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HomeMy WebLinkAbout10/02/2000 , I I I RECORD OF PROCEEDINGS ....."..,,,,,,,.,,..,,,w,_,,,,.,,w,,,._,,,.,,,,,,,,._..,Minut.es,,.Qf,.".",.."."___..",,,...,,,,..,,,,._,._..,._,_..,,,.,,w_,,,W_"'_'W..'_""'_'.._'''~'w._w.,_..w".,_,,,_..w'ww''._w.."",'_.Ww_",,,,_,_,._,,,,,.,_,,,,_,,_.,,,,,,._,,_..,.,,._..,_._.._.w,_",."._,__,_".Me.eting._,_,....w"",_ Dublin City Council Meeting Page 1 DAYTON LEGAL BLANK INC. FORM NO, 10148 Held Odoher? ?OOO , , (YEAR) Mayor Kranstuber called the Dublin City Council meeting of October 2, 2000 to order at 7:10 p.m. Mr. Peterson led the Pledge of Allegiance. ~ Roll Call Council members present were: Mayor Kranstuber, Vice Mayor Adamek, Mrs. Boring, Ms. Chinnici-Zuercher, Mr. McCash, Mr. Peterson and Mr. Reiner. Staff members present were: Mr. Hansley, Mr. Ciarochi, Ms. Grigsby, Mr. Smith, Mr. McDaniel, Mr. Harding, Mr. Kindra, Ms. Clarke, Chief Geis, Mr. Stevens, Mr. Sova, Ms. Puskarcik, Mr. Hahn, Ms. Crandall, Ms. Uhl, and Ms. Susong. Approval of Minutes of September 18. 2000 Meetine Mayor Kranstuber moved approval ofthe minutes as submitted. Mr. Adamek seconded the motion. Vote on the motion - Mr. McCash? yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Adamek, yes; Mr. Peterson, yes; Mr. Reiner, abstain; Mrs. Boring, yes. Correspondence The Clerk reported that there is no pending correspondence requiring Council action. Special Reco~nition/Presentations Fire Prevention Week - October 8-14. 2000 Chief Bostic noted that open houses are scheduled on Sunday, October 9 at all of the fire stations. Mayor Kranstuber presented a proclamation to Chief Bostic. r-' Introduction of Police Officers Winkel and Foltz Chief Geis introduced Officer Amanda Winkel who most recently served as a Police officer in the City of Sandusky, Ohio. She earned a bachelor's degree in Criminal Justice at Bowling Green State University. Josh Foltz most recently served as Deputy Sheriff in Montgomery County Sheriff s office, Dayton and as a part-time officer for the Village ofWaynesville. He has several years of experience in law enforcement. Officers Winkel and Foltz introduced their family members who were present. On behalf of City Council, Mayor Kranstuber welcomed the new officers to the City. Citizen Comments Wallace Maurer. 7451 Dublin Road commented in regard to the well testing in conjunction with the golf course development. He has spoken with several certified well testers and is also familiar with information regarding charting of aquifers. He has found no one who will guarantee the identification of a cause/effect relationship in the discovery of contamination. He is concerned with the language in the agreement that indicates that the wells will be tested prior to development, and that groundwater monitoring will be done thereafter. For how long a time thereafter will this be done? What would be regarded as "cause" for compensating citizens, and how much repair will be done? Mr. Kindra responded that wells could be affected when grading is done for the ~- residential development and for the golf course site. The potential of a greater effect on wells would occur at the time of construction of the golf course when an irrigation system is installed. The City and developer are working with the firm of BBC&M and will establish some reasonable methods for monitoring this situation as well as restoration and compensation. That information will then be shared with the City Manager. ,II , ,7Il:JniI,iiii':lj;!:uJJiII :i', il"iI11ihiihHii,li, lili,illll :,iJ iii I' I'ii'" il'l l~i""iliIJ'.+<hiik:;lil' 'I RECORD OF PROCEEDINGS '","W"",,,.w,w.,,.,,,,.w.~,w.,,ww,".w,".w,",Minuleli,,,"oi.,",,,.,,"Ww."w,....'"...'"""'""w.ww""'",h..,."..,,'"',''"'',,''w,,".~'''',w_"w.w".,,,.wW""'''W''W.W''''~'W''''W''ww,w'',,~,,.~~.,~.,,,.WW"W'WW""w,"W",_"ww'w,"wW","W"W'W""W'W""W'W"h".~,w_"",~,"MJ~e1ing~,",".,w"ww,", Dublin City Council Meeting Page 2 DAYTON LEGAL BLANK INC. FOHM NO. 10148 Held Odoher? ?OOO , , (YEAR) Staff Comments Chief Geis responded to the issue raised at the last Council meeting regarding illegal passing of stopped school buses. There have been only a couple of complaints filed this - year, and neither was in the Rings Road area. He explained the process under Ohio law ! for school bus drivers to file a complaint. The Police division follows up on these complaints and may issue a citation if the driver can be reasonably identified. Staff will continue to monitor this situation. Ms. Grigsby stated that staff has been working with Moody's in regard to the upcoming bond issuance. At the next Council meeting, staff may bring emergency legislation authorizing the issuance of those bonds due to a timing issue related to the marketplace which may impact the interest rate the City is able to obtain. All but one of these relate to existing notes that are outstanding, and all have been included in the ClP and previously discussed with Council. Ms. Clarke stated: 1. There is a memo in the packet regarding the projects which would be impacted by Ordinance 101-00. There is an error in that memo, however, as Cramer's Crossing is a PUD zoning and the preliminary plat was therefore approved at the time of zoning. The other three projects listed which would be impacted by the adoption of Ordinance 101-00 are the Bishop parcel, the Post Preserve, and Llewellyn Farms South. 