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HomeMy WebLinkAbout03-12-07 Study SessionDUBLIN CITY COUNCIL STUDY SESSION Monday, March 12, 2007 Council Chambers MINUTES ~F MEETING Vice Mayor Lecklider called the meeting to order at 7:00 p.m. Present were Vice Mayor Lecklider, Ms. Salay, Mr. McCash and Mr. Reiner (arrived at 7:20 p.m.}. Mayor Chinnici-Zuercher, Mrs. Boring and Mr. Keenan were absent (excused) Staff members present were Ms. Brautigam, Chief Epperson, Ms. Grigsby, Ms. Ott, Ms. Crandall, Mr. Earman and Ms. Rabalais. Vice Mayor Lecklider stated that tonight's study topics are: {1) Dublin Community Recreation Center (DCRC) Renovations, {2} Juvenile Drinking and Drug Abuse, and {3} 2007-2008 Council Goals DUBLIN COMMUNITY RECREATION CENTER (DCRC) Ms. Crandall stated that Council will view a PowerPoint presentation tonight of the concept design for public space renovation at the DCRC. Staff has been working with the architectural firm, Michael Schuster Associates {MSA} of Cincinnati, and Rick Tripp and Erin Schmidt are present tonight to present the concept and address Council's questions. She noted that revised project estimates will also be provided. Rick Tripp, MSA principal, reviewed the key components in the concept design for renovation of the DCRC public area. Customer Service Desk -Although the renovations will include floor treatment, way- finding signage, ceiling, lighting and paint rehabilitation, the most significant component of the project will be the relocation and reconfiguration of the check-in and customer service area. Congregating several services in one area has begun to impact the level of service. Therefore, staff has recommended separating the different customer service functions of the one existing customer service desk and locating them in separate locations. The first point of contact will be a Visitors Assistance desk, located near the front door. The second point of contact will be a Check-In desk located within the larger atrium, and a third desk will be a Fitness Bar immediately before the fitness floor. Way-~ndinp improvements -Add environmental treatments to lend ease of access to the various areas. Erin Schmidt, MSA, reviewed the environmental treatments, which would incorporate the use of different metals, natural and rustic colors, and rustic materials. The floors would be covered with aslate-like material; the customer service desks would be covered with stained concrete tops, with metal finishes on the fronts, and use of rustic materials and colors; the signage will be hung from the ceiling and from the walls, using the same color palette as in the floor and desks to create a cohesive package. Dublin City Council Study Session Monday, March 12, 2007 Page 2 Ms. Crandall presented a PowerPoint presentation with the architectural renderings. Slides depicted the current state of deterioration of the floor and customer service desk, transitioning into the proposed design views. The banners and bulletin boards have been removed from the first phase of the project to save costs. They can be completed as a future project. RFP's have been taken for the proposed cafe. One proposal has been received from the TehKu Tea Company. Two possible sites are proposed - {a) outside the theater and {b) in the public art nook. If the cafe is not located in this area, it could be used to provide additional seating and a large screen TV for DCRC patrons. Mr. Earman reviewed the Customer Service Area changes. The current DCRC desk was designed to accommodate long lines, but due to recent technology changes, much of the Rec Center business is now done online. The new design will focus on the efficiency of the front desk and the proficiency of staff with the anticipation of greatly increasing the Rec Center's customer service level. Customer service desk #1 will provide -welcome, membership sales and program registrations utilizing the staff members who are more knowledgeable of those areas. Separating the desk functions will increase the ability of staff to become more knowledgeable in specific areas. Ms. Salay stated that behind the desk is the lounge. Is the idea to have better contra) over who accesses that area? Mr. Earman responded that it is. This is a funnel point, a problem area. To the right of this area is a vending area, which people access without a pass. Often, there are a large number of people coming and going -- some from the community hall. Staff often cannot distinguish the members from other visitors. One way to address this problem would be to reposition the uses, creating separate ingress and egress points. Ms. Crandall noted that the idea is to make the DCRC more of a community gathering place, therefore, seating is proposed in certain areas. A good reason to place the cafe next to the theater is that there is a nice seating area upstairs. A cafe with WifFi access would draw people to that area. Ms. Salay inquired if the employees at the proposed location for Desk #2 -check in, would have everything they need. Right now, the DCRC desk is located just outside the office area. Mr. Earman responded that the intent is for both front desks to be all-functional -both would be able to handle memberships, activity registrations, etc. Anew office space will be created behind Desk #1 -welcome. Presently, a computer lab is there; it will be relocated behind the existing front desk. Vice Mayor Lecklider inquired what the present amount of use is for the upstairs seating area. Dublin City Council Study Session Monday, March 12, 2007 Page 3 Mr. Earman responded that it receives minimal use. Occasionally, visitors will go there to read or use their laptops while other family members are using the Rec Center. Infrequently, it serves as an impromptu meeting space. Ms. Crandall