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HomeMy WebLinkAbout02/05/2001 RECORD OF PROCEEDINGS ",,,,,,,,.,,,,,,,,.,,,,,,.,,,,,,,.,,,..,,._,.,,..,,,..,,,,,,,,.Minutes,,.Qf,,""".,.",."""."._",,,.,,.,,,,,,.,,,,,,,,,,.,,....,,,,,,.,,,,,,,..,,,,,,,,,,,,"""'"""""'.""""""."'."'_'_."'''''''''''''''_''_''_'''."',,.m.."'._."""""""..'''''''''''''''''''''''''''''''.'''''''''''.'''_'''''''._''_''~""""".""'''_''.m.,,,,,_,,,,,,,,,,_,,_,MeJ:,~ling,,,,",,,',,.''''''''m_,. Dublin City Council Meeting Page 1 DAYTON LEGAL BLANK INC. FORM NO. 10148 It:, Held \,~,. Fehm~ry 5, 2001 , ,.I.'t- (YEAR) Mayor Kranstuber called the Dublin City Council meeting of February 5, 2001 to order at 7:00 p.m. Ms. Chinnici-Zuercher led the Pledge of Allegiance. - Roll Call Council members present were: Mayor Kranstuber, Mrs. Boring, Mr. Reiner, Mr. McCash, Mr. Peterson, and Ms. Chinnici-Zuercher. Vice-Mayor Adamek was absent ( excused). Staff members present were: Mr. Hansley, Mr. Ciarochi, Mr. Smith, Mr. Kindra, Mr. McDaniel, Mr. Hahn, Ms. Puskarcik, Mr. Stevens, Ms. Crandall, Mr. Price, Ms. Hoyle, Ms. Heal, and Mr. Husenitza. Approval of Minutes of January 16.2001 Meetin2 Mayor Kranstuber moved approval of the January 16,2001 minutes as submitted. Mr. Peterson seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Kranstuber, abstain; Ms. Chinnici-Zuercher, abstain. Correspondence The Clerk reported that two letters of request for fee waiver had been received: (1) Washington Township is in the process of remodeling the Washington Township Fire Department's Administration Building at 6279 Shier Rings Road and requests waiver of the Dublin portion of the water tap-in fee. Mayor Kranstuber moved to approve waiver of the Dublin portion of the water tap-in fee. ,~ Mr. Reiner seconded the motion. V ote on the motion: Mr. McCash, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes. (2) Dublin Coffi:nan High School PTO Plus requests waiver of the Recreation Center facility rental fee for their After Prom event on May 5, 2001. Mayor Kranstuber moved to approve waiver of the Recreation Center fee for the Dublin Coffi:nan High School After Prom event. Mr. Reiner seconded the motion. V ote on the motion: Mr. McCash, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes. The Clerk also reported that two notices to legislative authority were sent to Council regarding liquor permits: 1) a transfer ofD1, D2, D3, D3A, and D6 permits from Jack Eggspuehler to Barnum Tibbetts, Ltd., dba Oscar's at 84 N. High Street; and (2) a new D3 permit for Mark Pi's Express, 6546 Riverside Drive. Council had no objections to the transfer and the issuance of these permits. Citizen Comments Kenny Webb. 7525 Dublin Road thanked Mr. Kindra for visiting him to discuss the proposed bikepath. On behalf of his neighbors, he requested a report on the disposition of the bikepath alignment. ~. Wallace Maurer. 7451 Dublin Road, inquired ifMr. Ryser had provided an update to Council on his recent meeting with Mr. Maurer regarding the bikepath. Mayor Kranstuber indicated that Council had received a memo from staff summarizing that meeting. Mr. Maurer stated that preceding the Council meeting this evening, he met with the Law Director regarding the City's proposed compensation for the bikepath right-of-way through Mr. Maurer's property. He noted that money is not the most significant issue for him in this situation. He noted that his neighbors to the north and south want the bikepath constructed next to the road. However, he hesitated until just recently to request the same, due to the safety factor. Police reports reveal the significance ofthe safety issue along Dublin Road. He noted that the Dublin Road bikepath was a proposal made by an earlier City administration. Initially, the idea was very attractive. His wife was a council member during that time and one of the strongest proponents of the idea, - I ! Ii RECORD OF PROCEEDINGS ","m.u,m.",",_"""",m"'_'"'''''U"_',""''U,u",.,,,Minule.s",of.,mu""_m,","",,",u,,,,",,,",,,",",,,,,,,,",,,,.,,,,,,,"m"'""""_um"u"'_"'"_""'_""'""""""__UUUU_.'_'""""'u"'_'_"mu",,",,mu,m,,,_,,u,,,,,u,,,,,,,,,,,,,,,,,"""""m""_"",","""m"u,,""_,,,,,,Me.,e.ting.,,,,,m,,,,".m',m'," Dublin City Council Meeting Page 2 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held Fehmary 'i, ?001 , (YEAR) as was he. Although one Dublin Road resident wrote to Council warning them of the potential danger, most did not realize the problem until later. He suggested that the current Council take action amending the decision of the earlier Council to place a -. bikepath along Dublin Road due to two factors: (1) the safety factor with a bikepath placed next to the road; (2) the resulting destruction and loss of value to the older properties. Some of those residents have owned their properties since the beginning of the last century. It would be only fair to those property owners to consider alternate routes. Mayor Kranstuber inquired ifMr. Maurer is opposed to any bikepath being located in front of his house. Mr. Maurer responded that the least disagreeable proposal would be the placement ofthe bikepath next to the road with buffers. Mr. Maurer indicated that the north side of his property has never been under consideration for a bikepath, only an eastern path. He suggests that the bikepath be routed up from the ravine and veer to the left. This would necessitate pulling back the remnant ofthe stone wall at that site, but this has already been done on property south of him. The bikepath would then run along the side of the road. However, a safety factor would then exist for people using the path. Mayor Kranstuber stated that the funds for the bikepath construction have already been appropriated, and the next step for Council is to accept the bid for the project as designed. Mr. Hansley responded that if Council is considering changing that alignment, now would be the time to do so, as there are rights-of way that must be negotiated. Mr. Smith noted that resolutions of intent to appropriate rights-of-way have already been --. approved for the current alignment, although no appropriation ordinances have yet been approved. Council can either approve those appropriation ordinances for the current alignment or change the alignment to place the bikepath along the roadway, in which case no easements will be needed. The City already owns 30 to 40 feet of right-of-way along the road. Mayor Kranstuber stated that the argument against placing the bikepath along the road is that it is neither safe nor attractive. Any planting done to compensate would probably be destroyed by road salt. In view ofthe fact that the bikepath will exist a long time into the future, it seems short-sighted to relocate it in an unsafe place. He asked staff to confirm that all possible alternatives have been considered. Mr. Hansley stated that they have done so. One suggestion made by Mr. Maurer is to either abandon any placement along Dublin Road or take a completely different route through the neighborhood. The current plan is approximately 14 years old. The intent is to provide a pedestrian route from the northern part of the community to the library. Other proposals were considered over the years, including the federally funded, 12-foot wide path, which would have taken out a number of trees. The subsequent compromise plan is before Council at this time. Mr. Peterson inquired how many property owners are impacted by the City's alignment. Mr. Kindra responded that, for this year's portion of the project, there are three properties on which the City would need to acquire easements and four properties .