2007. She
'~~ noted that the agreement contains the following contingencies for both parties:
• If the rezoning does not go forward, there are provisions to provide
reimbursement to Stonehenge for their costs for 37 Darby Street -their
~ contribution to that acquisition as well as out of pocket design costs they have
incurred for architectural engineering fees.
• Should Stonehenge have already contributed $100,000 toward the parking lot
~ prior to the rezoning approval, that would also become a reimbursable expense
for them, should Council not approve the rezoning.
I She noted that additional clarification has been added in the agreement regarding the
default provisions. If the City defaults, it is clear that the City would maintain
reimbursement on those provisions.
She offered to respond to questions and noted that Mr. Dioun is present as well
Mrs. Boring noted that patio spaces are generally conditional uses. In this case, they
are a permitted use. Will they be subject to the conditions that P&Z typically appends,
such as banners, storage of furniture, and noise levels?
Ms. Ott responded that this will be addressed in the zoning text for the project. It will be
held to the same standards as other businesses in the area.
Mo Dioun, Stonehenge Company, 147 N. High Street, Gahanna noted a clarification
regarding the patio areas and exclusive versus non-exclusive use. Part of the success
of the project is dependent upon the market response. They cannot market the project
effectively without being able to inform the prospective tenants about what they can
expect to have. The City has worked with them to craft a good program that facilitates
the needs for the project. The patio spaces are critical to the livelihood and the
dynamics desired at this corner. He is definitely committed to public art, and he believes
RECORD OF PROCEEDINGS
Minutes of _____ Dublin City Council Meeting
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He
the contribution represents a great solution.
Mayor Chinnici-Zuercher asked if there will be benches within the project or seating for
those strolling through the area who are not patrons of individual tenants.
Ms. Ott responded affirmatively. They plan to use more natural materials that will be in
keeping with the design of the project.
Mr. Reiner asked for clarification. The graphics inferred that there would be private
dining areas associated with tenants. Is the area designated on the concept what will be
needed for the private dining areas?
Mr. Dioun responded that there will be identified areas defined for exclusive use, up to
what is shown on the plan. Any deviation will have to come for review by administration
and appropriate regulatory bodies in the City.
Mayor Chinnici-Zuercher stated that Council is looking forward to this project. An
excellent article about the project and the Gahanna project was included in Business
First.
Mr. Dioun responded that he is thankful for this opportunity of a lifetime. Council has his
commitment regarding sensitivity for the design and to creating something that will last
through time.
Wallace Maurer, 7451 Dublin Road asked for clarification regarding Attachment B, page
5, the last section called, "Development Work" -and the word "permitting."
Ms. Ott stated that this relates to obtaining the necessary building permits and approvals
from the various departments.
Mr. Maurer asked about the 103 parking spaces. Will the criteria for public parking be
for anyone, anytime, first come, first served?
Ms. Ott responded that is correct, although there is a limitation for overnight parking in
the Historic District. This will be a public parking lot with public uses outlined in the
agreement.
Mr. Maurer asked about the brick plaza at the intersection of Bridge and High. Is that to
be used for something such as a rotating sculpture or artwork, to capture the
quintessence of Dublin? If that is the case, are there any corridors within the buildings
which would contain things such as historical photographs of the City or artifacts of the
City, or corridors outside which could accommodate these? This intersection is intended
to provide a first impression of the City.
Ms. Ott responded that in regard to the platform in the lower plaza, there has been no
work with artists to date, nor has there been any discussion with the community about
appropriate art in this location. Once the concept development moves along, and the
zoning issues are addressed, these matters will be discussed. In regard to elements
about the history of Dublin, that idea can certainly be considered at a later point in the
process.
Mr. Reiner moved for emergency passage.
Ms. Salay seconded the motion.
Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Reiner, yes;
Ms. Salay, yes; Vice Mayor Lecklider, yes; Mrs. Boring, yes.
Vote on the Ordinance: Ms. Salay, yes; Mrs. Boring, yes; Vice Mayor Lecklider, yes; Mr.
Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes.
Mayor Chinnici-Zuercher asked that Council be kept apprised of the progress on the
project.
Ordinance 34-07
Adopting the Proposed Tax Budget for Fiscal Year 2008.
Ms. Brautigam stated there have been no changes subsequent to the prior reading.
Vote on the Ordinance: Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay,
yes; Vice Mayor Lecklider, yes; Mayor Chinnici-Zuercher, yes.
Ordinance 35-07
Updating the Arterial Traffic Plan (Thoroughfare Plan) of the City of Dublin.
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(Thoroughfare Plan Amendment -Revision of Map 26 -Case No. 07-042ADM)
Ms. Adkins stated that this ordinance proposes a modification of Hyland-Croy Road from
an adopted right of way width of 80 feet to 100 feet, with a variable width median. This
will address concerns about future development in this area. Questions were raised at
the first reading about changes in the Thoroughfare Plan for roads that changed status
as collectors. That information was included in the staff memo, and those changes will
be reflected on the proposed Thoroughfare Plan with the Community Plan update. In
addition, another modification made was the Wilcox Road realignment. Any other
changes since 1999 will be reflected in the Thoroughfare Plan as part of the Community
Plan update.
Mayor Chinnici-Zuercher noted that Council has received many a-mails today regarding
Muirfield Drive issues.
Mr. Reiner asked for the designation of Muirfield Drive.
Mr. Hammersmith stated that in the existing plan, Muirfield Drive is listed as a collector.
Under the draft Thoroughfare Plan update, Muirfield Drive would change to a minor
arterial.
Mr. Reiner asked about the impact of a designation change.
Mr. Hammersmith responded that staff is not proposing any improvements to Muirfield
Drive in the Thoroughfare Plan update. It is purely an acknowledgment of how the road
functions today and in the future, based on traffic volumes and configuration. It is not
intended to be a stimulus for any future improvement. It is strictly the roadway character
and how it functions.
Mayor Chinnici-Zuercher stated that on the one hand, Wilcox Road has been changed
on the Thoroughfare Plan, and yet staff is suggesting that some roads have been
recognized and now categorized, based upon how they are used.
Mr. Hammersmith responded that the changes of category will be included in the
Thoroughfare Plan that is adopted as part of the Community Plan. In the ordinance and
attachment presented tonight, all of the designations are the same as those from 1999.
The only noted changes are that the existing condition of Wilcox Road is different, based
on the changes made with the cul de sac as part of the Southwest Area traffic calming,
and the 100 foot right of way with variable median width for Hyland-Croy Road. Any
functional classification changes for roadways will occur within the adoption of the
Community Plan update.
Mr. Keenan stated that he has heard concerns about Memorial Drive, in particular about
the potential bridge and the minor arterial designation of that portion. Is that different
from what was included in the 1999 Thoroughfare Plan?
Mr. Hammersmith responded that this is exactly what was contained in the 1999 Plan.
Mr. Keenan stated that at SR 745 and to the west, Memorial Drive remains as a
col lector.
Mr. Hammersmith confirmed this is correct.
Ms. Salay stated that the a-mails she received from Muirfield residents indicated some
confusion about the Muirfield versus Memorial Drive designations. These residents did
ask if Council would consider the future bridge location to be designated for no truck
traffic. Perhaps that could be explored in the future. For truck routes, she is aware there
are some restrictions and the need for alternatives. This seems to be a reasonable
request.
Mr. Hammersmith responded that it would be reasonable to consider this as an
operational matter in the future when the true function of the bridge is better understood.
It would be difficult to make that determination today.