noted that most people are not aware of its existence. Vice Mayor Lecklider noted that a cafe would generate more use of the space. Would it present an undesirable distraction if a TV were also placed on a wall in that area? Mr. Earman responded that each of the public gathering spaces will be designed to be an informal area. Perhaps reading material or a TV could be incorporated, but that has not been thought out at this point. Ms. Crandall stated that the upstairs area is adjacent to staff offices. Closing in the space between the pillars and adding a TV and seating could attract use to the area. Vice Mayor Lecklider inquired what type of furniture is there presently. Perhaps if it would be expensive to replace, that could be done at a later point in time. Mr. Earman stated that the present furniture is chrome and not comfortable or attractive. It will be important to establish the cafe first and determine what the needs are. Furniture replacement could be phased in later. Vice Mayor Lecklider inquired if studies have been done to determine the public demand for a cafe in the DCRC. Nothing would look worse than a cafe that is not utilized. Mr. Earman responded that the Finance Department has shared that one of the highest uses of 7up vending machines in the region is the DCRC, and there, it is a vending machine tucked out of the way behind a brick wall. A cafe with offerings that would be interesting to adults, teens and children would probably attract users. Mr. McCash inquired if, in addition to the 7-up sales, any customer surveys had been done. Mr. Earman responded that none had been done. They looked at the trend of other recreation or fitness centers, which is to include cafe amenities. It is more for a service-oriented purpose, however, than a revenue generator. Mr. McCash stated if the cafe is located on the upper level opposite the theater in a tucked-away space, few will realize the cafe is there without the addition of signage and directional components. If the intent is to market this space to a third party vendor - they will do a profit-loss assessment. Ms. Crandall responded that several vendors had looked at the two potential spaces, and their preference was the art nook on the first floor. Some of the larger vendors did a profit-loss assessment based on the numbers staff was able to provide - an average of 2,000 people walk through the DCRC doors daily. The larger vendors are interested in a quick return on investment. Only two RFPs were received -TehKu and a second which was not very responsive to the RFP. The space appears to be more attractive to a small, independent "coffee house" business. Mr. McCash noted that TehKu may not have completed aprofit-loss assessment. Dublin City Council Study Session Monday, March 12, 2007 Page 4 Ms. Crandall responded that with 2,000 people coming into the Rec Center daily, a profit could be expected; however, there would be a major up-front investment. Ms. Salay responded that it would be wise to do a customer service survey of the DCRC patrons. Ms. Crandall noted that staff has discussed the possibility of having TehKu, or any other interested party, setting up a temporary sales cart during atwo-hour peak period to gauge patron interest and doing a survey at the same time. Temporary bake sales have been well-received. Mr. McCash stated that it would probably be wise to proceed with that plan and assess the actual response based upon the price point of their product versus a vending machine. Personally, he would not want to pay $12 for a drink when he could get it for $1.50 from a vending machine. Many of the specialty vendors base their revenue upon higher price point products. It would also be essential to determine if there would be issues with the vending machine contract. Perhaps the cafe would not be permitted to sell soft drinks. Ms. Crandall responded that they would not renegotiate the vending machine contract until a decision has been made about a cafe. Mr. Earman noted that one possibility is to "rough in" the space for a cafe in anticipation that at a future date an appropriate vending agreement would be identified. Staff will evaluate the feasibility via surveys, trial runs, etc. At this point, all vendor options are on the table. Mr. McCash stated that there are no water/sewer connections in the art nook area, and that would be costly to add. Because it is easier to move electric and hence the vending machines, it might be wise to consider placing the cafe in the present vending machine area. The restrooms are near, so the water and sewer connections are there. Mr. Earman responded that staff has been evaluating that possibility. Ms. Salay noted that the art nook is near the entrance outside of which patio tables are also located. Mr. Earman responded that a couple of tables are there for the courts, and staff did consider the possibility of additional patio seating. However, it would be cost prohibitive for this phase. A couple of additional tables could be added. Ms. Salay responded that patio seating would be a nice option for 3-4 months of the years, and the art nook is a more visible space. In reference to the lounge areas, there should be one lounge without a T.V. Otherwise, there would be no area conducive to reading and computer use. Mr. Reiner inquired the basis on which the cafe space would be rented - a straight lease, percentage of profit, or none of those in the interest of luring a vendor? Ms. Crandall responded that the RFP requested the potential vendor to suggest the terms they would consider acceptable. During the first two years of the agreement, the Dublin City Council Study Session Monday, March 12, 2007 Page 5 cost to the vendor would need to be low due to the initial investment. Later, that would be reevaluated