~ impacted by the bikepath. Mr. Peterson asked how many properties along this portion of Dublin Road will have a bikepath in their front yard when the project is completed. Mr. Maurer responded that would involve every property from Brandonway up to S.R. 161. Mr. Hansley estimated that 15 properties would be impacted. Discussion followed. Mayor Kranstuber inquired if, in staff s professional opinion, these alignments are as sensitive as possible to the residents and yet still accomplish the goal. Mr. Hansley responded that staffs proposal differs from the previous federally funded proposal in that it preserves trees and stone walls to a greater extent. It is consistent with the Community Plan for a scenic roadway. 11 j ...]1 ~ ,I, LlI"!,, ihi H!iiJ...~i.iiitliilhilii,.Hil 11"11, if III ""'~ ,,' l'i ;q.,<',l",iii , ,. RECORD OF PROCEEDINGS ,,,",.,,,,,,,,,,.,,,,,,,,",,,,,,",,,,,,,,,,,,,,,,,,,,,",,,,,,,,,,,,Minul.e,S,j:>l,,,,,,,,,.,,."""""""""""""""",,,,,,,,.,,,,,,.,..,,,,,,,,,,,,,,,,,,,,,,,,.,,,",",,,,,""'""'''''"''''"''''''''''"''''''''''''''"'"'''''''''''''"''''''''''''''''''''''''''",''''''"'''"'_'_'"'_",''''''''''''''''''''''''''''''''_'''"''''''"'''"'''''''''_'''''''"",,,,,,,,,,,,,,,.,,,",,,,,m,,.,,",,,,,_,,",,,,,Meeling,,,,,,,,,,,,,,,,,,,,.,,,",,", Dublin City Council Meeting Page 3 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held Fp,hm~ry ", 7001 , (YEAR) Mr. Maurer concluded that he is vehemently opposed to the plan. Mr. Webb stated that he would request that the bikepath be placed as far away from his house as possible. He would prefer to lose the trees as opposed to losing his land. - Mayor Kranstuber stated that Council is obligated to make a decision for the greater good of the community, and he believes it is appropriate to move forward on its commitment to provide a safe bikepath to the community. He further believes that staff's plan is sensitive ecologically to the environment and will result in only a minor inconvenience to Mr. Maurer and Mr. Webb. Mayor Kranstuber moved to approve the alignment as proposed by staff. Mr. Reiner seconded the motion. V ote on the motion: Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes; Mr. McCash, yes. Farid Masri. 7061 Calvary Court noted that he represents Indian Run Civic Association. He read a statement into the record indicating the Association's disappointment with the Law Director's ruling that the final development plan for Reserve D ofIndian Run Meadows was heard by the Commission, in spite of the outstanding zoning violations with the Shoppes at Athenry, owned by the same party, Patrick Kelley. While they welcome King Thompson to the neighborhood, they have learned that Patrick Kelley will retain some ownership of the land after development, and they feel that he should not be allowed to develop this until the other problems are resolved. The Civic Association was puzzled to hear that the only outstanding violation is the screening of the roof mechanica1s, which is currently in Mayor's Court, and that all other issues have - been resolved and charges dropped. There are currently seven outstanding issues in 1 addition to the screening of the ground mechanicals. It has been three years since the construction of The Shoppes has been completed, and residents are still suffering from nuisance violations that degrade the quality of life for those residents. He requested that the Public Services Committee meet with the residents again to resolve those final Issues. Mr. Smith stated that he contacted the Prosecutor's office for an update on the pending criminal cases. There has been an arraignment and a pretrial, and it is now set for trial which will be handled by the City's magistrate. There have been some adjudication hearings at the state with respect to a couple of the outstanding issues, and a written report will be provided in Council's next packet on each of the items contained in Mr. Masri's letter. Mayor Kranstuber asked if it would be productive to schedule a meeting of the Public Service Committee to review this. Mr. McCash asked that Mr. Price check this case from a Building Standards perspective. He requested that he check the original building permit application to determine if any of the area in the back was used for open perimeter increase. If so, they can work with the Fire Department in securing fire lane po stings in that area. This would enable the City --. to tow cars that are parked there illegally. Although The Shoppes may have obtained variances from the State for mechanical platforms for servicing the equipment, it does not affect zoning regulations for screening. In response to Mr. Reiner, Mr. Smith added that some of the issues between Mr. Kelley and the residents are likely not solvable, for instance, the odor control problem. In regard to the ownership of the land, the Planning and Zoning application must include the owner and the developer of a property. Mr. Grabill's application indicates that Mr. Grabill will build the buildings, not Mr. Kelley, although Mr. Kelley may retain some ownership of the property. Following a four-hour hearing, the application was approved by Planning and Zoning Commission. Mayor Kranstuber stated that the remaining violations with Mary Kelley's appear to be odor, rooftop mechanicals, open dumpsters, and blocked fire lanes. I I " , , ,. RECORD OF PROCEEDINGS "mm.mmmm, """"mmmmm"m""m"mm" ""m"m,",,,MinuteSmDi,m,,,,,. m""""",""',"""m,mm'"m.mmmmm'm,,,m"",m'm,,m,,mm,,"",',,,mm'm,",,mmmmm,""'mm'm'm""'mm'''''''',,'mm'',''m,,,,,,,mm'.m'"mm,m_m''''''''m'mmm''''m'_'mm"m'.'m_'''''mmmmmmmm'''"m,_mm"mm"mmm,mm",m"m""m,m,m",m".Me,eling",m"m""mm."'m",,,.m Dublin City Council Meeting Page 4 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held Febrlll'1ry 5, ?OOl , (YEAR) Mrs. Boring commented that there is a large satellite dish on the property and inquired if the City has the authority to set limits regarding these. - Mr. Smith responded that a new federal law limits the City's regulatory power in this area. Mr. Hansley stated that the City's authority is limited to the electrical and mechanical connections for a dish; the City has no authority to deny possession of a dish. Nor can the size of the dish be limited so as to inhibit the ability to receive the desired signal. The Law Director's office will soon provide Council with the proposed changes to update the City's ordinance to reflect current case law. Mr. Reiner inquired ifthere is a precedent for denying applications for rezoning in the case where the applicant has not complied with City code. Mr. Smith responded that the landowner has certain land rights. The City has had previous situations where