Mayor Chinnici-Zuercher stated for clarification purposes that the only matter Council is
voting upon tonight is a change for Hyland-Croy Road right-of-way at 100 feet with
variable width median.
Mr. Hammersmith stated that is correct, and the updated map also includes Wilcox Road
as it exists today.
Mr. Reiner stated that an interesting suggestion was made by some residents. In light of
the fact that Council is deadlocked on the Memorial Drive bridge issue, perhaps the
RECORD OF PROCEEDINGS
Minutes of __ Dublin City Council __ Meeting
DAYTON LEGAL BLANK INC. FORM NO. 101.48 _ - - - - ---- ---
June 18, 2007 Page 6
bridge location should not be specified. Rather, the language could state that in 15
years a bridge will be required for this area, with the specific Memorial Drive location not
included. In 15 years, this issue can be revisited to select the appropriate location for a
bridge.
Mrs. Boring stated that she felt the concept was interesting as well. However, this bridge
location was planned long ago. There was along-range plan for this bridge. She does
not support taking other property for a future bridge, as citizens have relied upon this
information in their decisions. As properties become available for purchase in 20 years,
the City will be able to secure them. If the traffic numbers indicate a bridge is not
'~ needed in 20 years, then the City will own beautiful land along the river.
i
Mr. Reiner responded that this is the exact problem. The planned bridge is going
through a neighborhood, and as it continues to the west on Muirfield Drive, it will travel
through a residential neighborhood with driveway cuts.
Mayor Chinnici-Zuercher stated that all of this information can be taken into
consideration by staff, as they continue to update the Thoroughfare Plan. Tonight's vote
is in regard to the Hyland-Croy right-of-way issue and the correction on the map for
Wilcox Road to what exists today.
Mrs. Boring added that in the previous plan, Memorial Drive and Muirfield Drive are
shown as collector roadways. This action does not change their status.
Mayor Chinnici-Zuercher asked for clarification of the symbol on the map related to
'i Hyland-Croy.
Ms. Adkins responded that the symbol indicates a scenic roadway and not road type.
Scenic roadway setbacks of 200 feet would still apply; only the road right-of-way is being
changed from 80 to 100 feet.
Vice Mayor Lecklider stated that he observes some dashed lines on the map, such as
Tullymore, which is designated as a collector as it travels north to northwest/west.
~ Under the legend, it indicates "future" -but the road is completed. He asked for
clarification.
Mr. Hammersmith responded that Tullymore is currently a collector. In 1999, when this
map was created, the road was not in existence. Staff can make these kinds of
corrections, but staff minimized such changes to reduce the confusion with this interim
i update.
Vote on the Ordinance: Mr. Keenan, yes; Mr. Reiner, no; Mayor Chinnici-Zuercher, yes;
Mrs. Boring, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes.
Ordinance 36-07
Authorizing the City Manager to Enter into an Agreement with the Franklin County
Commissioners regarding the Administration of the Wireless 9-1-1 Sub-Grant
Award.
Chief Epperson clarified that the Saturday Columbus Dispatch contained some
inaccurate information. The article indicated that Dublin is not prepared with equipment
to receive 9-1-1 calls, but the City is ready to do so and the equipment has been
installed. Franklin County and the City of Columbus are both having some issues with
their phone systems. When those issues are addressed, Dublin will be receiving such
calls. Dublin has been ready to move forward for three months. When this system is
completed, all agencies will have the mapping software, which is tied into GPS that is on
i the towers. Attached to the ordinance is a list of the equipment already purchased and
installed, which totals $70,000 plus. There are three pending employment offers to
dispatchers, and Dublin expects to be fully staffed and ready to accept 9-1-1 cellular
calls in September.
Vote on the Ordinance: Mr. Keenan, yes; Ms. Salay, yes; Mr. Reiner, yes; Mrs. Boring,
yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Lecklider, yes.
Mayor Chinnici-Zuercher commented that this is an important capability for the Dublin
community and would be a positive story for Dublin Life or other appropriate publication
Chief Epperson agreed, and noted that it is responsive to a goal of their department
Minutes of
DAYTON LEGAL BLANK INC. FORM NO. 10148
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Meeting
June 18, 2007 Page 7 -
which is to increase the ability of the agency to respond to critical incidents.
Mr. Keenan noted that the younger residents rely upon cell phones for the most part, as
some do not have LAN lines installed in their homes. This is therefore an important
service.
Ordinance 37-07
Authorizing the City Manager to Enter into aPre-Annexation Agreement
Describing the Intentions of the Parties to Annex Certain Real Property Located in
Washington Township, Owned by the Costner Consulting Company.
Ms. Brautigam stated there are no changes to this item subsequent to the last reading.
Mrs. Boring asked about the current lot coverage permitted.
Ms. Grigsby responded that it is generally 60 percent, but in some districts it is 70
percent. She confirmed with Mr. Phillabaum today that 70 percent is the allowable lot
coverage.
Mrs. Boring asked why the City is agreeing to prepare the annexation documents
instead of the applicant's attorney.
Ms. Grigsby responded that in early discussions with Mr. Costner, he asked for
assistance in initiating the annexation process and this was agreed to by the City.
Vote on the Ordinance: Mr. Keenan, yes; Vice Mayor Lecklider, yes; Ms. Salay, yes;
Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes.
Ordinance 38-07
'; Authorizing the Execution of an Amendment to the Agreement between the City of
Dublin and Dublink Development Company, LLC Increasing the Dublink Service
Area.
Mr. McDaniel stated that there have been no changes to the legislation subsequent to
the first reading. He offered to respond to questions.
There were no questions from Council.
Vote on the Ordinance: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Vice Mayor
Lecklider, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay, yes.
INTRODUCTION/FIRST READING -ORDINANCES
Ordinance 40-07
Amending Code Section 153.190 Residential Appearance Standards and Code
Section 153.333 (D)(2)(b) Site Planting Requirements. (Residential Appearance
Standards Case No. 06-121ADM)
Vice Mayor Lecklider introduced the ordinance.
Ms. Rauch stated that the proposed modifications result from implementation of the code
as well as input received from the Planning & Zoning Commission. She highlighted the
I~ most si nificant chan es, includin applicability, foundation cladding and front yard tree
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requirements.
Applicability of appearance code
Currently, the code requires that houses requesting a 25 percent expansion of livable
area or significant exterior alteration must comply with the requirements. Following
discussion, it was determined that applying the code to these expansions and alterations
for homes built prior to adoption/enforcement of the code does not necessarily meet the
high quality architecture within residential neighborhoods. The code was revised to
a I onl to new construction and any addition/alteration of homes that already comply
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with the residential appearance code.
Exposed foundations and cladding
Currently, the code requires that exposed foundations be finished in masonry. At the
work session, it was discussed that a portion of the code needed clarification. Stucco
products had been used to meet this requirement, but it was causing some problems
with the building code which requires four-inch clearance from grade for use of certain
stucco or stucco-like products, resulting in a small portion of the foundation being
exposed. The code is proposed to be modified to state that all foundations should
continue to be clad and that no areas should be exposed. They propose requiring
specific materials to meet this requirement that limit the use of certain stucco products.
The code was modified to state that all exposed foundations must be clad and specified
the materials permitted.
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Mr. Reiner asked about decorative concrete block and what that constitutes.
Ms. Rauch responded it is similar to typical concrete block, but the way it is cast, it
appears to be brick. It is reddish in color.
Mr. Reiner asked if the Commission viewed samples of this material prior to approving it.
