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HomeMy WebLinkAbout09/05/2006 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Held 20 Mayor Chinnici-Zuercher called the Tuesday, September 5, 2006 Regular Meeting of Dublin City Council to order at 7:00 p.m. at the Dublin Municipal Building. PLEDGE OF ALLEGIANCE Mr. Keenan led the Pledge of Allegiance. ROLL CALL Present were: Mayor Chinnici-Zuercher, Vice Mayor Lecklider, Mrs. Boring, Mr. Keenan and Ms. Salay. Mr. Reiner arrived at 7:13 p.m. Mr. McCash was absent (excused). Staff members present were: Ms. Brautigam, Ms. Grigsby, Mr. Smith, Mr. Harding, Mr. Hammersmith, Ms. Puskarcik, Mr. Hahn, Ms. Ott, Ms. Gilger, Mr. Burns, Chief Epperson, Mr. Earman, Ms. Hoyle, Ms. Willis and Ms. Wawszkiewicz. APPROVAL OF MINUTES The approval of minutes of August 21 was delayed until the September 18 Council meeting. CORRESPONDENCE There was no correspondence requiring action from Council. PROCLAMA TIONS/SPECIAL RECOGNITION . Brain Aneurysm Awareness Day Mayor Chinnici-Zuercher presented a proclamation to the local chapter of the Brain Aneurysm Foundation for the "Brainstorm" walk, taking place at Coffman Park on Saturday, September 9 from 9 to 11 a.m. The local chapter was established with the support of Dr. Louis Caragine, Director of the Endovascular Neurosurgery Department of the OSU Medical Center. Janet Sutherland is the event director for the "Brainstorm" fund raising walk. She is also a survivor of a ruptured brain aneurysm. Fellow organizer is Bernard Valdez of Marysville, another survivor of a brain aneurysm. The funds raised from the inaugural walk will support research and provide educational materials for Ohio hospitals and survivors. Ms. Sutherland and Dr. Caragine made brief comments regarding the event and thanked Mayor Chinnici-Zuercher for this recognition. . National Alcohol and Drug Addiction Recovery Month Mayor Chinnici-Zuercher presented a proclamation to Kathryn Mihelich-Helms, Executive Director of the Dublin Counseling Center in recognition of September as National Alcohol and Drug Addiction Recovery Month. Ms. Mihelich-Helms thanked Council for the recognition and support for the Counseling Center. They have moved to new office space in the past year, which will allow them to better serve the growing needs of the area for their services. She also invited everyone to attend the Ducky Derby fundraiser for the Center, which takes place at Wendy's International on Sunday, September 17. . Patriot Day 2006 Mayor Chinnici-Zuercher invited Chief Epperson and Chief Woo forward to accept a I proclamation in recognition of Patriot Day 2006, marking the five-year anniversary of the I events of 9-11. The proclamation called for all citizens to observe the anniversary by flying U.S. flags at half mast and to observe a moment of silence at 8:46 a.m., in honor of the innocent victims of the terrorist attacks of September 11, 2001. Chief Epperson stated that the Police Departments throughout the country will observe this occasion. He noted that over 3,000 innocent civilians and several hundred police officers and firefighters perished on that day. On behalf of all safety forces, he thanked Council for the recognition. Chief Woo added his appreciation for the great support provided by the City of Dublin to Washington Township. He noted the WTFD has a memorial at the station on Brand Road, which contains a piece of the World Trade Center. Mayor Chinnici-Zuercher thanked the local Police and Fire departments for their work on that day and other events, including the more recent Katrina disaster. 1\ RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK lNC FORM NO 10148 September 5, 2006 Page 2 Held 20 CITIZEN COMMENTS Joseph Falk. 4911 Gillinqham Wav, Amberleiqh North stated that he has resided in Dublin since 1987. His comments relate to the bike path tunnel at River Forest. He is not questioning the placement of the tunnel or the wisdom of building the tunnel. He is here to appeal to Council's stewardship of the land entrusted to them by the City of \~-_4 Dublin. From nature preserve areas, to scenic roadways, to tree preservation programs, to recycling, Council demonstrates resolve and desire to conserve and maintain Dublin's natural resources. He is saddened and perplexed by the appearance, or the lack thereof of this focus on the River Forest bike tunnel project. According to the City's measurements, over 1,217 caliper inches of trees were removed for this project. Only trees 6 inches or greater in caliper at 4-1/2 feet are included in this measurement. He then provided statistics of the various caliper and number of trees removed during the project. The land is visibly scarred along Dublin Road, a road Dublin has deemed a scenic road - all to place a 10-foot bikepath tunnel. His concern is with the scope of this project versus the dollars allocated to replenish the flora lost. The total cost of the bikepath tunnel will be approximately $1 million, including the tunnel construction, the II improvements to Dublin Road, reallocation of utilities and modification to storm drains. The amount of money allocated for landscaping is $13,000 or 1.3 percent of the project. The plan calls for eight spruce trees, 7-8 feet in height, and 2 deciduous trees of 3-inch caliper on the west side of the road and 6 deciduous trees of 3-inch caliper on the east side of the road. The amount removed dwarfs the amounts in the landscape plan, and the plan is immensely disproportionate from the amount removed from the east side of the road. The trees and undergrowth removed provided a visual and noise barrier between Dublin Road and the Amberleigh North community and improved the quality of life. He requests that Council reconsider the amount of funds allocated to replenishing the land, and contour the land to replace the noise and visual barrier to Dublin Road. It seems appropriate that the City shows leadership in its own tree preservation policy. He thanked Mrs. Boring and Mr. Keenan for their initial support and communication on this matter. He asked all of Council to help rectify the current inequities brought to their attention tonight, and to work with the Amberleigh North community in cooperation and stewardship of the land. Sally Falk, 4911 Gillinqham Way, Amberleiqh North stated she is in agreement with her husband's comments. Of the pedestrian tunnels she has used in Dublin, most are placed near parks. This may be the first that is placed close to private property. It impacts them everyday, and they are asking Council's support in replacing what was taken. Mayor Chinnici-Zuercher noted that at the last Council meeting, there was discussion about this matter and staff was directed to work with the residents to develop a new landscape plan. She asked for an update from staff on the progress. Mr. Hammersmith responded that staff will work with the residents on a landscaping plan that addresses their concerns. However, staff wants to have the project more toward the final grade in order to have a better idea of the location and need for replacement trees. Mayor Chinnici-Zuercher summarized that Council has already instructed staff to work with the residents to develop a new plan. She acknowledged it is not possible to plant replacement trees similar to the mature trees that were removed. However, the staff will I work with the residents on developing an improved plan. I Ii jl ,I 'I Wallace Maurer, 7451 Dublin Road stated that in keeping with the five-year principle of transparency regarding the Kindra matter, he wants to report on the "shoot-out" between (Il.,.:'" -,.