2. Four members of Planning staff recently attended a regional conference to present the "Wow" program as a planning tool, and it was well received. Mayor Kranstuber asked that Council consider at this time the proposed exemptions r-- from Ordinance 101-00. He asked for staffs recommendation. Mr. Smith responded that there are three projects that have been approved by Planning & Zoning Commission but not yet platted. According to staff, these projects can likely work through the new requirements and staff believes that there would be no undue hardship imposed. Ms. Clarke noted that of these three, the Llewellyn Farms South project has not been through P&Z for zoning, the Post Preserve has been heard by P&Z for rezoning but not by Council, and the Bishop parcel has been zoned but not platted. Application of the new ordinance would require some adjustments to the design of these subdivisions, but she believes they can come into compliance without undue hardship. Mr. Adamek asked why Post Preserve has not been to Council if it has already been approved by P&Z. Mr. McCash suggested that since there are only a couple of projects involved which have been through the P&Z process for zoning, which has included review by the residents and by staff. He would propose exempting the Post Preserve and Bishop parcel from the provisions of Ordinance 101-00. Ms. Clarke stated that she does not believe the residents would have an issue with applying Ordinance 101-00 to these applications, but both of these applicants did already incur expense associated with redesign to address staff and P&Z concerns. She agreed that revising these plans would result in additional expense for the applicant. Llewellyn Farms South has not been through the zoning process at this time. The memo provided -- gives the staff recommendation that Ordinance 101-00 should apply to all applications, including the three under discussion tonight. Mr. Adamek stated that the Bishop and Post Preserve projects have gone through public scrutiny, and he does not see a great deal of benefit in applying the new ordinance to these proj ects. Mr. Adamek moved to exempt the Bishop parcel rezoning and the Post Preserve rezoning from Ordinance 101-00, with the provision that all other pending and future rezonings and preliminary plats comply with Ordinance 101-00. Mr. McCash seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mr. Adamek, yes; Ms. Chinnici-Zuercher, yes; Mr. McCash, yes; Mayor Kranstuber, yes. Mr. Kindra reported that at the last Council meeting, Ordinance 116-00 was referred to Planning & Zoning Commission because references to the zoning code were included. , , II I ! <, 'II RECORD OF PROCEEDINGS w~"_""w""_""""""""'~"""_""""""_m_"_,~nutes"..Qf",~"",,,,"""""""__,,,_,,,,,,,._"ff_'"_''___''_''''''__''''_~''__''''__'_'''_"'''''_''__'''''''_''_''''''''...''_''__''''''_''_''___''_'''_''''__'_''_'''__~"""""""""___""""""_"""m_,,,,,__,,_,,,,,,,,_M.e.eling,,,,,,,,_m_,,_"""'~ Dublin City Council Meeting Page 3 DAYTON LEGAL BLANK INC. FORM NO 10148 Held ()dohAr ?, ?OOO , (YEAR) With Council's approval, he would like to bring a new ordinance to Council eliminating the references to the zoning code, as those portions are not germane to the issue. There was no objection from Council. - Mayor Kranstuber noted that Council was notified that the raised crosswalk for Thomas Elementary was to be installed as part of roadwork already undeIWay in the area. Mr. Hansley stated that the City was able to have the raised crosswalk work included at a very low price as part of the current contract. Mayor Kranstuber asked that staff continue to review the other elementary schools in the City for similar crosswalk treatment. Mrs. Boring asked ifSt. Brigid of Kildare will be included. Mr. Kindra responded that he will include this as well in the review. Ms. Puskarcik noted that: 1. Their division has received calls regarding the scheduling of Beggar's Night, which this year is observed on Monday, October 30. Apparently, a volunteer group affiliated with Dublin Schools scheduled a banquet for that evening, unaware that Beggar's Night was already set. Ms. Puskarcik explained that the Beggar's Night date is decided at a county level and if the date falls on Friday, Saturday or Sunday night, it is observed on a Thursday evening. OtheIWise, Beggar's Night takes place on the actual day. 2. By Wednesday, she will fOIWard the proposed Council Communications Plan to Council members in preparation for their review on Monday, October 9. Ms. Chinnici-Zuercher asked for details about the Dublin Arts Festival scheduled for this weekend in Historic Dublin. Ms. Puskarcik responded that the one-day arts and music festival will take place on ~ Sunday, October 10 from 10 a.m. to 5 p.m. in Historic (Old) Dublin. Mayor Kranstuber moved to adjourn to executive session at 7:50 p.m. for personnel matters. Mr. Peterson seconded the motion. Vote on the motion - Mr. Adamek, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mr. McCash, yes. The meeting was reconvened at 8:30 p.m. LEGISLATION TABLED ORDINANCE SCHEDULED FOR HEARING Ordinance 107-00 - An Ordinance Authorizing an Employment Contract for the Clerk of Council. Mayor Kranstuber moved to withdraw the ordinance. Mr. Peterson seconded the motion. V ote on the motion - Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Adamek, yes; Mr. Peterson, yes. Mayor Kranstuber moved to direct staff to prepare legislation to classify the Clerk of Council position as a Grade 8 in the City's Compensation Plan. Mr. Peterson seconded the motion. V ote on the motion - Mr. McCash, yes; Mr. Adamek, yes; Mr. Peterson, yes; Mayor ,.-, Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes. PUBLIC HEARING/SECOND READING - ORDINANCES Ordinance 113-00 - An Ordinance Accepting the Lowest/Best Bid for the Dublin Parks Fence Installation Project, and Declaring an Emergency. Mr. Hansley stated that staff is recommending adoption at this time. Mayor Kranstuber moved for emergency passage. Mr. Reiner seconded the motion. Vote on the motion - Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. McCash, yes; Vote on the Ordinance - Mr. McCash, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Adamek, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mrs. Boring, yes. Ordinance 114-00 - An Ordinance Extending the Designation Period of Eligible > ,I , i , , I. '1 RECORD OF PROCEEDINGS _,~__"~""_~"_"",,,,~,,,,_,,_,,~,,,,_,,_,,,__Minute.s"mof,,m""""'"m"""",,,,,,,__,,,_,,,,,,,_",,,,,,,,,,,,,,,',,,m,,,,,,,,,,,,,___,,_,,_,,,",,""_"m__",,m_'_'''''''_'_'_'''''_''m''_'''''~_'''''__''''__'''''__,_____""_,_,,,,___,,_,,,,,,,,,,,,m"'""'''_,''___,_,,,_,m,,,_,'''_'_M"""_"",_",,_,,,M,e~tingM__'_''__'__' Dublin City Council Meeting Page 4 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held Odoher?, ?OOO , (YEAR) Financial Institutions as Public Depositories an Additional Two Years, to October 31,2002. Mr. Hansley stated that staff is recommending adoption. - Vote on the Ordinance - Mayor Kranstuber, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mr. Adamek, yes; Ms. Chinnici-Zuercher, yes; Mr. McCash, yes; Mrs. Boring, yes. Ordinance 117-00 - An Ordinance Declaring the Procurement of Mobile and