to recoup the loss the City would incur from reduced vending machine sales. Mr. Reiner inquired what the "lower maintenance" the is as proposed in the plan. Mr. Tripp responded that the tiles would be larger, approximately 18", which would reduce the amount of grout work needed, with a higher durability finish. The larger tiles placed correctly with the expansion joints should be more successful than the current the floor. Abetter sub straight may also be added to replace the present one, which has abutting additions. With Ohio weather, it is important to carefully consider expansion and contraction issues. Mr. Reiner inquired the estimated life of a the floor in recreation centers, considering the weather and the use of heavy floor equipment, such as buffers. Mr. Tripp responded that it is typically 20-25 years. The the floor would need to be stripped and cleaned several times during that period of time. Much time was spent on discussion of floor materials. Terazzo tiles are more durable, typically 50-60 years, but it is a very messy application and very expensive. Terazzo is 6 times more expensive; granite would be 4 times more expensive. If the cost is amoritized, this is the best deal. In other areas, a fitness floor material would be used in areas associated with fitness activities. Vice Mayor Lecklider stated that cracked tiles may not be expected, but how would the existing situation be prevented? Ms. Crandall responded that extra tiles would be ordered to provide a reserve for future repairs. Mr. Tripp noted that typically 5% additional tiles are purchased for that purpose. Ms. Schmitt noted that an anti-fracture membrane would be applied to the sub straight before the tiles are laid. Mr. Tripp stated that they are presently involved with the renovations of several recreation centers. Buildings that operate almost 24/7 365 days a year take a tremendous beating, so they have suggested very durable materials. Renovation is more expensive than new construction because renovations must be completed in shifts. The building cannot be shut down, so a premium is paid for that type of work. In regard to the vending area discussion, most of the recreation/fitness center renovations they are involved in are adding new vending areas or family refreshment areas. Ms. Crandall noted that the original cost estimate provided for rubber flooring to be used. However, they visited Nationwide's headquarters and saw three different installations of rubber flooring, including a recent installation. All showed signs of wear and tear. Obviously, rubber flooring does not wear well. The increase in this estimate is partially due to the the rather than rubber flooring. Mr. McCash inquired the manufacturer of the suggested tile. Ms. Schmitt responded that it is an Italian the that is stacked locally. Dublin City Council Study Session Monday, March 12, 2007 Page 6 Mr. McCash stated that the cost for the material only is $12.09 per square foot. Adding the fracture-control membrane brings it to $14.25 with an additional $5 per square foot for installation. Ms. Crandall noted that the first page in the packet provides the conceptual cost estimate of the four primary components, flooring, desks, re-imaging, and the cafe. The additional costs of construction, premium for phased work and a 10% contingency are also estimated. Mr. McCash inquired if the estimate includes the cost of prevailing wage. Ms. Crandall responded that it does. Mr. McCash stated that he agrees the existing floor needs to be replaced. It was not installed properly. Much of the cracking is coming from the control joints inside the concrete itself, but also from rolling heavy items across the tiles. Selecting a larger the reduces the grout joints, but it is very susceptible to heavy equipment. He is hesitant about using larger tiles for that reason, in view of how much that main hallway is used by heavy AV carts, etc. He inquired if they were looking at epoxy grout, which is also more expensive, to achieve more durability. Mr. Tripp responded that they are - a grout of a darker color to match the the that also would not show dirt as readily. It will also be necessary to do remedial work to the sub straight. Mr. McCash stated that in consideration of the cost of the the floor, it might be possible to use another the in some areas that is less expensive but still provide the same hardness. From a design perspective, he likes the present carpeted area but does not believe it is the right carpet to have used. Other materials are available that can give the same look and feel that are more durable, such as the material used in the Wee Folk Area. Ms. Crandall responded that they did look at that, and the cost estimate was high. Mr. McCash noted that an area rug is suggested. Ms. Crandall responded that the current carpet appears dirty again soon after cleaning; that is the reason they looked at area rugs that could be taken up and another immediately placed in that place for cleaning purposes. They looked at options other than the for some areas -- such as outside the pool hallway, which are more water absorbent and anti-bacterial. Mr. Mc Cash noted that there are ADA accessibility issues with area rugs. The maximum pile height of 1/2 inch is added above the tile, plus the edge is not tight. Ms. Schmidt responded that the rug would be broadloom carpet of a low pile with a bound edge. The edge treatment would make it accessible to wheelchairs. Mr. McCash inquired how an area rug would be made firm and stable. The typical glued or stretched carpet is firm enough that wheelchairs can roll over it. Ms. Schmidt stated that the rugs are only in seating areas, not in traffic areas. Dublin City Council Study Session Monday, March 12, 2007 Page 7 Mr. McCash responded that wheelchair