a developer has had outstanding zoning violations. Those applications have been delayed until the issues have been resolved. A meeting of the Public Services Committee was scheduled to discuss these issues on Tuesday, February 20 at 5:30 p.m., preceding the 7:00 p.m. Council meeting. Mr. Masri inquired if the guidelines for special event permits have been adopted. Mr. Smith responded that this ordinance has been drafted and forwarded to the Community Relations Director for final review. It is anticipated to be scheduled for a first reading at the next Council meeting. -- Mr. McCash stated that he was present at the State appeals hearing. One argument offered by Mr. Schuler, attorney for Mary Kelley's, as proof of Dublin's unfair treatment of Mary Kelley's was that the property adjacent to Mary Kelley's, a nursing home, has similar rooftop mechanicals for which they have received City approval. He asked Mr. Smith to investigate this claim as well. Staff Comments Mr. Ciarochi reported that a temporary traffic signal has been installed at Muirfield and Glick Roads. Originally, the signals were set so that north and southbound traffic on Muirfield ran concurrently. That signal has recently been reprogrammed to provide safer traffic movement for left-hand turns at the intersection. The permanent design for that intersection will include the elimination of some landscaping and the wall and sign located at that median to the north ofthe intersection. City staff is working with the Muirfield Village Association to coordinate the plans. LEGISLATION PUBLIC HEARING/SECOND READING - ORDINANCES Ordinance 09-01 - An Ordinance Authorizing the City Manager to Enter into a Contract Assuming Control of the Premises Located at 5300 Emerald Parkway, Known as the "Coffman Homestead" and Its Related Property, from the Dublin Historical Society, Inc. - Mr. Hansley noted that this provides for transfer of control of the maintenance and operation ofthe facility to the City. The Dublin Historical Society will serve in an advisory capacity and oversee tours and the collection housed in the facility. Staff recommends adoption. Vote on the Ordinance: Mr. Reiner, yes; Mayor Kranstuber, yes; Ms. Chinnici- Zuercher, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Peterson, yes. Ordinance 10-01- An Ordinance Amending the Annual Appropriations Ordinance for Fiscal Year Ending December 31, 200l. Mr. Hansley stated that there is no additional information from staff. Staff recommends adoption. Vote on the Ordinance: Mr. Peterson, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Chinnici-Zuercher, yes. , , RECORD OF PROCEEDINGS "'.............."..........,............,........_.....,..,.........,....Minute.S....Df........'......m........................................'...........................................................................................'m............................_......................_,......................................,........................,.................,........'........~,............~......".._........................................,Mee.ting,...................................,... Dublin City Council Meeting Page 5 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held Fehm::lry -).. ?001 , (YEAR) INTRODUCTION & FIRST READING - ORDINANCES Ordinance 11-01- An Ordinance Authorizing the Purchase of a 2.63 Acre Parcel Located at 6375 Woerner-Temple Road for the Purpose of Acquiring Additional ..........., Parkland, and Declaring an Emergency. Mayor Kranstuber introduced the ordinance. Mr. Hansley stated that staff is requesting emergency action at the second reading. Mr. Smith stated that this ordinance relates to one of the parcels at the entrance to the golf course development; it is located on the south side of Woerner- Temple. Council's previous direction was to purchase land from willing sellers. The purchase price is $220,000. There will be a second reading/public hearing at the February 20th Council meeting. Ordinance 12-01 - An Ordinance Amending the Effective Date of Ordinance No. 102-00, Which Provides for a Change in Zoning for 17.32 Acres on the North Side of Post Road, Bounded on the West by 1-270, and to the North and East by the South Fork of the Indian Run, and the South by Post Road, from: CC, Community Commercial District and LI, Limited Industrial District, To: SO, Suburban Office and Institutional District, and Declaring an Emergency. (Case No. 00-075 ADM - Council Initiated Post Road Rezoning) Mayor Kranstuber introduced the ordinance. Mr. Smith noted that the property was previously rezoned, with an effective date 60 days after passage. Council then requested that legal staff work with the property owner on development of a rezoning plan with future uses acceptable to the City. Following several meetings, a list of those uses has been developed. The limited uses will change the zoning, which necessitates a Planning and Zoning Commission hearing. The process - will take three to four months, and so Legal staff is requesting an extension of the effective date of that rezoning. Questions have subsequently been raised concerning the use of the Roby property, and this is under investigation by City staff. He requested emergency action and that Council dispense with the public hearing. Mayor Kranstuber moved to treat this as emergency legislation and to dispense with a public hearing. Mr. Peterson seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Peterson, yes; Mr. McCash, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Reiner, yes. Vote on the Ordinance: Mr. Peterson, yes; Mayor Kranstuber, yes; Ms. Chinnici- Zuercher, yes; Mr. Reiner, yes; Mr. McCash, yes; Mrs. Boring, yes. Ordinance 13-01- An Ordinance Amending Section 37.03 of the Dublin Codified Ordinances to Increase the Competitive Bidding Threshold to $30,000. Mr. McCash introduced the ordinance. Mr. Hansley stated that the City's charter provides that the City establish bidding thresholds. Previously, this was established at $20,000 which was at the time twice the State bid threshold. The State's has since been raised to $15,000 and staff recommends that the City's limit be raised to $30,000. He noted that some cities have a higher threshold, such as the City ofWesterville which has a limit of $40,000. This reduces the number of routine purchases that must come before Council. ",...- Mr. Smith added that the policy of obtaining several price quotes before purchase is still followed. There will be a second reading/public hearing at the February 20th Council meeting. Ordinance 14-01 - An Ordinance Enacting and Adopting a Supplement to the Code of Ordinances of the City of Dublin. Mr. Hansley stated that this adopts the codification of ordinances approved by Council during the past six months. Staff recommends adoption at this time. Mayor Kranstuber moved to dispense with the public hearing. