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HomeMy WebLinkAbout03/05/2007RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeti~_ Held 20 1 1 1 Mayor Chinnici-Zuercher called the Monday, March 5, 2007 Regular Meeting of Dublin City Council to order at 7:00 p.m. at the Dublin Municipal Building. Present were: Mayor Chinnici-Zuercher, Vice Mayor Lecklider, Mrs. Boring, Mr. Keenan, Mr. McCash, and Ms. Salay. Mr. Reiner was absent (excused). Staff members present were: Ms. Brautigam, Ms. Grigsby, Ms. Readler, Mr. McDaniel, Chief Epperson, Mr. Hahn, Ms. Puskarcik, Ms. Ott, Mr. Hammersmith, Ms. Hoyle, Ms. Crandall, Mr. Earman, Mr. Harding, Ms. Gilger, Mr. Burns, Ms. Husak and Ms. Lozier. PLEDGE OF ALLEGIANCE Mrs. Boring led the Pledge of Allegiance. DEATH OF EMPLOYEE Mayor Chinnici-Zuercher requested a moment of silence for a City employee who died in an auto accident yesterday. Sierra Lin Fauver, age 17, worked in the Dublin Community Recreation Center Wee Folk Room. Sierra was a Jonathan Alder High School Student who attended Tolles Technical Center. APPROVAL OF MINUTES • Regular Meeting of February 20, 2007 Mayor Chinnici-Zuercher noted that approval of the February 20, 2007 meeting minutes has been deferred to the March 19 Council meeting. CORRESPONDENCE • New DI Liquor Permit Application - KCT Chen LLC, dba Sushi.com, 7160 Muirfield Drive • New D5 Liquor Permit Application -ARC Business Development, Inc, 5685- 5691 Woerner Temple Road Mayor Chinnici-Zuercher inquired about the location of ARC Business Development on Woerner Temple Road. Ms. Brautigam responded that it is vacant land located at the southeast corner of Woerner Temple and Emerald Parkway. Mr. McCash inquired why they have applied for a liquor permit, as the land is not zoned for this use. Ms. Readler responded that the Law Director's office contacted the Division of Liquor Control. Liquor Control indicated that it is possible to begin the application process before securing the zoning and building the restaurant. The applicant must present evidence of pursuing the zoning and anticipation of receiving the building permit. A limited number of liquor permits are available, and in this manner the applicant can reserve a permit before beginning construction. The permit would not be issued, however, until the building is completed. There was no objection to the issuance of these permits. SPECIAL PRESENTATIONS/PROCLAMATIONS • "Irish is an Attitude" Day -March 7, 2007 Mayor Chinnici-Zuercher presented a proclamation to Scott Dring, Dublin Convention and Visitors Bureau (DCVB) Executive Director, and Joel Campbell, President, DCVB Board of Trustees, proclaiming Wednesday, March 7, 2007 as "Irish is an Attitude Day" in the City of Dublin. She noted that this observance will kick off DCVB's new branding campaign. Joel Campbell, President. DCVB Board of Trustees noted that DCVB has worked hard this past year to create a new branding identity to energize their mission to bring more visitors and more revenue to the City of Dublin. They appreciate City Council's recognition of DCVB's efforts to increase their level of success. • SMART City Award Ms. Lozier introduced Michael Long, Executive Director of the Solid Waste Authority RECORD OF PROCEEDINGS Dublin City Council e 1 1 u Held of Central Ohio (SWACO). Mr. Long has served in this position since SWACO was founded in 1989. He now leads a fully integrated solid waste management system serving the greater Columbus area. The area landfill is one of the largest publicly owned landfills in the U.S. and is at the center of several biomass energy projects. Michael Long Executive Director, Solid Waste Authority of Central Ohio (SWACO) presented the City with a Smart Communities Award. SWACO evaluates the success of local communities in solid waste recycling. Dublin's rate is one of the highest in the county - a 41 percent diversion from the landfill. Dublin is being recognized for the following "smart" actions: (1) The recent addition of larger recycling bins. When residents were provided larger recycling bins, they filled them. (2) Leading the way in an eight-member community purchasing consortium. This has resulted in more stable rates and long-term recycling contracts. (3) Approving a household hazardous waste program for the community, which has diverted toxic materials away from the landfill. (4) Participation in the creation of the "Emerald Award Program," which recognizes individuals and businesses in Franklin County for their efforts in waste reduction and recycling. The second annual award will be presented this year on May 9th at the Hilton East Hotel. He invited Dublin City Council members and the City Manager to attend as his guests. He thanked Council members, City Manager and staff for the collaboration they helped bring to Franklin County and presented the City with a "Smart Community" sign to display as desired. OPRA Awards -Parks & Recreation Mayor Chinnici-Zuercher noted that Dublin was the recipient of eight 2006 Ohio Parks and Recreation Association COPRA) Awards of Excellence at the 2007 OPRA Education Conference and Trade Show in Cleveland on February 7th. Mr. Earman and Mr. Hahn commented regarding the fact that the awards represent the work of not only staff, but the support from