-.,," him and Steve Thomas, which occurred at 8 p.m. on the Wednesday following the last Council meeting. Their meeting last 79 minutes. He noted Mr. Thomas is a bright fellow I, with one major flaw - he is very impatient with the garnering of facts. In the end, Mr. Maurer indicated that the fundamental issue is that an illicit firing took place. Mr. i Thomas asked if Mr. Maurer had an attorney, and Mr. Maurer responded he did not. Mr. I Thomas said that Mr. Maurer needed a savage lawyer. Mr. Maurer responded that he is after bigger stakes than a legal victory. Mr. Maurer added that if a mistake is made in I government, one should admit it and correct it. He warned Mr. Thomas that he had infinitely more facts than Mr. Thomas did. It was one of the healthiest debates he has I I had in the City. i I I I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 3 Held 20 LEGISLATION TABLED ORDINANCE SCHEDULED FOR SECOND READING/PUBLIC HEARING Ordinance 44-05 (Amended) Declaring Improvements to Certain Real Property to be Developed as the Shoppes at River Ridge to be a Public Purpose, Describing the Public Infrastructure Improvements to be Made to Benefit that Parcel, Requiring the Owner thereof to Make Service Payments in Lieu of Taxes, Providing for the Franklin County Treasurer to Distribute Service Payments to the Dublin City School District in the Amount it Would Otherwise Receive Absent the Exemption, Creating a Municipal Public Improvement Tax Increment Equivalent Fund for the Deposit of the Balance of Such Service Payments, and Authorizing the Execution of a Tax Increment Financing Agreement. Ms. Brautigam stated this ordinance was introduced approximately one year ago and Council tabled it because of some re-engineering needed for the site, delaying their application for building permits. They are now ready to move forward and it has been brought back to Council for consideration. Ms. Grigsby can respond to any questions. Mrs. Boring stated that River Ridge had submitted a revised development plan and it had been put on hold. Is the building permit being issued for the previous I development plan or the revised plan? Ms. Grigsby deferred to Planning staff. Mr. Gunderman asked for clarification of the question. Mrs. Boring stated that the developer had requested an amendment to his original development plan and it met some opposition. She does not recall that it was brought back to P&Z. Mr. Gunderman responded that the applicant is grading based upon the revised plan, although he does not recall the specific approval date. He can check and report back on this. Mrs. Boring asked for this information and a copy of the minutes as well. Ms. Salay asked Ms. Grigsby to provide the rationale about the City's policy for providing TIFs. She recalls that they are generally for office projects with substantial revenue, and this and the Kroger Centre are somewhat of a departure from that. Ms. Grigsby responded that in this case, there are a number of public infrastructure projects that can be funded through the service payments, including the intersection improvements at 161/Riverside; the stormwater improvements on Dale Drive; the pedestrian path on the east side of the river; and some type of connection from this site to the Historic District. She added that another item discussed with bond counsel last week was incorporating public artwork, if that was the desire of Council. Bond counsel recommended modifying the language in Exhibit B to include public artwork for the project. The justification in proposing a TIF is providing an additional funding mechanism for needed public infrastructure improvements that benefit this site as well as the general public. The majority of public infrastructure improvements done with TIFs have benefited the properties as required, but have also benefited the public. In this case, the intersection is the major public infrastructure to be funded by the TIF. Vice Mayor Lecklider noted this was his question as well. He noted that the term for repayment is 30 years. Ms. Grigsby stated that it is for 30 years or until the City is reimbursed for the I improvements that are listed. Based upon the assumption that the service I payments would remain consistent, staff estimates a payback period of 25 years. Vice Mayor Lecklider asked about the average term of a payback. I Ms. Grigsby responded that the earlier TIFs were "straight" TIFS with a much il quicker payback, as the City received 100 percent of the incremental increase. This is a non-school TIF, so the City receives only the portion that the City, county and township would have received. The school district will receive the service I payments as they would have received in property tax revenue. Over the most I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 4 Held 20 recent years, the average timeframe has been considerably longer than the early ones. Mayor Chinnici-Zuercher asked regarding Exhibit C - what is the projected timeframe for these improvements? Ms. Grigsby responded that the intersection improvement for 161/Riverside is Ii programmed in the CIP, with design in 2007 and construction in 2008; the river walk project is programmed in 2011; the stormwater improvements are anticipated to be done in 2007; and the connection to the historic district is not yet programmed. There were no additional questions. Vote on the Ordinance: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes. Mayor Chinnici-Zuercher noted that Ms. Grigsby had suggested that for clarification purposes, the language regarding public art be included in Exhibit B - the description of public infrastructure improvements to be completed. Mr. Reiner moved to amend the language in Exhibit B to add public art to the list. Mrs. Boring seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes; Mayor Chinnici-Zuercher, yes. PUBLIC HEARING/SECOND READING - ORDINANCES Ordinance 42-06 Adopting the 2007-2011 Five-Year Capital Improvements Program. Ms. Brautigam stated that Council has reviewed the proposed CIP during the two I' workshops in August, and some minor adjustments were made, based on Council's input. A memo outlining those changes has been provided. Ms. Salay asked about the cemetery paving project and the plan for bringing this back to Council. She recalls it was deferred beyond 2011. Mr. Hahn responded that staff will come back to Council with a specific recommendation yet this fall. Staff has been consulting with some paving companies and others, but is not prepared to make a recommendation at this time. They will report back in approximately a month. Vote on the Ordinance: Ms. Salay, yes; Vice Mayor Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes; Ordinance 48-06 Rezoning Approximately 4.2 Acres, Generally Located at the Northeast Intersection of Riverside Drive and Martin Road from R-4, Suburban Residential District, to PUD Planned Unit Development District. (Standley Law Offices - 6300 Riverside Drive - Case No. 06-051ZFDP/CDD) Ms. Brautigam stated that this item will be presented by Ms. Husak, Planning Department. Ms. Husak noted this rezoning provides for construction of a 12,800 square-foot office building and associated site improvements at 6300 Riverside Drive. The site comprises over four acres, with 22 feet of drop from the east to the west of the site and has substantial trees. The proposed site plan adheres to the text and includes a 12,000 '",,"'''''''''' square foot, 2-1/2 story office building centrally located on the site. The current access to the site off Martin Road will be removed, with a new access point to be constructed further to the east. Plans show a proposed bikepath winding through the site from the southeast property line, through the scenic setback toward the northwest corner of the site. She showed elevations for the site. The materials include stone and horizontal siding. One sign is proposed for the site to be located in the center median of the access drive, and will be a 35 square-foot stone panel, matching the retaining walls to be installed on either side of the drive. The future land use map in the current Community Plan recommends high density residential use on this parcel. While the use does not conform to the Plan, staff believes this use is appropriate for the site based on the anticipated traffic generation levels and lesser