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mr. McCash, yes; Mr. Peterson, yes; Mayor Kranstuber, yes. Vote on the Ordinance: Mr. McCash, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes. , , RECORD OF PROCEEDINGS """""''''''''M''''M''''''''''''''''''''''''''M",.,,,.Minu.tes,,,,of,""""",""''''''M'''''''''M'''''M''''''''M''''''''''''''''''''''''M''''"""M"""""'"''''''''''''M''M'''''''''''''''M'''M''''M'MM'''''""'''''''''''''''''M'''''''''''.",,,,,,,,,,,,,,.,,,.,,,,,,,,,,,,,,,,,,,""M"M"""M'''''M'm'''''''''''''''''''''M",M~eling""""""'"'''''''''' Dublin City Council Meeting Page 6 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held Fp.hmllry 'i, JOO1 , (YEAR) Ordinance 15-01 - An Ordinance Repealing Chapter 117 (Taxicabs) of the Dublin Codified Ordinances, and Declaring an Emergency. ,- Mr. McCash introduced the ordinance. I Mr. Hansley noted that taxicab licenses have often been purchased from Dublin for j businesses that are conducted at the airport or in Columbus. As there is no need for cities to regulate this business, he anticipates other suburban communities to follow Dublin's lead. Staff requests adoption by emergency action. Ms. Chinnici-Zuercher inquired as to the reason the regulatory power was originally assumed by the City. Mr. Hansley responded that this dates back to the mid-70's, and Dublin was likely following the lead of other communities. There were some years when Dublin issued no licenses. Recently, however, as the number oflicenses in Columbus has reached their limit, several firms have come to Dublin to acquire a license, although they conduct their business in Columbus. Although Columbus City Code states that a taxicab has to be licensed in Columbus to conduct business in Columbus, that is not adhered to. He noted that even if Dublin no longer issues taxicab licenses, taxicab service will not be impacted in Dublin. Mr. Reiner inquired what revenues the City has received for these licenses. Mr. Hansley responded that the amount is modest, as an annual license is $90.00. The Columbus taxicab license costs several thousand dollars, in an attempt to limit the competition. Mr. Smith added that recently, taxicab owners who attempted to purchase licenses in - Dublin were told that the City was no longer issuing taxicab licenses and they have now , i sued the City. Having this legislation in place will assist in the City's defense in this i matter. Mrs. Boring moved to treat this as emergency legislation and to dispense with the public hearing. Mr. Reiner seconded the motion. Vote on the motion: Mr. Peterson, yes; Mrs. Boring, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Mr. McCash, yes; Mayor Kranstuber, yes. Vote on the Ordinance: Mr. McCash, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes. INTRODUCTION & PUBLIC HEARING - RESOLUTIONS Resolution 09-01 - A Resolution of Intent to Appropriate a 0.098 Acre, More or Less, Fee Simple Interest, a Combined .114 Acre, More or Less, Permanent Utility Easement, and a Combined 0.528 Acre, More or Less, Temporary Construction Easement, From HDB Limited Partnership, Located East of Wilcox Road and North of Innovation Drive, City of Dublin, County of Franklin, State of Ohio. Mr. Smith noted that staff expects to reach agreement with both parties involved in these resolutions. A memo has been provided by staff detailing the need for these easements. Mayor Kranstuber introduced the resolution. ~ Vote on the Resolution: Mr. Reiner, yes; Mr. Peterson, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. McCash, yes. Resolution 10-01 - A Resolution ofIntent to Appropriate a 0.021 Acre, More or Less, Temporary Construction Easement, From Richard C. Netting, Located West of Wilcox Road and South of Rings Road, City of Dublin, County of Franklin, State of Ohio. Mayor Kranstuber introduced the resolution. Vote on the Resolution: Mr. Peterson, yes; Mr. Reiner, yes; Mr. McCash, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mrs. Boring, yes. OTHER Update on Dublin Golf Course and Ballentrae Residential Community Mr. Ciarochi stated that City staff and the team made up of members from Edwards I I ..,,...~ I, 1-> I' RECORD OF PROCEEDINGS "'W'''"'''''''W,~"".""'''''"'''",''''''''''''''m"""...""Minute1LOfm"'"""""'"""'M"""'W""""MW""""""""",'"",""","""_,w",,w",m_""""'W''''''^"''''''''W''WM'WM_"'WC""MWW"_'_,,,,,,,,,",W"""""''''''''''"''''W'W_''"''''''",,,m"_mW"'M"M,m""'M'MW,.,,,,,,,,,w,,,m,,,,,,,Me.eting""'Mm",mM"'''''"',, . Dublin City Council Meeting Page 7 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held February 5,2001 , (YEAR) Company and Tartan Golf Company have been reviewing a series of designs. The team is now providing an update on the status of design for the golf course, the clubhouse, the parkway entrance and the Ballentrae subdivision. He introduced Tom Anderson and ,,- Steve Renaker of the Tartan Golf Company. Steve Renaker. Tartan Golf Company, presented a slide show on the work to date and described their design concepts. He noted that the slides contain photographs of historical features, some created as early as 1400, which they will attempt to copy and incorporate into their design. He stated that the goal of Tartan Golf is to create a golf experience for the public that, from beginning to end, is a unique experience. If successful, the City will have a facility that is unlike any other in this part of the country. He distributed copies of the slide show to Council and to staff. Tom Anderson. Tartan Golf Company, stated that the presentation demonstrates that this will be a challenging golf course. The goal is to include a couple of memorable features, but also to create a very playable golf course. He noted that they have hired Hurdzan Fry, per the agreement with the City, and have hired Sullivan Bruck as the clubhouse architect. They will be working with Huntington National Bank on the financing. They are currently working with the Edwards Company subcontractors on the excavating, which began October I st. They have finalized quantities with Hurdzan Fry and have gone out to bid. Six bids have been received and the bid should be awarded by the end of this week. It is anticipated the golf course contractor will be on site by March 1. Deborah Rurik-Goodwin. Edwards Company, provided an update on the development side ofthe project. She noted that they closed on all 642 acres ofland in September of - 2000, including 23 parcels with 48 separate owners. They were able to deed the golf course acreage to the City of Dublin by November 21 st, 2000. They have moved forward with the mass excavation and expect to move over one million yards of dirt. The final engineering for the subdivision has been submitted for review, and the final engineering for Woerner-Temple and Eiterman Road infrastructure improvements is nearly completed. They hope to begin construction on the underground utilities in late March of2001. The primary focus of their update is the park that both the Edwards Company and the City of Dublin had committed to build at the entrance of this subdivision. There is a combined amount of$I,750,000 in funding committed by the two parties. Mr. Edwards sponsored a design competition of the best landscape architects in the City of Columbus, who were asked to submit their best creative ideas for how that space might be used. The winner of the competition would have the contract, and the other