City Council and the community. One of the awards received was a facility award for the Miracle League Field, a program in which City Council has invested particular time and support. Mayor Chinnici-Zuercher congratulated staff for their achievements. She noted that the awards are on display in the City Hall lobby tonight and will be placed in the DCRC display cabinets for public viewing. Columbus Metropolitan Library Presentation Patrick Losinski, Executive Director. Columbus Metropolitan Library gave a PowerPoint overview of the Columbus Metropolitan Library. Last year, the library reported 8.5 million visitors and 480,000 cardholders. The library has 3 million items available to the public, many of which can be downloaded from their website. Their website is the third busiest in the county. All locations of the library have WiFi availability. State support has withered, and the library now operates on the same budget as in 1999. They are trying to avoid returning to the voters for funding until 2010. Last year, they moved 16.5 million checkouts of materials to customer self checkouts Last year, Business First named them one of the top 10 places in Columbus to work. They were also named the top urban library in the U.S. -the second time the library has received that recognition. He noted some of the particular successes of the Dublin branch. There is a great diversity of use at the Dublin branch, including use of foreign materials. A copy of the Columbus Metropolitan Library's strategic plan has been provided to City Council. Mayor Chinnici-Zuercher inquired if their intent is to begin master planning in the third quarter of 2007. Mr. Losinski confirmed that is correct. Mayor Chinnici-Zuercher inquired how that would be structured -- would it include community groups? Mr. Losinski responded that the process has not yet been defined, but a key component will be engaging the communities within their service area. RECORD OF PROCEED[NGS Dublin City Council Held 1 [7 1 Mayor Chinnici-Zuercher stated that Dublin residents appreciate the library's presence within the community. Council would be interested in actively participating in the master planning process and in looking at a variety of ways in which the City could partner in the funding of a possible expansion, either on the library's present site or another. CITIZEN COMMENTS John Bevilaqua President, American Italian Golf Association and Riviera Country Club, 8205 Avery Road stated that he is present to respond to the City's proposed Community Plan provision for the westward extension of Memorial Drive through the Riviera Country Club property to Hyland-Croy Road. Since 1970, this has been the site of a golf and social club. Their course opened 15 years prior to the Village of Dublin becoming a city. They have paid their taxes, have employees, maintain their property, and provide entertainment via golf and social events to citizens of Dublin and surrounding communities. This site consists of 165 acres of primary greenspace surrounded by sprawling growth. Their intention is to remain a permanent entity at this location. Over the years, Riviera has survived the economic recession of the late 1970's and the deep stock market slide at the turn of the century. Currently, they are enduring the glut of an over abundance of golf communities in and around central Ohio. On Saturday mornings, spring and fall, they tolerate the above-normal speaker noise from the sports announcers at the Dublin Jerome sports fields, which abut the Riviera property to the west. In addition, it has been necessary to periodically deal with rumors of the club being for sale. In the midst of these detriments to long-term success, they have now become aware of the City's long- range Community Plan that provides for the extension of Memorial Drive westward through their property. This would destroy their golf course and greenspace. Obviously, computer-generated hypotheticals and models have been run, which have been both costly and time consuming. In their opinion, that money and effort would be better spent elsewhere. He respectfully requests that City Council remove from the Community Plan, forever if possible, any and all discussions, scenarios, and plans, etc. that call for the extension of Memorial Drive through Riviera Golf Club. The members of the Italian Golf Association and members of Riviera Country Club plan to survive here in Dublin. They are actively pursuing a full membership. They do not need additional obstacles to impede their growth and long-term viability in this community. Discussions with Council involving the extension of Memorial Drive westward through the Riviera property have become an annoyance to them and to the building and retention of membership. Mayor Chinnici-Zuercher stated that she was not present at the Community Plan workshop where this topic was discussed. When she indicated to the City Manager that Mr. McCash's recollection of direction given at that meeting was that the traffic modeling was not to occur, Ms. Brautigam noted that the minutes of that meeting indicate the travel model was desired. Ms. Brautigam stated that when staff conducts long-range thoroughfare planning, they run tests on many scenarios. In this case, they tested to see what would occur