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HomeMy WebLinkAbout04/09/2007RECORD OF PROCEEDINGS Minutes- ~f ~.i;L~lin~it~T-l'ye~r~s~! Meeting April 9, 2007 1 1 1 Mayor Chinnici-Zuercher called the Monday, April 9, 2007 Regular Meeting of Dublin City Council to order at 7:00 p.m. at the Dublin Municipal Building. Present were: Mayor Chinnici-Zuercher, Mrs. Boring, Mr. Keenan, Mr. Reiner and Ms. Salay. Mr. McCash and Vice Mayor Lecklider arrived later in the evening. Staff members present were: Ms. Grigsby, Mr. Smith, Chief Epperson, Mr. McDaniel, Mr. Harding, Ms. Ott, Ms. Crandall, Mr. Earman, Mr. Hahn, Mr. Langworthy, Mr. Tyler, Mr. Hammersmith, Ms. Puskarcik, Ms. Hoyle, Mr. Gunderman, Mr. Combs, Ms. Willis and Ms. Wawszkiewicz. PLEDGE OF ALLEGIANCE Mr. Keenan led the Pledge of Allegiance. APPROVAL OF MINUTES • Regular Meeting of March 5, 2007 Ms. Salay moved approval of the minutes of March 5, 2007. Mr. Keenan seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Reiner, abstain; Mrs. Boring, yes; Ms. Salay, yes; Mr. Keenan, yes. • Regular Meeting of March 19, 2007 Mr. Reiner moved approval of the minutes of March 19, 2007. Mr. Keenan seconded the motion. Mrs. Boring noted that on page 22, her comment should be corrected to state, "It makes no sense to widen a bridge to four lanes, only to funnel it down to a two-lane road." Vote on the motion: Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Mayor Chinnici- Zuercher, yes; Ms. Salay, abstain. CORRESPONDENCE • Notice to Legislative Authority -new C1 and C2 liquor permits -Sunflower Markets LLC, dba Sunflower Market, 4305 W. Dublin-Granville Road • Notice to Legislative Authority - transfer of C1 liquor permit -from Ysah LLC, 201 W. Bridge Street to Universal Enterprise of Ohio, Inc., dba Dublin Sunoco, 201 W. Bridge Street Mrs. Boring recalled that Council had at one time objected to the issuance of a C1 permit at the Sunoco station, due to the fact that it was located across from the school building. Mr. Smith responded that the City has objected previously on those grounds, and the Liquor Commission granted the permit over the City's objections. If Council desires, the City can object at this time to the transfer of the permit. It was the consensus of Council to request a hearing on this transfer of permit, consistent with the previous action of Council. SPECIAL PRESENTATIONS/PROCLAMATIONS • Recognition of R.C. Olmstead, Inc. for Donation of "Cartwheel" Sculpture Series Ms. Ott noted that corporate resident R. C. Olmstead, a leading provider of software serving credit unions cross the country, has a fond appreciation of the arts. The City was recently contacted by representatives of R.C. Olmstead regarding their interest in donating a sculpture series to the City of three bronzes entitled, "Cartwheel" by Thailand artist Tana Chamberkhom. The sculpture will be installed in Wall Street Park in the spring. Mayor Chinnici-Zuercher read a proclamation in recognition of Bob Olmstead and his generous donation to the City, proclaiming Wednesday, April 13 as "R.C. Olmstead Day" in the City of Dublin. Mr. Olmstead commented that his company is grateful to be located in the City of Dublin. It has been an excellent environment for his company. This sculpture was purchased with a plan to install it on their corporate grounds, but when they learned of the Wall Street Park development, he felt it was a natural location for public art. It will give people much enjoyment and he believes that Dublin will be a good caretaker of the statues. Mr. Keenan added that he had the opportunity to visit Mr. Olmstead's offices and was very impressed with his art collection. Council is very appreciative of this donation and is hopeful it will mark the beginning of similar corporate donations. RECORD OF PROCEEDINGS Dublin City Council April 9, 2007 Page 2 LJ i~ 1 CITIZEN COMMENTS Wallace Maurer. 7451 Dublin Road referenced the October, 2006 Council meetings and the March 19, 2007 meeting in regard to misrepresentations of his character, behavior, ideas and intelligence, as displayed at the podium. In the October meetings, a line of thought was brought forward that he was a "fatuous, futile waster of Council's time." A mathematical computation was done of his speaking time of 10 minutes per month in the two sessions which constituted two hours per year of wasting of time. In the March 19 Council meeting, the word "babbling" was used, which brought into play some other dimensions of his failure -lack of intelligence or even senility. In order to correct those misrepresentations, he needs to bring to view two pieces of chronology: in the municipal firing of a municipal employee on the night of June 3, 2002, he asked the question about the cause of the firing. He then spent 27 consecutive five-minute slots speaking to Council, seeking information about the firing. Halfway through this process, a Council Member told him that citizens were able to examine the documentation, although he had not been aware that was possible. Mayor Chinnici-Zuercher pointed out that Council has previously indicated that they will not have him speak any longer on this topic. Is there another topic which Mr. Maurer would like to address in the time remaining? Mr. Maurer responded that at the last meeting, a Council Member noted there are reasonable restrictions of time, place and manner on First Amendment rights to free speech. The word "efficiency" in running a meeting was referenced. This word can apply to a multitude of wrongdoings. Every dictator has always claimed efficiency as a reason to justify suspending the laws of a country. Inside and outside of the U.S., people have called it the greatest country on earth. It depends upon the grounds to which someone is speaking. There is one tiny but mighty ground for saying that, and it is that the country makes the possession of free speech an automatic birthright of any native-born citizen or naturalized citizen. LEGISLATION POSTPONED ITEMS Resolution 15-07 Authorizing the City Manager to Enter into an Agreement with TechColumbus. Ms. Grigsby noted that as the memo indicates, staff continues to work on preparing the information requested by Council. Staff recommends Council postpone this item until the April 23 Council meeting. Ms. Salay moved to postpone Resolution 15-07 to the April 23 Council meeting. Mr. Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici- Zuercher, yes; Mrs. Boring, yes. Ordinance 14-07 Requesting Approval to Change the Name of Scherers Place to Laser Lane in the City of Dublin, Ohio. Ms. Grigsby noted that a new name has been proposed by staff, and staff is awaiting word from the company officials regarding the proposed name. Staff recommends postponing this item until the April 23 Council meeting. Mrs. Boring asked if this is a matter of courtesy. She was not aware that approval from the company was needed for this change. Ms. Grigsby responded that the original request came from the company, so staff wants to ensure that they find the new proposed name to be acceptable. Mr. Reiner moved to postpone Ordinance 14-07 to the April 23 Council meeting. Ms. Salay seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes. SECOND READING/PUBLIC HEARING -ORDINANCES Ordinance 17-07 Amending Sections 153.002, 153.071, 153.072, and 153.210 of the Dublin Codified Ordinances Regarding Residential Driveways. (Case No. 06-133ADM) Mr. Gunderman noted these amendments relate to residential driveways and involve these Code sections: definitions; minor modifications on lawn and yard space setbacks RECORD OF PROCEED[NGS Dublin Citv Council 1 1 April 9, 2007 e for consistency reasons; language related changes to Section 153.072 on building setbacks and setback lines. Most of the substantive changes are in Section 153.210 regarding driveways. He noted the following amendments: • Codifying language that reflects current practice -permitting one curb cut for residential property, but an additional curb cut is possible if certain criteria are met • How close a residential driveway can come to a side property line - it remains three feet • No setbacks are required for common drives • Curb lines remain unchanged from current code -- at the curb line, a minimum of 16 feet of width for the driveway, a maximum of 26 feet • At the right-of-way line, a minimum of 10 and maximum of 20 feet of width The critical issue relates to the 30 feet of driveway width. Through all of these changes, staff is dealing with the prospect of having wider driveways than have previously been permitted under the Code. The Code previously limited the effective width of the driveway to be a distance as wide as the opening of the garage door. While 30 feet would be permitted in most cases, there are some other limitations written into the Code, principally, that the driveway cannot exceed more than 35 percent of the front yard area. Mrs. Boring asked whether afour-car garage would result in a driveway wider than 30 feet. Mr. Gunderman responded affirmatively. The example is based on a two-car garage scenario. The driveway width is permitted to be as large as the garage opening. He reviewed the various scenarios and how the Code would be applied to each, including side load garages, front load garages and courtyards. He emphasized that the front yard lot coverage is a limiting factor, regardless of other conditions. It cannot exceed 35 percent of the front yard. In some planned districts, it may be even more restrictive. The pavement materials are also addressed. The pavement types can be mixed, as long as it is carried out in a reasonable pattern. It cannot be used on only the widened area. He offered to respond to questions. Mr. Reiner asked what comprises the screening. Mr. Gunderman responded this includes plant materials. The annotated text calls for a mix of materials, over 12 inches and not beyond 30 inches high. Mr. Reiner asked if materials are to be evergreen or deciduous. Mr. Gunderman responded he does not believe it is required to be evergreen - it calls for a mix of shrubs and grasses. Mayor Chinnici-Zuercher noted that there are a number of residences with circular driveways with two entrances. Will these be grandfathered under the Code changes? Mr. Gunderman responded that is correct. Mayor Chinnici-Zuercher asked for clarification that the City would still permit circular driveways under the revised Code. Mr. Gunderman responded that the previous Code was silent on this matter, and the regulations are now within the Code. Ms. Salay noted that in the slide containing the materials, it appears one