participants would receive $5,000 in return for their time, effort and the right to use their ideas. This will enable Mr. Edwards to take the best ideas from everyone and combine them for this project. A committee made up of Edwards staff members, City staff, and the Dean of the Landscape Architecture Department of Ohio State University conducted the judging in September 2000. The four firms participating were: Burkhart & Associates, Myers- Schmalenberger, Kinzelman-Kline, and Bird Houk & Associates. Because it was impossible to select one winner, two firms were asked to collaborate, combining the best -- of their ideas. She introduced Mike Fite of Bird & Houk and Keith Myers of Myers Schmalenberger. Mike Fite. Bird & Houk presented renderings of their concepts for Ballentrae Park, a 20- acre park at the entrance ofthe 700-acre Ballentrae Subdivision. He reminded Council that the goal was to "raise the bar" in terms of quality of development for the southwest area of Dublin. This is similar to what the Tartan Golf Club has done with the golf course. They reviewed historical concepts in shaping their vision, and chose five elements found in Ireland as the central components for the park: open landscape, stone, water, architectural elements such as ruins, barns and stonewalls, and distinctive vegetation. He showed slides of stone circles; limestone monoliths; diagonal walls of jagged stone or rounded stones; wild flowers and pastures; deserted ruins; and water features copied from the golf course into the park to connect the whole. Another set of slide showed an overview of the separate sections of the proposed park. Woerner L I, I RECORD OF PROCEEDINGS WC""""",""""""""""""","cMinule's""ol,,,,,,"",""""""""""'""""""""""""""""""""""c""""""""""""""""""""",""',',""',',',',""",',',"'""""",',,',"'"'""""",""""""""""""""","""",,,,,,,Me,eling"c"""",,,,',",' Dublin City Council Meeting Page 8 DAYTON LEGAL BLANK INC. FOAM NO. 10148 Held F~hm::!ry 'i, /001 , (YEAR) Temple Boulevard no longer appears as a straight road to rush through; it has a park feel. The front entry of the park provides a visual stimulus with a four-acre lake; this moves to graceful, arching stone walls and an open play area; the main feature includes a --- hillock and major water feature; a naturalized woods is a backdrop to the park and serves as a buffer to Kendall Ridge. The park culminates in a traffic circle. Keith Myers. Myers Schmalenberger. stated they are pleased with the opportunity to be involved in creating a world-class park in the City of Dublin. He focused on the main feature of the park: the hillock and the central water feature. The landform is a soft landform that appears to be carved away over time by erosion. The large limestone ledgerocks create a cliff face in front that forms a grotto. This becomes the basis for the water feature. At the base of the grotto is a small hedgerow of jets, which begins the sequence; next in sequence is a light dome of water creating a vacant area under it for children to play, followed by a sequence of popping jets of water in a spontaneous pattern. On the vertical limestone face will be carved happy, friendly faces, some of which will be spouting water. From this playful fountain flows a long, straight rill of water, which will provide a place for paper boats and little dams, with a loose arrangement of stepping stones. It ultimately appears to spill into the lake in a superficial manner; in reality it will be treated and recirculated into the same water movement. The play fountain will be the centerpiece of the park, an attractive icon that will be a unique place for members of the community to go. Mr. Fite then described the traffic circle. He stated that the intent was to make it feel similar to a foyer in the park, not just a means of circling around the park to the golf course and the subdivision. It is framed in a double row of trees which will overlook a - pedestrian walkway that will connect with bikepaths and sidewalks. Stonewalls bisect the square. The separate areas they create will be different fields of meadow grass or flowers, with a variation in color. The five different areas will be changing throughout the year. Other concepts include an elevated ruin, a visual icon for the drive, a cobblestone path, and visual distractions in the pastures. Mayor Kranstuber thanked Mr. Fite, Mr. Myers and Ms. Rurik-Goodwin for their presentation. Mr. McCash stated that as a member of the design committee, rabbits were a consistent factor in all the presentations. Are they still included? Mr. Fite stated that it is dependent upon the budget. Mayor Kranstuber inquired if they had approached the Dublin Arts Council for assistance. Mr. Fite stated that it has been discussed. At this point, the focus has been on developing a shared vision. Mayor Kranstuber stated that every two years, the Dublin Arts Council commissions a public art project, and this would seem to fit with that plan. Mr. Fite stated that early discussion about this indicated that the drawback would be the ,....,... lack of control over the art in the project. , Recommendation of Community Services Advisory Commission re Municipal Electric Aggregation and Third Party Natural Gas Aggregation Mr. McDaniel stated that City Council previously referred the issue of municipal electric aggregation to the Community Services Advisory Commission. He has prepared a report, which has been reviewed by the Commission and submitted to Council. The Commission endorses the concept of municipal electric aggregation and third party natural gas aggregation and submits the recommendation now for Council review. The report outlines the series of steps required for this process. He requested Council adopt this report to begin the process. He stated that Kevin Maynard, American Municipal Power of Ohio (AMP) is present to respond to any questions. Following very brief discussion, Mayor Kranstuber moved to adopt the report. Mr. Reiner seconded the motion. , ! , IyU';""lilHc 'c iH'il:;l ,Vii'lHIW+'I.ill<tl' i I i I' RECORD OF PROCEEDINGS ""","""""",""""""""","",,,,",,,,",,,",","Minutes"oi",",""""",",,"""","""".,,""",","""","",,",,,"""",'"""""'""'"''''''''''''''''''''"''~'"''''''','''''''''""",""",,,,,,,,,",,",,,,,",,,,,,,,",,,,,,,,,,,,,,,,,,,,,,",,,,,,",,,,,,,,,,,,,,,,,,,.,,",,,,,,",,,,",,,,,,,,,,,,,,,,,,,,Meeting,"","""",",,",,, Dublin City Council Meeting Page 9 DAYTON LEGAL BLANK INC. FORM NO 10148 Held F~hm::!ry 5, /001 , (YEAR) Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes. -- Policy regarding Fee Waivers Related to the Tree Preservation Ordinance Mr. Ciarochi reported that staff is continuing to work on this policy, based upon the direction given by Council at the last Council meeting, specifically the sliding fee scale provisions in the approach suggested by Mr. McCash. Following a meeting next Monday, staff expects to provide that information for the Council meeting on February 20th. Adoption of City Council Strategic Communication & Outreach Plan 2001-2003 Ms Puskarcik stated that the final draft hasbeen provided in Council packets and reflects the changes approved during