with traffic if, in 30 years, there were to be a connection from Avery Road to Hyland- Croy Road. The minutes and the meeting recording indicate that Council members expressed concern about the study, but at the end of the discussion, the understanding was that the study would be performed both with and without a westerly extension of Memorial Drive. Ms. Salay stated that during the meeting, it was obvious that both City Council and the Planning Commission expressed support of the continued presence of the Riviera Country Club at its present location. Part of the City's focus is on greenspace, beautiful vistas and recreation. Riviera provides all three. She apologized for any anxiety this discussion caused for Mr. Bevilaqua and the Riviera membership. In her view, this suggestion is focused on very long-range planning -- 20-40 years in the future. Council hopes that this site remains a golf course and club forever. Council has no designs on that property for the future. RECORD OF PROCEEDINGS Dublin City Council March 5, 2007 Page 1 1 1 Hel Mrs. Boring stated that when the discussion occurred, she was totally opposed to it. She did not support such modeling going forward - no matter what the results should be. She believes that a provision should be placed within the Community Plan that this site should be forever preserved as greenspace -that no road should ever be built through the site. Furthermore, she believes it is very detrimental to the Golf Club to have this in the Community Plan. People will not join the club, nor will they buy homes next to this site because of the Plan. When Council fails to give clear direction that this land should forever remain greenspace, what results is a disservice to the golf club and to the citizens of the community. She suggested that Council give staff direction at this time not to spend more time on this particular modeling. She would never support this concept. Mr. McCash stated that when the meeting ended, he had the impression that this was an idea that was considered, similar to several others, but that it would not be pursued further. Several years ago, he served on Planning Commission when the Belvedere development, a subdivision to the south, was approved with a street stubbed at the Riviera property line. He argued at the time that this was not vacant land, but rather had a designated use and that the street should not be stubbed at the golf course. He lost that argument. He was surprised to see a continuation of that road. He sees no purpose for the road extension. Ms. Salay moved that consideration of an extension of Memorial Drive westward through the Riviera Club property be forever removed from the Community Plan. Mr. McCash seconded the motion. Vote on the motion: Mr. Keenan, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Mr. McCash, yes; Vice Mayor Lecklider, yes. Mayor Chinnici-Zuercher requested that Mr. Bevilaqua share this information with the golf club members. Wallace Maurer. 7451 Dublin Road, stated that he would defer comments on his usual topic to the next Council meeting. LEGISLATION SECOND READING/PUBLIC HEARING -ORDINANCES Ordinance 11-07 Authorizing the Provision of Economic Development Incentives to Xcelerate Media, Inc. to Induce the Retention of its Current Workforce and the Further Expansion of the Xcelerate Media, Inc. Workforce within the City of Dublin and Authorizing the Execution of an Economic Development Agreement. Ms. Gilger stated that this ordinance proposes an economic development agreement that provides fora $31,000 work force expansion and performance incentive. In return, Xcelerate Media agrees it will create approximately 62 new jobs by December 31, 2011, which equates to an annual payroll of nearly $4.5 million. The president of Xcelerate Media is present to respond to any questions from Council. Bob Mahaffey, President, Xcelerate Media, Inc. stated that his company provides ethics and compliance training to corporations. Their offices are located adjacent to Starbucks in the Historic District. They will be expanding their office space in pods of 12-17 employees at other locations within the District. He noted that the company has no debt; their only expense is related to people. A recent capital investment made in his company will be used to add new employees. The intent is to grow the company within the Dublin community. Vote on the Ordinance: Vice Mayor Lecklider, yes; Mr. McCash, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Keenan, yes. Wallace Maurer, 7451 Dublin Road noted that on page 3 of the agreement, section F, second to last line, there is a typo. The word "retain" should be "retaining." Ms. Gilger responded that this would be corrected. RECORD OF PROCEED[NGS Dublin Citv Council March 5, 2007 1 Held 20 INTRODUCTION/FIRST READING -ORDINANCES Ordinance 12-07 Authorizing the Purchase of a 1.2068 Acre, More or Less, Fee Simple Interest, from MVA Real Estate Group, Ltd., Located on the North Side of Tuttle Road in the City of Dublin, County of Franklin, State of Ohio and Declaring an Emergency. Vice Mayor Lecklider introduced the ordinance. Ms. Brautigam stated that this relates to the acquisition of land for the widening of Tuttle Crossing Boulevard between Emerald Parkway and Wilcox Road. Staff requests