occupants would want to access the seating areas. Ms. Salay stated that she likes the idea of area rugs. It makes the space flexible. The rugs could be removed for certain events, such as dancing. Mr. McCash stated that the rug area helps with noise reduction. This plan increases the tiled area, which will also increase the noise level. Ms. Crandall noted that acoustical the has been included for some of the walls. Ms. Salay inquired about the recent problem with slippery tiles outside the locker rooms, where the tiles had to be scratched to make the surfaces less slippery. Ms. Crandall stated that replacement has been suggested for the CIP this year. Not only is there a the issue, but the slope of the floors is not appropriate for drainage. Ms. Salay noted that it would obviously be a phased renovation of the DCRC. Vice Mayor inquired if there was an additional discussion issue. Mr. Earman responded that he would like to point out the possible operation impacts. This project will be somewhat overlapped with the HVAC project in the competition pool area. The competition pool will be shut down for a four week period with that project. A timeline has been provided in the meeting materials, which indicates haw the projects overlap and the potential conflicts. The HVAC project would begin after the first week in August and would end September 10, the date on which the DCRC would open after its annual shut-down week. Due to the scope of this project and the uncertainly involved with some of the major construction, it will be necessary to close the facility for two weeks this year. The project could begin in July, which would mean a temporary re-routing of traffic and relocating of camps. There will be minor inconveniences leading up to the two-week shutdown. To accommodate the lap swimmers, he recommends extending the outdoor pool operation hours for a week. It could be staffed and the costs offset by the resources normally involved with running the natatorium during that time. Mr. Reiner inquired if the time period for this project is the slow time for the Rec Center. Mr. Earman responded that it is. It is when the camps end, swim lessons end, and the swim teams don't begin until mid September. It is the last week of summer vacation for most families, so that reduces the use. That is the reason it is chosen for the usual week shut-down for maintenance purposes. This year, the two projects are being combined to maximize the down time. The leisure pools will remain open during the HVAC project in the natatorium area. Mr. Reiner noted that one positive aspect of the larger the is that it does not look as "busy" as the existing smaller tiles. Ms. Crandall noted that one of problems with the smaller tiles is that in the meeting rooms, carts can be heard rolling across every one of those tiles - a bump every 4". Dublin City Council Study Session Monday, March 12, 2007 Page 8 Mr. Reiner inquired if they had considered sealed concrete with attractive designs such as those being used in many homes today. Ms. Crandall responded that was considered. The cost is comparable, but the surface is may be slightly mare slippery when wet. However, Dublin Methodist Hospital has chosen stained concrete, and it is reported to look amazing. Staff did look at it, but because of the water issue, was uncertain if it would be the best option. Mr. Reiner noted that Whole Foods has chosen to use stained concrete in their stores, due in part to the fact that it is environmentally friendly, which is consistent with their philosophy. Vice Mayor Lecklider inquired if the recommendation to extend outdoor pool hours would be for the North Pool only, and if so, why. Mr. Earman responded that it is correct, and it is due to lack of staff. The lifeguards are students and are back in school the last week of August. Vice Mayor Lecklider inquired why the North Pool as apposed to the South Pool. Mr. Earman responded that it is more central to the community and it has one pool, not two. It costs less money to operate on an hourly basis. Mr. McCash stated he had some questions regarding the desks. He agrees that the present front desk location does not work well. Are they looking at metal laminates for the front of the desks? Ms. Schmidt responded that they are looking at a couple of different laminates for the back sub straight and a metal laminate of copper and gold for the front of the desk. Mr. McCash stated that this plan proposes panels that are raised. How does this address the existing problem with peeling laminate at the exposed edges, which take additional abuse. This design also appears to present a lot more edge for children to climb on and cause it to peel. Ms. Schmidt responded that two factors are intended to address that: {1) the overhang of the countertop, which will keep people away from the laminate surface, and {2) the kick surface will be higher - 15." They are trying to keep that zone more neutral plus there will be separate, individual surfaces rather than one continuous surface. In addition, the top and bottom surfaces, which take the greatest beating, will be covered with porcelain the and stained concrete. Mr. McCash stated that he doesn't think it would deter those children who like to grab the countertop and walk up the desk wall. An overhang isn't going to solve the problem of the peeling laminate. It would be advisable to look at what other options are available, other than laminate. Dublin City Council Study Session Monday, March 12, 2007 Page 9 Ms. Salay stated that she concurs with Mr. McCash regarding children's inclination to hang and climb. Another surface, perhaps without a ledge, could still offer visual interest but be more durable. Mr. McCash suggested the use of metal panels would provide a similar relief. Also, he