the review process with Council. Mr. McCash inquired about the procedure for Objective #1, Item #3 under the Existing Tactics related to a column in Inside Dublin to explain accomplishments and Dublin City Council's role in reaching that goal. The responsible party is indicated as the Clerk of Council to solicit the column topics. He asked about the procedure for this. Ms. Clarke responded that she would contact Council members to obtain suggestions for topics upon notification of deadlines for submission from Community Relations. Mayor Kranstuber clarified that a Council topic will always be provided for this column, via a Council member or in the absence of a Council submittal, by City staff. Mr. Hansley added that drafts of all articles would be presented to the Mayor and Vice Mayor for final review before publication. ~ i Ms. Puskarcik clarified that this column is not intended for controversial topics and would not reflect individual opinions. They would focus on projects or areas of accomplishment. The column should speak for the body of Council. Mayor Kranstuber stated that his understanding from their review was that page 18, Council's Communication with the City Manager, was to be eliminated from this Plan, based on Council's input that it is inappropriate to include. Ms. Chinnici-Zuercher agreed, stating that this objective should not be part of this plan. Ms. Puskarcik indicated that she would remove that objective from the final version of the plan. She added that this plan should be viewed as a working document. It is a two- year plan, so it would be desirable to evaluate the success ofthe strategies quarterly or every six months, so adjustments could be made to the plan, if advisable. Mayor Kranstuber moved to approve the Council Communications Plan, with the elimination of page 18. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion: Mr. McCash, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes. - Council Round Table/Committee Reports Ms. Chinnici-Zuercher: 1. Stated that she received a letter from Kathryn Epp, Chair of Natural Resources Advisory Commission regarding the NRAC 2001 goals. Ms. Epp asked about the status of the recommendations in that report and whether Council has adopted these as goals for the Commission. Ms. Chinnici-Zuercher asked for discussion from Council. She noted that NRAC has indicated more need for communication between City staff, Council and NRAC in regard to issues where they would like to offer input, i.e., tree preservation waivers. Mr. McCash clarified that the issue regarding the tree waiver policy was referred to staff and is still pending. Council did not refer the issue to NRAC. Discussion followed. d ,I<.I!, ,t< ,j"hl,; I I I Ii RECORD OF PROCEEDINGS """"""""",,,,,,,,,,,,,,,,,,,,,,,,,,,,Minule,S,,,Qf"",,,,,,,,,,,,,,~,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,""""~,,,,,w,,,,'"~''W''''''''''','''''W''''W''W'''''''~""""'w,'w'w,"'w""""~''''''w,''''''''''''~'w'w'''',,,,,,,,,Meeting,,,,,,,,,,,,,,,,,, Dublin City Council Meeting Page 1 0 DAYTON LEGAL BlANK INC. FOAM NO. 10148 Held Fehm::!ry 'i, /001 , (YEAR) Ms. Chinnici-Zuercher indicated that.she has reviewed the NRAC goals, which were included in her meeting materials. Does Council want to endorse their five goals as - stated? Mrs. Boring responded that her concern is how the goals affect the City budget in terms of staff time allocated to NRAC. An issue was raised regarding the scope of the duties of the Commission. Mr. McDaniel stated that in the absence of specific guidance, Council's boards and commissions follow the general ordinance that allows for them to monitor the Community Plan. In the absence of specific guidelines, the various boards and commissions attempt to follow that ordinance and come up with some general ideas of things they can work on to support the legislation. Mayor Kranstuber inquired if Council wants to endorse NRAC's goals. Ms. Chinnici-Zuercher stated that staff understands their limitation and their budget. If these goals focus on items staff is already working on, this is an efficient way to obtain citizen input and use their expertise. Following discussion, Mr. McCash proposed revised language for Goal C-I: Provide to Council general guidelines, outlines, and recommendations for the protection, conservation and incorporation of the City's natural resources as part of the overall development of the community; Goal C-2: Upon Council approval, assist in the preparation of detailed recommendations or policies. In addition, he recommends - deletion of D-1, as recommendations for land acquisition would then become a public record which would result in escalation ofthe price ofthe land. For this reason, Council discusses land acquisition in executive session, as provided under state law. Ms. Chinnici-Zuercher moved to approve the NRAC 2001 goals with Mr. McCash's proposed revisions to C-1 and C-2, and deletion ofD-1. Mr. Reiner seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Peterson, yes. Ms. Chinnici -Zuercher asked that staff provide record of Council's acceptance of the NRAC 2001 Goals as amended prior to their Thursday meeting. Mr. McDaniel will do so. 2. Reported that she and City staff member Mike Stevens attended the Congestion Summit on Tuesday, January 30th which focused on managing the city's mobility as it grows. There were about 200 in attendance. Alternative methods of traffic control were discussed. 3. Referred to the letter from Ohio Municipal League regarding her appointment to the Public Safety and Crime Prevention Policy Committee with the National League of Cities. The first meeting she will attend will be held in March in Washington D.C. This is the committee that Joel Campbell and Cindy Hide- ~~ Pittaluga served on previously. Mr. McCash: 1. Voiced concern about the manner in which illegal parking is occurring at the Recreation Center, such as in the fire lane in front of the building. He also asked ifthere is a fee charged to the students who use the municipal parking lots in which to park during school hours. Mr. Hansley responded that students do not pay a fee to use this parking. Their parking occurs during non-peak hours at the Rec Center. Mr. McDaniel agreed that daytime student parking is not negatively impacting the Recreation Center. 2. Referred to a letter regarding Old Dublin zoning violations. Upon driving through that area to determine what violations existed, he observed that the BP ProCare on Bridge Street has recently hung an assortment of banners advertising I, H RECORD OF PROCEEDINGS """""""""""""""""""Minutes"oi",,,,,,,,"',",',",",'" """"""",w""",w"""""", ",,,,,,,,,,,,,,w,,,,,,,,,,,,,,,,,,,,,,,,'~,",w',',"',",""""""""""",,,,,,,,,,,,,, "'w"""",,""""""" ",,,,Me,eting,,,,,,,,,,,,,,,,,,,, Dublin City Council Meeting Page 11 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held F~hf11Rry 57 200] , (YEAR) their services/products inside their glass doors, constituting window signs. City code prohibits signage in the windows that is directed to the outside. Mr. Hansley reminded Council that the City is facing a situation again of balancing strict -- code enforcement against the desire in some cases for relaxation of those codes. Recently, the direction from Council regarding Old Dublin has been for strict enforcement. This letter seems to imply that the City is not meeting their expectations. 