driveway has an inset of brick or stamped concrete. In the photo in the handout, it appears the driveway is edged in a different material. Is that permitted? Mr. Gunderman responded that it would be permitted. Mrs. Boring asked about a driveway on the side of a garage. In many cases, this offers extra parking on the side of the house, keeping cars off the street. What is the thinking behind this provision? Mr. Gunderman responded that there was a previous amendment to the Code which prohibited parking on the side of the house. This provision was carried over due to the concerns about the impact on the neighboring property. Mrs. Boring stated that additional sideyard setback requirements could be placed upon the side garage parking in order to reduce any impact on the neighbor. Mr. Gunderman responded this is possible in areas with larger lots. RECORD OF PROCEEDINGS Dublin City Council April 9, 2007 Page 1 D 1 Mrs. Boring asked if a resident could request this permission through the Board of Zoning Appeals. Mr. Gunderman responded there is no provision for that to be done as a routine matter. The homeowner would have to demonstrate an unusual hardship before consideration could be given. Mrs. Boring asked for input from other Council Members. Ms. Salay responded she does not support sideyard parking, as she has observed it done very poorly in the City of Columbus and other areas. While it could work on large lots, most Dublin neighborhoods would not accommodate this without imposing on the neighbors. Mrs. Boring noted that in Franklin, Tennessee, materials were used that made the driveways more attractive. Was consideration given to this? Mr. Gunderman responded that staff did not explore this topic. Mrs. Boring suggested that Council give direction to staff to explore the other driveway materials. Ms. Salay commented she would support this direction, as most neighborhoods are built in planned districts where the developer could be given the direction to make the driveways more attractive. Mayor Chinnici-Zuercher noted that language in the document could encourage materials other than asphalt and concrete. There are many alternative materials for driveways and sidewalks available. She would support staff review of this for ultimate expansion of the Code section. She noted that she has observed more recreational vehicles parked in driveways, especially in those areas where a driveway addition has been done. She had understood that the Dublin Code prohibits this. Mr. Gunderman responded that there is a time limitation on parking these vehicles on the property. He agreed that the driveway additions do lead to more recreational vehicle parking. Mayor Chinnici-Zuercher noted that the Code enforcement staff should be more vigilant in this matter. Mr. Gunderman commented that the widening for a parking space is permitted only on the outside edge of the lot, not on the inside edge in front of the house. Mr. Reiner noted that at times, the sidewalk from the front door is brought down to the driveway to allow access to the car without stepping on the landscaping or lawn. Will there be a restriction on this? Mr. Gunderman stated that if can be defined as a sidewalk and has demarcation from the driveway, it would be considered as a sidewalk. Mr. Keenan stated that one of the benefits of the side parking in the driveway is that it does help reduce the on street parking for those with large families and a large number of vehicles. Vote on the Ordinance: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes. Mrs. Boring moved to direct Planning staff to consider use of alternative materials for driveways. Ms. Salay seconded the motion. Vote on the motion: Mr. Keenan, yes; Ms. Salay, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes. Ordinance 18-07 Amending Sections 150.003, 153.074, and 153.080(D) of the Dublin Codified Ordinances Regarding Swimming Pools. (Case No. 07-010ADM) Mr. Gunderman noted that there are no fundamental policy changes or technical regulation changes. All of the regulations that were part of the Building Code are being relocated to the Zoning Code. RECORD OF PROCEEDINGS Dublin City Council 9, 2007 1 1 1 Vote on the Ordinance: Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes. Ordinance 19-07 Authorizing the Acquisition of a Combined 2.221 Acres, More or Less, Fee Simple Interest, a Combined 0.668 Acre, More or Less, Permanent Easement, a Combined 0.025 Acre, More or Less, Temporary Construction Easement From Shamrock Crossing, LLC, Located North of West Dublin-Granville Road, City of Dublin, County of Franklin, State of Ohio, for the Shamrock Crossing Boulevard Extension, and Declaring an Emergency. Ms. Grigsby stated this relates to the acquisition needed for the extension of Shamrock Boulevard. Updated exhibits were provided in the packet. Staff plans to bring the contract award for this project to the next meeting, therefore, emergency action is requested. Ms. Salay asked the name of the seller of this property. Ms. Grigsby responded that the seller will be Shamrock Crossing LLC. Ms. Salay stated that the City is essentially purchasing right-of-way from Shamrock Crossing LLC for their development. Ms. Grigsby responded that the current Thoroughfare Plan reflects the road going into a "T" and the City is now realigning the roadway into a curve to cut through the northern part of their property. There is a 50-foot easement that the developer was required to provide as part of the Greystone Mews project, and the City will not acquire that easement. Anything related to the realignment and curving of the road will be acquired by the City. These acquisition costs will be reimbursed through the TIF as service payments are received. Mr. Reiner moved for emergency passage. Mr. Keenan seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes. Vote on the Ordinance: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes. INTRODUCTION/FIRST READING -ORDINANCES Ordinance 20-07 Authorizing a Realignment in the Organizational Structure of the City of Dublin. Ms. Salay introduced the ordinance. Ms. Grigsby noted that staff is recommending this be held over for second reading on April 23. Mr. Harding is present to respond to questions. There will be a second reading/public hearing at the April 23 Council meeting. Ordinance 21-07 Amending Section 2 ("Wage 8~ Salary Structure/Administration") of Ordinance No. 73-06 ("Compensation Plan"). Ms. Salay introduced the ordinance. Ms. Grigsby noted that staff is recommending this be held over for second reading on April 23. There will be a second reading/public hearing at the April 23 Council meeting. Ordinance 23-07 Dedicating Certain Land to LTF Real Estate Company, Inc. Pursuant to an Economic Development and Tax Increment Financing Agreement. Mr. Keenan introduced the ordinance. Ms. Grigsby stated that staff is recommending this be held over for second reading on April 23. There will be a second reading/public hearing at the April 23 Council meeting. INTRODUCTION/PUBLIC HEARING -RESOLUTIONS Resolution 19-07 Authorizing the Regulation of Traffic on Muirfield Drive and Other Roads in Muirfield Village and Waiving Certain Provisions of the Dublin Sign Code and Noise Ordinance in Conjunction with the Annual Memorial Tournament. RECORD OF PROCEEDINGS Dublin City Council April 9, 2007 Page 1 fl 1 Ms. Salay introduced the resolution. Ms. Grigsby stated that this legislation is adopted each year in conjunction with the Memorial Tournament. Chief Epperson is present to respond to questions. Chief Epperson noted that there are some additional locations for trash pick-up, as outlined in Section 4 of the resolution. These include the Bogey Inn parking lot and the "A" lot off of Crossgate. Vote on the Resolution: Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. (At this point, Vice Mayor Lecklider arrived.) Resolution 20-07 Adopting a Statement of Services for a Proposed Annexation of 1.479 Acres, More or Less, from Jerome Township, Union County to the City of Dublin. (8668 Hyland-Croy -Applicants: Robert and Elaine Horr) Ms. Salay introduced the resolution. Mr. Gunderman noted this annexation application was filed under the Regular annexation petition process, and not the Expedited process. This type of filing will permit the City, if desired, to change the underlying township designation from Jerome to Washington for purposes of providing Washington Township fire and EMS services. Under the Regular annexation procedure, a hearing is required before the Union County Commissioners, and that hearing is scheduled for May 21, 2007. Should Council elect to change the township, the City would be responsible for paying reparations to Jerome Township. Those reparations vary as the real estate valuation changes in the future, but are estimated at approximately $3,000 in total fora 12-year period. The applicants have indicated to the City that they are willing to pay those reparations or to reimburse the City for them. For this reason, staff is recommending that Council accept the annexation petition. In addition, the applicant has requested that the City waive the annexation petition processing fee, which currently is $2,670. Generally speaking, the fee waiver has been approved for islands in the City -properties that were part of a block of land completely surrounded by the City. This property does not technically fall into that category, but it is fairly similar. If Council desires to grant the fee waiver, a motion would be required. The statement of services must be filed with the county 20 days prior to the hearing. Mayor Chinnici-Zuercher asked about the adjacent properties. Which ones are within the City of Dublin? Mr. Gunderman that there is a property immediately behind this property which is within the City. Behind that, there are some properties that are not within the City. One of those property owners has expressed interest to staff in annexing to the City. Mr. Keenan asked about the status of the adjacent property which fronts Hyland Croy. Mr. Gunderman responded he has not had any contact from this property owner. Mayor Chinnici-Zuercher asked why the property owners did not join together in an annexation petition. Because of the various jurisdictions, there will be a variety of providers for fire and EMS services. Mr. Gunderman responded that a similar situation already exists in terms of these service providers. Mr. Keenan asked if there has been any other Regular annexation petition filed with the City subsequent to the state law change. Mr. Gunderman responded that this is the first Regular