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HomeMy WebLinkAbout08/21/2006 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 21,2006 Held 20 Mayor Chinnici-Zuercher called the Monday, August 21, 2006 regular meeting of Dublin City Council to order at 7:00 p.m. at the Dublin Municipal Building. PLEDGE OF ALLEGIANCE Mr. McCash led the Pledge of Allegiance. ROLL CALL Present were: Mayor Chinnici-Zuercher, Vice Mayor Lecklider, Mrs. Boring, Mr. Keenan, Mr. McCash, Mr. Reiner and Ms. Salay. Staff members present were: Ms. Brautigam, Ms. Grigsby, Mr. Ciarochi, Mr. Smith, Ms. Puskarcik, Mr. Hammersmith, Mr. Combs, Mr. Gunderman, Ms. Martin, Mr. Burns, Ms. Willis, Mr. Hahn, Mr. Earman, Mr. Harding, Chief Epperson, Ms. Crandall and Mr. Tyler. APPROVAL OF MINUTES Ms. Salay moved approval of the minutes of the meeting of August 7,2006. Vice Mayor Lecklider seconded the motion. Vote on the motion: Mr. McCash, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, abstain; Mr. Keenan, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes. CORRESPONDENCE . Transfer of D5 and D6 liquor permits from Black Hills, Inc. (dba Donerick's Pub) to GES Services, LLC (dba Donericks Pub), 6711 Dublin Center Drive and Patio There was no objection to the transfer of these permits. CITIZEN COMMENTS II Preeti Pancholi, 4903 Gillingham Way, Amberleigh expressed her concern with the River Ii Forest pedestrian tunnel currently under construction. They have been in touch with City officials who are overseeing this project. Her backyard trees and those of her neighbor were completely obliterated with the tunnel project, and she had no inkling this would take place. She moved from New York City nine months ago to take a job at the OSU Medical Center where she is a professor in microbiology. They were drawn to Dublin by the greenery and nature preservation efforts. Her property was a sanctuary, opening to the trees that had existed, which have now been removed. No notification was provided to her or her neighbors of this tree removal. She understands that the process for the tunnel project began two to three years ago, but they were not aware it would impact their trees. It has had great impacts on their neighborhood. Some neighbors met with Mr. Keenan and Mr. Hammersmith last week, although she was out of the country at the time. She feels strongly that their privacy has been taken away. She has two small children, and now feels very insecure with the pedestrian tunnel in her backyard. In 25 years of living in the United States, she has never seen a tunnel that literally opens into someone's backyard. They had a beautiful expanse of lovely trees 80 to 100 years old. With a widened and elevated road and the trees removed, the road has come closer to them and the protection provided by the trees has been eliminated. Their property and the Falks' have been particularly impacted by this project. While reconstruction has been promised, she wants Council to be aware that this event has been very disturbing. They now view low hanging wires and hear the noise of the traffic. She does not understand the rationale of installing a tunnel to be used infrequently and opening into someone's backyards. She wanted to convey her concerns to Council personally. Mayor Chinnici-Zuercher asked staff to update Council on this project. Mr. Hammersmith stated that a follow-up memo had been provided in the informational packet. As a result of the meeting that Council Member Keenan and he had on August 11 with Mrs. Falk, they determined that as the project progresses, the landscape plan will be reviewed and possibly enhanced to mitigate the residents' concerns. Staff would like to have the project move toward completion and then will work interactively with the neighbors to finalize the landscaping plan. Mr. Keenan stated that the landscaping plan that was included in the original documents was somewhat misleading. They had suggested the neighbors look at the Dublin Road/Brand Road roundabout where the landscaping was enhanced and revised once the final grades were completed. He sent e-mails today to some neighbors and RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August21,2006 Page 2 Held 20 responded to the various issues raised. Staff will follow up with responses to the various issues. Mrs. Boring is also aware of the neighbors' concerns. In response to Ms. Pancholi's question regarding low hanging wires, Mr. Hammersmith indicated that burying the utility lines on the east side of Dublin Road was not part of the scope of the project. The telecommunication lines run along the east side of Dublin Road, while the power lines are on the west side. Mayor Chinnici-Zuercher summarized that at this point, staff has met with the neighbors and will continue to include them in the discussion of improving the landscaping. She thanked Ms. Pancholi for attending this evening. Mayor Chinnici-Zuercher commented that she is aware that the neighborhoods were involved a couple of years ago when the tunnel prioritization was discussed. At the time the project was actually initiated, were the affected residents involved in the discussion? Mr. Hammersmith responded that no public involvement meetings were held at the project initiation point, neither for