Portable Radio Equipment for the Division of Police, Division of Streets and Utilities and the Division of Grounds and Facilities as a "Single Source" Purchase and Waiving Competitive Bidding Requirements. Mr. Hansley stated that staff recommends adoption of this ordinance which retains the same vendor, primarily for service reasons. Vote on the Ordinance - Mr. Peterson, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Adamek, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Chinnici-Zuercher, yes. Ordinance 118-00 - An Ordinance Authorizing the Creation of a New Position (Web Site Designer) Within the Division of Community Relations. Mr. Hansley stated that staff is recommending adoption at this time. Discussion was held at the previous reading of this ordinance. V ote on the Ordinance - Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mr. McCash, yes; Mr. Adamek, yes; Mr. Peterson, yes. INTRODUCTION & FIRST READING - ORDINANCES Ordinance 119-00 - An Ordinance Approving and Authorizing the City Manager and Director of Finance to Execute a Ground Lease and Operating Agreement with ,........, Tartan Golf Company, and Declaring an Emergency. (Public hearing/second reading October 16 Council meeting) Mr. Adamek introduced the ordinance. Mr. Hansley stated that the public hearing is scheduled for the next Council meeting. However, representatives of Tartan Golf Company are present tonight, as they will not be in the country at the time of the second reading. Mr. Ciarochi stated that the ordinance authorizes the City Manager and Finance Director to execute a land lease with the Tartan Golf Company. In terms of history ofthis project, the golf course and Ballentrae subdivision will enhance the overall image and development quality of the southwest area of Dublin. He outlined the major provisions of the agreement: . It provides for a 42-year land lease that includes the construction and design phases in the first two years. The operational agreement combines the elements of design, construction, operation, maintenance and management and is with the Tartan Golf Company. . In return, Tartan is fulfilling a part of the City's commitment to the Edwards Company to provide for a first-class, high quality, daily fee, public golf course with Dublin resident discounts at 20 percent for peak times and 25 percent for off-peak times. Peak times are defined as Friday, Saturday, Sunday and holidays, and off- peak times are Monday through Thursday. r- . Overall, the agreement provides for a low cost investment and low risk development for the City. The City will own the property at the end ofthe long-term lease. There are provisions for extensions at the end of the 40-year period. He noted that Tom Anderson and Steve Renaker of Tartan Golf Company are present tonight, and a report has been provided in the packet by Tom Bruff ofKPMG. Mr. Bruff will be in attendance at the October 16 Council meeting. Mayor Kranstuber asked for confirmation about the lease length and options. Mr. Ciarochi responded that the length of the lease is 40 years, with two five-year incremental options to extend after 40 years. The course is scheduled to be operational in July of 2002, so the lease extends to 2042. Mayor Kranstuber noted that on Page 10, Paragraph D, it indicates that the club will !I 1.:1 RECORD OF PROCEEDINGS .""""''''''''''''_''''''_''''''''"_,,,.,,'''~''''''''''mMinules,,,nf",,"",",""""_,""""_""""",'_"w_m"",,,,",,,m""'''''w,"",,,,,,,~,,,_",,,"'_''"'''''_"_"_,,,_,_,_w,,,,~,,,,w,,_"'~,,_w,,_,,_,,,,,,,,_,,,_,_,_"~"""''''__""_W'''''W'''__'''''W''"_'''''~'_''W''_''_''''_'W_",__"""M"e..eli.ng"""","",","_""",, Dublin City Council Meeting Page 5 DAYTON LEGAL BLANK INC. FORM NO 10148 Held Odoher ?, ?OOO , (YEAR) charge fair and reasonable greens fees that are not substantially higher than those charged by comparable first class courses. His concern is with the substantial amount of public money invested in purchase of land for this golf course, and the fact that there is - no provision by which the City has any control over the fee levels in future years. If the total cost of construction, operations, etc. is factored into the greens fees, it would also be important to factor in how much ofthe capital cost is recovered. For example, at the Rec Center, the City sets the fees based upon the desired level of recovery of operating costs. Under this proposal, the taxpayers would not realize the benefit of the public investment at a point in the future when the capital costs are recovered and the fees are not correspondingly lowered. Mr. Hansley pointed out that part of the overall public benefit of the project is raising the quality of development in the southwest. The reason the City is a partner in this is to benefit the southwest, and that was where this concept originated. Mayor Kranstuber summarized his concerns: . Coupling a 40-year term with lack of ability for taxpayers to have any influence on the fees concerns him. The taxpayer investment is what enabled this project to go forward. . The facility use by the City at four to six times per year should be free of charge. . The study showed that only 20 percent ofthe tee times would be used by Dublin residents, so a more substantial discount for residents should not affect the bottom ,." line. . There is free use for Dublin High School teams, but as the course is located in the Hilliard School District, the language should include the Hilliard High School team as well. - Mrs. Boring asked for confirmation from staff that the high school swim teams pay for rental of the Rec Center pools. Mr. McDaniel responded that there is a fee charged, although it is discounted. Mrs. Boring asked why the schools would then be allowed to use this facility at no charge. Mr. Hansley responded that the golf course is to be operated by a private, for profit company, not by the City as is the Rec Center. The availability oftee times for the schools would be the larger benefit. This agreement may also raise the issue of offering time or discount to Hilliard High School students at the Rec Center. This would be a policy decision for Council. Mr. Smith stated that the language related to the school district use will be addressed by staff prior to the second reading. Mr. McCash stated that he is concerned with: . The