Ms. Rauch responded that they viewed pictures and a discussion took place.
She agreed to provide a sample for Council, if they desire.
Finish building materials
1. A one by six trim board is required when different materials are used on a first
and second floor elevation to provide a more consistent look.
2. For four-sided architecture, discussion took place about eliminating foundation
cladding, water tables, sides of porches, roof lines and interior trimming as
design elements. The intent is to promote greater architectural detail for the
use of windows and doors and more architecturally sound features.
3. For garage doors, the current code states that no combination of garage doors
can exceed three car widths or a total of 26 feet. Discussion related to
limiting that to a four-car garage. If permitted, only one double door would
be allowed among the four doors. The code was revised to allow that.
Additional housekeeping clarifications were made about what requirements
all garage doors must meet as well as additional requirements for front-
loaded doors.
Mr. Reiner asked if there was discussion about new garage doors that are more
architecturally significant, i.e. strapping the handles, to minimize the visual impact of
three garage doors.
Ms. Rauch responded this was not discussed, but there is a maximum of one double
door. The third and fourth doors of a four-car garage must be placed 16 inches offset
from each other.
Mrs. Boring asked if the 35 percent of facade requirement is retained.
Ms. Rauch responded that no changes were made to percentage requirements.
Vice Mayor Lecklider clarified that the percentage is actually 45 percent.
Ms. Rauch clarified that for two car garages or less, it cannot make up more than 35
ercent. The 45 ercent number has not chan ed for the larger garages.
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Ms. Salay asked if Council would want to entertain changing the 45 percent -she
believes this is too great, as it constitutes nearly one-half of the front facade of a house.
Half of the elevation consisting of garage doors is not in keeping with the goal of having
an appearance code.
Mrs. Boring responded she would be willing to consider having this reviewed. However,
there are some cases with deep lots that may not be able to conform to the lesser
percentage without having more lot width. It is a practicality issue of application.
Mayor Chinnici-Zuercher asked whether discussion took place about having something
less than 45 percent.
Ms. Rauch responded that there was no discussion of this, as it would require a very
large house to accommodate afour-car garage and comply with the 45 percent. There
are very few houses with four-car, front-loaded garages. She does not have statistics,
but can research this.
Ms. Salay asked if staff could provide data regarding the number of three-car garages as
well as four-car garages.
Window trim
Ms. Rauch stated that the current code needed clarification because of the options that
they wanted to provide. In addition, clarification was provided regarding the location of
the materials required, such as a soldier course, a rowlock, lintel, or sill would require a
top and bottom. With wood or other trim, it must be on all four sides of the window.
Shutters remain as an option.
Vinyl Siding
There was some discussion about eliminating the minimum thickness of the board used
underneath, but the decision was made to retain it. The language specifies they must be
installed according to manufacturer's specifications.
Landscape code and site planting requirements
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Currently, lots with 90 feet of frontage or more must have three front yard trees. If there
is less than 90 feet, two front yard trees are required. The minimum sideyard
requirement is 7 feet from the property line. There was concern about the health and
spacing of the trees as they mature. The discussion focused on the number of trees
required, the lot width, and the alteration of the sideyard property requirement. The
proposed code was changed to base the number of front yard trees on lot width and
depth and specifies the size of tree that would be required. In addition, a minimum two-
~i inch caliper tree would be used for existing and new trees to meet this requirement.
Mrs. Boring stated that a long discussion took place previously about the minimum
caliper -that if it were too large, the tree would not grow as well. That is why the caliper
was established at 1-1/2.
Mr. Reiner noted that 1-1/2 inch caliper is fairly small. He would recommend the
minimum of two-inch caliper as staff has done.
Mr. Reiner noted that the discussion regarding shutters was interesting, and there was
no resolution. After viewing the workable shutters in Franklin, Tennessee, he is
surprised this concept was not endorsed. There is a sense of quality and shadow
patterns with these shutters that lends character to a house.
Ms. Rauch responded that the focus was more on the option of shutters and trim and
trying to clarify the requirements. Staff can certainly provide more information if Council
desires.
Ms. Salay asked if the shutter size was the attractive part of what was observed in
Franklin. She is not certain they were actually working shutters, but it appeared that
they could close.
Mr. Reiner agreed that it was more likely the larger size of the shutters that made them
more attractive. They more accurately reflected the size of the window opening.
Ms. Rauch pointed out that there is a provision included that the shutters shall be full
height or at least one-quarter of a width of a double window. Is Council suggesting the
shutters be larger?
Mr. Reiner clarified that Council is suggesting that the shutter size reflects the actual
window opening, if the shutters were to be closed.
Vice Mayor Lecklider added this could be a fair compromise. He likes the suggestion,
but imagines the feedback would be that it would increase the costs for the house. At a
minimum, the shutters could appear to be functional by virtue of their size.
Vice Mayor Lecklider asked what led to this review.
Ms. Rauch responded that within the original appearance code, there was a trial period
to assess any administration issues for the code. Some of the issues have been brought
back for clarification or slight modification. There have been some cases brought to BZA
to clarify some issues such as window trim. Overall, this is merely to clarify the code.
Mr. Reiner stated that this likely will not resolve the architectural problems in terms of
interesting elevations, such as arched windows or other enhancements observed in
Franklin, Tennessee.
Vice Mayor Lecklider stated that what he is describing is something that would be
observed in a more comprehensively planned project. That is what Dublin is striving for
in this effort.
There will be a second reading/public hearing at the July 2 Council meeting.
Ordinance 41-07
Amending the Annual Appropriations for the Fiscal Year Ending December 31,
2007.
Mr. Keenan introduced the ordinance.
Ms. Brautigam stated that this involves $135,000 for additional traffic modeling, and a
reimbursement for an overpayment by a developer for a street improvement.
Mr. Reiner moved to dispense with the public hearing.
Vice Mayor Lecklider seconded the motion.
Vote on the motion: Vice Mayor Lecklider, yes; Mr. Keenan, yes; Mr. Reir-- ••-~• ""°~
Boring, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes.
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Vote on the Ordinance: Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes;
Vice Mayor Lecklider, yes; Mr. Keenan, yes; Mrs. Boring, yes.
Ordinance 42-07
Rezoning Approximately One Acre, Located on the Northwest Corner of Darby
Street and Wing Hill, from CB, Central Business District and R-2, Limited
Suburban Residential District, to: HB, Historic Business District. (Darby Street
Municipal Lot - 35 and 37 Darby Street -Case No. 07-0362/CU).
Ms. Salay introduced the ordinance.
Mr. Phillabaum noted that the proposal is to rezone this to Historic Business District. He
described the general location of the site and the surrounding zonings. Two structures
currently exist on the site -Dublin Banquet Hall and the former Krema Products building.
These buildings have been deemed by the City's historic preservation consultant as
being of no architecturally historic significance and will be razed to facilitate the
development of a municipal parking lot of 103 spaces. The lot will be accessed from
Darby Street to the southeast and across from the library to the north. A sidewalk is
indicated running north to south on the west side of Darby Street, and an additional
sidewalk connection is shown in the northwest corner of the parking lot which will
connect to the Indian Run parking lot.
He noted that the plan meets all code requirements for landscaping and will be
illuminated with decorative light fixtures which are compatible with other fixtures in the
district.
Based on the rezoning criteria, Planning staff believes the proposal complies with the
rezoning criteria, that the use is consistent with the Community Plan, the zoning code
and draft Historic Dublin revitalization plan. It is compatible with and supportive of the
adjacent land uses. The site and existing infrastructure are capable of supporting this
use under the associated development standards.