3. Stated that Byers Dodge had two large trucks parked on the bikepath in front of their facility the entire weekend, thereby blocking the bikepath. This has been a recurring problem at that site. Staff will investigate this. Mr. Peterson: 1. Referring to the Larson letter regarding Old Dublin violations, indicated that he has asked the Clerk to forward a packet of information to the Larsons regarding the efforts ofthe Historic Dublin Revitalization Task Force over the past year. Mr. Peterson indicated that he would contact the citizen to determine the exact nature oftheir complaint so that staff can follow up with response to their specific issues. Mr. Hansley agreed to follow up, following Mr. Peterson's contact with them. 2. Reported that he has spoken with Larry Frimerman regarding resolution of the stormwater problem in Old Dublin. He asked Mr. Kindra if the memo provided for Council packets recommends that the City retain someone to study the problem, and if so, is this the appropriate time to do so. Mr. Kindra responded that if the City desires to address the problem in a comprehensive manner, he would recommend hiring a consultant in the near future. - Mr. Hansley added that resolution of the existing problems are complicated and expensive. Fixing one problem with a ditch will just reroute the stormwater to another property. He added that assessing the cost of fixing existing problems to new development does not seem to be a reasonable course of action. Mr. Peterson stated that, obviously, some development will continue. What is the preferred method of addressing the stormwater problem - small fixes, or a major study and investment? Mr. Hansley responded that it would require a study, then prioritization of the projects identified, and development of a timeline to determine when each of them will be done. This is how stormwater projects in other areas are currently handled. Mr. Peterson asked about the cost for such a study and project list. Mr. Hansley responded that this type of study would be limited in scope, and he estimated it at $10,000 to $20,000. An accompanying engineering study would be more expenSIve. Mr. Kindra stated that in his experience such a study would run $50,000 to $100,000. Mr. Hansley stated that the cost would be determined by the scope of the study. A request to identify problem areas may not necessarily involve proposed solutions, and would not include engineering studies. He added that conducting a study of the situation is unavoidable, however, to allow even limited future development. The task force ~-, recommends this methodology of permitting limited development and addressing the stormwater problem. Mr. Reiner, Chair ofthe Community Development Committee, reported that City staff visited the site of the stormwater problem per Council's direction at the last Council meeting. Mr. Kindra has informed Mr. Hahm and Mr. Frimerman that it would cost approximately $2 to $5 million to resolve the stormwater problem in Old Dublin. However, a 100-foot slit trench would resolve the immediate problem in light to moderate rains. Mr. Ciarochi has indicated that he will provide a cost breakdown on the proposed Old Dublin improvements at the next Community Development Committee meeting. That list could probably be reprioritized to include the stormwater slit trench. He indicated to Mr. Frimerman that if the slit trench is included in the current $500,000 budget for Old Dublin improvements, that this is all the City would undertake at the present. . , I I RECORD OF PROCEEDINGS """w""""""""""""""",,,Minules,,of,,,,,,,,,,,,,,,,,,'"''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''"''''''''''W''''''''''''''''''''''''''''''''''''''''''''''''',''''''''''''''''''''''''''W'''''''''''''''''''""""",,,,,,,,,,,,,,,,,,,~,,,~,,,,,,,,,,,,,,,,,,ww,,,,,,~,,,,,,,,,,,,~,,,,,,,,,,,,~,,,Meeting,,,,,"",,,,,,,,,,,,,,,,,,,,,,, Dublin City Council Meeting Page 12 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held Fehmary :'i, )001 , (YEAR) Mr. Ciarochi stated that staffhas been formulating a list based on the Community Development Committee's direction for prioritization. He agreed to add the slit trench -. improvement to the list. He suggested that Mr. Kindra obtain a price quote on a comprehensive study of the stormwater problem. One approach could be to factor in a major stormwater improvement project over a 20-year period, doing key segments one at a time. 3. Reported that the Dublin Police Division was in the limelight the past two weeks with the Finkes case. During that time, he received very positive comments from 12 to 15 individuals regarding the Dublin Police - the detectives, the high quality of the investigation, the type of resources the City provides for its Police, and the manner in which Chief Geis and his staff handle the division. During a high profile, highly visible case, the Dublin Police Division has been a real credit to Mr. Hansley, City staff, and City Council. The professionalism and the quality of the Dublin Police are outstanding. He commended them for their hard work and commitment. Mr. Reiner: 1. Congratulated Ms. Chinnici-Zuercher on her appointment to the Public Safety and Crime Prevention Policy Committee of the National League of Cities. Mrs. Boring: 1. Referred to a letter of thanks recently received by Mr. Kindra for the Division of Engineering from St. Brigid's School expressing thanks for the signalization. She requested that a response be written thanking them for the recognition, but ...- noting that the signalization was provided at the direction of City Council in the interest of student safety. 2. Thanked Mr. McDaniel for the update on the Ashbaugh Road issue. She has received numerous calls from residents, and is pleased that the resolution appears to leave both parties satisfied. 3. Referred to the letter of appreciation received regarding the quality of customer service provided by Mr. McDaniel's secretary, Tammy Brown. Mrs. Boring echoed the sentiments, stating that Ms. Brown is always a pleasure to work with. 4. Inquired about the proposed policy regarding state championship signs. Mr. Hansley stated that staff recommends adoption of this policy, which will facilitate City staffs communication with the schools on this subject. Mrs. Boring moved to adopt the policy as recommended by staff. Ms. Chinnici-Zuercher seconded the motion. Mayor Kranstuber asked that a formal resolution be drafted for Council's consideration at an upcoming meeting. V ote on the motion: Mrs. Boring, yes; Mr. McCash, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mr. Peterson, yes. 5. Referred to the letter of notification that the Gelpi House is recommended for inclusion in the National Historic Register. This is something the East Dublin Civic Association can be proud of. - Mayor Kranstuber: 1. Commented favorably on the new carpet and refinished wood trim in Council Chambers. He inquired ifthe Committee is still working on other items regarding renovation. Mr. McCash stated that new chairs are being considered, as well as new surfaces for the Council and staff tables. Mrs. Boring asked that she be notified of future meetings, as she was appointed to this ad hoc committee as well. 2. Noted that he has been appointed to serve on a Committee to name the third high school. 