annexation petition the City has received since the state law change in 2002. Mayor Chinnici-Zuercher asked why the property owner is seeking annexation. Mr. Gunderman responded they are interested in City sewer and water services. Mrs. Boring stated the language should be clarified to indicate that the financial burden of providing the services would not fall upon the City. Mr. Gunderman responded that the language reflects this policy direction. Mr. Smith agreed. In addition, he has spoken to the applicants' representative regarding the issue. Should the other three adjacent properties decide to pursue annexation, the City can adjust the township boundary, provided the property owners agree to pay the RECORD OF PROCEEDINGS Dublin City Council Held 20 e 1 1 1 reparations. Another option to address this issue at a later date is with the Community Authority, once it is in place in Jerome Township. It has been approved by Dublin and Marysville, but still requires approval by the City of Columbus and the Union County Commissioners. An option would be available to add those properties to the Authority, to ensure service by Washington Township. Mrs. Boring asked about the zoning classification upon annexation. Mr. Gunderman responded that the property will be classified as "R- Rural District" upon annexation to the City. Mr. Keenan asked about the existing Jerome Township zoning for the adjacent property fronting on Hyland-Croy. Mr. Gunderman responded he assumes it is the identical zoning as the subject property of the annexation petition. Mr. Keenan stated it would be important to know this. He asked if staff is recommending that Council waive the annexation petition processing fee. Mr. Gunderman responded that staff did not make a recommendation regarding the fee waiver; it is a matter of whether Council considers this case similar to the others for which waivers were approved in the past. Mr. Keenan asked about the advantage to Dublin of approving this waiver. Mr. Gunderman responded that annexation of this property would close up pockets of township. Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes. • Request for Waiver of Annexation Fee - Horr property - 8668 Hyland-Croy Road Mrs. Boring moved to approve the fee waiver, based upon the policy of encouraging pockets of township to annex to the City of Dublin. Mr. Reiner seconded the motion. Vote on the motion: Mr. Reiner, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Lecklider, yes; Mr. Keenan, yes; Ms. Salay, yes. Resolution 22-07 Acknowledging the Donation of Certain Property by R.C. Olmstead, Inc. Ms. Salay introduced the resolution. Vote on the Resolution: Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes. Resolution 23-07 Accepting the Lowest and Best Bid for 2007 Roofing Projects at Several City Facilities and Authorizing the City Manager to Enter into a Contract for Said Services. Ms. Salay introduced the resolution. Ms. Grigsby stated that these projects were included in the City's Capital Improvements Program, as well as the 2007 Operating Budget. Based upon the bidding process, staff is recommending that the low bidder be selected for the project. Ms. Crandall can respond to any questions. Mr. Keenan asked if there are any asbestos issues involved with the removal of the 25- year old roof. Ms. Crandall responded she is not aware of any. They were examined, and it was not raised as an issue. She will follow up on this. Mr. Keenan noted that contractually, the liability is assumed by the contractor. Mr. Smith confirmed this is the case. Ms. Salay asked if there were references performed for the Carl Johnson Company. Ms. Crandall responded that staff has done so. Ms. Salay asked for confirmation that the Municipal Building and the North Pool roofing projects would be completed as scheduled. Ms. Crandall responded that this is part of the specifications. Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Vice Mayor Lecklider, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes. RECORD OF PROCEEDINGS Dublin City Council April 9, 2007 Page 1 1 1 OTHER • Veterans Project -Artist Selection Mr. Keenan, Chair, Veterans Proiect Committee stated that the Committee's recommendation for the design of the project is brought to Council tonight. He noted that this project was inspired by research done for the City's history book, Dublin's Journey. The community has a proud military heritage and there is a strong desire for Dublin to have a public place to honor its veterans. He noted the following: • The Committee's work began nearly a year ago. He and Mr. Reiner have served on the Committee which consists of veterans and residents. He thanked each of them for their contributions and hard work. He asked the Committee members present to stand and be acknowledged. • Last year, Council asked the Committee to study several locations in Dublin to identify the best site for the project and to then select a design most appropriate for that site. The Committee has achieved these objectives. • In August of 2006, Council unanimously approved the site recommended by the Committee - a site along the Indian Run scenic easement near the library in Historic Dublin. • Several artist proposals were submitted and the Committee narrowed the group to three creative and distinct designs from which to choose their recommendation. • Each proposal was carefully considered, and the selected design was from PLANT Architect Inc. Mr. Hahn will present this proposal to Council tonight. • At the end of the process, the Committee felt PLANT's proposal best represented the true nature and intent of this project. • Over the course of debate throughout the process, some did not agree with the site selection and some did not choose the design as their first choice. However, the Committee as a group believes it has selected the right place and the right design for this important community project. He asked that Council respect the work that has been done and what is left to do for the project. The City owes the veterans and their families the will to see this project through to reality. Mr. Hahn shared a presentation regarding the design submitted by PLANT Architect Inc. Views of the proposed design from various perspectives were shown. • He noted that an excerpt from Ralph Waldo Emerson's "Concord Hymn" is inscribed on the metal panel on the side of the loggia. • The five branches of service are also inscribed on a low wall portion of the design. • A bronze guardrail guides a visitor down into the ravine, where a memory wall is located and a gathering place with a limestone bench. This contains bronze tubes where visitors can leave messages for veterans and their families. • There will be sycamore tree growth located outside of the cemetery wall. • The artist incorporated the existing textures of the park -the stone wall, natural stone outcroppings and bark of existing sycamore trees. • A plan view shows the overall site, with the sycamore tree growth wrapping around the existing cemetery, the loggia, the guide rail framing the site and leading to a lower level - an existing plateau within the woods -within which an informal gathering spot is provided. • A topographical model of the overall site was shown. He offered to respond to questions. Mr. Reiner. Committee Member noted that the group worked long and diligently on this project. The process was totally democratic and was a learning experience for all. Many Committee members had pre-conceived notions of what the project should be, but at the end of the process, a more contemplative type of memorial was selected. The final two designs selected were more park and landscape oriented than a fixed sculpture. The result is park-like, contemplative and meditative. He is proud to have been part of this Committee and thanked all of those who participated. (At this point, Mr. McCash arrived.) RECORD OF PROCEEDINGS April 9, 2007 Page 9 1 1 1 Mayor Chinnici-Zuercher noted that most of Council had the opportunity to attend at least one of the public presentations of the designs. It was beneficial to have the artist describe their thinking about what they were creating. Having the mock-ups of the designs was also very helpful to citizens for visualization purposes. She noted in the minutes from the Committee the letter from Committee Member Alex Rozanski who raises the issue of whether the City's desire to have the project completed by Veterans Day 2007 may have impacted having the best product. She asked for comment from the Committee. Mr. Hahn responded that as one member of the Committee, he has tremendous faith in this design. There were differences of opinion about the site and the design, but the focus was on providing both recognition of veterans and a place to contemplate. He believes this submittal captured that quite well. As time goes on, this piece will be more appreciated, as it allows an individual to think about the veterans and their families in this space. Mr. Keenan added that at the outset, the Committee viewed a DVD about Maya Lin, the artist who designed the Vietnam Veterans Memorial. The project was quite controversial, and there were very passionate disagreements throughout the process. This was a good learning experience for the Dublin Veterans Committee as they engaged in the Dublin process. Mrs. Boring thanked the Committee for all of their time and effort on this project. Her comments are not meant to take away from that. She noted that Mr. Rozanski's letter reflected her thoughts as well. Mr. Rozanski's letter cited concerns with the PLANT design as well as the fact that the artist is Canadian; he would prefer to support a local artist. In addition, he raises concerns about the maintenance of the memory wall and the trees. His concern with sacrificing quality in the interest of speed is also valid. At the community presentation, Committee Member Jody Davids noted her concern that there is nothing reflecting military recognition whatsoever, other than the park name. These factors weigh heavily for her. The project was meant to commemorate those who have sacrificed to protect the country. Perhaps if Mr. Rozanski had been able to be present during some of those discussions, the outcome would have been different. Mr. Reiner responded that each of the Committee members was given an opportunity to respond with their thoughts about each of the proposals. While Mr. Rozanski's letter was included in its entirety, many comments by Committee members were summarized. Regarding the memorial side, in the end it was agreed that the various branches of the military