language on Page 9 where it refers to a first class, daily fee, public play golf course and club facility consistent in overall quality with other first class, public play golf courses in Central Ohio. He would like a more specific design standard or performance criteria included in this language. Mr. Smith stated that the project specifications on page 4 seems to address this issue. In addition, the City will need to approve the project design and specifications when they - are submitted. Mayor Kranstuber agreed that the language needs to be more specific in terms of the type of course this will be, i.e., a Country Club at Muirfield or Tartan Fields type course, etc. Mr. Smith stated that perhaps Dr. Hurdzan should attend the next hearing in order to provide more details on this matter. He will discuss this matter with the consultants at KPMG, Dr. Hurdzan and Tartan Golf Company prior to the next hearing. . On Page 22, paragraph D regarding Dublin resident advance tee times - how will this be handled? Mr. Smith responded that the details of this have not yet been worked out, but staff will work to establish a program that will be in the best interests of Dublin residents. Mayor Kranstuber noted his concern with Page 12, where he would like more specific RECORD OF PROCEEDINGS ""~m~'m~'m_""_'~'m",_"~"_,,,~__MitlUte$_Df,,,,_~__,,,,,~,_~"-""'-~"~""~-"""-"""-~'-"~~"-~"-'~7~'-"~-~'''''''~'',,'~~''_'~'_'_'~''~'_'''_~__~'~'~'_'_'''',~~_,~_,~"~_,_,__,,,,,Meetingm"""~"""_'" Dublin City Council Meeting Page 6 DAYTON LEGAL BLANK INC. FORM NO 10148 Held Octoher 1 1000 , , (YEAR) language regarding the benefits and discounts provided for junior golfers. He is hopeful that there would be an affordable fee for juniors at non-peak times or during certain summer hours. /!""""""", Mr. Smith responded that staff views that as a program that Tartan would present to the City. As part ofthe annual business plan review, the City would address this. Mayor Kranstuber asked about the identification of this course and what will be proposed. Mr. Smith responded that the name being discussed is, "Dublin Golf Club." Mr. McCash stated that he would propose that the language state that a name will be agreed upon by lessor and lessee. This would be preferable to choosing a name prior to the next Council hearing. Mayor Kranstuber stated that his concern relates to identification of the course as City- owned. It would be important to have this in writing so that it would be a legal obligation imposed with the agreement. Mr. McCash clarified in regard to the tee time issue that his intent is that a Dublin resident would not be turned away ifthere are tee times available; that residents would have some type of priority and wouldn't be closed out, provided they reserve by a certain date/time. Mr. Adamek suggested that tiers could be established, as clubs such as The Heritage have done. Some type of system will be established which would give priority to Dublin residents. - Mayor Kranstuber confirmed that staff does not envision a type of membership where a , fee would be paid in order to give priority. Mr. Smith stated that this is designed to be a public, daily fee course, not a membership fee-based course. Mr. McCash suggested that on Page 12, Section J, the words "or use" should be inserted following the word "employment." Mr. Smith agreed with this revision which reflects the City's policy. Mayor Kranstuber invited the representatives of Tartan Golf Company to comment. Tom Anderson. Tartan Golf Company and Steve Renaker. Tartan Golf Company thanked the City for the favorable consideration given to their RFQP, as they were one of a number of companies interested. Mr. Anderson pointed out the following: . The first and foremost issue is the quality of this facility. They are very excited about what can be done, using the best people in their industry to create a world class golf course facility on land that is not presently very desirable, given its few trees and its existing topography. . In the process of designing this course, they viewed courses in Canada and Palm Springs created by the Hurdzan-Fry group. They will also visit Scotland and Ireland this week in an effort to bring some unique design concepts to the Dublin course. ".--, . Tartan Fields Golf Course ranks in the top five of all Arnold Palmer designed courses in the country and the world. This is a strong testimonial to their management team who worked with those architects. They are close to executing an agreement with Sullivan Bruck, a well-respected architectural firm in this field. . They were asked to: create a product that was low risk for the City; create a golf course that everyone would be proud of and one which would achieve the number one ranking for a daily fee public golf course in the Columbus area, with benchmarks of Bent Tree, Longaberger and Cook's Creek. He noted that the greens fees for Bent Tree and Cook's Creek are approximately $60 on the weekend and will likely escalate to $70 in two years; Longaberger's greens fees are currently at $95. The Dublin course fees will be somewhere in the middle ofthese. The discount for Dublin residents brings the fee down to $48 for a weekend round of golf and is within the market rate. It would not be in their best interests to build a lower quality ! i i I 1,1 , '. '>!l'HII! In,'HU'.j',+m1., I II'H'! ,,' ,i'i RECORD OF PROCEEDINGS ."'