The Planning & Zoning Commission recommended approval on June 7 and staff
recommends approval of this rezoning at the second reading on July 2.
Mrs. Boring noted that she is pleased that a bike rack has been shown on the plan. She
is hopeful that artistic bike racks will be considered for this installation.
Mayor Chinnici-Zuercher noted that she has heard a suggestion from citizens that bike
racks be installed in retail areas to accommodate the bike riders. Perhaps a contest
could be held for an artistic design, and DAC could participate in this undertaking.
1
There will be a second reading/public hearing at the July 2 Council meeting.
INTRODUCTION/PUBLIC HEARING -RESOLUTIONS
Resolution 35-07
Supporting a Grant Request to the Attorney General for Continuation of the
D.A.R.E. Program.
Vice Mayor Lecklider introduced the resolution.
Chief Epperson indicated that as part of the grant request each year, a resolution of
support from City Council is needed. They expect to receive $37,000 from this grant.
This will help to pay for the costs of the existing staff for the D.A.R.E. program.
Wallace Maurer. 7451 Dublin Road asked about efficacy. He is interested in hearing
some compelling observations that have led Chief Epperson to be a champion of this
endeavor.
Chief Epperson provided a personal testimony regarding the positive comments he has
heard from the public about D.A.R.E.
Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring,
yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Lecklider, yes.
Mayor Chinnici-Zuercher introduced Resolutions 36-07 through 42-07 and moved to
waive the Rules of Order to have the Clerk read the names of the property owner into
the record.
Resolution 36-07
Intent to Appropriate a 0.227 Acre, More or Less, Fee Simple Interest (With 0.103
Acre, More or Less, Present Road Occupied) and 0.069 Acre, More or Less, Utility
Easement, from Capital City Lodge Temple Corporation, Located on the North
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Side of Tuttle Crossing, County of Franklin, State of Ohio.
Resolution 37-07
Intent to Appropriate a 0.069 Acre, More or Less, Utility Easement, from B.E.D.
Development Co., Located on the North Side of Tuttle Crossing, County of
Franklin, State of Ohio.
Resolution 38-07
Intent to Appropriate a 0.227 Acre, More or Less, Fee Simple Interest (with 0.103
Acre, More or Less, Present Road Occupied) and 0.069 Acre, More or Less, Utility
Easement, from the Anita Joye Realty Company, Ltd., Located on the North Side
of Tuttle Crossing, County of Franklin, State of Ohio.
Resolution 39-07
Intent to Appropriate a 0.227 Acre, More or Less, Fee Simple Interest (with 0.103
Acre, More or Less, Utility Easement, from David H. and Delores Gease, Located
on the North Side of Tuttle Crossing, County of Franklin, State of Ohio.
Resolution 40-07
Intent to Appropriate a 0.227 Acre, More or Less, Fee Simple Interest (With 0.103
Acre, More or Less, Present Road Occupied) and 0.069 Acre, More or Less, Utility
Easement, from Samuel L. and Susan C. Stille, Located on the North Side of Tuttle
Crossing, County of Franklin, State of Ohio.
Resolution 41-07
Intent to Appropriate a 0.112 Acre, More or Less, Utility Easement, from United
Dairy Farmers, Inc., Located on the North Side of Tuttle Crossing, County of
Franklin, State of Ohio.
Resolution 42-07
Intent to Appropriate a 0.069 Acre, More or Less, Utility Easement, from BRE/ESA
P Portfolio LLC, Located on the North Side of Tuttle Crossing, County of Franklin,
State of Ohio.
Mr. Smith stated that these seven resolutions relate to properties needed for the
widening of a portion of Tuttle Crossing. Staff will continue to negotiate with the property
owners.
Vote on Resolutions 36-07 through 42-07: Mrs. Boring, yes; Mr. Keenan, yes; Mr.
i, Reiner, yes; Vice Mayor Lecklider, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes.
Resolution 43-07
Intent to Appropriate a 0.157 Acre, More or Less, Fee Simple Interest, from R.
Steven Marcus and Dorothy J. Marcus, Located on the West Side of Avery Road,
County of Franklin, State of Ohio.
Ms. Salay introduced the resolution.
Mr. Smith stated that staff continues to negotiate with the property owner. They have
provided a right of entry to allow utility work to be initiated.
Vote on the Resolution: Ms. Salay, yes; Vice Mayor Lecklider, yes; Mrs. Boring, yes;
Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Keenan, yes.
Resolution 44-07
Accepting the Lowest and Best Bid and Authorizing the City Manager to Enter into
a Contract for the Dublin Community Recreation Center Interior Renovation
Project.
Ms. Salay introduced the resolution.
Ms. Crandall stated that the details of the project have been previously presented to City
Council. Three bids were received. The base bid included the majority of the renovation
-the the work for the lobby floors, the renovation of the front desk areas and some
painting. The alternate provides for the extension of utility lines and some minor
modifications to make space for acafe/coffee shop. Staff is recommending the base bid
and alternate bid from CP Construction in the total amount of $655,800. She offered to
respond to questions.
Mayor Chinnici-Zuercher noted that the bids were very favorable, based upon what had
been projected. She is very pleased that the City will now be able to include the
cafe/coffee shop, as she has heard from residents about their desire to have this
available permanently.
Ms. Crandall stated that staff is in the process of negotiating the contract for the
cafe/coffee shop.
Ms. Salay asked how warranties will be handled for the project materials, given the
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amount of discussion about the flooring and the potential for cracking. She does not
want to find there is no recourse at a later date for contractor problems.
Ms. Crandall responded that staff brought to Council previously some information about
warranties for the flooring. She does not recall the time period. There will be a
generous timeframe for installation of the flooring so that the underlayment issues can
be addressed to prevent cracking of the tile.
Mr. Keenan asked if the City will receive rent for lease of the space to the coffee shop.
Ms. Crandall responded that this is under negotiation. Staff is contemplating some type
of lease agreement based on either a monthly rate or a percentage of net or gross.
Mr. Keenan asked if the tenant will complete the improvements to accommodate their
coffee shop.
Ms. Crandall stated that the tenant will construct the casework and equipment needed.
The City is merely providing the utilities. The alternate bid covers this cost.
Vote on the Resolution: Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Reiner,
yes; Vice Mayor Lecklider, yes; Mr. Keenan, yes; Ms. Salay, yes.
Resolution 45-07
Authorizing the City Manager to Enter into an Agreement with the Union County
Commissioners for Road Improvements to Industrial Parkway and Hyland Croy
Roads.
Vice Mayor Lecklider introduced the resolution.
Ms. Cox stated that this legislation is needed for the interchange improvements at US
33/SR 161/Post Road. In order to do the actual configuration of the interchange, it is
necessary to relocate Industrial Parkway to the west. That entire right-of-way is within
the Union County jurisdiction, and therefore a cooperative infrastructure and street
lighting maintenance agreement are before Council tonight. The infrastructure
agreement contains the detailed construction of the road relocation, and the street light
maintenance agreement provides for the City of Dublin to maintain the lighting for a fee,
while Union County will pay the energy bills associated with the lighting. Once this
agreement is approved by Council, it will be forwarded to Union County for their
approval.
Mayor Chinnici-Zuercher commented that this is an excellent partnership arrangement
for the city and county on something that will benefit all of the residents.
Vote on the Resolution: Vice Mayor Lecklider, yes; Ms. Salay, yes; Mr. Keenan, yes;
Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes.