service would be incorporated into the wall. The family component was addressed with the opportunity to share letters and mementos via the memory wall. There is space for these to be incorporated, as well as for expansion of the memory area in the future. Mrs. Boring stated that the minutes reflect that the artist was hesitant to make any changes to her design. Mr. Keenan responded that the selected artist stayed within the framework of the budget, but some others did not. This is a work in progress and can be expanded upon going forward. Mrs. Boring asked if it is correct that the artist was hesitant to incorporate any changes. Mr. Hahn responded that the minutes reflect some individual opinions about an artist's willingness to modify their design. This does not necessarily reflect the opinion of the Committee as a whole. Mr. Keenan and Mr. Reiner have emphasized that the final conceptual rendering of the project is not the end of the design process. The Committee continues to exist and will meet to discuss the merits of various ideas that may be incorporated. They will provide input into this dynamic and ongoing process. Some items may be addressed in potential subsequent phases of the project. Mayor Chinnici-Zuercher asked for clarification about what exactly is being voted upon tonight. She has concern that the project may look different than what has been presented, based upon some of the comments tonight. Mr. Hahn responded it will not look different from what has been presented. There are some other ideas which may yet be incorporated -such as bronze inscriptions at the base of the flag or inscriptions on the rail. The final project will be consistent with what has been presented, with only minor modifications. Council is voting upon the design RECORD OF PROCEEDINGS Minutes of Dublin~;itTCouncil Meeting April 9, 2007 Page 10 1 1 He presented tonight, recognizing that the Committee may propose inclusion of other components as the project moves forward. Mayor Chinnici-Zuercher noted that the City has allocated $250,000 for this project, and the Committee is working to raise $250,000, resulting in a total project cost of $500,000. What will occur if the Committee is not successful in raising the additional $250,000? Ms. Grigsby responded that the Committee has discussed this possibility. To date, over $60,000 has been raised, and another $12,000 is committed. True fundraising efforts with the corporate residents have not been initiated, as the Committee wanted to wait until the final design was approved by Council. The Committee is confident they can achieve the goal of raising $250,000. If not, the City would advance the funding needed this year, and the Committee would continue to pursue donations to reimburse the City. Mr. Keenan noted that Union County recently went through a similar process and raised $500,000 over the last year, without any funding from the county itself. Mayor Chinnici-Zuercher noted that the funding was solicited from the entire county, however, not just from one city and the fundraising was done over a long period of time. The reality is that the Committee has six months within which to raise this money. Mr. Keenan noted that major fundraising was never anticipated to begin until after the site and design selection were completed. Ms. Grigsby added that a detailed plan has been formulated regarding approaching corporate sponsors, both large and small. The packets are to be sent out this week. The Committee is confident that the goal is attainable, based upon the number of corporations being solicited. Mayor Chinnici-Zuercher asked that staff provide a copy of the sponsorship solicitation that is being sent out. Mrs. Boring noted that in the Committee meeting minutes, a question was asked aboul whether the City could require that the subcontractors be American-based companies. This concern with the Canadian artist was mentioned more than once during the selection process. Mr. Keenan responded that it would be difficult to impose this restriction. He added that a lengthy process took place, and not once during the process did the concern come up about the Canadian artist being one of the submissions. Mrs. Boring responded that the issue was brought up twice, as reflected in the minutes. Mr. Keenan clarified that only at the very end of the process was this issue raised. There were 7-8 submissions and they were narrowed to three, and then narrowed to two. During all of that time, the issue did not come up. It is not appropriate to bring up the issue at the end of the process. Mrs. Boring responded that the process has been overwhelming and huge. Sometimes issues arise until late in the process due to focus on other matters. She has heard the issue from others as well. For her, it is a concern. Vice Mayor Lecklider echoed the appreciation expressed by other Council Members to the Committee. In regard to naming of the park, is this an unresolved issue? Mr. Hahn responded affirmatively. Given that the design itself has a name, the question was raised whether the general area could be named, "Veterans Park." Staff would like input from Council on this matter. Mr. Keenan stated that the project itself will be known as "Grounds of Remembrance," based upon the design. But the name of the park is yet to be determined. One suggestion was in fact "Dublin Veterans Park." Vice Mayor Lecklider suggested this matter be brought back to Council for a final decision. Mr. Keenan noted that the Committee would concur with that. Vice Mayor Lecklider recalled that there was a desire early in the process to create more visibility from Dublin Road. At the time of the site dedication, much of the foliage had been trimmed. Mr. Hahn responded that the honeysuckle underbrush has been cleared and will be maintained that way. The idea of visibility for any design selected was debated in terms of the site being more secluded or more visible. After this site was chosen, it was felt RECORD OF PROCEEDINGS April 9, 2007 Page 11 1 1 1 He there was ecological merit to eliminating the non-native plant material that blocked some views from Dublin Road. Vice Mayor Lecklider noted his understanding was that this site was selected because it would be more contemplative. To him, opening this view to traffic along Dublin Road does not seem conducive to contemplation. Mr. Hahn responded that it is a matter of degree. The view is not completely open from Dublin Road, nor is it completely obstructed from view. In addition, the pavement rumble strips on Dublin Road will be eliminated with the summer repaving project, reducing the noise emanating to the Veterans Project site. Mr. Keenan added that the loggia will be visible to vehicles driving on the roadway. The name of the park will be on the exposed rock face, providing a certain amount of visibility and identification. Vice Mayor Lecklider noted that he supports the concept of recognition of the site from Dublin Road. He would not want to see more clearing take place, however, than the image that has been projected tonight. Mr. Keenan moved to accept the Committee's recommendation of the PLANT Architect Inc. design. Mr. Reiner seconded the motion. Mrs. Boring noted that her vote will not reflect upon any of the hard work of the Committee, but upon comments made by several Committee Members, as reflected in the minutes. These comments indicate there are some unresolved concerns. Some of the less vocal members of the Committee have concerns that are yet to be addressed. She echoed Mr. Rozanski's statement of sacrificing quality for speed. Vote on the motion: Ms. Salay, yes; Vice Mayor Lecklider, yes; Mr. McCash, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, no. Mr. Keenan added that the project has been underway since October of 2005, so he does not believe the speed of the process is an issue. Mayor Chinnici-Zuercher thanked the Committee on behalf of City Council. They have done an incredible amount of work on a project that is very emotional for everyone involved. Council looks forward to working with the artist and the Committee on this important recognition for the veterans and their families. • Loaned Art Presentation David Guion, Executive Director Dublin Arts Council extended his thanks to the Veterans Project Committee members, who oversaw the complex process. He looks forward to viewing the completed work. He has spoken to a number of arts organizations about the project. It will receive international attention and can be anticipated to bring accolades to Dublin and its vision for public art. He presented a brief overview of Dublin Arts Council's plan for reviving the "Arts in Public Places" program. The program will consist of the implementation of two components: (1) an outdoor sculpture exhibition, an "on loan" art exhibition consisting of five sculptures, and (2) "River Boxes," patterned after letter boxes, which consists of six boxes that will be located at six access points along the Scioto River. The sculpture exhibition will provide visibility for the community and bring innovative art works to the community. The "river boxes" will provide education for children, families and adults - education about the Dublin community in collaboration with the Dublin Historical Society and the City's new nature education program. The outdoor sculpture exhibition, which has been named "Titration," was selected after extensive research on the most successful on-loan sculpture exhibitions throughout the country. A proposal has been drafted, along with a proposal for implementation including a timeline and budget. The installation of the works will begin in August 2007, and the works will remain on view for one year. There will be an opportunity for interaction and education, and it will increase the community's awareness of public art. Five sites will be selected in accordance with criteria established by the curators. RECORD OF PROCEEDINGS 1 u Held April 9, 2007 Page 12 Discussions with a number of prominent galleries, the Ohio Arts Council, The Ohio State University, the Columbus Museum of Art, Ohio Wesleyan and additional high profile arts organizations have helped to formulate this timeline and budget. The name, "Titration," was chosen because it reflects the addition of a new concentration of sculpture in the Dublin community. "Titration" is a common laboratory method used to measure the quantity of a reagent called a "titrant" into an unknown reagent called a "reactant" to produce a chemical reaction. The sculptures reflect a metaphor of the exhibition's name. Much as a titrant is added "drop