that the legislation be passed by emergency. Ms. Salay moved to dispense with the public hearing and to treat the ordinance as an emergency. Vice Mayor Lecklider seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. McCash, yes; Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Vice Mayor Lecklider, yes; Ms. Salay, yes. Vote on the Ordinance: Vice Mayor Lecklider, yes; Ms. Salay, yes; Mr. Keenan, yes; Mr. McCash, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes. Ordinance 13-07 Amending Chapter 37 ("Contracting and Competitive Bidding") of the Dublin Codified Ordinances Regarding Disposal of Assets. Ms. Salay introduced the ordinance. u Ms. Hoyle stated that this legislation adds a provision to the City Code regarding the disposal or sale of surplus property. It clarifies the methods by which the surplus property may be disposed, including the Internet auction process. It also stipulates the property value level at which Council action would be required for disposal action. Council action would be necessary for disposal of any vehicles. There will be a second reading/public hearing on March 19. Ordinance 14-07 Requesting Approval to Change the Name of Scherers Place to Laser Lane in the City of Dublin, Ohio. Ms. Salay introduced the ordinance. Ms. Brautigam stated the name change has been requested by a company due to difficulties in receiving deliveries. There is a street with a similar name within Franklin County. Their request has been reviewed by the City Engineering and Police Departments, and they have no objection. --- Mrs. Boring inquired how this name change would be communicated to entities such as MapQuest. Recently, someone trying to reach the Urgent Care off Perimeter Drive had difficulty locating the facility, due to the fact that the City had recently changed the name of that road. Mr. Hammersmith responded that a problem does exist with MapQuest due to out of date information. He does not know how or when their information is updated. Staff will do some research on the issue. Mr. McCash requested clarification of the street name confusion. Mr. Hammersmith responded that evidently there is a street with a very similar name within Franklin County. This has caused delivery difficulties for companies located on both streets. Mr. McCash inquired the reason for the suggested name, "Laser Lane." Mr. Hammersmith responded that the company suggested this name. Mr. McCash inquired if Scherers Place is a public or private street. RECORD OF PROCEEDINGS Dublin City Council e 1 n ~J Hel Mr. Hammersmith responded that it is a public street. Mr. McCash inquired what other businesses are located on this street. This business is called LSP Technologies. Would the City essentially be naming a street after one business? Mr. Hammersmith responded that the City tries to avoid such situations. LSP Technologies is the only business addressed off this street. The other two businesses -the former administration building for Washington Township and the property to the west are addressed off Shier Rings Road. Mrs. Boring stated that most of the street names in Dublin have either historical significance or are Irish-based. "Laser Lane" doesn't seem appropriate. Mr. McCash inquired about the focus of LSP Technologies' business. Mr. Hammersmith responded that he believes it relates to laser technology. Mr. McCash suggested that the City identify a name that is Irish and unique, remaining consistent with Dublin's policy for public streets. Mayor Chinnici-Zuercher stated that it would be preferable not to use a name directly related to the industry that is presently located on the street. Mr. McCash agreed, as this is a public street. Mr. Hammersmith stated that staff would research an appropriate name. There will be a second reading/public hearing at the March 19 Council meeting. Ordinance 15-07 Accepting the Updated Estimated Average Per Acre Value of Land for Park Fees in Lieu of Land Dedication. Vice Mayor Lecklider introduced the legislation. Mr. Hahn stated that the City Code requires that the estimated average per acre value of land for park fees must be updated every two years, based upon the recommendation of a qualified land appraiser. The appraiser has determined the raw land value to be $41,500, identical to the per acre value established for years 2005-2006. The appraiser attributes the lack of value increase to the weak housing market. Vice Mayor Lecklider stated that he is surprised that the City's land value has not increased, particularly in view of the $380,000 price Dublin recently paid for slightly more than one acre of land along Tuttle Crossing Boulevard. There will be a second reading/public hearing at the March 19 Council meeting. Ordinance 16-07 Rezoning Approximately 189.57 Acres Located North of the Intersection of Hyland-Croy and McKitrick Roads, from R, Rural District to: PUD, Planned Unit Development District. (Case 05-1832 -Tartan Ridge - 9756 Hyland-Croy Road ) Ms. Husak stated this is a rezoning application for 189.57 acres located north of the intersection of Hyland-Croy and McKitrick Roads, bordered to the east by Jerome Road and to the north by Brock Road. This requests a change in zoning from R, Rural District to PUD, Planned Unit Development District. The proposed PUD zoning