~W"'''W'~W'WW'W''"W~w.,,,w,w,,,ww,w,.,MinuteswQfw,wwww,,w,.'W"W"'W'W'W""'W""W'~W"""'W"""W'W""'WW'WW'm""""w"ww".WW',,,,m,,.,,W,,',,ww,,w,,,w,ww,w,w,,,www,,,w,~w,www,w,ww,ww,w"w,w~~w"w",w'W_,w~w,wm"w",_,www,w,w~""w"ww,w,M.ee.tingwww.wwm'www Dublin City Council Meeting Page 7 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held October?, ?OOO , (YEAR) course which would not be desirable to the customer base. Their goal is to achieve the quality that Dublin is seeking in this undertaking. -, Mr. Renaker noted that he was associated with the Bent Tree facility in 1997 and 1998 which was one of the first upscale public facilities in Central Ohio with the amenities offered by private clubs. They believe that they can create a dynamic golf experience unlike any other in the state. They plan to work hard on the junior golf program and want to create activities for all golfing groups. They believe they are the right group to work with Dublin on this project as they are local and have established a very good relationship with Dublin officials. Mr. Reiner noted that many courses in Scotland and Ireland courses are devoid of trees as is this area of Dublin. They have hot actually defined their concept - are they still looking for ideas? Mr. Anderson responded that while they are open to ideas, but their plan includes larger tee boxes, bigger greens which, using an A4 or G2 as Tartan uses and as Muirfield is installing so that the golfer experiences faster greens. They will have big fairways, big greens, big tee boxes, sod-stacked bunkers, and big impact areas that will challenge the 15 handicap golfer and below as well as make it playable for the average golfer of a 22 handicap. The course will be designed for the average golfer, but will also be open for a City club championship, corporate challenges, etc. They want to treat this as a club located inside of a City versus a membership only course. In terms of the existing two feet of topography change, they are digging out 6 to 8 feet of every fairway which will result in nearly every tee being elevated. They will have large corridors, and therefore will not have "hard hat zones" in people's back yards around the course. Their goal is ,.-. that in 10 years, when the community around it is developed, there will still be a quality golf experience on the course. The Hurdzan-Fry group has also worked in Naples, Florida where there are similarly low topography changes. Mayor Kranstuber stated that he originally envisioned that the City would build the course and have an outside company operate and manage it. His comments do not relate to the Tartan Golf Company, as he agrees that their courses are outstanding. His concerns relate to the long-term relationship over 40 years with a substantial commitment of public dollars and a desire for benefits for the residents, such as junior golf programs, use of clubhouse by the City, and discounted fees for residents. He wants the taxpayers to feel that they have a substantial ownership and interest in this venture into the future. Few taxpayers likely realize that the Chiller will revert to City ownership in 20 years, and he does not want to see the same situation with a golf course with a large City investment. Mr. Smith indicated that staff will work with the company to address these issues to the extent possible over the next couple of weeks. Mr. Hansley added that the City is fortunate that Tartan Golf Company is partnering in this venture. In lieu of the City taking on the risk, Tartan Golf Company is assuming the risk. The investment by the taxpayers will result in a quality golf course development in the southwest area, discounted fees for residents, and no risk to the City in terms of operations. The Chiller owners approached the City with a proposal, but in this case, the ~ City sought proposals to construct and operate the golf course facility. Essentially, a private developer is partnering with the City to build a public golf course. Discussion followed. Mr. Reiner noted that the golf course will be located over a huge aquifer. Will the course be designed to use a minimal amount of chemicals? Mr. Anderson stated that they are hopeful that the fescue type grasses used at Tartan Fields can be used in this course. Huge strides have been made in recent years to ensure that the pesticides used by golf courses are less hannful than what is used in the existing agricultural uses. As golf course owners, they are held to a higher standard and will be very sensitive to this aspect of the development. The fescue grasses use less water and pesticides, and do not require fertilizer. There will be a second reading/public hearing at the October 16 Council meeting. Ordinance 120-00 - An Ordinance Approving a Tax Credit and Economic , I RECORD OF PROCEEDINGS Dublin City Council Meeting Page 8 DAYTON LEGAL BLANK INC. FORM NO, 10148 Held October 2, 2000 , (YEAR) Development Agreement with American Systems Consulting, Inc. and Authorizing, Confirming and Ratifying the Execution of the Agreement. (Public hearing/second reading October 16 Council meeting) - Mayor Kranstuber introduced the ordinance. Mr. Hansley stated that staff provided a memo in the packet in regard to these three economic development projects. Mr. Stevens noted that the State of Ohio offers a job creation tax credit, and as part of this process, the company needs to demonstrate local support. These incentives are used for companies expanding in or relocating to Ohio. American Systems Consulting is a technology firm with an internet and consulting division. They moved into the City of Dublin in the spring of2000, and this expansion will create 130 new jobs at an average salary of $20.1 0 per hour. They did receive their job creation tax credit on September 25, contingent upon local approvaL Mrs. Boring asked about any costs to the City for this program. Ms. Grigsby responded that there is rarely a cost to the City, as most companies do not pay corporate tax but show net losses. One of the three companies paid a minimal amount of corporate tax during the past few years. In this case, it would have been between $1,000 to $3,000 per year. Mr. Hansley noted that 90 percent ofthe income tax revenue comes from withholding tax, not from tax on corporate profits. Mr. Stevens provided additional information on the oversight provided by the State Department of Deve10pment in terms of the companies' ability to retain the tax credits. There will be a second reading/public hearing at the October 16 Council meeting. Ordinance 121-00 - An Ordinance Approving a Tax Credit and Economic Development Agreement with Foresight Corporation and Authorizing, Confirming ~ and Ratifying the Execution of the Agreement. (Public hearing/second reading October 16 Council meeting) Mayor Kranstuber introduced the ordinance. Mr. Stevens indicated that Foresight Corporation was founded in 1990 in Dublin and is currently located at the Techmart Office suites at Rings and Blazer. They will create 100 new jobs over the next three years at an average hourly wage of $24.04. They are a data communication company. Mr. McCash noted that the Secretary of State's office indicates that Foresight does not currently have