by drop," this exhibition will change the community's environment "artwork by artwork." By soliciting public feedback, the reaction will be analyzed, resulting in the end product of a cultural identity for Dublin. "Titration" is a sculpture exhibition that will result in a permanent installation. According to the community feedback, DAC will acquire at least one sculpture at the end of the exhibition period. The feedback will be solicited through web postings, blogs, community voting and school arts education activities. Individuals and corporations will also be encouraged to purchase sculptures, so that the sculptures can remain in the community. The "Titration" exhibit will be co-curated by Marsha Evans and him. Five sculptures will be selected from five artists according to their consistency with the theme and the artists' qualifications. Inviting a number of sculptors to loan their work reduces the competition, and an "invitation only" process is the preferred method of public arts programs today. The timeline was devised after extensive research with the most successful public on- loan art exhibitions in the United States. They plan to recommend the sites that have been discussed with City staff to Council at their May 7 meeting. The sites must be highly visible and highly accessible. In preliminary meetings, sites such as the median in front of Cardinal Health, the Dublin Arts Council grounds, the roundabout at Brand and Dublin Roads, City Hall grounds and Recreation Center grounds were suggested. In June and July, the artists will be contracted with site visits. Safety issues will be taken into consideration including wind-bearing load, and the ability for the sculptures to withstand adverse weather conditions and an unsupervised general audience. Following the installation of the artworks in August, there will a public unveiling with a tour and reception and opportunity to meet the artists. In Spring 2008, another art tour will be conducted to reinvigorate the program with the public. That tour will be infused with art historians, artists, curators and art critics. After gathering extensive information from the public, one or more sculptures will be purchased in August 2008. The acquisition may occur in conjunction with acquisitions by other individuals or corporations. In late August 2008, a dedication of the acquired sculptures will take place. It is anticipated that the Art in Public Places on loan sculpture exhibition will speed up the infusion of artwork into the community, introducing a new model for the display and acquisition of public art. It will encourage response to public art by the community, not necessarily by the Arts Council or art experts. It adds to Dublin's internationally recognized collection of public art. The proposed budget of $100,000 includes: $52,000 -acquisition; $17,500 -artist honorariums and stipends; $6,000 -artists and curators travel and lodging - $6,000; $7,000 -interactive community activities; $5,000 -insurance of works; $5,000 - marketing entire span of exhibition; and $7,500 -program and materials. The second component, "river boxes," will include commissioning innovative and environmentally-conscious artists to create six unique boxes to be placed at six access points along the Scioto River. The 2006 Community Survey reflected the desire of the community for more access to the Scioto River. Clues of the locations will be provided at the DAC website with links to partner websites, such as the City of Dublin and the Dublin Historical Society. Letter-boxing is a past-time that is a combination of treasure- hunting, orienteering, map-reading skills, nature hiking and journaling. In each of the unique, artist-created boxes, there will be an original stamp created by the artist as well as a journal for communicating with other artists and other letter-boxing enthusiasts. Of the 19 artists invited to participate, four have accepted to date. The river or letter boxes also will be installed in August 2007. The project will be funded entirely by Honda, Inc. RECORD OF PROCEEDINGS H 1 1 J April 9, 2007 Page 13 and the Dublin Foundation and will be implemented in collaboration with the City of Dublin and the Dublin Historical Society. The clues for the river boxes will be revealed at the launch of the annual River Clean Up and Scioto River Day on August 18. These two components -- the on loan sculpture exhibition and river boxes - will allow for the expansion of the public art program in Dublin. There are different acquisition methods for public art pieces: (1) "Dancing Hares" and "Cartwheels," were major gifts to the City; (2) "Jack Nicklaus" is an example of acommittee-directed approach and major stakeholders' acquisition; (3) "Field of Corn with Osage Orange Trees," an open call for entries from an international audience of artists with a selection made by a jury of professional artists; (4) the curated on loan sculpture exhibition provides the opportunity to increase the number of artworks in the City by 70 percent; (5) with a community initiative such as the Veterans project, it is a unique assembled committee that makes the decision; (7) in addition, there are interactive projects such as river boxes, allowing for exploration by children and families; and (8) increasing the City's indoor collection through gifts to the City is also a priority. He concluded that the DAC Board and staff have worked hard to develop this plan to reinvigorate the "Art in Public Places" program. He looks forward to the dialogue with Council about this effort. Mayor Chinnici-Zuercher inquired about the sponsorships. Is the plan to ask individuals or corporations to purchase or sponsor a sculpture and it would then remain on the existing exhibition site? Mr. Guion responded that the exhibition site would not necessarily be the permanent site; that may be a negotiated item. Mayor Chinnici-Zuercher noted that the expectation is that it would be within the public venue. Mr. Guion confirmed that would be the expectation. Mayor Chinnici-Zuercher inquired if the river boxes would be an ongoing or time-specific project. Mr. Guion responded that the expectation is that the boxes would remain in perpetuity, as long as there are no maintenance problems. They will be small boxes, as the intent is that they are hidden and must be "discovered." Mayor Chinnici-Zuercher stated that she appreciates the creativity that is being used to bring more public art to the community with these different methods. Ms. Salay stated that it is important that Council members and others present tonight express support for this effort. If enough interest is generated, perhaps the City will own five sculptures at the end of the exhibition. Public art is important to the community, and there are some very generous people within the community who support the arts. Mr. Keenan referred to the proposed budget and requested clarification regarding the acquisition funds. Mr. Guion responded that it is to cover the cost for acquisition of sculptures. Mr. Keenan requested detail regarding the artist honorarium fund. Mr. Guion responded that the funds would cover the lease of the piece and the cost of bringing it to the site. Mr. Keenan inquired the anticipated valuation of the collection of pieces. Mr. Guion responded that the anticipated value per piece is $15,000 - $40,000, depending on the artist, medium and size of the piece. Mr. Keenan noted that the total valuation of the group of sculptures would be approximately $75,000 - $200,000. Mayor Chinnici-Zuercher noted that the proposed budget does not include costs for preparation of the site. Mr. Guion confirmed that it does not. He has been meeting with the City Manager on a monthly basis, and the hope is that the City would cover the cost of City services for site preparation. Mayor Chinnici-Zuercher inquired if, similarly, the anticipation is that the City would cover the maintenance costs. Mr. Guion responded that the anticipation is that the City would cover the cost of maintenance of the sculptures, but not the river boxes. RECORD OF PROCEEDINGS Page 14 April 9, 2007 1 i~ LI 1 Held 20 Mrs. Boring stated that, as noted, the City has recently acquired two public art pieces from corporate donations. It would be desirable to promote these as examples in order to encourage additional corporate public art gifts. Does DAC have specific plans to encourage this form of acquisition? Mr. Guion responded that City staff has recommended that he work directly with Cardinal Health concerning the piece that would be placed on that median. If Cardinal is pleased with its location there, they may want to see it remain. If all the pieces were to be acquired, the exhibition would rotate to include new pieces. Mrs. Boring inquired if the same sites would be used the following year. Mr. Guion responded that has not yet been discussed. Mayor Chinnici-Zuercher thanked Mr. Guion for his presentation and noted that the City is looking forward to participating in the program. • Tuller Bridge Alternative Evaluation Ms. Willis noted that at a recent joint work session, in a discussion about potential bridge locations, a request was made to consider a bridge connection linking the Historic Dublin bypass (over Dublin Road, the Scioto River and Riverside Drive) to Tuller Ridge Drive. No direct access would be provided to Dublin Road, and access to Riverside Drive could be provided via Tuller Road and/or Dale Drive. Staff was directed to review a bridge option in the vicinity of Tuller Road. She shared a PowerPoint presentation of the proposed bridge connection. The bridge would be 2,000 feet long and either 86 feet (four lanes) or 62 feet (two lanes) wide. For comparison purposes, the Emerald Parkway bridge is 775 feet long and the I-270 bridge over the Scioto River is 1,300 feet long. The cost of building a bridge in Dublin is approximately $120/sq. ft. Therefore, the cost of constructing the bridge is estimated at $20M for afour-lane bridge and $14.9M for atwo- lane option. These estimates do not include any roadway modifications that could be necessary to tie into the existing transportation system, nor do they include the cost of land acquisition. Due to the cost of the project, the negative impact to developable land on the east and west sides of the Scioto River, and the negative impact to Dublin Road and Riverside Drive access, staff recommends that no further analysis of this option be pursued. Vice Mayor Lecklider stated that he appreciates staff's exploration of this option during the course of the Community Plan review. He