has done a lot of concrete countertops for bars, etc. He would suggest another material, either granite or a Dupont Zodiac-type of material. It would be possible to use a thinner piece of those materials, have less weight and not have to deal with the potential of cracking. In order to get a concrete countertop to work, it is necessary for it to be several inches thick. In addition, there are some other issues with concrete countertops. In the end, it may be no more expensive to use a granite tap. Revised Budget Estimate: Ms. Crandall stated that the original estimate provided for the CIP discussion was $902,139. The revised estimate is $1,059,687 - a difference of approximately $157,000. Part of that increase is due to the decision not to use the rather than rubber flooring. The total estimate does include a 10% contingency, $93,199. There is also a 10% phasing cost, which will be a factor in the bid amounts received. Mr. Reiner inquired if the estimate has been based on other projects they are working on, as no bids have yet been received. Ms. Crandall responded that is sa. She noted that a total of $1,550,000 has been budgeted in the CI P for this line item in. The associated projects total $1,429,000, so there is an extra $120,000 in that line item. The additional funds are available. The addition to the fleet maintenance building can be re-programmed for the 2008-2012 CIP. Now that the decision has been made not to program a new City Hall in the CIP, it will not be necessary to re-locate the traffic signal space. Mr. McCash inquired if all the DCRC projects will be bid at the same time -the facility modifications and the HVAC renovations for the competition pool area. Ms. Crandall responded that the HVAC project has been bid and was approved by Council at their February 22nd meeting. Mr. McCash inquired how much of the project must be completed after regular operating hours. Can those premium hours be minimized? Mr. Earman responded that it is the intent. The light construction would be done during DCRC operating work hours; the messy or loud work would happen after hours. Mr. McCash stated that it should be possible to close off the north section and complete those renovations during regular hours. Mr. Earman responded that staff would work with the contractor to strategize the project around the DCRC operations. The Community Hall operation is one service they do not want to interrupt, Dublin City Council Study Session Monday, March 12, 2007 Page 10 Vice Mayor Lecklider stated that the revised estimate is over budget by approximately $160,000, but there is $180,000 in contingencies. Ms. Crandall responded that the expectation is that the 10% premium for phase work will be part of the bids they receive. The $93,000 contingency fund is the one they are hoping will not have a huge expenditure. Mr. McCash responded that there should not be a problem with the contingency fund, as long as things are taken care of promptly with the documents and in the site review. Eliminating some of the premium work hours would be an excellent way to reduce some of the project costs. Ms.Salay noted that it would be important to take whatever time is needed to get the floor issue right, even if it takes an extra week. She inquired if there are any warranties for this type of the when the extra effort is being made to ensure a good sub straight is laid first. Mr. Tripp responded that the typical warranty is one year. They will look into the additional costs for extending the length of the warranty. They could list it as a bid alternate, and Council could decide whether to accept it or not. Mr. McCash stated that it would be important to require that the the installer review and accept the sub straight before the the is laid to avoid potential arguments later regarding materials vs installation problems. Ms. Brautigam noted that a revised plan addressing Council's concerns would need to be presented to Council at a future meeting for approval. She inquired what the necessary bid time would be to allow the project to occur during the planned shutdown. Ms. Crandall responded that the bids are tentatively scheduled to be advertised May 14, which means the specs must be developed before then. The project is on a tight time schedule. Ms. Brautigam suggested that a revised concept plan be scheduled on the April Stn Council agenda. The DCRC is one of the key components of City services to the community, and it is important that Council be satisfied with the plans before moving forward. Mr. McCash noted that this is the schematic design stage now. In 2-3 weeks, they should have the design development package, which could be presented to Council. Then they would be able to proceed with developing the specs. Mr. Tripp agreed. It would also give them some time to evaluate the potential impact in regard to the tiles and epoxy grout. They would also like to develop a phasing diagram Dublin City Council Study Session Monday, March 12, 2007 Page 11 for Council. They will look at other materials for the desk, and how the desk components are put together. Mr. McCash noted that from a design standpoint, the desk would be fine. The concern is in regard to the materials. Ms. Brautigam noted that three Council members are not present tonight, and it is important to have their approval, also. Vice Mayor Lecklider noted that they would have the minutes of this meeting to avoid the need to have the same presentation. JUVENILE DRINKING AND DRUG ABUSE Chief Epperson stated that Ms. GeorgiAnn Diniaco, Dublin City Schools, and he would provide an update on drug and alcohol use among youth within the community. Council has expressed an interest in this topic. The PowerPoint presentation covers: (1 }arrest trends for underage drinking, drug usage