allows for a development of 246 single-family lots, 24 townhouse units, approximately 68,500 square feet of commercial space and 69.14 acres of open space. On February 1, 2007, the Planning and Zoning Commission voted to recommend approval of this rezoning with 11 conditions. The proposed development will be located north of the existing Tartan West neighborhood and the recently approved Oak Park development. To the west is Glacier Ridge Metro Park. The concept 1 [~ 1 He RECORD OF PROCEEDINGS Dublin City Council March 5, 2007 e7 plan for this development under the name of Bantry Green was reviewed by Council in November 2005, and the Planning and Zoning Commission has reviewed proposals for the site throughout 2006. The Commission discussed a more neutral housing variety, ahigh-quality four-sided architecture, and the proposed location of the retail area. The site is heavily wooded and includes streams and ponds. The existing natural features have been incorporated into open spaces and park areas. There are seven subareas, each of which is described in the development text. One interesting restriction is that all garage door orientations must be away from major roads and open spaces. The text also provides flexibility for a substation of the Washington Township Fire Department to be located in an area north of Glacier Ridge Elementary School. The text also sets standards for the open areas around the development, including gates and gate posts at the front of the homes and brick walkways from the front door of the homes to the public sidewalk. A hedgerow is proposed along the front of all the units. Ms. Husak described the open space characteristics. The Planning Commission recommended that in the Final Development Plan, additional open space be incorporated into Subarea D2 to connect the north and south open space areas. She then reviewed plans for aretail/commercial component in the development, which will be located at the corner of Hyland Croy and McKitrick Roads. She noted that this plan encourages multigenerational living and interaction by offering various housing types and public gathering spaces. Mayor Chinnici-Zuercher inquired about the Planning Commission's condition regarding pedestrian connectivity. Ms. Husak responded that the condition specifies that the retail/commercial area be redesigned to provide on-street parking in order that the area will be more walkable. Mayor Chinnici-Zuercher inquired about the gas station location on the development plan. Ms. Husak stated the gas station/convenience store will be located within the commercial area in the southwest area of the development near the McKitrick/Hyland-Croy intersection. Mayor Chinnici-Zuercher inquired regarding the size of the setback from McKitrick Road. Ms. Husak responded that it is 200 feet. Ms. Salay noted that this is not the typical gas station layout, as it will be set back from the road 200 feet, will not be located on a street corner and will be obscured by landscaping. Mr. McCash stated that the pumps will also be internally oriented behind the building. Ms. Salay noted that the gas station is a conditional use. She requested clarification of the meaning and what criteria must be met before it could be approved for this neighborhood. Ms. Readler responded that she did not have the review criteria at hand, but there are approximately ten criteria that a conditional use must meet before approval is granted by the Planning and Zoning Commission. The conditional use criteria centers around the impact that the use will have on the surrounding properties. That needs to be mitigated in order to obtain conditional use approval. Mrs. Boring stated that when a conditional use is included in the text, it can imply it is a conditional use that will be permitted with the development. How can this implication be avoided? Ms. Readler noted that it was moved out of the permitted uses. Ms. Husak added that page 46, #3 -- Conditional Uses, clarifies that issue. RECORD OF PROCEEDINGS Dublin City Council LJ Held Mr. McCash stated that the argument exists regarding the legal parameters of a conditional use. Is it a permitted use subject to certain criteria, or is it not a permitted use whatsoever? Ms. Readier responded that a conditional use is not a use as of right. The criteria must be satisfied before obtaining approval. It is a contemplated use upon which restrictions can be placed. Vice Mayor Lecklider stated that the gas station is a conditional use within a fairly large subarea. If this conditional use is ultimately approved, what guarantee is there that it will be located on the site as presented tonight? Ms. Husak responded that any subsequent application for this use would have to adhere to a final development plan which must be approved by the Planning Commission. Subsequent development must meet the preliminary development plan, which specifies this location. 