endorses their recommendation that the option be explored no further. Mrs. Boring agreed. The study has provided specifics that transform a nebulous suggestion to an obvious conclusion. She thanked Ms. Willis for providing the information. Mrs. Boring moved to accept staff's recommendation that no additional transportation modeling be conducted to evaluate this alternative. Ms. Salay seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes; Vice Mayor Lecklider, yes; Mr. McCash, yes; Mr. Keenan, yes; Ms. Salay, yes. • Update -DCRC Renovation Design Ms. Grigsby stated that at the March study session, Council reviewed a proposal for renovations to the Dublin Community Recreation (DCRC). Council members who were present made some suggestions and requested additional information. The additional information is provided tonight. Ms. Crandall stated that at the March 12 study session, a detailed presentation of the proposed project was provided by MSA Consultants and staff. Tonight, additional information is provided in response to the concerns that were raised at that meeting: (1) whether the suggested the material and the width of the the were appropriate for the open public area; and (2) whether the suggested front desk material would be sufficiently durable. The architect has provided additional recommendations: (1) install anti- fracture membrane over 100 percent of the new flooring; and (2) install expansion joints where problems have occurred in the past. They conducted further research on the 22" x 22" tile, which had been proposed. They concluded that this size would be advisable RECORD OF PROCEEDINGS April 9, 2007 Page 15 1 1 1 Hel for this location as it provides less edges and is equivalent in structure and durability to a 15" x 15" the of the same type. The existing DCRC floor the is quarry tile, which has a softer composition than the proposed porcelain tile. One important component in the success of the new the is allowing sufficient time for installation of the membrane, the the and the grouting. The original materials suggested for the customer service desks were polished concrete for the countertops and a combination of plastic and metal paneling for the sides. Council requested that other materials be considered. MSA conducted additional research and subsequently recommends that an engineered quartz material be used for the countertop. The vertical sides of the desk will be composed of three different surface materials. The background layer material will be plastic laminate with metal laminate trapezoids applied to the top. The laminates will not be glued but screwed on to allow for removal, if desired. To address Council's concern, MSA recommends that each panel and the bottom edge of the plastic laminate background be edged with a protective vinyl or metal molding strip. Porcelain the would be used for the 10-inch high recessed kick for impact protection at the ground level. She noted that one item that was not addressed in the MSA revised recommendations but will be in the redesigned specs is the "toddler running board." The possibility of children climbing on that and injuring themselves or the desk will be eliminated. Council also inquired about the phasing of the project. A diagram has been included in tonight's materials that depicts the phases. There will be some temporary impact on access to the DCRC. The majority of the flooring project will occur during the two-week shutdown of the DCRC. Ms. Salay requested confirmation of the approximate dates of the phases. Mr. Earman responded that the intent is to complete all preliminary work during July. The majority of the work will be completed during the two-week shutdown period, which would be August 25 to September 10. Mr. Earman described the proposed cafe component of the renovation project. Staff believes a cafe would enhance and add to the DCRC service. Council expressed some concerns about the proposed location. Staff conducted additional research and has determined that utilities are available within close proximity to the preferred location - the current art nook in the northeast corridor. Council also inquired about the provision of similar services at other recreation centers across the state. He conducted a survey of other recreation centers within the state and learned that the trend of other renovation projects is to include a similar type of service. Council suggested that a trial run and a customer survey be conducted prior to commencement of that project. The vendor who submitted an RFP for this service is interested in completing the trial run, and staff would compile a survey for DCRC patrons to identify the types of services and food choices they would be interested in. To conduct the trial run, however, it will be necessary to "rough in" the potential site. Ms. Salay stated that the City is limited in the type of products that may be provided in the vending machines on site. Would a vendor in this location be subject to those limitations, specifically soft drinks? Mr. Earman responded that the vending contract will soon expire, and will be re- negotiated. Staff would like to resolve the cafe issue prior to renegotiation of that vending machine contract. Ms. Crandall noted that the new vending contract should complement the cafe service during the hours the cafe would be closed. Ms. Grigsby noted that the existing contract was extended six months to allow the opportunity to complete this process. Mayor Chinnici-Zuercher stated that it would seem that healthy choices should be provided, as opposed to candy and soft drinks. Mr. Earman stated that Council expressed this at the study session. He has spoken with the front desk staff, who have heard many comments from the patrons on this topic. There is an overwhelming desire for the DCRC to improve the type of products that are offered. Mr. Reiner inquired if the cafe would provide light snacks or more family dining. Mr. Earman responded that the vendor who submitted the RFP has indicated the intention of providing a variety, including not only salads and sandwiches but also RECORD OF PROCEEDINGS Minutes of 9ublin City-Council Meeti~ April 9, 2007 Page 16 1 1 1 He muffins and energy bars. The trial period should be helpful in better identifying the desired products. Mr. Reiner noted that healthier fare should be provided at a recreation center. Ms. Crandall noted that part of the RFP process included the intent to offer healthy options. Mr. McCash inquired if a contractor has been selected. Ms. Crandall responded that a contractor has not yet been selected. Mr. McCash stated that the reason he asked is that in his letter, the architect refers to "the the contractor, in this case Legacy Flooring." However, if the project has not yet gone out to bid, the contractor has not been identified. Ms. Crandall responded that the City has used Legacy Flooring on previous projects because they do offer the state bid price on certain materials. The architect is likely referring to the materials. Mr. McCash responded that the reference is actually in regard to the extended warranty on the installation, if using Laticrete products. He indicates there is a premium for Laticrete, but there should not be much, if any, difference in the cost of Laticrete and other standard pieces. The architect is indicating that Legacy Flooring will be doing the work, but that may not be the case. Mr. Earman responded that would not be determined until the bid specs are developed and the bid actually awarded. Some of the language that will go into the bid will reflect the architect's expectations. Mr. McCash stated that he is not certain if the architect's revised recommendations respond fully to the comments made by Council on March 12. There were also concerns about the proposed carpet. He would prefer to see permanent carpet versus area rugs. Presently, outside the party room, there is a carpeted area. The proposal is to remove all of that and replace it with the floor covered with a loose area rug. He anticipates a problem with loose area rugs. Mr. Earman stated that the existing carpet area is consistently soiled. Because area rugs are not permanent, there would be some versatility for the area. The rugs could be removed and replaced without a great deal of difficulty. He was under the assumption that the architects had indicated the area rugs would be secured to the floor in some manner. The volume of carpeted area could be increased. Mr. McCash stated that the original carpet was not appropriate for this type of use. Other products would be preferable, such as carpet tiles. It would be important to maintain reserve stock to address the need for replacement. He is not aware of a mechanism by which area rugs can be attached to the flooring, or how area rugs succeed in meeting ADA accessibility requirements. He was not impressed with the response they provided when the question was posed in March. He would prefer to have more carpeted area. If staff's preference is to use area rugs, then there should be more of them. In regard to the plastic T grid to address the edge of the paneling and the screwed on panels, he is not certain that is a look City Council will be comfortable with; the appearance is not one of quality. Ms. Crandall responded that she left a message with the principal architect, Rick Tripp, earlier today inquiring if those materials would match the existing materials. Mr. McCash responded that he would like to view some samples of that. He is concerned that while this solution would be appropriate for a school or institutional appearance, it will not be the higher quality finish and design that everyone is envisioning from the photographs. He had discussed with Ms. Crandall the potential of something different, perhaps actual metal panels. Ms. Crandall responded that staff will request that the architect provide information or examples for consideration. Ms. Crandall inquired why Mr. McCash is suggesting that the volume of carpeted area be increased. Mr. McCash responded that he is concerned that the proposed plan would result in more noise in the recreation center. The greater the hard surface, the greater the noise level. It would be difficult to have areas for conversation. Ms. Salay inquired if there were other panels designed to absorb noise that the architect intends to use. It is a large atrium and the noise does tend to be a problem. RECORD OF PROCEEDINGS Minutes of D~hlin-C~, Council Meeting April 9, 2007 LJ 1 Page 17 Held 20 Mr. McCash responded that hanging banners, etc. would take away from the openness of the