and DUI's from 2000 to present; {2) underage parties; and {3) proactive Policing; {4) Dublin Schools survey data; and {5) ideas for the future. Arrest trends for juvenile consumption and possession of alcohol charges indicate 37 charges in 2000 and 72 charges in 2006. Although the number of charges is close to the number of arrests, it is possible to have more than one charge per arrest. For instance, it is possible that 68 juveniles were arrested, but some juveniles had more than one charge. This type of report can also be easily skewed by 1 or 2 events - 20- 30 arrests may have been made atone party, which would create a 50% increase in the statistics with one incident. The Police Department does track that information as FBI Crime Reporting will request an explanation far the increase. Mr. Reiner inquired if the numbers could also reflect the significant population increase Dublin experienced from 2000 to 2006. Chief Epperson responded that could have been a factor. The City experienced a 25+% increase in population from 2000 to 2005. There are reports that incorporate an index of several factors, including population; however, this report reflects raw numbers only. Mr. Reiner stated that it may be that there has been no increase in crime. Chief Epperson agreed. Without factoring in the population, the numbers may be stagnant; factoring in the population, the numbers per capita may even have decreased. Chief Epperson stated that 18-20 year olds were separated into another category; they are underage but not considered juveniles. In 2000, the numbers peaked with 86 charges. Dublin City Council Study Session Monday, March 12, 2007 Page 12 Ms. Salay inquired if there is a reason the numbers peaked in 2000. Chief Epperson responded that he could not ascertain that now. The numbers far juveniles are purged rather quickly. It is not possible now to determine if there was a large party arrest in 2000. He noted that the number of large youth parties in Dublin has decreased in more recent years, probably due to the lack of open spaces. An occasional large youth party incident does continue to occur in Delaware County, however. Chief Epperson stated that juvenile drug charges reflect all incidents -possession, paraphernalia, and use. The numbers were stagnant, ranging from the high 20's to 50. Mr. Reiner requested clarification of the type of drug involved. Chief Epperson responded that by far the largest number of charges were related to alcohol and marijuana. Chief Epperson stated that juvenile OMVI arrests were small. The typical arrest numbers were 150-200 arrests per year. Chief Epperson stated that Juvenile party arrest numbers were not necessarily related to alcohol or drug use. They were often complaint-driven in relation to noise issues. The numbers have decreased in recent years. In 2006, there were 18 parties, 5 resulted in arrests. GeorgiAnn Diniaco, Dublin Schools, Director, Safe and Drug Free Schools Program, presented the 2003-04 PPAAUS results {primary prevention attitude awareness usage survey}. Since 1988, this self-report survey has been conducted every 3 years of students in grades 6-12. Although a new survey was completed this past fall, the numbers are not yet available. The purpose of PPAAUS is to allow the schools to evaluate the success of their current intervention programs. Over time, it tracks changes in use, identifies and correlates the predictors of drug and alcohol use, and identifies areas of problem behaviors and safety concerns. Alcohol is the #1 abuse drug in Dublin. 38°l0 of the seniors reported that they drink alcohol monthly or more often; cigarettes - 23°~ monthly or more often; marijuana - 20% monthly or more often; cocaine use - 4%; club drugs - 2%. They are working on parent education in regard to student use of family members' prescription drugs. The years of highest reported use were 1988-89, when 63% of the seniors reported drinking monthly or more often. Dublin's survey results rank lower than the results for Franklin County and the nation {National Institute on Drug Abuse}. When students were asked how often they have ridden in the car with a drinking orpat-smoking driver, 10% of the 6th graders answered affirmatively; 34% of the seniors reported affirmatively. The survey also indicated that the perpetrator was most often a family member or someone they knew and trusted. Mr. McCash stated that when the family member or other adult is the perpetrator, that sends a mixed message to the student. Dublin City Council Study Session Monday, March 12, 2007 Page 13 Ms. Diniaco agreed, and a mixed message in effect is permission for the student to "go ahead." Proactive Policing Chief Epperson stated that Dublin is one of the few cities in the nation that provides this level of education to its students. The DARE program is taught in grades 4, 5, 7 and 10: 462 elementary classes, 356 middle school classes, and 452 high school classes. In addition to the City's DARE program, the schools provide many other programs that augment the DARE message. Mr. McCash inquired about the transition experience for middle school students to high school. New high school students are particularly susceptible to influence, yet the DARE program is not provided in 9t" grade. Ms. Diniaco agreed and indicated that the school programs are geared to prepare the students for that transition to high school, and again far the transition from high school to college. Ms. Salay stated that in 10t" grade, students get their driver's license. So providing the DARE program that year is appropriate. Mr. McCash inquired if the driver's education program also includes the OMVI law. Chief Epperson responded that the program focuses only on the mechanical aspect of driving. He noted that the DARE officers are full-time