1 Vice Mayor Lecklider noted that the Planning Commission asked the applicant to revisit the design of the retail to make it more pedestrian friendly. Therefore, the configuration of that subarea could potentially change. Ms. Husak responded that can occur only minimally in the areas along the front. Parallel parking versus pull-in parking is preferred in that location, and some of the parking would be relocated to interior parking lots. Vice Mayor Lecklider inquired if Council were to approve this preliminary development plan, is it with the absolute understanding that the final development plan will appear virtually identical to this, or it will not be approved? Ms. Husak responded that she would be hesitant to use the term "identical." The preliminary plan shows general design intent, while the final development plan permits small changes. However, it is not expected that the gas station would be located elsewhere on the site. Ms. Salay noted that it still remains as a conditional use. Mrs. Boring inquired if there is data that specifies the number of households needed to justify a retail use. How far apart in terms of distance are the two shopping areas? It is possible to connect two neighborhoods with the City's bikepath system. Ms. Husak responded that she does not have that information. Mrs. Boring stated that she is concerned that there will be too many square feet of retail in this area across from the park. Is there a threshold number that is used as a guideline for determining the need for retail development? Mayor Chinnici-Zuercher suggested that information be provided at the second reading on March 19. Ben Hale, Jr., 37 W. Broad Street, representative for the applicant stated that they have retained a retail consultant to evaluate this area. They will request that he attend the March 19 meeting to respond to Council's questions. In regard to Mrs. Boring's comment about conditional uses, in the previous application she makes reference to, there was a special provision that permitted two drive throughs. This application is for a straight conditional use minus that additional language. The applicant expects to build only what is indicated in this plan. 1 Ms. Salay stated that is possible for bicyclists to travel to the shopping center safely, but when they reach their destination, they have a difficult time navigating within the shopping area. There often is significant conflict between bicycles and vehicles. She requested that staff pay special attention to the bike trail system connection; review ways to move the bicyclists and pedestrians from both outside and inside the neighborhood into the shopping center safely; and include convenient places for bicycles to be parked. Mrs. Boring agreed. RECORD OF PROCEEDINGS Dublin City Council March 5, 2007 Page 1 f1 ~~ 1 Held 20 Mrs. Salay noted that she agrees with the request for parallel parking; it is more pedestrian friendly and presents a better facade to the public. The plan provides for four-sided architecture on all the homes. She is impressed by the attractive and interesting architecture proposed. How will the architecture be reviewed -internally by City staff or by an architecture review committee? Ms. Husak responded that it will be reviewed by both. An internal architecture review committee (ARC) is proposed, similar to that at the Tartan West development, which works very well. That review occurs before the City receives the building permit application. The City will also have detailed development text regarding the architectural requirements. The commercial development will also be reviewed by the ARC, but all the commercial architecture will be reviewed and approved by the Planning Commission with the final development plan. Ms. Salay inquired how the hedgerow in front of the homes will appear. Ms. Husak responded that the development text describes the intent and character the hedgerow will take. It will serve as a low wall or fence of greenery throughout the neighborhood. The final development plan will contain more detail. Ms. Salay inquired if the proposed height of it is stated in the text. Ms. Husak responded that information is not provided. Ms. Salay inquired if all the open space is public open space. Ms. Husak stated that the open spaces will be public. Those depicted on the plan in dark green will be city parks; those in light green will be public, but may be maintained by the homeowner association. Those details will also be addressed in the final development plan. Ms. Salay stated that in the past, the City has encountered some issues with forced and funded homeowner associations versus voluntary homeowner associations regarding maintenance of public greenspace. Is staff comfortable with the text in place that these areas will be maintained to the City's standards? Ms. Husak responded that staff is exploring some landscaping options that are more meadow-like and less likely to require intense maintenance. Ms. Salay advised caution with that option as people have differing viewpoints about the appearance of meadow areas. Ms. Salay inquired about the alleyways. Last year, Council visited a community in Franklin, Tennessee that had alleyways that were well maintained. They were so beautifully landscaped that, if not for the garage doors, they could not be distinguished as alleyways. Lovely gardens were in view, and the use of fencing and landscaping was such that it did not appear to be the back yards of homes. She requested that future alleyways incorporated in development plans be similar to Westhaven alleys. She would like to ensure that heavy landscaping is utilized here. She requested that