good standing in the State of Ohio, ifthis is in fact the same Foresight Corporation. He asked that Mr. Stevens confirm their status prior to the next Council meeting. There will be a second reading/public hearing at the October 16 Council meeting. Ordinance 122-00 - An Ordinance Approving a Tax Credit and Economic Development Agreement with Spata Communications Corp. and Authorizing, Confirming and Ratifying the Execution of the Agreement. (Public hearing/second reading October 16 Council meeting) Mr. Adamek introduced the ordinance. Mr. Stevens noted that Spata was founded in August of 1998 and plans to create 25 new jobs at $25.00 per hour. Their work relates to speech and data faxes. As a side note, he stated that Business First in August reported on venture capital funds going to Central Ohio, and of $106 million in the first half of 2000, 50 percent went to Dublin businesses. ,.........." There will be a second reading/public hearing at the October 16 Council meeting. OTHER Report from Historic Dublin RevitalIzation Task Force David King, 7219 Sawmill Road, Chair of the Historic Dublin Revitalization Task Force, noted that an amendment was made to the criteria for a parking coordinator as recommended by the Task Force. The criteria includes: availability, credibility, accomplishment oriented, and negotiator. The Task Force recommends that this person be hired to jump start the process of addressing the parking situation in Old Dublin. Mr. Reiner noted that perhaps a person could be identified who has credibility in the district and meets the criteria outlined as welL Mrs. Boring stated that she would prefer that an outside person be retained for this ! ' I I' II ',IIi''I'I! " ""'" IIlli! IIIUlllil'ill,IU I' I i U"I ! i I I, i I RECORD OF PROCEEDINGS @"_""""""""""@_"~#M",#_#_""_#~,Minut.e.s""oL_#"""#""##"",,,""""""@""@'M'M_"_#_"MM~,,,,,,,@w,~#,,@,M'''M'''''''''M''''''@_"-"_'_##"'''''''_'__#_'_''''M'~'__#'#'''_#_'''__~#'''''~''M''M,-"-_,_,,~_,~,~",,~1ing#,,W"W'_'"_"" Dublin City Council Meeting Page 9 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held O~tohp,r ?, ?OOO , (YEAR) purpose, in view of the conflicting views of some of the property owners about sharing parking when they have made an investment based upon parking availability. The person hired should not have a vested interest in this matter. - Mr. Peterson stated that ultimately, this person will serve as an agent of the City and must be vested with the authority to negotiate on behalf of the City. What process does staff envision to create and define this position? Mr. Hansley responded that, assuming Council approves the concept of a parking coordinator, staff would likely recommend retaining a consultant or a contract person short term to act as the City's agent in this effort. After the initial phase of working with the property owners to assemble available parcels for parking, perhaps the position would shift over to an enforcement person. These duties could be handled by a full-time City employee, perhaps someone already on staff. But the initial effort would be better addressed with a contract person. Mr. Peterson agreed with Mrs. Boring in choosing someone who does not have a direct, vested interest in the outcome of this effort. Mr. Hansley stated that the tradeoff of bringing in someone from the outside is that there will be a learning curve required becoming familiar with the issues. Mr. Peterson stated that he would reqommend s,Olneone olltside of the Historic district, but not necessarily someone unfamiliar with Dublin. The City owns enough property in the area that they have a vested interested, as well, and therefore this person should not be an employee of the City. .-. Mr. Peterson suggested that staff bring a proposal forward for discussion as part ofthe operating budget. Mr. King emphasized that the goal is to maximize the number and efficiency of public parking spaces within the proximity of uses. The person retained for this assignment must have an understanding of the district. If a person with an engineering background were selected, it would be important to consider both the abstract and the pragmatic aspects of this issue. This person must have good interpersonal skills and be a strong negotiator. Mr. Peterson moved to direct staff to assemble a proposal to contract with an individual, other than a City employee, to accomplish the goals outlined tonight. Mr. Adamek seconded the motion. Mr. Hansley stated that staff will bring this to Council at the earliest date possible, perhaps before the budget review. Mrs. Boring emphasized that the efforts already underway to address parking concerns should continue in the meantime. Vote on the motion - Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Adamek, yes; Mayor Kranstuber, yes. Parks and Recreation Advisory Commission Recommendation re Safe Access for Users of Bike Paths ~ Mike Stovsky. Chair of Parks and Recreation Advisory Commission addressed Council, and presented the Commission's concerns about the bikepath plan. The major issues are: . Existing gaps at busy roads and intersections, which sometimes occur at destination points such as A very Park . There is a housing development directly east of A very Park and the bikepath constructed by the developer terminates at the ditch at A very Road; as this housing fills in, the children who live there will cross this very busy road to access the park . A similar safety situation occurs near the municipal pool destination, where the bikepath terminates at Brand Road opposite the Bristol Commons development. There is a blind curve on Brand which makes crossing dangerous at this point. . The Commission has two tenets which drive their discussion: ensuring that proposals are in concert with the Community Plan and that it provides access to i ' I I II "I dil;.i'IHI ;. li:!11 ...... RECORD OF PROCEEDINGS _~"""""~""ww""~"~""~"""""~"~~"Minute.s,,,,,of,,,w,,,,,,,,,ww'~"~"""'''''~''''''~'~"""",..