3. Noted that he and Mrs. Boring will serve on a committee which has been formed to consider opportunities for joint partnership between the City and the Dublin Schools. The first meeting of that committee is on Monday, February 12th. preceding the Special Council meeting. " RECORD OF PROCEEDINGS ""m""",m"""""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,w,,,, ""Minute,s,,,.of,,,,,,,,,,,,,,, """'''''''''''''''''''''''",,,,,,,m''''''''''''''''''',,'',''",'','''',,,'',''''',,"'m,,,,'''''''_"'''''''''''''''W''''''''""",'''"w''',,,,,,,,,,,,~,,~,,,,,,,,,,,,,,,,,''''''''''''''m',,,,,,,,,,,,,,,,,,,,,,,,,,,,,~,,ww,,"""~,,~"""''''''''~''''',,~~,,m,Me~ting,,,,,,~,,,,,,,,,,,,,,,,,,,,,, Dublin City Council Meeting Page 13 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held Fehm~ry 'i~ /001 , (YEAR) 4. Inquired about the status of the Indian Run United Methodist Church issues regarding the signage and the land acquisition issues. He had conversation with some church officials on this topic. Mr. Ciarochi reported that he and Ms. Crandall met with church representatives. He explained that when A very Road was realigned, dirt mounding was installed which blocked the church sign. The City is now proposing that in exchange for easement along Brand Road for a bike trail, the City will provide the church with a suitable and sufficient location for a sign and will split the costs of the sign. 5. Inquired about the status of the triangular piece ofland that was left by moving the road that the church had wanted to take over. Mr. Ciarochi stated that the City has plans to landscape that property in accordance with the A very Park linear landscaping along that road. Mayor Kranstuber stated that he received a couple of calls from residents who expressed concern that the City had not been responsive to the church's request until the City needed their cooperation on the bikepath. Mr. Hansley stated that, ordinarily, when the City vacates a road and the City has no further use for the land, the abutting property owner receives the land. However, in this case, due to the bikepath route at that corner, the City does have use for the land. Mayor Kranstuber's understanding is that the bikepath was not a consideration in the initial conversation regarding that triangular piece of property. The response by the City in that case was that present policy is not to give up City land without compensation. Ms. Chinnici-Zuercher stated that she is a church member and was involved in this issue. She spoke with Mr. Hansley regarding the possibility of the City vacating the land after she was approached by the committee. Mr. Hansley suggested that the committee write a letter of request to the City regarding that land. Subsequent to that direction, the City ...... determined that they wanted to landscape that piece of land and install more mounding, resulting in less visibility for the church from the roadway. She then spoke to Mr. Ciarochi about the situation. It does appear that the City is more cooperative at this time than at the time the church approached the City. 6. Referred to the posting on the City's website that City Council is seeking volunteers to serve on its boards and commissions. Last year, a similar message was posted, and Council received approximately 40 to 50 applications for only three or four openings. Perhaps the advertising is too extensive for the number of openings, which creates unnecessary work and frustration. The clerk stated that since the original posting, the statement has been modified to reflect the specific positions which will be vacant. 7. Requested if Council wants to schedule a goal setting session this year, and if so, their suggestions for dates. Mrs. Boring suggested that since Council is in the midst of several big projects, perhaps it would be sufficient to review last year's goals as well as any flexibility in the budget. There may be no need to set additional goals at this time. Mayor Kranstuber agreed. A shortened retreat could be scheduled to provide the opportunity to discuss other issues - perhaps a review of the departments, desired land acquisition, followed by a short session of goal-setting. ,- Council concurred with Mayor Kranstuber's suggestion. Ms. Chinnici-Zuercher stated that personally, she does not want to repeat last year's process. Mr. Peterson stated that he recently attended a seminar hosted by a very effective communicator. Following that session, Mr. Peterson confirmed that he has conducted similar sessions to goal setting. He may be available. Mayor Kranstuber stated that he agreed with Ms. Chinnici-Zuercher and Mr. Peterson for a more contemporary facilitator, ifthe intention is to remain with a goal-setting session format. If Council prefers to do teambuilding or discussion of miscellaneous substantive issues, a facilitator may not be necessary. i i i 1 RECORD OF PROCEEDINGS ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,MinuleJLOf,,,,,,,,,,,,,,"""""""""'''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''~'''''''''''''''',"""""""""''''''''''''''''''''''''''''''','''c'''''''''''''''''''''''''''''''''''''',,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Me,eting,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Dublin City Council Meeting Page 14 DAYTON LEGAL BLANK INC. FORM NO, 10148 Held Fehm~ry "\, ?001 , (YEAR) Ms. Chinnici-Zuercher stated that an update on current goals is advisable, because ofthe budget impacts. Beyond that, she sees a need for a futuristic focus for Council. For that, ........... there would be a need for a futurist, not a facilitator, to inform and guide the planning. Ms. Chinnici-Zuercher stated that a futurist would focus on trends, desires, work habits ofthe community, and the anticipated changes in businesses, which all would impact how economic policies are developed. It does not mean that present plans are abandoned, but allows Council to become more farsighted in its thinking. Mr. McCash stated that he recommends a short session of goal-setting review followed by a comprehensive discussion of land acquisition. It could be limited to Saturday only. Mrs. Boring agreed, but stated she prefers to have an outside person facilitate the discussion. It was the consensus of Council to schedule the session for Saturday, March 24. The session will focus on a review of current goals and land acquisition. Mayor Kranstuber moved to adjourn to executive session for the discussion ofland acquisition. Mr. Peterson seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Reiner, yes. ber announced that the meeting would not be reconvened following the ~ '0 . The meeting was adjourned to executive session at 10:15 p.m. ~ ~Cl-~ Clerk of Council -