Mr. Hale provide information on the applicant's ideas for the alleyways. She appreciates the level of architectural detail included in this plan, such as the shutters and rooflines. Mr. McCash stated that Condition #5 indicates that the text is to be modified, but the modified text has not been provided. Will it be provided for the public hearing on the 19th? Ms. Husak responded that the modification in the text has been made and will be provided for the March 19th hearing. Mr. McCash inquired about Condition #11, which references the Dublin Lighting Guidelines as the standard. He does not want to see those guidelines used for this. Ms. Husak responded that Planning staff decided to keep the language referring to the Guidelines because it has some provisions regarding the cut-off fixtures that they do want to include. Mr. McCash stated that if there is a future need to refer to the development text for this site, the Dublin Lighting Guidelines would then be part of it. He requested that the reference be removed. It would be sufficient to simply require cut-off fixtures. Ms. Husak agreed to revise the condition. Mayor Chinnici-Zuercher noted that the minutes from the Commission meeting indicated that the Planning Commission expected this change to have been made. RECORD OF PROCEEDINGS Dublin Citv Council 1 ~~~ 1 March 5, 2007 age Ms. Husak' responded that staff believed there were other provisions in the Lighting Guidelines that would apply to this development. Staff will make the change as requested. Mr. McCash stated that cut-off fixtures are covered within Night Sky Preservation Guidelines. Tempe, Phoenix and other communities have those in place. He suggested that those guidelines be adopted to address the night sky preservation components, and then select the particular zone that would work in this plan. Ms. Husak agreed to do so. Vice Mayor Lecklider complimented the Planning Commission for adding this particular condition. Although it is very appropriate with this development, it would be desirable to include it with all the new developments. He is not sure, however, how this condition will be met by the gas station. Mayor Chinnici-Zuercher inquired the timeframe for development of Tartan Ridge. Ms. Husak responded that the applicant is preparing a final development plan for phase 1, from Jerome Road westward, for submission to the Planning Department in April. Staff is working with Union County on the traffic study, traffic improvements, and cost-sharing issues. Mayor Chinnici-Zuercher asked about the city/county's timeframe for the infrastructure improvements, as the developer cannot move forward until these are underway. Ms. Husak responded that the issues were addressed in a meeting last week, and a letter of understanding is being finalized. Those issues will be resolved before the final development plan is submitted to the Planning Commission, by mid to the end of May. Mayor Chinnici-Zuercher inquired what percentage of the residential development will be completed before the commercial development is begun. Ms. Husak responded that at a minimum, the first phase -- which includes 90 lots -- will be completed. The first phase comprises under 50 percent of the residential component. She requested that the applicant provide additional clarification. Ms. Salay requested that every potential homebuyer in this development be made aware of the commercial portion as well as the potential fire department substation. She requested that the applicant describe how this will be done. Mr. Hale responded that all of the developer's sales literature will contain the site plan, which depicts the commercial component. In response to the question of the timing of construction of the commercial component, there are some contributing factors. The Nationwide development north of this site will begin later this year, and as part of phase 1 with that development, Hyland-Croy Road will be extended north to US Route 42. At the same time, Phase 1 of Tartan Ridge will occur -from Manley Road, past the school and ending at Hyland-Croy Road. Phase 1 will not be at the point this year for the commercial component to begin, but the commercial developers anticipate doing so in 2008. Mrs. Boring stated that although the sales literature can provide information on the anticipated commercial component, it is preferable for neighborhood awareness that the retail construction be underway as soon as possible. There will be a second reading/public hearing at the March 19 Council meeting. INTRODUCTION/PUBLIC HEARING -RESOLUTIONS Resolution 15-07 Authorizing the City Manager to Enter into an Agreement with TechColumbus. Vice Mayor Lecklider introduced the resolution. Ms. Brautigam requested that this resolution be postponed to the March 19 meeting. Staff is still working on the agreement. RECORD OF PROCEED[NGS Dublin City Council 1 1 ~. ~ i '~J Vice Mayor Lecklider moved to postpone Resolution 15-07 to the March 19 meeting. Mr. Keenan seconded the motion. Vote on the motion: Mr. Keenan, yes; Vice Mayor Lecklider, yes; Mr. McCash, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes. OTHER • Request for Approval to Serve Alcohol in Coffman Park for the Dublin Irish Festival on August 3, 4, and 5, 2007 Ms. Puskarcik stated that staff's request