~"""~",,,W'''W',,~,,~,,w,,,,,~,,,_,,w~~"""W~'~"""~~""W""""""","~~"~'_W~~"~~""~~~"""'_"'~'~~"_m,,~,,_~"~""""_,,,,w.Mes:1ing.,,,,,,,,,,,,,,,,,,,,.,,,,,,,w, Dublin City Council Meeting Page 1 0 DAYTON LEGAL BlANK INC. FORM NO. 10148 Held ()r.t()h~r ?, ?OOO , (YEAR) facilities within the City. They want to augment this to providing safe access to City facilities, which may necessitate tunnels. . They are requesting that the bikepath master plan be reviewed to identify potential 1"""""'1 hot spots such as those discussed tonight. Mayor Kranstuber asked staff to respond on the current policy Mr. Hahn responded that the current and recent City budgets have included $150,000 per year to construct missing gaps in the bikepath. In regard to A very Park, there will be a connection from Wyndham Section 5 to A very Park which will be bid this year. The Hawk's Nest crossing is at-grade on Avery Road. Mr. Stovsky emphasized that the Commission's recommendation is to expand the bikepath connections because the community survey shows heavy use and citizen satisfaction. Their issue is with the at-grade crossings because of the potential safety issues. At a minimum, they would like the City to review the plan for hot spots in order to develop solutions to be prioritized in the'budget. Mayor Kranstuber suggested that PRAC reviews with staff the status ofthe bikepath master plan and prioritizes missing links to be done in the future. Mr. Hahn responded that staff is willing to meet with PRAC for this review, and can explain where tunnels are planned or not planned in the future. If the Commission wants to recommend otherwise, they can bring their recommendation to Council for consideration. Mr. Adamek pointed out his concern with staff investing a lot oftime in revisiting an issue which was previously dealt with by Council, i.e., the tunnel under Brand Road at Bristol Commons. He would prefer that alternatives be considered, such as crosswalks - or overhead signage, etc. versus the enormous expense of tunnels under roadways. , Ms. Chinnici-Zuercher stated that Council should consider the traffic patterns that exist today which impact the bikepath master planning effort. Recognizing the expense and engineering issues related to tunnels, it would be important to explore other alternatives as welL Mr. Stovsky added that he understands Council's concern with the cost of tunnels, etc., but the cost of human lives should also be a consideration. Staff will meet with PRAC to review the bikepath plan. Mayor Kranstuber asked that the review also include pedestrian access along Waterford Drive from Monterey Drive to Dublin Road, and along Dublin Road to Historic Dublin. These would provide more connections to Historic Dublin. For some reason, sidewalks were not constructed when the area was developed. Ms. Chinnici-Zuercher noted that along S.R. 745, south of Coventry Woods, the bikepath is being installed extremely close to the roadway. She contacted stafftoday about this concern. The path is only five feet from S.R. 745 and traffic travels at high speeds in this area. She is not certain what can be done at this point, but certainly some steps could be taken during the construction phase to address it. ~ Mrs. Boring pointed out that design considerations were a desire to preserve stone walls and existing vegetation, and compromises were reached in public hearings about the design ofthe path. Following discussion, staff agreed to bring some options back to Council to address the safety concerns, i.e., bollards or other separation from the roadway. COUNCIL ROUND TABLE/COMMITTEE REPORTS Ms. Chinnici-Zuercher: 1. Asked about the status of layoffs at Qwest and the specific impact on the Dublin jobs. Mr. Stevens responded that reorganization is taking place as part of the merger of U.S. I I ,II -'..i.: ,:t.'.m::r ;:' ..I;.ll"';"Hl;H.-[.-!n'.".JlI'I""-,'.""" 1 "'1 !""Ii .", RECORD OF PROCEEDINGS .w,www,',ww"w."'''''''''m,~",w",~"w,,,~,Minule,s,,,Qfw,,,,''''''''''''''''~W'''''''''''''''''WW'''W''''~'W'''m'~''~'~''WW''w,~"~,_~"W"~'~'~"~'''''w~w,w,~"w,,,wW'~''W'''W'~'''W,W~~",w,~ww"",~~",~,~w,_ww"ww~ww,~"~~"~",,,M.ee1ing..,,,w,ww"w,w" Dublin City Council Meeting Page 11 DAYTON LEGAL BLANK .'NC. FORM NO. 10148 Held Odohp,r? ?OOO , , (YEAR) West and Qwest, but at this point, some jobs are being eliminated as others are added. Some of the jobs eliminated are actually located in the Columbus building. 2. Noted that a memo from legal staff regarding the Shoppes at Athenry indicated ~ that a meeting took place and that a court hearing is now scheduled. She asked about the validity ofthe position of the owner of the shopping center. Mr. Smith responded that this is a pending criminal case and likely will go to trial on some of the issues. He cannot comment further at this time. 3. Reminded members of the Public Services Committee that a meeting date is needed in regard to the proposed tobacco legislation. She is meeting with representatives of the American Heart Association on Wednesday in regard to this matter. Following discussion, it was determined that the Clerk will contact the members to suggest some available dates. Mr. McCash. Finance Committee Chair reported that the Committee would meet tomorrow evening at 7 p.m. to review pending hotel/motel tax grant applications. There are five applications for review. Mr. Adamek stated: 1. He was pleased to see that the City assisted Hilliard with the incident at the Franklin County fairgrounds. Thanks to staff who took time away from their families to help with this effort. 2. Mr. Hahn reported that Joe Harian, former P&Z member donated a bikepath easement across his property. Mr. Hahn suggested some public recognition of this donation. - Following brief discussion, it was the consensus of Council to have staff draft a resolution of appreciation for the next Council agenda. Mr. Reiner suggested that this donation be highlighted in City publications and that a press release be sent to the local newspapers to encourage other citizens to do the same. 3. The Clerk of Council and Assistant Clerk of Council will be out of the office for portions of the week of October 9 to attending training. Myra Caplinger will provide assistance during this period of time. 4. Jared The Galleria of Jewelry has invited Council to their ribbon-cutting ceremony on October 13. Mr. Peterson indicated that he would represent Council at this event. 5. Staff provided information in the packet regarding the outcome of a traffic calming study for Galway Drive. Is any further Council action needed at this time? Ms. Crandall noted that this was sent as an FYI to Council. There are two additional requests pending, one for Tara Hill Drive and one for Coventry Woods Drive. The residents of Galway Drive have been advised of staffs decision. 