impact of the proposed use versus the II RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 5 Held 20 recommended land use. The proposed design preserves the natural character of the I site successfully and addresses the development challenges with this site. Staff recommends approval of Ordinance 48-06. Glen Duqqer, Smith & Hale. 37 W. Broad Street stated he represents the applicant. ., Standley Law offices are currently located at Metro Center and have been seeking a permanent location for some time. Staff worked with them to identify this site. They received unanimous support from the Planning & Zoning Commission and the support of the neighbors to the north and south. The law firm is comprised of 20 associates, including 12 attorneys who practice in the area of intellectual property. They wanted to remain in the Dublin area. The development is sensitive to the site and leaves a significant portion of the site untouched. He offered to respond to any questions. Mayor Chinnici-Zuercher asked for clarification - is the request to approve this as 12,800 square feet? In one place, the document indicates up to that amount. Ms. Husak responded that the proposal is for 12,000 square feet, but the text permits 12,800 square feet to allow for a potential future expansion. Mr. Reiner asked about the bikepath shown on the plan. Will it link up to another portion of the City bikepath system? Ms. Husak responded that is the expectation, although it may occur at a later date once the sites to the north develop. Mayor Chinnici-Zuercher asked how this site backs up to River Ridge - are they adjacent? Ms. Husak responded there are four parcels between that development and this site. Mayor Chinnici-Zuercher asked about the possibility of a connecting bikepath to this section. Mr. Hahn responded the bikepath master plan reflects that Martin Road will have a bikepath. The intention is that on the north side of the subject property, the City would make its best effort to have the dead end within existing right-of-way. There is also, however, a small ravine at the terminus of this property that will pose some construction challenges in extending the bikepath. There could be a connection made between River Ridge and this site that could be funded in the annual bikepath allocation. If the properties to the north would come in for redevelopment in the future, there could be an opportunity to have the bikepath extended. If not, it would be a City expense to make the connection. He does not know if the TIF for River Ridge could include extending the bikepath south of their site to join with other sections in the immediate area. That may be a possibility. Ms. Grigsby stated this could be identified in the list of public infrastructure improvements, as it would provide an additional connection to the property and would benefit the property. Mr. Hahn added there would still be a gap along a portion of Martin Road. Vice Mayor Lecklider asked for confirmation that the land use proposed was not consistent with the recommendation in the existing Community Plan. Ms. Husak confirmed this. Vice Mayor Lecklider observed that this is a textbook case of a situation in which an exception to the Community Plan makes sense. He commended all parties involved for the thoughtful discussion and collaboration on this plan. Mr. Reiner asked why the structure is designed to appear as a house. 'k-':ii... .,0 Mr. Dugger responded that the concept was to have the building look like an old house versus a modern office building. Mr. Reiner asked if there has been any opposition to the rezoning. Ms. Husak responded staff is not aware of any opposition. Vote on the Ordinance: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes; Mrs. Boring, yes. \ RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 6 Held 20 . Tree Replacement Waiver Request Ms. Husak stated the request is for a waiver for tree for tree replacement for trees less than 24 inches in diameter. There are 15 trees on the site totaling 210 inches which are proposed to be removed. Staff believes the standards are being upheld and that the applicant is moving in the right direction by using proper methods and techniques for tree preservation. Staff recommends approval of the waiver request, as outlined in the memo. Mr. Reiner asked for confirmation that on the front part of the site, they are preserving all of the trees, which will obscure much of their view to the river. Ms. Husak stated that is correct. Mr. Reiner moved approval of the waiver request. Mayor Chinnici-Zuercher seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, yes; Vice Mayor Lecklider, yes; Mayor Chinnici-Zuercher, yes. I, I' Ordinance 49-06 Authorizing the Purchase of a 0.023 Acre, More or Less, Fee Simple Interest, and a 0.039 Acre, More or Less, Temporary Construction Easement, From Olde Sawmill ! I Square Shopping Center, Located East of Sawmill Road and South of Saltergate Drive, City of Columbus, County of Franklin, State of Ohio. (Emerald Parkway- Phase SA) Ms. Brautigam stated this is related to the traffic signal as discussed at the last meeting. A map has been included with tonight's information. Mr. Hammersmith stated that at their last meeting, Council inquired the purpose for this acquisition. He spoke with Mr. Richardson, who is involved with the design. He explained that the previous strain pole at the intersection was too close to the back of the curve, and there was insufficient room to relocate sidewalk and to construct ADA compliant ramps. Because it was necessary for the strain pole to be moved back from the curve, acquisition of additional right-of-way was necessary. Whenever renovation works occurs, the City is obligated to bring the site into compliance with current ADA requirements. I Mrs. Boring inquired why it is not the responsibility of the City of Columbus to bring the I intersection into compliance. Mr. Hammersmith responded that the City of Dublin is the entity requesting to improve the intersection to complete the extension of Emerald Parkway to Sawmill Road and is therefore responsible for bringing it into compliance. Vote on the Ordinance: Vice Mayor Lecklider, yes; Ms. Salay, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. Ordinance 50-06 Authorizing the Purchase of a 0.008 Acre, More or Less, Utility Easement, and a Combined 0.249 Acre, More or Less, Temporary Construction Easement, From Lowe's Home Centers, Inc., Located South of Village Parkway, City of Dublin, County of Franklin, State of Ohio. (Shamrock Boulevard Extension) Ms. Brautigam noted there is no additional information on this item. Mr. Reiner inquired if it was possible to have Lowe's donate the easement. Mr. Smith responded that an attempt was made to discuss a donation with Lowe's general counsel, but the efforts were unsuccessful. Mrs. Boring inquired if it is necessary to pay for a utility easement. Mr. Smith responded affirmatively. Vote on the Ordinance: Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes. INTRODUCTION/FIRST READING - ORDINANCES Ordinance 52-06 Rezoning Approximately 14.847 Acres Located at the Southwest Corner of the Intersection of Post Road and Eiterman Road from RI, Restricted Industrial District I , I' II il ,I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 7 Held 20 to PUD, Planned Development District. (Rezoning/Preliminary Development Plan 06-119Z - Buckeye Check Cashing -7001 and 7003 Post Road) Ms. Salay introduced the ordinance. ~;r Mr. Smith stated this rezoning is occurring to enable the occupation of a tenant in the Buckeye Check Cashing facility. The tenant will operate a dialysis center. Their .. attorney will be present at the September 18 public hearing of this ordinance to respond to questions. Ultimately, this development will be rezoned differently in conjunction with the Central Ohio Innovation Center development. In the meantime, the rezoning will allow this use in the north building. This site is in Union County. There will