is included in Council's packet materials. Wallace Maurer, 7451 Dublin Road stated that the request refers to beer, wine and alcohol. Is the reference to alcohol a new item, or did that occur previously but at a particular location? Ms. Puskarcik stated that it is not new. Last year, whiskey tasting was introduced to the festival at one location only. Plans are to continue that this year -- limited to one location only. Mayor Chinnici-Zuercher moved approval of the request. Mr. Keenan seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Vice Mayor Lecklider, yes; Ms. Salay, yes. STAFF COMMENTS • Dublin Chamber of Commerce Lease The City was contacted by the Chamber of Commerce regarding their building lease, which is due to expire mid 2008. As part of their budget planning, they need to finalize the anticipated lease terms this year. Staff recommends that this discussion be referred to the Finance Committee for a recommendation. Mr. Keenan moved to refer the Chamber lease agreement to the Finance Committee. Ms. Salay seconded the motion. Vote on the motion: Mrs. Boring, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes; Mr. McCash, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. Wallace Maurer. 7451 Dublin Road noted a typo in line 1, paragraph 14, page 9 of the lease agreement -the "st" should be "set." Ms. Brautigam indicated that the new agreement will not duplicate that error. COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE Mr. Keenan noted there will be a Veterans Project Committee meeting on Friday, March 9. Ms. Salay stated that during Council's recent Goal-Setting Retreat, Council discussed the goal for public art in the community. One approach to achieving the City's vision is to develop a more formal relationship with the Dublin Arts Council regarding the execution of the "Art in Public Places" program and other partnership opportunities. Per Council's discussion, the appropriate committee to review this issue was determined to be the Community Development Committee. As chair of the committee, she moved that the Dublin Arts Council agreement be referred to the Community Development Committee. She noted that as Council's appointed liaison to the Dublin Arts Council Board, it would be appropriate for Mr. Keenan to participate in the review. Of course, all other Council members are invited to attend as well. Vice Mayor Lecklider seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. McCash, yes; Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Vice Mayor Lecklider, yes; Ms. Salay, yes. Mayor Chinnici-Zuercher: 1. Indicated receipt of information regarding "Strong Cities, Strong Families for a Strong America," the platform for the U.S. Conference of Mayors' Conference RECORD OF PROCEEDINGS Dublin City Council March 5, 2007 Page 1 this year. She will place copies of the document in Council's Planning Room. This is the focus for the organization with federal legislators. As Dublin pursues federal funding for this community, it might be advisable to reference this document as something specific that Dublin is supporting in the community. 2. Stated that she and Ms. Brautigam hosted the Central Ohio Mayors and Managers meeting in Dublin last Thursday. Approximately 31 attended, primarily mayors and city managers from Central Ohio. Existing and potential partnership opportunities for the region were discussed. A partnership Dublin may be interested in is the one with Gahanna, Columbus and Whitehall regarding the Port Columbus area and DSCC issues. Although the continuation of DSCC in this area was recently approved, including increased employment, there have been some recruitment difficulties. DSCC has been working with the local universities to retain some graduate students. The Columbus site will be competing again in two years, and many of the cities they will be competing with have taken an aggressive approach and invested in the general area around the location. The Columbus DSCC area is one in transition. The three area communities are partnering on potential investments to improve this area, including ways to attract, retain and build around DSCC. Many communities, including Dublin, have residents who work at DSCC, so it would be incumbent upon the region to support those efforts. Mr. McDaniel and Ms. Puskarcik also attended and took extensive notes. They will share those with Council when available. 3. Noted that Law Director Steve Smith's mother passed away this past Saturday, and the funeral will be held tomorrow in Toledo. The City will make a donation to charity in her memory. 4. The Community Plan open house will be held on Wednesday evening at the Community Recreation Center. ADJOURNMENT TO EXECUTIVE SESSION Mayor Chinnici-Zuercher moved to adjourn to executive session at 9:15 p.m. for discussion of personnel and land acquisition matters. Ms. Salay seconded the motion. Vote on the motion: Mr. Mc Cash, yes; Ms. Salay, yes; Mrs. Boring, yes; Vice Mayor Lecklider, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. Mayor Chinnici-Zuercher announced that the meeting will be reconvened following the executive session only for the purpose of formally adjourning. The meeting was reconvened and formally adjourned at 10:30 pm. ayor -Presiding Officer Acting CJ~Fk of Coun 1