OTHER
• Historic Dublin Market Assessment -Camoin Associates
Mr. Phillabaum stated that in April, the City contracted with Camoin Associates of
Saratoga Springs, New York - an economic development consulting firm - to perform a
market assessment of the Historic District. This assessment is designed to assist the
City in development of appropriate implementation strategies for the economic aspects
of the draft Historic Dublin revitalization plan. It will provide an objective analysis of the
issues and recommendations within that Plan. Some of the general objectives of the
assessment are to identify consumer needs, determine the types of commercial uses
that can be attracted to the District and economically sustained to ensure the long-term
vitality of Historic Dublin, while maintaining the unique character of the District. He
introduced Michael D'Nolo and Carmen Lorentz of Camoin Associates.
Mr. D'Nolo noted that their firm has been in business for eight years and specializes in
downtown revitalization in particular for economic development consulting. Their focus
is business-focused economics: what is the market going to bear, what is feasible in this
marketplace, what is economical, and what will give the necessary return on investment.
They completed an economic development plan for the Village of New Albany last year.
Tonight, he will provide information on what they have done to date, their initial data
findings, qualitative findings, and what input they have received from the development
community and some other sources. The focus tonight is to obtain Council feedback on
strategic priorities which will guide the rest of the process, specifically what Council is
looking for in terms of the revitalization of the downtown.
He noted the following:
As part of this, they are specifically addressing the draft Historic Dublin
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revitalization plan and providing market-based feedback. ~
• They have reviewed prior studies, demographics, consumer trends, real estate I
issues for residential, retail and office, entertainment. They have delved deeply ~,
into the development community to obtain their feedback.
• They hosted a stakeholder presentation this morning in Historic Dublin. Once
tonight's discussion is completed regarding strategic priorities, they will do some
additional research and provide edits for the City to consider for the draft plan. '~
• They will build an implementation plan on what the City can do to move forward,
take that back to the development community, and bring it back to Council in i
about two months with a final presentation.
• Findings regarding market research will be provided in the final report, and Ms. ~~
~
Lorentz will provide a brief presentation on this tonight. !
Ms. Lorentz provided an overview of their findings to date:
• They identified three trade areas to secure data from: 5, 10 and 20-minute drive
times from the center of the Historic District. They focused generally on the ~,
second tier of the three.
• The data indicates that the tier 2 trade area is growing at a much faster rate than
the state of Ohio and also faster than the United States.
• '
The median household income growth for Dublin outpaces the state of Ohio and I
I
the United States. Well over half of the population has a household income of
$75,000/year or higher.
• The disposable income levels relate to the retail issue.
• Retail usage analysis shows gaps in Historic Dublin for specialty food stores,
shoe stores, book, periodical and music stores, drinking establishments, florists,
stationary and gift stores. This is not an all-inclusive list, and other gaps may
exist.
• Having a more critical mass of people in the District would be key to having
successful retail.
• They also conducted surveys of consumers, with the assistance of City staff.
These were done onsite in the District and 89 responded. The second was done
by mail to 500 people within the Tier 2 area and the response was received from
57 people.
• Out of 57, 52 responded that they had visited Historic Dublin one or more times ~,
in the past year. Most had gone to restaurants in the District.
• For the onsite survey, a question was included regarding rating characteristics of
Historic Dublin. Lowest scoring were parking, traffic flow and ease of driving.
• Highest ratings went to quality of restaurants, the historical character and
physical appearance of the District, as well as the ease and comfort of walking
around. i
• The Planning staff also conducted an inventory of buildings in the district and this
data was analyzed. There is a lot of office space in the District -over 58 percent
of the square footage in the district is office, followed by entertainment use which
mainly is restaurant use.
• The building inventory also catalogued the current exterior conditions of the
buildings. Forty-five percent of the buildings are in standard, substandard or
deteriorating condition. Council would likely want to see more buildings in the
higher category of conditions.
• Analysis of the residential market was done. The most readily available data
related to apartments, but is generally reflective of the housing market. In the
Columbus area, the vacancy rate for apartments is 8 percent. Dublin/Powell has
a much lower vacancy rate than that. Therefore, the housing market in Dublin is
doing much better than the Columbus area in general.
• Regarding office market, the Columbus area has not done well. Dublin has fared
much better, as the vacancy rate is 14 percent. Dublin has quite a lot of office
space, with a quarter of suburban office space in the Columbus area.
~
• Historic Dublin had more office space than what was expected, but it is a
!,
different kind of office space than that in the suburban office parks. ~j
• Overall, the quantitative analysis conducted shows that the market data indicates
there are many uses that could be supported in Historic Dublin.
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Mr. D'Nolo reported the qualitative findings from their work conducted with developers in
downtown. They conducted 13 interviews, face to face predominantly and the vast
majority were with regional/local developers. Also included were business owners,
property owners and other stakeholders in downtown. One question asked of those
interviewed was about a specific message for City Council. In general, they have
gleaned the following from these interviews with the development community:
• There is confusion about what the City wants in the District - density, a mini-
' Easton, small scale development, an entertainment district, a retail district, a
mixed use district. The development community is unaware of what the City
does want. Part of the process will be responding to this.
• One particular theme was community identity, and to what extent is that
Council's vision for the area? There are potential civic uses that have been
suggested, community gathering spaces, focal points for the City. What is that
aspect for Council?
• The second major theme is that the market forces are present, and this is
supported by the data. When asked about developing housing in Historic
Dublin, developers indicated they want to do this. They are interested in retail
and mixed use and want to do it. They do have some reservations, in particular
about retail. It will require some critical mass. The existing 30,000 square feet
of retail is insufficient to reach the critical mass. The Stonehenge proposal will
add significant square footage to this, potentially up to 10,000 square feet on the
first floor. The critical mass is one caveat to the success of the district.
• An interesting observation by many is that the City has been tremendously
successful in large scale office development, generating significant revenue. In
the District, development could be viewed as an amenity -creating gathering
spaces for the community. On the business side, there is a tech park proposed.
'i Those who work in tech parks will be attracted to a downtown that is different
'~ and unusual - it will serve as a business amenity as well.
• Regarding involvement of the City, it has been commendable. People are not
aware, however, of the investments and the partnerships. While parking is an
issue, it will require City leadership to resolve it. Managing it will require an
entity as well. Going forward, the future vitality of the district will depend upon
resolving this issue. He believes that parking is something that the City should
take control of.
• The idea of Bridge Street as a wall is in fact true. There are essentially two
separate districts, contributing to the lack of critical mass, with a north and south
district. The City will need to help break down that wall, which may involve
lobbying with the state to resolve it. Certainly, the business owners and
developers have all mentioned this as not contributing to the sense of continuity
for downtown.
i In terms of commitment of resources, the City has done this and continues to do
so. One community that was brought up in many interviews was Worthington as
one to emulate. They interviewed along-time Worthington employee who
indicated it involved a substantial infrastructure investment at the outset which
has been supported with operating dollars, including City Parks and Service
employees who do maintenance.
• In regard to the process for project approval, there was a very strong reaction
from the development community and a commonality. He noted that infill
development is quite different from office park development. All agreed that the
outcome in Dublin is fantastic, but perhaps a different and more flexible process
needs to be in place for the District.
• The employees in a tech park will be drawn to an eclectic, creative space with
unique development. Having a more flexible process may provide more
opportunities for this kind of development in Historic Dublin.