be a second reading/public hearing at the September 18 Council meeting. Ordinance 53-06 Changing the Name of a Portion of Frantz Road (north of Post Road to the private drive) to Kilgour Place in the City of Dublin, Ohio. Vice Mayor Lecklider introduced the ordinance. Ms. Brautigam noted this ordinance presents an opportunity to honor the memory of the founder of OCLC, while resolving an issue with a roadway name. Ms. Wawszkiewicz stated that the Division of Engineering staff, with support of the Division of Police, is proposing to change the street name of a portion of Frantz Road north of Post Road. This segment of Frantz Road leads into the property currently owned by Online Computer Library Center (OCLC) to the north, and at the south is a right in/right out access to Post Road/Frantz Road. There has been some confusion in road name identity with this "kink" in the roadway, which also has a change in character. In addition, an OCLC official requested the City to honor the memory of Frederick G. Kilgour, the founder of OCLC who recently passed away, with the street name change. Mr. Kilgour was a librarian and educator who created an international computer library network and database that changed the way people use libraries. She noted that OCLC has two addresses on the proposed name change roadway. Midwestern Enterprises, LLC also has two addresses that would be affected by the proposed name change and a letter has been provided, which states that they have no objection to the street name change. OCLC has scheduled an event celebrating Mr. Kilgour's life on II October 31,2006. The name change would be effective on that date. Vice Mayor Lecklider inquired if staff was able to clarify the misunderstanding with the car dealership, MAG, regarding the proposed name change. Ms. Wawszkiewicz responded this has been addressed. Mr. Keenan inquired what signage will be provided on US 33/SR 161 eastbound at the intersection with Post and Frantz Roads. Ms. Wawszkiewicz responded that it would remain the same as it exists now, indicating Frantz Road to the south and Post Road to the north. Mayor Chinnici-Zuercher stated that the name change will apply to a section of the roadway that is virtually unnoticed from the main section of Post Road. There will be a second reading/public hearing at the September 18 Council meeting. Ordinance 54-06 ,\ Changing the Name of a Portion of Frantz Road (north of US 33/S.R. 161 to Post Road) to Post Road in the City of Dublin, Ohio. a;.., ;,"' Vice Mayor Lecklider introduced the ordinance. Ms. Wawszkiewicz stated that staff also is proposing a street name change for the portion of Frantz Road to Post Road that is between US33/SR 161 and the first right in/right out access to the north. This segment of Frantz Road becomes Post Road at the right in/right out access. This name change is recommended to eliminate the current confusion with road name continuity. There is one parcel adjacent to this section of roadway to the east. There are no buildings on the parcel and the property has not been assigned an address. Staff recommends that the street name change be effective on October 31, the same date as the Kilgour Place name change. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 8 Held 20 There will be a second reading/public hearing at the September 18 Council meeting. Ordinance 55-06 Amending the Codified Ordinances of the City of Dublin to Include Chapter 38, "Public Art," Establishing a Percentage for the Arts Program in the City of Dublin, Ohio. Ms. Salay introduced the ordinance. Ms. OU stated that at the August 14 Study Session, Council discussed several issues related to the City's public art program. At that time, Council also directed staff to prepare draft legislation establishing a "Percentage for the Arts Program" for Council consideration. Ordinances 55-06 and 56-06 propose that: (1) One percent of the construction estimates for public improvements be designated for public art at the site of the improvement. When determining what projects would be included or excluded, staff anticipates that all major transportation projects, major parks projects and major administration projects would be included as well as non-major park improvements. Projects paid from the Water and Sewer Fund would not be eligible to participate in this program as those are enterprise funds. Money allocated primarily from the General Fund could be designated to finance public art within the community. Staff recommends that construction costs up to $20 million be included. Therefore the cost per individual public art project would be capped at $200,000 . (2) Design, legal and advertising costs for the improvement would not be included in calculating the one percent. (3) Funding would be transferred to a Percentage for the Arts reserve account. This II would cover the administration costs, including: advertising; ongoing maintenance of the public art; the cost of the public art selection process; and the installation of I the public art. (4) A Visual Arts Commission be created comprised of seven members, including one member from the Dublin Arts Council, one representative for artists, one representative for the Dublin Chamber of Commerce, and four representatives at large. The commission would have dual roles. It would serve as an advisory body for determining locations within the community for public art. Their recommendations would be forwarded to City Council for approval. They would also serve as an authoritative body for selecting artists and works of art. The Commission would also establish guidelines for the selection of artists and works of art and guidelines for the display and maintenance of public art. (5) The staff report includes total costs if the program were to be implemented in the 2007-2011 CIP or the 2008-2012 CIP. The dramatic difference reflects whether or not the interchange improvements scheduled in the 2007 CIP are included. (6) Works of art could be displayed/installed on private property when such a display is determined to be in the best interest of the City. Ms. OU stated there are some issues involved with moving this program forward. First, there are some cash flow issues with the 2007 CIP. If Council desires to fund this program in 2007, Council would also need to give direction regarding other projects to be deferred. Staff believes that some groundwork could begin, however. Establishing the Visual Arts Commission by early 2007 would create the opportunity to develop the guidelines for art and artist selection. The Commission could also assist in the development of a visual arts strategy for the community. Before the second reading/public hearing on this legislation, staff requests guidance on the following issues: 1. What is the appropriate funding level- 1/2, 3/4 or 1 percent? 2. Does Council have any questions concerning this ordinance? 3. Does Council concur with the proposal to implement a Visual Arts Commission in 2007 and incorporate funding into the 2008 CIP? Mayor Chinnici-Zuercher pointed out that staff's recommendation is that the design, legal and advertising costs would not be included in calculating the one percent funding. How would those expenses be covered? Ms. OU responded that those items are included in the capital improvement cost, but only the cost of the construction would be used for calculating the maximum cost of the public art piece. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting - DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 9 Held 20 Mayor Chinnici-Zuercher stated that staff's memo indicates that the costs associated with the acquisition of art, administration and maintenance of the program would be paid from the reserve account. How is the term "administration" defined? Ms. Ott responded that, currently, it is viewed as the costs incurred with the selection I process for the art and the artist. Mr. Reiner requested that such clarification be made in the document. Mayor Chinnici-Zuercher suggested that the definition be included in the "Definitions" section. Mr. Reiner added that the intent of Council is to obtain as much public art with the funding as possible, with none of the dollars lost to administration cost. Mayor Chinnici-Zuercher inquired about the recommendation to permit works of art to be displayed/installed on private property when such a display is in the best interest of the City. She is very concerned with a suggestion to spend tax dollars on something to be placed on private property. What is the theory behind that? Ms. Ott responded that the reasons for that proposal are: (1) A work of art is defined as any display that is two weeks or longer. If, for some reason, the public art funding were used for a temporary exhibition, it could be sited on private property if it is in the best interest of the City to do so. (2) Approval for locating an art display on private property would be given by Council, based upon the known factors at that point in time. (3) If there is not land available in the public right-of-way to locate the art at a public improvement site, staff could work with the adjoining property owner to obtain approval for the art to be displayed or installed on that property. That would occur on a case-by-case basis. Mr. Reiner stated that some of the primary view corridors of the City do include privately- owned land, so that would make sense. The City would still own the art piece. Mr. Keenan suggested that it could potentially allow for a joint venture for an art piece. Ms. Ott stated that if an organization were interested in contributing toward the availability of such art, staff would work with them to bring a proposal before Council for consideration. Mayor Chinnici-Zuercher stated that Section 38.08(A) states that if there is extraordinary operation or maintenance expense, the Visual Arts Commission would obtain the written approval of the Department Head. Where is the role of Council in making the decision for an extraordinary cost related to an ongoing operations cost for the City? Ms. Ott responded that would reflect the role of the Visual Arts Commission versus Council in the selection of works of art. As it is currently written, the Commission would be empowered to make that decision with the caveat that extraordinary operation or maintenance expenses that would be required for the art piece need approval of the Department Head. Mayor Chinnici-Zuercher inquired if the expectation is that the ongoing maintenance and operational costs would be paid for from this fund indefinitely. Ms. Ott affirmed that it has been written to permit that. However, after the actual costs are known, it could be determined that all costs may not continue to be covered by this sub account in the General Fund. However, there would be a value in paying all of these from this sub account, as it would greatly facilitate tracking the costs of the overall program. Owning these physical assets requires the commitment of the City in providing ongoing care to ensure they remain in good condition into the future. , Mayor Chinnici-Zuercher noted the City faces this challenge with the current public art works. Initially, the long-term cost of maintenance was either not known, not presented or not clearly anticipated. Ms. Ott noted the Visual Arts Commission would playa role in determining what financial cost and effort would be reasonable for maintaining an art piece. That should occur before the City even considers submissions. Mr. Keenan noted he was pleased with the selection criteria. The last sentence of this memo states that, ultimately, successful programs use multiple approaches that allow flexibility for the conditions unique to a particular improvement project. I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 1 0 Held 20 Vice Mayor Lecklider requested clarification regarding the provision for display or installation on private property. His understanding was that would be the exception. I Section 38.08 states that, "City officials responsible for the design and construction of public improvements in the City shall make appropriate space available for the placement of works of art in consultation with the Commission." Wouldn't the intention be that, by and large, public art funded by this ordinance would be located on public property? Mr. Keenan responded that would be accurate. This provision would allow for flexibility in the event it should be needed. Mayor Chinnici-Zuercher stated that is why she raised the question. Placing public art on private property should definitely be the exception. When the final policies are developed, it should be made very clear. Historically, those types of situations do not serve the City well. It could eventually result in additional costs for the City. Mr. Keenan referred to Mr. Reiner's comment about visual corridors that are privately owned. What he would envision is that the City would partner with the corporate entity to place the public art in that visual corridor. This language would provide the flexibility to do so. I Mayor Chinnici-Zuercher responded that, fortunately, the City owns a significant amount of property and should be able to utilize its own land. Mr. Keenan stated that the transportation projects would lend themselves to that potential. While the City does own a lot of property, much of it is hidden from public view, and that is the reason for this provision. Vice Mayor Lecklider stated that in such a case, perhaps a corporate citizen would be able to split off that land and deed it to the City, thereby eliminating the questions and concerns. He noted there is no language in the ordinance that indicates the effective date. Ms. au responded that will be included in the final ordinance, pending direction from Council tonight. Establishing the Visual Arts Commission is proposed to occur in early 2007. The funding of the first project would be for construction dollars allocated in 2008. The chart in staff's memo indicates the financial impact per year from 2007 through 2011. Mr. Keenan stated that if this is contemplated for 2008 and not 2007, some major 2007 I capital projects would not be included. Ms. Brautigam stated that is accurate. Allocating one percent for the arts for the projects to be funded in 2007 means identifying other dollars to fund the currently programmed projects in the Capital Improvement Program. Mayor Chinnici-Zuercher noted that Council was told at the CIP workshop discussion that those dollars had already been included in the CIP document. Ms. au responded that for years 2008 to 2011, there is $700,000 included. Ms. Grigsby responded that funds are currently allocated in the Capital Improvement I I program for 2008 through 2011. Those allocations are based upon dollars that were I available through 2009. Currently, through 2007 to 2009, there is a total of $300,000. One option provided by the legislation is that there will be a sub account within the General Fund. Even though it is now based on one percent, because this is a new project, Council always has the ability to make additional appropriations, if desired. Because it is a sub account in the General Fund, that can occur in the operating budget process. The concern discussed with the CIP budget was that through 2009, based upon the CIP that was presented, there was approximately $350,000 that was not i programmed. The City is limited in funding during the first three years of the current five- II year CIP. I Mr. Keenan stated that the percentage could be based on 2007 projects and actually I funded in 2008. Ms. Grigsby concurred. But, subsequent to that discussion, it has been structured to I become a sub account of the General Fund. Therefore, it is not appropriated in the I I I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 11 Held 20 Capital Improvements Tax Fund. Each year during the programming of the operating budget, those funds would be programmed based upon the CIP that was