River Forest nor for Amberleigh North. Staff had felt that given the publicity and the previous petition for the project, the civic associations were well aware of the project. Ms. Salay asked for clarification. Were the trees removed on City right-of-way or on land !i owned by the subdivision? Mr. Hammersmith responded that the trees removed were on the City right-of-way. He confirmed that the City will replace the trees that were taken from the right-of-way. He added there is also a reserve area running west of the properties along the east side of Dublin Road, established as part of the Amberleigh North development. No trees were removed from private property. Vice Mayor Lecklider commented that in retrospect, in every case more notification is preferable than less. However, he was struck by the tone of the letter, which suggested the City had intentionally not informed Amberleigh North residents about the project. That is not the practice of the City or its departments. Mr. Keenan responded that there was a misunderstanding, in that the Amberleigh North residents believed a meeting had taken place with the River Forests residents. The only meeting that was held was with the resident on the corner where property was being acquired for the project. Vice Mayor Lecklider clarified that Council had already committed to building a bikepath tunnel and there were limited options for the location. The City has a reputation with public improvements of doing an outstanding job of restoring the landscape. He served on Planning Commission when Amberleigh North was reviewed, and the City, in fact, was instrumental in preserving existing landscaping. While he appreciates the shock and concern of the residents, certain public improvements will happen in high growth communities and he encouraged residents to reserve judgment until the restoration is completed following the project. Mayor Chinnici-Zuercher stated that this demonstrates the need to engage the citizens in all projects, not just at the earlier stages. Through meetings, the tree removal could have been discussed as well as the restoration to be done. Staff will continue to work with the neighbors in the future on this project. Wallace Maurer, 7451 Dublin Road stated: 1. He doubts Council will have any interest in his comments, as he has never -..",.:.,,,",, been a formal element of the governance of the City. He mentioned at the last meeting that because of commitments in September, he will have to cut back severely on his efforts at Council. 2. Some may have read in the newspapers the letter from Steve Thomas, challenging him in regard to the Kindra matter. He will meet with Mr. Thomas tomorrow at 8 p.m. on this matter. 3. At the last Council meeting, he began talking of the Veterans project and plans to continue with those comments, but not tonight. It does not relate to the site or what may appear on the site, but what may conceivably affect it. 4. Asked about the status of the Dublin residents in the Ponderosa mobile park area. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting -~ DAYTON LEGAL BLANK, INC., FORM NO. 10148 August 21,2006 Page 3 Held 20 Ms. Salay responded that she has learned that a different individual is in contract to purchase the land from the property owners, but the terms of that arrangement are unknown to her. The Edwards Company is not a party to this, as she understands. She was informed that a Ponderosa resident passed away this morning, and several residents have moved or are planning to move. LEGISLATION SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 43-06 Accepting an Annexation of 4.182+/- Acres from Washington Township to the City of Dublin. (Applicant: LS Dublin Realty LLC) Ms. Brautigam stated this is the second reading of property at the northeast corner of Shier Rings and Eiterman Road. Mr. Gunderman can respond to any questions. Vote on the Ordinance: Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Mr. McCash, yes; Vice Mayor Lecklider, yes. Ordinance 45-06 Authorizing the Purchase of a 0.007 Acre, More or Less, Fee Simple Interest, and a 0.055 Acre, More or Less, Temporary Construction Easement, From Sheila M. Turner, Located North of River Forest Road and West of Dublin-Bellepoint Road, City of Dublin, County of Franklin, State of Ohio., and Declaring an Emergency. Ms. Brautigam stated this acquisition relates to the bikepath tunnel. Vice Mayor Lecklider moved for emergency passage. Ms. Salay seconded the motion. Vote on the motion: Ms. Salay, yes; Vice Mayor Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mrs. Boring, yes. Vote on the Ordinance: Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mr. McCash, yes. Ordinance 46-06 Authorizing the Purchase of a 0.063 Acre, More or Less, Fee Simple Interest, and a 0.094 Acre, More or Less, Utility Easement, From Wilcox-Tuttle Limited Partnership, Located South of Tuttle Crossing Boulevard, City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ms. Brautigam stated this relates to the widening of Tuttle Crossing Boulevard. Vice Mayor moved for emergency passage. Mr. Reiner seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes; Mr. McCash, yes; Mayor Chinnici-Zuercher, yes. Vote on the Ordinance: Mr. Reiner, yes; Mr. McCash, yes; Vice