~~ Overall, the responses indicate that there is a sense of uniqueness, a sense of
continuity with the past, a difference from the surrounding areas that made the
District what it is. Conversely, there may be some long-standing structures in
the District that do not contribute to the environment. What they are asking is:
How can they continue development, revitalize the area and make it work,
retaining the elements that make it Historic Dublin, and not the structures which
do not contribute to what is desired?
Mr. D'Nolo summarized that they have identified five draft strategic priorities and are
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seeking input at this time:
1. Form a concrete, unified vision for the District.
2. Aggressively pursue changes on SR 161 to unify the District.
3. Increase City's participation in the District.
4. Streamline the District's development approval process.
5. Pursue potential partnerships with the school district.
He noted that the school district will soon have to vote on making a reinvestment in the
elementary school and the question is whether it is the best use of the land. There is a
potential partnership, and there is frontage along the school site that could contribute to
the District.
He offered to respond to questions and receive feedback on the priorities.
Mayor Chinnici-Zuercher stated that this information is very interesting. The City has
been working for years with the Historic District, and there has been much new
development as well as restoration in recent years in the District. One of the City's
philosophies has been that this is a partnership between the Historic District business
owners and the City, and the problems are addressed by both entities. She looks
forward to the final report. In terms of a concrete, unified vision, is that something that
Council should articulate tonight, or something the consultant is working on with staff?
Mr. D'Nolo responded that he doesn't believe it is possible to craft a unified vision
tonight, but he welcomes comments. He believes the Council does have a vision for
downtown, and they can help to formalize that vision. Council's feedback will be critical,
particularly on some topics. He has been asked questions by the developers and has
been incapable of giving them a response. Does Council want density? Some from the
development community have indicated this would help the downtown. Their firm
believes it is an integral part of a downtown look. To what extent will Council support
density?
Ms. Salay asked for clarification. Is this lot coverage or housing density?
Mr. D'Nolo responded that in particular, it relates to multi-story, residential development.
For example, with the grade elevation change from High Street to the river, there is a
potential for multi-story buildings without making it intrusive to the District.
Ms. Salay responded it may work in some locations, but not others. For her, there is a
draft revitalization plan which includes the vision. It is a combination of work done for
the 1997 Community Plan, the Historic Dublin working group, and some subsequent
groups who developed recommendations. In terms of City participation in the District,
the City has contributed a lot, and so she would like some specific suggestions. Parking
is obviously a need, but the City is developing more parking facilities and has other
parking available through the school district. Perhaps the key issue is managing the
parking that the City or business owners already have.
Mr. D'Nolo responded that there is a need for critical mass in order for retail to be
successful. This requires more building square footage and therefore more parking in
limited space. Parking could be hidden with the grade change. There is a way to install
structured parking. All of this could be done in aesthetically pleasing, harmonious ways.
There are landscaping options to hide this. In looking at the square footage, the density
existing, and the buildout, there is not a lot of vacant land.
Mr. Keenan commented that the School District land has been discussed previously.
Several Council Members are supportive of this, but it requires the cooperation of the
City and the school district. There are economic issues that come into play. Perhaps
the consultant can recommend a way that the economics for this will work. His vision
would include housing on the back ravine, entertainment, mixed use and office use. To
date, there has been no resolution regarding the Indian Run area.
Mayor Chinnici-Zuercher added that there has been much discussion over the years
about retail, residential and a parking structure along the river. A number of Council
Members have been interested in continuing this dialogue, and there has been some
acquisition of property moving in this direction. Staff has not brought any proposals to
Council that they can respond to. No one has suggested Council is necessarily opposed
to this.
Mr. Keenan noted that the critical mass is the 13-14 acres owned by the school district.
Mayor Chinnici-Zuercher responded that this is not the only area for consideration. The
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area along the river is the location the City has concentrated upon, as the City already
owns land along the river and desires to open up access. She had understood that this
was the reason the City was acquiring land along the river.
Mrs. Boring noted that nothing in the report has emphasized the importance of the river.
In addition to a north/south division with 161, there is nothing mentioned about the
possible east/west division. There have been questions and discussion about what is
being developed on the east side of the river and whether that will be complementary to
Historic Dublin. The issue is how the river can be integrated into the District.
Mr. D'Nolo responded that in his judgment, trying to address parking with spaces across
the river will not work. Consumer behavior does not support walking across the bridge.
However, additional residential units on the east side of the river would provide mass
with a close connection to the Historic District. Having the people and traffic there will
contribute to Historic Dublin. There was a question raised about the Shoppes at River
Ridge and to what extent that will contribute or take away from the District. Most likely, it
will contribute. Bringing additional people close to the District will add to business
activity in the District.
Mrs. Boring noted that long term, to help the District become more viable and
sustainable, she believes it is important not to create new retail which will jeopardize
existing retail. Is it important to be concerned about the location of new retail, which
would detract from retail in the Historic District? What can be done to ensure people
come to the Historic District for retail needs?
Mr. D'Nolo responded that whatever retail locates in Historic Dublin will be of a different
size and scale than that on Sawmill Road. While the larger scale retail at the borders
may capture retail dollars, Council can ensure that within the City there are not
competing similar arrangements. If someone in the trade area is seeking the unique,
downtown, pedestrian friendly environment for shopping, this would be their only option
Consumers can be divided into two groups: 1) mall/utility type shopping; and 2)
pedestrian/event type shopping.
Mr. Reiner added that "event" shopping would include dining out and entertainment as
well. Something not addressed was in regard to the south side of 161, and the huge
amount of parking space behind the shops. Nine years ago, the City wanted to create a
synergy with restaurants and small shops. However, this effort was not well received.
There needs to be agreement that the private lots would be available in the evening for
this need. This is a partnership, and the City has invested a lot in Historic Dublin with
the purchase of two gas stations. He expects the business owners to be more
progressive and work with the City on these venues. He agrees with the vision -
creating synergy, drawing people to Historic Dublin, providing parking, a critical mass of
housing, greenspace and recreational space. Therefore, there is the synergy of retail
and restaurants which will draw the housing. This brings the need for greenspace to
accommodate those who live in the District. Much has been invested in the District by
the City over the years. He suggests that a parking authority be established which will
utilize privately owned land to benefit both the City and the business owners.
Mayor Chinnici-Zuercher summarized that Council appreciates all of this information
from Camoin. Perhaps as the process moves forward, Council Members can be
included for interviews, as they frequent the restaurants and shops. City Council is very
committed to having a vital historic area. Council is seeking development which will
include restaurants, retail, some business and some higher density for residential, as he
has outlined. Much of this type of development is already occurring, and much
investment by both the City and landowners is developing the vision. She believes that
all parties have the same vision. The challenge is putting the vision on paper. Council
recognizes that the development standards in place need to be more flexible for Historic
Dublin, while maintaining high quality. She believes the property and business owners
are seeking a process more conducive to small development versus large corporate
development.
Ms. Salay pointed out that the Planning staff is working on the Historic District and
rewriting the Codes to preserve the quality, while adapting it to the downtown
environment. There has been discussion about patio spaces, but a business owner
conveyed to her that the hurdles to approval of a patio are substantial. All seem to
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agree that patios are a great asset to Historic Dublin, adding to the streetscape. She
suggests that Council make it easier for the businesses to have patios in the District.
In addition, in terms of partnering with the School District, it is important for the City to be
very clear about their vision for the school property so that the Schools can market this
property to the development community. The Schools need to make a decision about
the future of those buildings, and they will need comfort about what the City wants to see
in this location. The City needs to consider the options for that property for the future,
whether the Schools continue to exist there or not.