6. A Committee ofthe Whole meeting is scheduled for Monday, October 9 at 7 p.m. in regard to the proposed Council Communications Plan. Mr. McCash has indicated that he cannot attend. He encouraged everyone to attend if possible. 7. The Rec Center Halloween party is scheduled for Thursday, October 19 and it is always a very nice event. He plans to attend this year as well. ~ 8. The Duke-Weeks dinner scheduled at Handke's Table to celebrate the expansion of Nationwide has been confirmed for Monday, October 23 at 7 p.m. 9. The Finance Committee will meet on Wednesday, October 25 at 7 p.m. for the annual cost study update. 10. Mr. Kindra forwarded information from the consultants in regard to recommended improvements for Old Dublin. He asked if Council action is needed at this time. Mr. Kindra stated that this was an informational piece for budget planning purposes. The improvements are not programmed in the CIP or the operating budget at this time. Mr. Adamek moved that this item be scheduled under "Other" for the October 16 Council meeting. He added that the goal of this discussion would be to give staff direction on incorporating any portion or all of the improvements in future budgets. Mr. Peterson seconded the motion. Vote on the motion - Mr. Reiner, yes; Mrs. Boring, yes; Mr. Adamek, yes; Ms. ! ! I Ii :IJ:,U ,,!:':luiLI!E' '!!iilil I :1 1:11' ",' .i.... , , ' l'~'U*,lL1t~,M!<ti~'I,i*,I:"j,~ijjt,"n_"IH-: I , H~tlJlH'titl<'I,i1!,:-jjfiiR'I w,',*r:~,>iiji:f';:l! I, RECORD OF PROCEEDINGS ""~""-,-",.___,_"m,'_m""~,_,_Minules."Qf",~,,,,,,,_,,,,,"""_""_'_'_~___~ff"~""'_'_""_"_"_"_"m'~_'_"_,_m_'_'_'__'~'_'___'~"_'_'__"'_'ff"'ff'_'___'m"_'__m,__~~,_, Meeting Dublin City Council Meeting Page Ii ___m"", ,-",--,-, UAYTON LEGAL BLANK INC, FORM NO. 10148 Held ()~tohp,r ), )000 , (YEAR) , Chinnici-Zuercher, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Peterson, yes. Mr. Peterson thanked staff for their efforts in working with the residents of the Village at r--- Tuttle Crossing to provide information regarding the Wilcox Road closure. Mrs. Boring noted: 1. Has staff done anything further to address the deer problem in various neighborhoods of the City? Mr. McDaniel responded that the Community Services Advisory Commission had an extensive discussion on this matter at their last meeting. Representatives from ODNR, an animal control officer from Westerville, and a private company made a presentation to the Committee. There are many options to choose from to address this problem. Mrs. Boring noted that she has heard from some residents of East Dublin that the deer are now destroying some of the wooded areas. She recommends that the City address this in some way. Mr. Hansley stated that the proposed 200 I budget would include a contract for services with the Ohio Wildlife Center, presently located on Billingsley Road but moving to a new site north of Shawnee Hills. Staff has asked them to propose to the City a fee to handle the deer, raccoon, and other wildlife related issues. 2. The packet included a response regarding safety and access issues related to Ashbaugh Lane. She asked for clarification. Mr. McDaniel stated that the City is still looking at installation ofbollards, but this must be negotiated with the adjacent property owner. The signage approach has been tried and has failed. 3. Council received a memo from the Natural Resources Advisory Committee ,...-.. regarding the Committee's research on commercial green space. The memo indicates that the City is already taking a cutting-edge approach in obtaining green space. Is there any additional assignment for them at this point? There was no motion from Council in regard to further work needed by the Committee. Ms. Chinnici-Zuercher noted that she was recently in the old town portion of Washington, D.C. and observed signals with a timer for pedestrian crossing. This feature enabled pedestrians to know how much time remained available in the cycling for crossing the intersection. This may be something the City could review in the continuing effort to be pedestrian friendly. Mayor Kranstuber commented: 1. He appreciated the staff memo regarding City phone systems and the fact that staff is vigilant in implementing cost control measures. 2. He attended the opening of the Tuttle Crossing McDonald's and the manager indicated a desire to become more involved with the schools and the City in any way possible. He asked that the Community Relations Division include them in future community events in whatever way possible. 3. He attended the recent Emerald City players production and found it to be very enjoyable. ''''-'-' Staff Comments (cont.) r Mr. McDaniel stated that information was included in the packet regarding electric deregulation. Staffwould like to explore this issue further, and recommends that Council refer the matter to the Community Services Advisory Commission. Mayor Kranstuber so moved. Mr. Adamek seconded the motion. V ote on the motion - Mr. McCash, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mr. Adamek, yes. Mr. Smith indicated that he has two brief land acquisition matters for discussion in executive session. Mayor Kranstuber moved to adjourn to executive session for discussion ofland acquisition matters. He noted that he is unable to stay for this session. ~ I I I II.... i'! bffidll 'Ii! ! RECORD OF PROCEEDINGS ........................................~.._..~................Milll11es..!)f....~...................................~..........................................~................~~..~......._..""'..~..~~.._~....~......_,~.._.^"'........_.._~......~.._..~.._.._........~....~_~..~.._ Meeting .. Dublin CitY Council Meeting Page"(3 ..~..~..~............ ................................... Held Odoher? '7.000 , .. (YEAR) Mr. Adamek seconded the motion. Vote on the motion - Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mr. Adamek, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. McCash, yes. r-- Mayor Kranstuber announced that the meeting would not be reconvened following the execut" sess on. The meeting was adjourned to executive session at 10:50 p.m. ~ ~~ Clerk of Council .- - --- -