adopted in the summer. When the CIP is adopted in any given year, at that time the funds needed for this sub account would be identified for the following year's operating budget. Mayor Chinnici-Zuercher stated that this chart indicates that the 2007 capital project figures would not be used. Instead, the figures for 2008 - 2011 would be used. If the figure of.5 percent is used, that amount is $100,000; for a percentage of .75 percent, that amount is $143,000; for a one percent, the figure is $189,000 for those four years. What is the $350,000? Ms. Ott stated that figure was based upon Council budgeting one percent of the 2007 capital project construction costs. However, staff's recommendation is that if Council would like projects in the 2007 CIP to incorporate public art, the funds should be allocated in 2008. This would avoid the need to eliminate a funded project in the 2007 CIP adopted by Council tonight. Mayor Chinnici-Zuercher inquired if Council wants the program to be implemented in 2008 based upon a percentage of 2007 CIP projects, would the funds be taken from the 2007 General Fund? Ms. Grigsby stated that after the time of the CIP discussion, staff has considered funding mechanisms, how to structure the process to account for these dollars, and where the monies would located. In her opinion, it makes more sense to have this in a sub fund of the General Fund. This would use General Fund dollars and would eliminate some issues in regard to how Capital Improvement funds are spent. The City's legislation provides that 25 percent of the income tax is to be used to fund capital projects. She therefore recommends that the General Fund absorb the increases resulting from a percentage for the arts, and that the amount would be based upon the CIP that is adopted annually. I Mayor Chinnici-Zuercher stated this is a separate issue from the funding provided to the Dublin Arts Council, and the expectation that a portion of those funds are to be used for public art as well with the Art in Public Places program. .1 Ms. Ott stated that the percentage for the arts would serve as an additional means to Ii increase the amount spent on public art within the City. Mayor Chinnici-Zuercher stated that staff is requesting Council's direction tonight regarding the percentage -- .5, .75 or 1 percent. She requested Council's preference. Hearing none, Mayor Chinnici-Zuercher proposed .5 percent, in recognition of the fact that this is a supplement to the total amount already funded for public art projects. Mr. Keenan stated that Council has been discussing this concept for six months. He believes one percent is an appropriate amount and that .5 percent will not be enough to move the program forward. He suggested a compromise of .75 percent. Mayor Chinnici-Zuercher stated that she disagrees. Council has had discussion about the desire for more public art, but that relates to the funding provided to the Dublin Arts Council for the Art in Public Places program. She personally does not want every public art project to be of the size and magnitude as the existing works. She believes the City needs to focus on smaller scale public art. She has provided photos to Mr. Hahn of some suggestions that are practical possibilities. Mr. Keenan stated he would prefer that the 2007 capital projects be included in the percentage for the arts program, although it would actually be funded in 2008. , " ii Vice Mayor Lecklider inquired for comparison purposes the cost for the art component of ,I I the Bristol Commons bikepath tunnel. Ms. Brautigam responded the art was not purchased from an artist, but was provided by Dublin School students. The installation is approximately $13,000. To commission an artist to provide that work would have been a substantially higher cost. Ms. Salay asked if the funding for the 2007 public art projects occurs in 2008, will the funding continue to be a year behind in the future? Ms. Grigsby stated that the 2008 funding would actually combine two years. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 12 Held 20 Vice Mayor Lecklider requested the costs for the past Art in Public Places projects. Ms. att responded that the costs ranged from $70,000 to $200,000. Vice Mayor Lecklider inquired the cost of the last piece, "Going, Going, Gone." Ms. att responded the cost was $150,000. Vice Mayor Lecklider stated that the amount of .75 percent for 2007-2011 projects, or $406,838 provides the opportunity for some very significant public art projects. He is not suggesting projects of that scale; in fact, he would prefer to have smaller scale projects. Ms. Salay agreed, noting she supports the .75 percent allocation. Mrs. Boring stated that she is struggling with the fact that the City already gives a significant amount of funds annually to the Dublin Arts Council for public art projects via the hotel/motel tax allocation. Therefore, she would prefer to see smaller scale public art incorporated into the community, i.e. with park benches, mosaic installations in bridges, I etc. Those types of art projects do not necessitate large amounts of funding, and she i therefore supports the .5 percent level of funding. As she expressed during the hearings I on the capital improvements program, she is concerned that Council is not allocating funding for other projects related to health and safety issues for the residents. Because Council already funds public art within the City per the agreement with the Dublin Arts Council, she views this as "double dipping." She believes that the City's investment in the Dublin Arts Council should bring a better return. Mr. Keenan responded that the issues related to the Dublin Arts Council will be addressed in the next couple of weeks. The DAC has also been asked to provide a report to Council. In his view, the percentage for the arts is a separate program ! altogether from the current Art in Public Places program. At the August study session, Council viewed a DVD regarding the public art program from Loveland, Colorado. Mrs. Boring stated that while this program is dubbed "a percentage for the arts," she believes the City is already contributing a huge percentage of money to support of the !I arts. Mr. Keenan responded that the current funding provides the facility for the Dublin Arts Council in which they provide various types of arts programming. The percentage for the arts proposal is targeted toward visual public art for the community. He added this is not a huge amount of funding, but it is a good beginning. Mayor Chinnici-Zuercher disagreed. Council has reviewed and discussed the DAC funding and the lease agreement many times, and Council is well aware that a portion of the percentage of hotel/motel funds allocated to the DAC was to be used for the purchase and installation of the City's public art. This new percentage for the arts proposal is a supplemental amount for public art. There is still an obligation for the DAC to provide the ongoing Art in Public Places program within that 25 percent of the hotel/motel tax revenue allocated to them. Therefore, the City's overall public art !I program will be receiving funding from more than one source. She would not endorse a segregated program. That issue was discussed in a previous meeting - specifically, the ! intent is to have one public art program. Everyone would participate in it with defined goals and a plan of action. i Mr. Keenan noted there is a meeting scheduled next week with the DAC to discuss I I some of these issues. That discussion should occur before Council makes a formal decision on this program. Mayor Chinnici-Zuercher summarized there is no need to specify a specific percentage for the proposed program tonight. Mr. Keenan agreed. He would prefer to wait until after the discussion with the Dublin Arts Council. There will be a second reading/public hearing at the September 18 Council meeting. Ordinance 56-06 Amending Sections 32,80 and 32.86 of the Codified Ordinances of the City of