Mr. Reiner noted that the data indicates that a substantial amount of the existing
structures in Historic Dublin are in a substandard condition. He would be interested in
learning what the City can do to address this and to improve the quality. This seems to
indicate that the stakeholders are not taking care of their properties as they should be.
He will be interested in hearing from the consultant how this is typically addressed.
Vice Mayor Lecklider cautioned the consultants in regard to the potential desire of a City
Hall in the District. At this point, there is no consensus on this matter among Council.
When talking about the land needed fora 60-80,000 square foot City Hall building and
associated parking, this lack of consensus needs to be kept in mind. He would prefer to
see this amount of land devoted to higher density residential, office and mixed-use
development. A task force considered having a customer base generated from a City
Hall in the area, and whether that would be sufficient to improve the vitality in the district.
While it is not an apples-to-apples comparison, there are thousands of city and state
employees in downtown Columbus who support very few restaurants and virtually no
retail in that area. In considering a development of this type for a City Hall, after land
acquisition, structured parking, and heightened architecture necessary for the area, it
would potentially be a $25-30 million investment. This needs to be weighed, in regard to
the community supporting that level of investment. He would like to see the
development of this area primarily led by private development, and not by the City. The
City can certainly partner to address parking issues. He agrees that the City needs to
publicize what has been done and what will be done in the near future in Historic Dublin.
Mrs. Boring agreed that Council has not reached consensus on the City Hall location.
Some believe it is a perfect location and will demonstrate the City's commitment to
Historic Dublin. She has learned from seminars that downtown revitalization can be
accomplished with locating civic centers in the downtown. But there is not consensus on
this issue from Council.
Wallace Maurer, 7451 Dublin Road stated that he is aware of a long-time resident of
Historic Dublin, David Hahm, who has resided on S. Riverview for decades. He is
intimately connected to the Historic District and is very knowledgeable about the
environment of Historic Dublin. He is a Professor of Greek and Roman Literature and
Civilization. He is steeped in the values of those civilizations and recognizes the parallels
to where he lives. He suggested that the consultant interview Mr. Hahm during this
process. He will bring several levels of civilization to bear on this subject.
Mayor Chinnici-Zuercher indicated that Council looks forward to interim progress
information, as well as the final report from Camoin.
OTHER
• Final Plat -Tartan Ridge, Section 1, Parts 1 and 2 - 9756 Hyland-Croy Road
(Case No. 07-016FDP/FP)
Ms Husak stated that this plat includes the first phase of residential development in the
Tartan Ridge subdivision. The rezoning and preliminary development plan for Tartan
Ridge was approved by Council on March 19, 2007. It includes 189 acres of land with
246 single-family lots, 24 townhouse units, 68,000 square feet of retail development as
well as 69 acres of open space. The proposed plat is divided into two sections. Section
1 includes 42 acres and 57 lots in the southeastern portion of the site. Section 2
includes 39 acres and 41 lots in the central portion of the subdivision. The plat includes
five reserves at the main entry point from Jerome Road. There is a 200-foot scenic road
setback along McKitrick Road and along Jerome Road, and it is preserved as part of the
reserve on the plat. Section 2 includes manor lots and park lots. It extends Tartan
Ridge Boulevard which will eventually intersect with Glacier Ridge Boulevard and then
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provide access to Hyland-Croy Road on the east side of the subdivision. It includes a
~i Reserve F which contains heavily wooded acreage. The text provides flexibility for a fire
t here but is not contem lated b the fire de artment at this time.
substation to be loca ed p y p
She showed slides with some illustrations of lots and the front build zone.
Planning has reviewed the proposal based on the criteria for a final plat and it meets all
of the criteria. The Planning & Zoning Commission recommended approval of this plat,
as does the Planning Department, subject to the five conditions adopted by P&Z on May
17, 2007.
Charlie Driscoll, Edwards Land Company offered to respond to any questions.
Ms. Salay asked about the timeframe for the smaller lots to the southwest within the
development and the townhomes around the retail to be developed.
Mr. Driscoll responded that there is a strong demand for the standard homes. He
believes the retail center must be completed before the townhomes are built. The retail
will serve as an amenity to draw people to those homes. In general, he believes the
project will be built over 5-6 years.
Mr. Keenan moved approval of the final plat.
Ms. Salay seconded the motion.
Vote on the motion: Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Vice Mayor
Lecklider, yes; Mrs. Boring, yes; Mr. Reiner, abstain; Mr. Keenan, yes.
• Approval to Proceed with Davis Log Cabin Construction
Mr. Hahn reported that the staff memo provides information regarding the cabin, which
has been in storage for several years. Staff and the Dublin Historical Society believes
that a good location for this cabin is on the Karrer barn site. A rendering has been
provided, showing the scale. Before staff would initiate the procedures and approval
process, they want to ensure Council is comfortable with this location.
Mayor Chinnici-Zuercher responded that this was discussed previously, and this was the
plan for the cabin.
Ms. Salay stated that she does not support this location. The view of the barn from the
corner is impacted with the log cabin addition to the site. She is not in favor of this
location, and would advocate a park location for the cabin. She does not believe
Waterford Village residents have provided input.
Mayor Chinnici-Zuercher asked about the actual size of the cabin.
Mr. Hahn responded that the rendering is drawn to scale, so the proportion to the barn is
accurate.
Mayor Chinnici-Zuercher asked if the cabin will sit behind the barn.
Mr. Hahn responded that the plan was to place the cabin directly east of the barn. It
does interrupt the viewshed from one angle.
Ms. Salay asked if there is an historical reason to place it on this site.
Mr. Hahn responded that there was not a log cabin on this site historically. This cabin
existed on Dublin Road.
Mr. Keenan echoed Ms. Salay's comments. He would be interested in considering some
other alternatives. It will impact the viewshed from those entering and leaving Waterford
Village.
Mayor Chinnici-Zuercher asked staff if other locations have been considered.
Mr. Hahn responded that they have not. If the Karrer barn site is determined to be
inappropriate, staff can identify other possibilities. There is a need to do something
soon, due to the condition of the cabin in storage. There is space available at Red
Trabue. This location as proposed is the only opportunity within the Historic District at
this time.
Vice Mayor Lecklider indicated he would like staff to investigate locating the cabin at Red
Trabue.
Mayor Chinnici-Zuercher stated that staff can provide some options to consider. She
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agrees that a large park would not be a suitable location due to the scale.
STAFF COMMENTS
• Sidewalk Replacement Program
Mr. Hahn stated that the program is well underway. The expected causes of sidewalk
failure relate to tree roots, and there are limited options to address the conflict between
sidewalks and tree roots. In cases where the roots are of great magnitude, the option is
to take the tree down, put the sidewalk back in place, and plant a new tree with a
different root structure. Staff is interested in trying on a limited scale a rubberized
sidewalk in some specific known locations where there have been sidewalk problems.
Staff wants to assess the public's perception as well as staff's input.
Mr. Hammersmith passed around some photographs of root conditions in the field. The
proposed pilot program involves 10 locations where staff suspects the root pruning will
result in loss of a tree. He also passed around a sample of the material, noting staff
', would propose using the gray color.
Mrs. Boring asked about the transition between regular and rubberized sidewalks for
pedestrians.
Mr. Hammersmith that there is a smooth transition between the two.
Mrs. Boring asked if this is used for entire sidewalks or for special locations.
Mr. Hammersmith stated it has been predominantly used as a retrofit to address tree
root problems. It is relatively new. Staff proposes using this in a pilot program. Next
year, staff would no longer do sidewalk replacement in areas where trees would be
impacted. Instead, they will wait to see the results of this pilot program.