space. Mr. Crandall stated that acoustical tiles would be used around the top edge of the walls in the atrium area to absorb some of the sound. She noted that the intent is to eliminate use of tiles in the hallway leading to the pool area. Because it is the exit route from the pools, water on the flooring can present some risk. Use of an antibacterial carpet is being considered fora 2008 project. Ms. Salay stated that she appreciates hearing Mr. McCash's concerns, but as a patron of the Rec Center, she would prefer a tiled surface, not carpet, if the noise issue can be mitigated. She assumes that area rugs would be edge bound and secure, and would not have high pile to present a problem for wheelchairs or strollers. The opportunity to temporarily remove an area rug and clean it off site is appealing. Tiles can be steam cleaned and look good all of the time. She would be interested in what other recreation centers with large atriums are doing in regard to this issue. She prefers the use of less permanent carpet. Mayor Chinnici-Zuercher agreed. From the standpoint of cleanliness alone, it would appear easier to maintain a higher level of cleanliness with the than with carpet. It would be important to look at possible ways to mitigate the noise. Vice Mayor Lecklider noted that in the study session discussion, the site primarily discussed for the cafe was in the northwest section, west of the Tallas. The preferred location tonight appears to be the art nook. Mr. Earman responded that the cafe is no longer a consideration for that area. Another informal seating area is proposed for that space. Vice Mayor Lecklider inquired if there would an increase in costs to locate the cafe in the art nook. Ms. Crandall responded that the costs would be comparable. Vice Mayor Lecklider stated that when the cafe option was initially added to the renovation plans, the project cost estimate increased from $900,000 to over $1 M. Mr. Earman responded that the change that resulted in the cost increase was the reconsideration of rubberized flooring to the flooring throughout. Although the cafe was originally an option for the plan, studies have been completed and staff is now confident about its inclusion in the plan. Vice Mayor Lecklider inquired if it is staff's recommendation that the plan be approved with the cafe component in the previous art nook location. Mr. Earman responded that is correct. Ms. Crandall stated that the extension of the utility lines for the cafe area could be included as an alternate in the bid. If the cafe trial run is not satisfactory, that option could be removed from the project. Vice Mayor Lecklider inquired if the art nook space is sufficient. Would there be a need to move a wall? Mr. Earman responded that the space is adequate. Mr. McCash stated that in an earlier conversation with Ms. Crandall, he had noted that the the the architect recommended is an Italian tile. The cost is $15.00 per sq. ft., plus an additional $4-5 per sq. ft. for installation. He would be interested in learning if there is a different the available with the same appearance. Mr. Earman responded that the architect did forward different tiles for staff's consideration. Staff did not like the appearance of the others. Mr. McCash responded that there are an unlimited number of the variations. It should be possible to find another the with the same physical properties and appearance as the Italian the and reduce the costs of the the flooring. Ms. Crandall responded that staff would further research the options. The cost of the Italian tile, however, is actually $12.09 per sq. ft. Mr. McCash stated that the cost of the crack control membrane adds another $2.15 per sq. ft., and the installation costs are then $4-5 per sq. ft. Reconsidering some of the proposed materials might bring the costs closer to the original estimate. Mayor Chinnici-Zuercher noted that if a vote is taken tonight it would be with the condition that these concerns and expectations would continue to be part of the discussion and expectation when the RFP is sent out. Council is not approving the plan RECORD OF PROCEEDINGS April 9, 2007 1 1 i~l Held Page 18 as submitted, but with the expectation that the the and other product lines options are examined at lower costs that would serve the same purpose. Ms. Crandall responded that staff would investigate all of the options and concepts brought up tonight by Council. Ms. Salay encouraged staff to have some areas of the DCRC that are free of television, so that there is not a constant drone of television in all areas of the center. Places for gathering and reading should be provided that are television-free, as it is a distraction. Mayor Chinnici-Zuercher clarified that she was not in attendance at the March study session where this design was first discussed. Ms. Salay moved to approve the DCRC renovation design as presented, taking into account the Council comments made tonight and at the March study session. Vice Mayor Lecklider seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. McCash, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes. STAFF COMMENTS • Discussion re St. Patrick's Day Options Ms. Puskarcik noted the packet included four scenarios, based on Council's request to revisit the St. Patrick's Day celebration plans. In the budget hearings in 2006, staff suggested and Council approved the change that the City would no longer host the Blarney Bash as has occurred in past years. Instead, the overall community would become more involved in a community-wide celebration. The City would continue to oversee the Parade, 5K Run and Grand Leprechaun luncheon. Mayor Chinnici-Zuercher asked her to outline the four scenarios. Ms. Puskarcik continued: 1. Scenario 1 is the one presented in the budget. It provides for continuation of the 5K Run, the Parade and the Grand Leprechaun luncheon. The City would continue to serve as the umbrella promotional entity for other community events, such as the Lions Club Pancake breakfast. For Council's consideration, staff had proposed a grant process with a potential 50/50 cost sharing of Irish entertainment for Dublin establishments. This would take place on St. Patrick's Day itself. 2. Scenario 2 would include all of the items in Scenario 1 and add a smaller Blarney Bash to be held within an establishment, eliminating the need for a tent and the related costs. This would involve partnering with a hotel with a ballroom and large gathering space. 3. Scenario 3 would include the current items and the Blarney Bash as done in the past, but would have the community grant initiative that would allow for activities to occur on St. Patrick's Day itself. 4. Scenario 4 would include the current items and the Blarney Bash as done in the past, but without the community grant initiative for activities on St. Patrick's Day. Mr. Reiner asked if there is a way to do Scenario 1 or 2 and divert the post-Grand Leprechaun luncheon crowd to the local businesses in Historic Dublin. Could they be engaged in a way that the crowd could be dispersed after the parade into those establishments? Is there any way to stimulate that interest? Ms. Puskarcik responded affirmatively. The establishments along the parade route would be encouraged to have post-parade celebrations. Mr. Reiner stated that he understands that staff has suggested Scenario 1 because of the day of the week St. Patrick's Day falls on in 2008. He asked her to elaborate. Ms. Puskarcik responded that two years ago in the budget hearings, a change was suggested. However, because St. Patrick's Day fell on a Saturday in 2007, the change was not to be implemented until 2008. In 2008 - a leap year -- St. Patrick's Day falls on a Monday. As St. Patrick's Day revolves again to the weekend, another scenario could be considered in future years. Ms. Salay stated she supports Scenario 1 as previously discussed, or possibly Scenario 2. She would ask that staff gauge the public's response about the elimination of the tent location for the Blarney Bash. If there is a huge interest in bringing it back, that can be done. She is interested in trying something new, scaling back a bit and assessing the RECORD OF PROCEEDINGS Minutes of ' y Council Meeting April 9, 2007 1 ~~~ Held Page 19 response. She noted that Council will likely be in session on Monday, March 17 in 2008, as it is the second Monday of the month. Mayor Chinnici-Zuercher asked staff to explain what is trying to be achieved with the changes. Ms. Puskarcik stated that two years ago, there was discussion of the leveling off of hotel/motel tax revenues. Some scenarios for cost containment were considered, such as modifying the Holly Days celebration. The idea of eliminating the Blarney Bash was introduced in 2005 and it was presented in the budget hearings in late 2006. The other part of this was to make the St. Patrick's Day celebration more of a community versus a City-sponsored celebration. The plan is to work with establishments along the parade route to encourage post-parade gatherings. Visitors expect activities on St. Patrick's Day in Dublin, and this would meet the expectation. Mayor Chinnici-Zuercher asked for specifics about the establishments where the activity would take place. Ms. Puskarcik responded that restaurants and establishments in Historic Dublin would be part of this effort. Mayor Chinnici-Zuercher noted that these establishments already have activities on St. Patrick's Day weekend and the retail stores also participate with shopping opportunities during the weekend. One of the advantages of a hotel is that family and children's activities can take place in their spaces, whereas bars, restaurants and stores are not conducive to hosting children's activities. The families look forward to these activities on St. Patrick's Day weekend. It seems that the new plan would sacrifice the family and children's activities. Ms. Puskarcik stated that another entity along the parade route may opt to do this, such as a preschool, church or elementary school. The City would look to partner with entities throughout the City to encourage the celebration activities. Ms. Salay noted that the children's activities would be contained in the hotel under Scenario 2. It is the tent which is being eliminated, which is more generally an adult event. Mrs. Boring stated that Scenario 2 would provide for family activities in the afternoon time period. Ms. Salay commented that the City could host the children's activities at the hotel, and other entities could partner with the City to provide the other activities in the community. Vice Mayor