school officers, both in the middle school and the high school. They have a significant amount of contact with the students outside of the classroom. Mr. Reiner inquired if the school health programs point out the immediate effect of alcohol, cigarette and drug use on the individual's performance today as well as the link to degenerative diseases later in life. Ms. Diniaco responded that education is included. Mr. McCash inquired about Police involvement in point of sales accessed by the youth within the community, such as UDF or other convenience stores? Chief Epperson responded that this is an area the Police will be focusing more on. There is a County task force that attempts to make underage purchases at various establishments throughout the County. Dublin was the impetus for the creation of that task force. They have been successful at charging the responsible party --the license holder of the permit, and in educating the store clerks. Task force efforts have diminished somewhat recently, and Dublin police may begin to conduct more of those efforts themselves. When charges are filed, they are assertively followed up with the Division of Liquor Control. However, the Liquor Commission usually does not do much unless it is a repeat offender. Dublin City Council Study Session Monday, March 12, 2007 Page 14 Mr. McCash stated that it is important to move the purchase zone further away from Dublin. Chief Epperson responded that when they have obtained good intelligence on sources within Delaware ar Franklin County, those authorities have followed up an the information. Ms. Diniaco stated the PPAAUS survey included a question regarding sources in past years. The answer was consistently that the alcohol was obtained through family, friends, and stores. Vice Mayor Leclider inquired if there was still the perception by some that the City tacitly endorses or looks the other direction in regard to alcohol use. He has heard that before, much to his surprise. Ms. Salay indicated that she has also heard those comments. Chief Epperson responded that he has heard both sides of that perception to the extreme. There are those parents who are upset about Police action if their children are involved in an incident, and there are those residents who are upset because the Police did not make arrests when it was believed they should have. Sometimes the Police are not able to make a good case to follow up on with an arrest. Many times the perceptions are inaccurate. The Police probably need to interact more with local groups who are concerned about these issues, and make certain they are aware of what the Police can and are doing. Vice Mayor Lecklider inquired if the community is really aware of the City's connection with the DARE program within the schools. Chief Epperson responded that in the past aone-night DARE program was provided for parents, but last year it was canceled due to lack of interest. Vice Mayor Lecklider inquired about the DARE graduations. Chief Epperson responded that they are conducted twice a year at the individual school locations. Vice Mayor Lecklider stated that there is s PERC group (Parents Encouraging Responsible Choices} in Dublin. Is there anything else that could be done to educate parents about the examples they are setting? Chief Epperson that the Police have attended the PERC meetings and have tried to serve as a good resource to community efforks. The DARE program far parents may not have been marketed well. Ms. Diniaco stated that the best idea is to offer a variety of parent education programs. PERC has done a good job through their roundtable discussions. Unfortunately, until an incident has occurred, there is na personal interest in education. Therefore, the schools try to work with the families of those students who have experienced an arrest. However, earlier and more frequent education within the community is always beneficial. The younger the child is when he/she begins to drink, the more likely they will have a serious problem later. That is the reason the middle school parent Dublin City Council Study Session Monday, March 12, 2007 Page 15 education program is required for those parents who want their child to participate in sports or extracurricular activities. Ms. Salay inquired what the environment is of those kids who begin drinking before the age of 15. Is access occurring after school at home, or at parties? Ms. Diniaco responded that only if there has been an arrest does the school become aware of the student's situation. Vice Mayor stated that it is good to talk about these proactive efforts. However, is there a perceived contradiction of the City in its sponsorship of the Irish Festival - a "giant beer fest." There are differing opinions about the Festival, and it is not his intention to dampen enthusiasm about the event. The City has a good record of policing the event, but is there any PR that could dispel or counter the real perception that the City is encouraging inappropriate behavior? Ms. Salay stated that in her involvement with PERC, the Code review committee, she has heard the consistent complaint that the City allows school booster groups to sell alcohol at the Irish Festival to raise money for the school group. That is perceived as a real contradiction. There is the opinion that either the City or the schools should prohibit that practice on the basis that selling alcohol is not an appropriate way to raise money for a youth activity. It does seem to be a contradiction. Although she does not know whose responsibility it would be to address it, it should be an easy thing to address. There are many other groups on the waiting list far serving opportunities at the Irish Festival. Ms. Brautigam stated that many of the groups that are on the waiting list are youth