Mr. Keenan asked how this will appear in the field with a color change between this and
regular sidewalks.
Mr. Hammersmith responded that this will be investigated as part of the pilot program.
Vice Mayor Lecklider asked if it can be shoveled.
Mr. Hammersmith stated that they understand it can be scraped or shoveled.
Mr. Hahn added that any type of ice removal product has been tested with this
substance. There would be no need for a homeowner to change any maintenance
routines.
Mayor Chinnici-Zuercher stated that Council looks forward to hearing the results of this
pilot program.
~ Vice Mayor Lecklider noted that he was told that because of the way the City goes about
the sidewalk replacement program, that the roots are cut. It was suggested to him that
the better method would be to lift the sidewalk slab first and examine the root
underneath before cutting roots.
Mr. Hammersmith stated that the program was done that way in the first full year of
implementation. The difficulty came with pruning the root appropriately. The slab itself
provides some dead weight on top of the root to keep it in place. The result is a cleaner
cut, and the slab is removed and the root taken out if it is in the way. The contractor
actually has a clean place to place the forms, as the process removes soil as it cuts
along the edge of the sidewalk.
Vice Mayor Lecklider stated that in locations where the City would consider using
rubberized sidewalk, would the slab first be lifted?
Mr. Hammersmith responded that is correct. The procedure will be changed and no root
cutting will be done in advance.
Ms. Salay complimented staff on their response to the tree issue and exploring some
other alternatives to losing mature street trees in this endeavor.
• Ballantrae Subdivision Road Improvements
Mr. Hammersmith stated that he copied Council on an a-mail sent to residents last week
regarding the removal of the brick pavers at Eiterman and Trafalgar Lane. Based upon
the removal and what staff has determined about the condition of the base of the pavers,
the problem has been identified with the layer of sand placed beneath the brick. Staff is
proposing that the pavers be replaced in kind and that every attempt is made to use
what was removed in the replacement. Staff is working with Edwards Land Company on
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'~ the source of the brick pavers to bring them on site and replicate the intersection as it
previously existed.
Ms. Salay stated that she has received calls and a-mails and she appreciates staff's
response.
Mr. Hammersmith stated that the bricks did need to be removed in order to make this
repair.
Mayor Chinnici-Zuercher stated that this is another example of responding quickly to a
resident concern. However, the City must be more conscious of the features of different
neighborhoods that make them unique. Certainly, entryways and specialty road
products are part of those features. She is glad to hear that an alternative has been
identified. What is the timeframe for completion?
Mr. Hammersmith responded that it will be mid-August at the latest. It depends upon the
time needed to secure replacement pavers.
Mrs. Boring asked if the work was poorly executed at the outset and the City is now
picking up the costs for this.
Mr. Hammersmith stated that at the time, not much was known about paver installation
in heavily traveled areas. There was much debate about the base for pavers. The
standard has now become bituminous bedding instead of sand.
• Outdoor Pool Passes
Mayor Chinnici-Zuercher stated that a-mails and statistics were provided by Mr. Earman
in regard to the issues about pool passes for non-Dublin residents. She found the
suggestion of having a timeframe for non-residents to purchase pool passes interesting.
Her larger question in reviewing the number of passes sold is whether the City is now at
a point where pool passes cannot be sold to non-residents due to demand and capacity
issues.
Ms. Salay stated that is an interesting question. The weather has been perfect for the
pool this summer, and there has been an overload of cars at the South Pool this
summer. She is aware that Wyandot Lake is closed this summer which may contribute
to the crowding. Personally, she believes that non-residents should not be allowed to
purchase season pool passes. The experience at the pool is not as good with huge
crowds -from parking, lack of chairs and crowding at the concession stand.
Mayor Chinnici-Zuercher noted that there are other pools available in the community,
such as Muirfield and private pools. Looking at all of the availability across the city and
the demand, there may be a point when only current residents can be accommodated.
Perhaps at the end of the season, when staff provides a report, this should be taken into
consideration in making future recommendations.
Ms. Salay agreed. In terms of balancing revenue and operating expenses, the amount
of revenue gained from non-residents is a small amount and a non issue. She believes
Dublin residents would support having only Dublin residents and their guests at the
pools.
Mr. Earman stated that the popularity of the pools has increased and the numbers are
substantially higher. Staff would like to review the experience this year, as well as
market and capacity issues and report back to Council.
• City Manager Absence from City
Ms. Brautigam reminded Council that she will be out of the City for 20 days, beginning
June 27. Ms. Grigsby and Chief Epperson will each serve as Acting Manager for a
~ portion of that time.
COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE
Mrs. Boring stated:
1. The popular "Dancing Hares" water park at Ballantrae seems to have parking
issues. For the future, she asks that staff closely consider the parking needs
for these areas at the development stage.
2. Council has received several guidebooks for the various boards and
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commissions. She has some concern about these. There was information
provided about the role of ARB, although there has been no dialogue with the
Planning Director about what Council believes the role of ARB should be.
Perhaps it would be advisable for Council to have a dialogue with the
Planning Director about this. A portion in the guidebook indicates that if
standards are written and they are met, then the application must be
approved. However, if Council deems the land use is inappropriate, meeting
the standards is irrelevant.
Ms. Brautigam agreed that the dialogue with ARB can be postponed until Mr.
Langworthy has had the opportunity to speak with Council about this guidebook.
Perhaps there is some tweaking of language needed in the documents.
Mr. Keenan thanked Mr. Hammersmith and staff for the quick response to the Ballantrae
issues. He, too, received many calls and a-mails on this topic and the timely response
helped allay the issues.
Ms. Salay:
1. Reported that the Community Development Committee will meet on
Wednesday, June 20 at 6:30 p.m. regarding the Dublin Arts Council matters.
2. Noted that at the community plan open house, Mr. Combs and the consultant
offered an open microphone forum where the public could speak. She
believes this is not the best method to obtain feedback from the public. The
input is intended for Council and for the Commission, and it is distracting to
some in attendance to hear the comments as they are trying to submit written
comments or have conversation with Planning staff. She asked that Council
consider rethinking this and discuss this at the joint work session on June 25.
Mayor Chinnici-Zuercher stated that she understood that the Ponderosa residents
wanted an opportunity to verbalize their comments. Perhaps a way to manage this is to
indicate that there will be opportunity for verbal comments at a certain point in the
meeting, for those who wish to stay.
Ms. Salay responded that she is not certain how this could be managed, as there is not
a Chairperson at the open houses. Perhaps staff and the consultant can devise some
ways that this public comment can be conveyed to the Council and to the Commission.
Manor Chinnici-Zuercher commented in regard to the Krema Group donation for public
art. This is a wonderful idea, and she is pleased that Mr. Sonksen is interested in
participating in this. The City should definitely pursue his offer. She added that it is
important to track this corporate and citizen involvement in public art, and communicate
this through the web site.
EXECUTIVE SESSION
Mayor Chinnici-Zuercher moved to adjourn to executive session at 10:36 p.m. for land
acquisition, legal and personnel matters.
Mr. Reiner seconded the motion.
Mayor Chinnici-Zuercher announced that the meeting will be reconvened following the
executive session only for the purpose of formally adjourning.
Vote on the motion: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici-
Zuercher, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes.
ADJOURNMENT
The meeting was reconvened and formally adjourned at 11:30 p.m.
Mayor -Presiding Officer
~~
Clerk of Council