Lecklider noted that when this was first brought up, he understood that the City was attempting to move some of this responsibility to the community and the establishments within the community. It was felt it would serve to enhance the business for establishments, particularly in Historic Dublin. It could certainly expand beyond that area. What he struggles with is the cost for maintaining the status quo, which is in excess of $100,000 and with identifying the community responsibility for hosting this. The monies spent on July 4th do not generate revenue, while the Dublin Irish Festival does generate revenue. The Blarney Bash event is more similar to July 4th in that the monies are expended and little revenue is brought back to the City. He would support trying Scenario 2 in 2008 as a transition. This scenario contains a substantial amount of funding. Hopefully, a local hotel would be interested in assuming some responsibility for this event. He would also suggest including the community grant initiative to assist establishments in participating in the community-wide celebration. He added that Council had been hopeful that there would be more hotel/motel tax grant monies available to other organizations as a result of reducing the monies spent on the St. Patrick's Day celebration. Mayor Chinnici-Zuercher pointed out that Ms. Brautigam had indicated that Ms. Puskarcik was actually requesting that the monies saved with elimination of the Blarney Bash would be added to the budget for expansion of July 4th and the Dublin Irish Festival. Mayor Chinnici-Zuercher indicated that her understanding was that any savings would be available in the budget for community grants. Additionally, it was not her understanding that the community events established by Council were intended to be self-supporting, but that the desire was to have community events to encourage residents to remain in the community and invite family and friends to celebrate holidays. RECORD OF PROCEEDINGS April 9, 2007 Page 20 1 1 1 While it is nice to have a signature event such as the Dublin Irish Festival which brings revenue to the City, the intention with the other events was never to offset the expenses with the revenue. Ms. Grigsby noted that part of this discussion related to how the City spends money and what the money is spent on, recognizing that the desire is to evaluate events on a regular basis. Holly Days had grown into atwo-day event, but after review, it was determined it should be changed. The factor of flat hotel/motel tax revenues played into this discussion, but it was also one of how and what the City was doing in regard to events. Mayor Chinnici-Zuercher agreed that the City should continue to examine attendance and response to events which use City resources. In this case, many people attend the Blarney Bash. In regard to the community grant initiative, she understood it was to fund grant requests from the restaurants and bars in the community to help pay for entertainment. Ms. Puskarcik responded that is correct. A number of venues/establishments could be involved. Mayor Chinnici-Zuercher noted that written criteria would be needed to justify how the hotel/motel tax funds would be distributed. She had understood that at this time, the hotel/motel tax grants are restricted to non-profit organizations. Ms. Grigsby responded that is correct. Mayor Chinnici-Zuercher stated that the criteria would have to be changed to accommodate this new initiative. Ms. Puskarcik added that during that Council discussion, it was suggested that perhaps a lump sum could be funded in the Community Relations budget for this purpose, if in fact Council agreed upon the criteria established. All of these ideas were discussed and were to be brought back to Council for review this year. Vice Mayor Lecklider commented that his understanding is that the grants were to be "seed money," and not necessarily to continue year after year. If the establishments had success in this endeavor, it was hoped they would take on full responsibility for the activities in the future. The issue is with the role and responsibility of the City in these community events. There is not necessarily a right or wrong answer. He appreciates the Mayor's comments about opportunities for residents to stay at home for events such as July 4"'. Perhaps this change to St. Patrick's Day events would present an opportunity for the elementary schools to conduct fundraisers, providing some children's activities at the same time for the community. Ms. Puskarcik stated that staff is merely presenting concepts, and the level to which the community embraces them is up to them. Mr. Keenan commented that he believes there is an expectation in the Dublin community that there are events occurring on and around St. Patrick's Day in Dublin. He believes Council will hear from the community if this is discontinued. Most communities celebrate St. Patrick's Day on the nearest weekend, if they have such celebrations. The Blarney Bash has been held in Dublin for a long period of time and draws large crowds. He would like to carry on the tradition that currently exists. Mayor Chinnici-Zuercher agreed with Mr. Keenan. The event is well received, and therefore she does not understand why it should be changed. Ms. Puskarcik responded that the concept of changing this was brought to Council in November of 2005 budget hearings. Council asked staff to bring back a proposal in 2006. It is the pleasure of Council to determine how they want to proceed at this point. Mrs. Boring asked her to comment about the attendance numbers for St. Patrick's Day on a weekday versus a weekend. Ms. Puskarcik responded that the crowd would not maintain later into the night on a weekday observance. Mrs. Boring stated that Council could opt to endorse Scenario 2, with family activities from 2 to 6 p.m., including wee folks activities, and consider grants to establishments to enhance the evening celebrations on St. Patrick's Day. Mayor Chinnici-Zuercher summarized that direction is needed from Council by May in order for staff to develop a budget for 2008. RECORD OF PROCEEDINGS April 9, 2007 Page 21 Held 20 I~ fl 1 Ms. Puskarcik responded that if Council desires Scenario 2, the key item is the location. Staff would need to secure a venue very soon. Mr. Reiner moved to accept Scenario 2. Ms. Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Vice Mayor Lecklider, yes; Ms. Salay, yes; Mr. Keenan, no; Mayor Chinnici-Zuercher, no; Mr. McCash, yes; Mrs. Boring, yes. Mayor Chinnici-Zuercher noted that the monies saved under Scenario 2 as a result of eliminating the tent should not be distributed to other existing events. These events are already as large as they need to be and are well funded. She would like to see that the funding is instead available for grants or other options. COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE Mr. McCash noted that the recent water bills from the City of Columbus reflect an "Equivalent Residential Unit" being charged for the storm clean water component. His bill reflected two E.R.U.'s, based upon the coverage on his lot. The calculation was not correct. He urged citizens to review these charges to make sure they are not being overcharged. These revenues are allocated to the City of Columbus to address their inflow and infiltration problems. Ms. Grigsby responded that the ERU charges were implemented last year, but there was an increase this year. Staff will check on the rates and their calculation. If necessary, staff will communicate to Dublin residents that they need to check their bills for accuracy. Mr. McCash noted that many people may not even be aware of this ERU billing. Mrs. Boring clarified that she expects that the Scenario 2 option for St. Patrick's Day celebration will include the wee folk activities as she stated. Mr. Keenan reported: 1. The Veterans Project presentations took place in March. 2. The Dublin Arts Council Garden Party fundraiser at OCLC was held on Friday night and was well attended. 3. The Tax Incentive Review Council met on March 26. 4. The US 33 Corridor Executive Committee met on March 27. He, Ms. Brautigam, Mr. Hammersmith and Mr. Langworthy attended the meeting. A jurisdictional report was provided to the group and a productive discussion took place. 5. The Veterans Committee met on March 30 to formulate the recommendation made to Council tonight. 6. A Finance Committee meeting is needed for review of the hotel/motel tax grant applications. He suggested the Committee identify a potential date. 7. The Finance Committee met on April 2 to discuss the Chamber of Commerce lease. The City Manager has provided a letter to the Chamber. A follow-up meeting will take place in a few weeks. Ms. Salav: 1. Noted that some a-mails were generated today regarding the area rezonings contemplated for the City. The rezonings are on the Planning & Zoning Commission agenda this week. Based on some discussions today with Legal and Planning staff, she asked that staff provide a memo to Council versus Council making a recommendation about resolving the issues which have been raised. 2. Noted that as Chair of the Community Development Committee, she was to schedule a meeting regarding the public art program and having a formal agreement with the Dublin Arts Council. She apologized that because of her personal schedule in March, she was not able to arrange this. She asked that Committee Members Boring and Reiner check their schedules so that a meeting can be set in the near future. The other Council Members are welcome to attend as well. Mayor Chinnici-Zuercher asked if either Mr. Reiner or Mr. McCash are available to administer the oath of office to the CSAC members at tomorrow night's meeting. Mr. Reiner agreed to do so. RECORD OF PROCEEDINGS Minutes of ' y council Meeting __ April 9, 2007 1 Page 22 Ms. Grigsby noted that Life Time Fitness has scheduled their grand opening tomorrow evening and has invited interested Council Members for a personal tour of the facility prior to the opening. EXECUTIVE SESSION Mayor Chinnici-Zuercher moved to adjourn to executive session at 10:05 p.m. for land acquisition matters. Ms. Salay seconded the motion. Mayor Chinnici-Zuercher announced that the meeting will be reconvened following the executive session only for the purpose of formally adjourning. Vote on the motion: Vice Mayor Lecklider, yes; Ms. Salay, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mrs. Boring, yes. ADJOURNMENT The meeting was reconvened and formally adjourned at 10:30 pm. -Presiding Officer L ~~ ~ Clerk of Council 1