sports booster groups. Ms. Salay stated that may be true, but her question is whether that practice contradicts our values, and if so, is the practice appropriate. She does not know the answer. Ms. Brautigam responded that she and Ms. Puskarcik have discussed this issue, and Ms. Puskarcik has pointed out that the sale of alcohol is not an unlawful activity, nor is the consumption of alcohol by an adult an unlawful activity. In addition, the City provides training to the sellers to encourage responsible sales. Ms. Salay responded that the issue is not that the City is selling alcohol to the youth. She has received the training and sold alcohol one year with her civic association. While it is not illegal for adults, there is the perception issue. Mr. McCash inquired about the perception. DARE doesn't teach that it is wrong to drink alcohol ever, does it? Ms. Salay responded that essentially they do. Chief Epperson responded that it is necessary for the officers to be very careful when they teach the curriculum. Many of the students have parents who do drink. The officers do try to focus the children an the reasons that drinking is not a good choice, Dublin City Council Study Session Monday, March 12, 2007 Page 16 but, that ultimately, when they become adults they will make that choice armed with all the education available to them. The Irish Festival is one enormous exercise in responsible usage from the number of tokens that can be purchased, the Police presence at the event, and the required training far servers. The net results are that there are very few incidents where it is necessary for the Police to intervene and make arrests. For the size of the crowd, that is amazing. Mr. McCash agreed. When he served as Mayor and conducted Mayor's Court, he was surprised that there was not a significant number of ~MVIs after the Irish Festival. Mr. Reiner stated that he is proud of this event - it is clean and well run, and the event itself is consistent with the German and Irish traditions. Ms. Salay stated that she has heard comments about the kids getting drunk during the Irish Festival. Yet, it appears the kids are getting drunk at one another's homes, then going to the Festival. There are same issues about perception, and it is important to be aware of anything that can and should be done. So that is her question - do we need anything from the Schools, or do the schools need anything from the City to better deal with this situation? She believes a dialogue needs to continue. Ms. Diniaco stated that she would appreciate the opportunity for an ongoing dialogue. She knows the City would never want to present the message that it is OK for them to drink, so it is important to look at what message is being given to the youth. Are we giving passive approval unintentionally? Is providing a mixed message actually giving permission to drink? She appreciates the fact that the subject of the Irish Festival was brought up tonight. As a community, it is always possible to do a better job of ensuring that the message is clear and consistent - "No Use" for those who are underage. Ms. Salay noted that signage at the events and publicity for the events could reinforce that message - "Have fun, be responsible....for ages 21 and over only." Ms. Diniaco noted, in regard to the booster clubs serving alcohol at the Irish Festival, that it is a nice bonus to get the money, but is it an unintended mixed message? She would be interested in continuing that conversation, if Council is also interested. Ms. Salay agreed. It is a "sore subject" with quite a few of the residents. Ms. Diniaco agreed. As a community, so many wonderful things are done, and it is important not to let those be minimized by something like this. Ms. Salay stated that the PERC group really wants to discuss these issues. They are very concerned about the community environment within which the children are raised. She appreciates the fact that the Police have always been willing to be involved and provided information for the group. She believes that through a continuing dialogue, the different entities can serve as a positive resource for one another. Chief Epperson stated that the City and the Schools have a great relationship. The statistics indicate no cause for alarm. However, juvenile drinking and/or drug abuse is Dublin City Council Study Session Monday, March 12, 2007 Page 17 a serious issue that warrants a consistent focus. More awareness, education and additional ideas are the present direction. CITY COUNCIL GOALS Ms. Brautigam stated that draft goals were forwarded to Council members for review. One Council member has responded that Goal 10 should not be listed as a Council goal. It is something that staff has taken on. It is Item #3 under Recreation and Health Living, which reads: "Create recreational and volunteer opportunities through development of community outreach programs and partnerships that will encourage residents to engage in the pursuit of healthy lifestyles." That may actually be a staff strategy to promote recreational and health living, so probably does not need to be a Council goal. Mr. McCash inquired if there could be potential funding issues in the creation of those opportunities. As a goal of Council, it would be programmed and funds identified. Or will it be included in the normal operations? Ms. Brautigam responded that the funding is not an issue. The City already has a recreation and healthy living goal. So if the City were to apply for grant funding to provide volunteer opportunities, it would be linked to an existing goal. Approval of the new Council goals has been scheduled an the March 23~d Council agenda. The list of goals will be revised for that meeting discussion. The meeting was adjourned at 9:30 p.m. Deputy Clerk of Council