Dublin to Establish a Visual Arts Commission in the City of Dublin, Ohio. Vice Mayor Lecklider introduced the ordinance. I, II RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ----- DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 13 Held 20 Mayor Chinnici-Zuercher stated that this would be a commission of City Council with members appointed by Council in the first quarter of 2007. Mr. Keenan stated that this legislation should also be deferred pending the discussion with Dublin Arts Council next week. Ms. Salay stated that she anticipates a lot of interest in the commission with many ~." interviews to be conducted. It may not be possible to incorporate those with the annual interviews for board and commission appointments. It may be necessary to schedule a 'I couple of extra evenings next January or February. There will be a second reading/public hearing at the September 18 Council meeting. INTRODUCTION/PUBLIC HEARING - RESOLUTIONS Resolution 69-06 I Accepting the Lowest and Best Bid for Rock Salt and Authorizing the City Manager to Enter into a Contract for Procurement of Said Commodity. Ms. Salay introduced the resolution. Mr. Burns stated that three bids were received for this commodity. Comparison with other Central Ohio area communities indicated that Dublin's bid price is mid-range. Staff recommends the acceptance of the low bid of $49.39/ton of rock salt from Cargill Deicing Technology. Mayor Chinnici-Zuercher inquired if there was rock salt remaining in last year's supply. Mr. Burns responded affirmatively. Mayor Chinnici-Zuercher stated that the staff report indicates $402,000 was spent in 2005. What was spent in 2006? Mr. Burns estimated $240,000. Mr. Keenan inquired what the wet solution is that is utilized at certain temperatures. Mr. Burns responded that it is a salt brine. Mr. Keenan inquired if that is less or more expensive. Mr. Burns responded that it is much less expensive but, depending on the weather, also less effective. Vice Mayor Lecklider inquired if recently Dublin had a rock salt supply greater than neighboring communities and consequently, sold some to them. Was that situation due to the fact that Dublin had a different supplier? I Mr. Burns responded that he is not aware of the reason. However, Dublin has I contracted with Cargill Deicing Technology the last two years and experienced no ! problems with delivery. Vote on the Resolution: Vice Mayor Lecklider, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes. OTHER . Bridge and High Streets Traffic Signal Phasing Ms. Willis stated that she is present tonight to present the existing signal phasing at Bridge and High. It was suggested at a joint meeting of Council and Planning Commission that a dedicated turn arrow be provided for the northbound traffic on High Street. She highlighted the current traffic volumes at the intersection. She explained that traffic engineers dedicate proportionately percentages of the green time allocated to the particular cycle length, based on volumes. For example, on Bridge Street, facing both eastbound and westbound direction, there are much higher total approach volumes than on Bridge Street itself. The northbound left turn volume in the a.m. peak for High Street is 35 per hour versus the opposing volume of southbound through and right turn of 563 vehicles. In the p.m. peak, the volumes on Bridge Street are much higher, thus requiring more green time for Bridge Street. For the northbound left turn movement on High, there are 60 vehicles versus the opposing movement southbound through and right of 356 vehicles. Currently, this intersection does operate at a level of service of D, which equates to a 50-second delay. The northbound level of service operates at a level of D in the a.m. and p.m. peaks, with 35 seconds of delay in the a.m. and 43 seconds of delay in the p.m. So both of those do represent a lower level of delay than the average vehicle approaching the intersection. Therefore, from a traffic engineering point of view, those vehicles are served well. Level of service of D is the range of 35-55 seconds of delay for the average vehicle approaching the signalized intersection. The delay means RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 14 Held 20 how long the average vehicle must wait to move through the signal. The heavy volume on Bridge Street is the reason for the allocation of green times at the intersection in their present proportion. It is not wise to take green time from any movement on Bridge Street to provide additional time for left turns on High Street. Introducing a northbound left turn arrow would take time from one of the phases on High Street itself - the dedicated southbound left and through/right turn movement. Doing that would drop the level of service for the overall intersection from a D to an E. It is the recommendation of staff to maintain the existing traffic signal phasing, sequencing and cycle length. She offered to respond to questions. Ms. Salay thanked Ms. Willis for the excellent graphics which helps to understand the technical issues. Mrs. Boring commented that if 30 cars headed southbound have the opportunity to turn left onto Bridge Street in the a.m., why wouldn't 35 cars headed northbound have the same opportunity to turn left? Ms. Salay stated that 563 cars are also being accommodated in the southbound through and right turn lanes. In the overall scheme of the intersection, the volume from the south is minimal. Mrs. Boring stated that because there are 500 plus cars headed southbound in through traffic and right turn lanes, there is even less opportunity for the northbound cars to turn left, resulting in more delay. In addition, in the p.m. peak headed northbound, there is no room for vehicles to queue waiting for the light change, with frequent business patron parking moving in and out of the street parking spaces. It is nearly impossible to move through the intersection northbound. Mr. Keenan stated there are alternatives for drivers, such as Riverside Drive and Frantz Road. The traffic situation has deterred him from using that route northbound. Mayor Chinnici-Zuercher stated that for the sixth car in line, the wait is much longer than 50 seconds. If only one northbound car on High can turn left, a car may have to sit through 4-5 sequences of the light. For Bridge Street -- the left turn lane headed II northbound -- there are times when only three cars can move through at peak hours. Because of the traffic volumes, the only left turn movements are made with the arrow - it is not possible to turn left absent the arrow. In practical terms, the experience at the intersection is not consistent with what has been reported. I " Ms. Willis stated that the report focuses on the averaqe delay for vehicles - some will experience less and some more delay. From a traffic engineering view, the intersection is performing well. Mr. Reiner asked if there is a future plan to improve this intersection, perhaps with a roundabout, over the next 5 to 20 years. Mr. Hammersmith responded that it would not be possible without acquiring additional right-of-way and land. Mr. Reiner added this situation emphasizes the need for planning guidance on zoning, due to the traffic implications. Mr. Hammersmith stated that land use does impact traffic and is the reason for the modeling done in the Community Plan. This area involves existing land uses, and land uses far out in the northwest area will also impact Bridge and High in particular. He noted that timing at an intersection is finite, and choosing to increase the level of service for one movement will sacrifice the level of service for the entire intersection. Staff's experience is that citizens contact the City frequently in regard to the signal timing on Bridge Street far more than those traveling on High Street. He believes that sacrificing time on Bridge Street to provide more for High Street will result in a lot of dissatisfaction. Staff's recommendation is to leave the timing as it exists today, maintaining the level of service D for the entire intersection. Vice Mayor Lecklider noted that it is a balance issue, and he would not support decreasing the level of service for either eastbound or westbound Bridge Street by making this change. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting -",--'- DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 15 Held 20 Mrs. Boring stated that her concerns still relate to the allocation of timing for the northbound versus southbound traffic on High Street. She is not advocating taking time away from the eastbound or westbound Bridge Street movement. Ms. Willis stated that for this intersection, unlike many other intersections in Dublin, the critical a.m. peak governs the timing - not the p.m. Phasing is not alternated from the "'" a.m. to the p.m. because drivers could be confused when the expectation of the timing is changed. . Final Development Plan/Final Plat - The Glade at Ballantrae (Case No. 06-071). Ms. Husak stated this plat contains 28 single-family lots and four acres of open space on 15.78 acres. The site is located in southwest Dublin and is zoned PUD. It is located between Ballantrae and Kendall Ridge, and the only natural feature on the site is a partial tree row along the western edge. The applicant has worked with staff and adjacent residents to fulfill previous conditions, and staff recommends approval of this final plat. Mayor Chinnici-Zuercher noted the staff report indicates that Reserves D, Band C will be the responsibility of the homeowners association to maintain. What has the City projected as the cost of that maintenance? Ms. Husak stated that perhaps the applicant can respond. Mr. Reiner asked how the homeowners association is funded and set up. Charles Driscoll. Edwards Land Company stated that Reserves D and C are islands within the cui de sac. Reserve B is a narrow, 10-foot strip of land adjacent to the park. The maintenance expense is very minor for ground cover and a few trees in the center of those islands. The same treatment has been done in Ballantrae and has required little maintenance. Ms. Salay asked for confirmation that this neighborhood will be absorbed into the Ballantrae Association. Mr. Driscoll responded that is correct. Mr. Reiner asked how the Ballantrae Homeowners Association is funded. Are their dues voluntary or mandatory, and is the basis the percentage of the value of the home? Mr. Driscoll responded it is mandatory and the cost is $250 per year, plus $100 initiation at the time of the home purchase. I Mr. Reiner asked if that is an adequate amount to maintain all of the common space. 'I Mr. Driscoll stated the developer currently is maintaining the common space, so it is too Ii I early to predict. Mr. Reiner asked if, when all of the lots are sold, the developer believes the amount of $250 per year will be adequate to maintain the common space into the future? Mr. Driscoll responded that at buildout, there will be over 1,000 units at $250 each, totaling over $250,000 per year for maintenance. He believes that is an adequate number for maintenance, depending upon how the association chooses to spend it. In response to the number of acres of open space, Mr. Driscoll estimated that 200 of the open space acres are the golf course, and there may be 50 additional acres of open space. Mayor Chinnici-Zuercher asked if the condominiums have a separate association. Mr. Driscoll responded they have their own association, plus they contribute to the master association. Ms. Salay moved approval of the final plat. Mr. Keenan seconded the motion. I' Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Chinnici- I Zuercher, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes. STAFF COMMENTS . Request for Administrative Committee meeting - review of 2007 Medical/Health Management Program Mayor Chinnici-Zuercher stated that Mr. Harding has requested the Administrative Committee schedule a meeting to review the 2007 medical/health management program. II RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 5, 2006 Page 16 Held 20 Vice Mayor Lecklider, Chair asked about the anticipated timeframe and the staff involved in this meeting. Mr. Harding responded that this would involve a small subgroup of the Employee Benefits Team - himself, Ms. Hoyle, Ms. Hamilton, and HR representatives. Vice Mayor Lecklider asked if the Committee will be asked to make a recommendation to Council on the program. Mr. Harding responded there are three components: the next round of plan design changes occurring in 2007; an update on the plan and objective for the entire health management initiative; and resumption of the discussion held with the Administrative Committee on the dental program, including possible enhancements to the dental plan. The consensus of the Committee was to schedule the meeting on Monday, September 18 at 5:30 p.m. COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE Mr. Keenan, Finance Chair stated the Finance Committee will meet on Wednesday, September 13 at 5:30 p.m. to review the Arthritis Foundation hotel/motel tax grant application, prior to the joint Council and Planning & Zoning Commission meeting. Mr. Keenan noted: 1. Another US 33 Corridor meeting is scheduled for Thursday evening. 2. A Veterans Committee meeting is scheduled on Friday morning at Oscar's in Historic Dublin. 3. The Dublin Arts Council Board meeting is scheduled on Tuesday, September 12. Mavor Chinnici-Zuercher: 1. Acknowledged Dublin Police Officers Mike Keck and Josh Foltz, who were commended by a participant at a motor officer training for their mentoring and assistance. 2. Reported that she and Ms. Brautigam attended the opening of the Glacier Ridge Elementary School. It is a magnificent school, with two levels and a spiral staircase. Almost every family whose child was starting school attended, following a personal invitation. T-shirts and small gifts were distributed to the children. State Representatives Hughes and Wolpert also were present. 3. Noted that in the Independence Day event report, it was indicated that the multiple Dublin events are now competing with each other for sponsorships. She would be interested in brainstorming with staff on some approaches to be used and how the City could branch out to a broader sponsorship base. I The City does want a lot of sponsorship to help underwrite the expense of the events. 4. Reported she and Ms. Gibson were invited to attend a meeting last week by Franklin County Commissioner Stokes to meet with Dynasty International, a company with a presence on Reed Road, regarding a Chinese firm looking at expansion for other Chinese industries in Ohio. There was a follow-up meeting today, but she could not attend. She will check with Commissioner Stokes on the next steps agreed upon at today's meeting. 5. Noted a packet was sent out regarding the Spooktacular plans, and she asked all Council Members to fill out the forms regarding their participation and return them to staff. 6. Noted she learned through Ms. Brautigam that Dublin Schools has set up a Committee that will address the issue of a natatorium. She has asked Mrs. Boring, as the Council liaison to the School Board to attend the meeting on September 12 and report back to Council. ADJOURNMENT TO EXECUTIVE SESSION Mayor Chinnici-Zuercher moved to adjourn to executive session at 9:15 p.m. for discussion of legal matters. Mr. Reiner seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Keenan, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes. Mayor Chinnici-Zuercher noted that the meeting will be reconvened at the conclusion of I I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting -' DAYTON LEGAL BLANK. INC. FORM NO, 10148 September 5, 2006 Page 17 Held 20 the executive session only for the purpose of formally adjourning. No further action will be taken. The meeting was reconvened and formally adjourned at 10:00 p.m. c.L....., I, ~C!-~ Clerk of Council II