Mayor Lecklider, yes; Ms. Salay, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. INTRODUCTION/FIRST READING - ORDINANCES Ordinance 48-06 Rezoning Approximately 4.2 Acres, Generally Located at the Northeast Intersection of Riverside Drive and Martin Road from R-4, Suburban Residential District, to PUD Planned Unit Development District. (Standley Law Offices - 6300 Riverside Drive - Case No. 06-051ZFDP/CDD) Ms. Salay introduced the ordinance. Ms. Brautigam stated this rezoning relates to the Standley Law offices, and is also an economic development retention effort by the City. The Planning Department can respond to any questions. Ms. Salay stated she has some questions, but will bring them up at the second reading. Mayor Chinnici-Zuercher stated there will be a second reading/public hearing on September 5. Ordinance 49-06 Authorizing the Purchase of a 0.023 Acre, More or Less, Fee Simple Interest, and a 0.039 Acre, More or Less, Temporary Construction Easement, From Olde Sawmill I Square Shopping Center, Located East of Sawmill Road and South of Saltergate I I Drive, City of Columbus, County of Franklin, State of Ohio. (Emerald Parkway- I Phase 5A) RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 21,2006 Page 4 Held 20 Ms. Salay introduced the ordinance. Ms. Brautigam stated this property acquisition relates to finalizing the Emerald Parkway 5A project. Mr. McCash asked why this is needed, as it is on the east side of Sawmill. Mr. Hammersmith responded the need is associated with the traffic signal upgrade for the Emerald 5A project at the Saltergate/Sawmill/Emerald intersection. II Mr. McCash asked if the City will actually own this property. Mr. Hammersmith stated it will be held in the name of the City of Columbus. Mr. McCash asked if the City of Columbus will pay for this, and Mr. Hammersmith responded they will not. Mr. McCash summarized that Dublin is therefore purchasing property from Columbus and improving the signal at Sawmill. I! Mayor Chinnici-Zuercher noted she does not recall taking similar action as this previously. Why was this approach taken? Mr. Hammersmith responded that Dublin wanted to extend Emerald Parkway and it was Ii not in the interest of Columbus to have Emerald Parkway extended. Had Dublin asked I Columbus to acquire this property, they would likely not have done so. They view this as a Dublin roadway extension. He added that there is some reworking of the corner ADA ramp with the signal upgrade to extend Emerald Parkway. Mr. McCash asked if this is being done with mastheads or with guy wire. Mr. Hammersmith responded this installation is being done with span wire. Dublin will also be doing a similar acquisition at Sawmill and Hard Road on the east side of Sawmill to improve that intersection. Mayor Chinnici-Zuercher asked for clarification. Is the City of Columbus participating in the funding? . Mr. Hammersmith responded they are not participating in funding, but have worked cooperatively on the plan review and approval for this portion of the project. Dublin has done the design, but the approvals are done by Columbus. Columbus has expedited the review as much as possible. Mr. Reiner asked if Columbus is planning to improve Saltergate in the near future. Mr. Hammersmith responded he is not aware of any plans to do so. It is a minor collector to Olde Sawmill and it is unlikely they would have reason to improve Saltergate. If the use expanded as a result of the redevelopment of the shopping center, that could change the plans. Mr. McCash stated there are existing span wires at the intersection. Why is Dublin purchasing this? Is it being purchased to move this corner back further? Mr. Hammersmith responded affirmatively. There will be a second reading/public hearing at the September 5 Council meeting. Ordinance 50-06 Authorizing the Purchase of a 0.008 Acre, More or Less, Utility Easement, and a Combined 0.249 Acre, More or Less, Temporary Construction Easement, From Lowe's Home Centers, Inc., Located South of Village Parkway, City of Dublin, County of Franklin, State of Ohio. (Shamrock Boulevard Extension) Ms. Salay introduced the ordinance. Ms. Brautigam stated this acquisition is needed to accommodate the extension of Shamrock Boulevard. There will be a second reading/public hearing at the September 5 Council meeting. Ordinance 51-06 Authorizing the City Manager to Donate a 0.069 Acre, More or Less, Utility Easement to the Ohio Department of Transportation, Located North of 1-270 and South of Jenmar Court, City of Dublin, Township of Perry, County of Franklin, State of Ohio, and Declaring an Emergency. Vice Mayor Lecklider introduced the ordinance. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 21,2006 Page 5 Held 20 Ms. Brautigam noted that ODOT has requested donation of this utility easement to serve a repeater, which is a traffic safety item. Vice Mayor Lecklider moved to dispense with the public hearing and adopt this as emergency legislation. Ms. Salay seconded the motion. Mrs. Boring asked for the justification for emergency action. Mr. Hammersmith stated that many components of the system are already in place, and ODOT is anxious to have the last portions in place in order to have a collective, functioning system. Staff has worked with ODOT on these boards in some other locations in Dublin. Mr. McCash asked if this will impact the future construction of Emerald Parkway. I Mr. Hammersmith stated that if necessary, ODOT will relocate this service line at their expense. Mrs. Boring suggested that this commitment should be in writing. Mayor Chinnici-Zuercher agreed, asking staff to have this confirmed in writing. The Emerald Parkway will be constructed in this general vicinity in the future. Ms. Brautigam added that the legal description which accompanies the ordinance indicates Perry Township, and this is actually Washington Township. Staff will make this correction. Vote on the motion: Mr. Keenan, yes; Vice Mayor Lecklider, yes; Mr. McCash, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, no; Mr. Reiner, yes. Vote on the Ordinance: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. McCash, yes; Vice Mayor Lecklider, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, yes. INTRODUCTION/PUBLIC HEARING - RESOLUTIONS Resolution 64-06 Adopting Interim Land Use Principles for the Evaluation of Development Applications Within the City of Dublin. Vice Mayor Lecklider introduced the resolution. Ms. Brautigam stated that in follow up to the last joint meeting with the Planning & Zoning Commission, staff, at Council's direction, has drafted a resolution to adopt the ten principles contained in the Community Plan Update as a policy guideline. Mr. Combs is present to respond to any questions. Ms. Salay asked what will be the practical effect of Council's adoption of this resolution. Mr. Combs responded this will serve as a general policy guide for the Commission to utilize for applications that are not 100 percent in conformance with the existing Community Plan. This provides general principles that the Commission can use in justifying a variance from the existing Plan in a recommendation. Ms. Salay summarized that staff can then make a recommendation on cases for which they may have been reluctant to do so in the past. Mr. Combs responded this will provide more concrete guidance to staff, together with the ongoing work being done in the joint sessions. Ms. Salay stated it is her hope this will provide comfort to staff and the Commission going forward, while the Plan update is in process. Mayor Chinnici-Zuercher noted that is the direction Council gave and that is why this resolution has been brought forward. It is also important that Mr. Ciarochi, Mr. Gunderman and Mr. Combs follow up in meetings with staff to discuss in detail what the expectations are, recognizing that the formalization of the update to the Plan is another year away. Council does not want to continue to hear feedback that staff cannot recommend a proposal because it is not consistent with the 1997 Plan. Each of these principles was thoroughly reviewed at the joint session. There is still a need, however, for in-service training for staff. Vote on the Resolution: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Lecklider, yes; Ms. Salay, yes; Mr. McCash, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August21,2006 Page 6 Held 20 Resolution 65-06 Adopting a Sign Policy for Certain Recognition Signage within the City of Dublin. Vice Mayor Lecklider introduced the resolution. Ms. Willis stated this was brought in response to an inquiry from Council about the high school recognition signs and the resulting sign clutter at entryways into the City. Staff has worked to create three independent signs for each school. Each school would have three independent locations as outlined in the resolution. Each sign has three placards and they would remain in place until the time that new championship signs are awarded, which would replace the previous ones. An independent sign would also be posted at each school to recognize the achievements, as is currently the practice. Staff has worked with the Dublin City Schools and reached agreement on the location of the signs. She offered I to respond to any questions. Mayor Chinnici-Zuercher commented this is a much improved system and very attractive. !i ! Mr. Keenan noted that the sign shop does an excellent job with these. Ms. Salay thanked staff for the work on this project. Her only concern is with the order on the signs. The signage should be mixed in terms of gender, versus having the boys' sports listed first. Ms. Willis responded staff will follow up on this. Vote on the Resolution: Ms. Salay, yes; Mrs. Boring, yes; Mr. Reiner, yes; Vice Mayor Lecklider, yes; Mr. McCash, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes.; Resolution 66-06 Authorizing the City Manager to Execute a Letter of Commitment to TechColumbus in Support of the Entrepreneurial Signature Program. Vice Mayor Lecklider introduced the resolution. Ms. Brautigam stated this exciting opportunity was brought to the City a couple of weeks I ago. Ted Ford and David Cattey from TechColumbus met with her and Ms. Grigsby to discuss this program. The State of Ohio has designated funds to be available - I matching funds - for technology uses as part of the Third Frontier project. The state of Ohio is divided into regions and each region has a lead agency that is allowed to apply for the funds. In this area, the agency is TechColumbus. The schedule is very aggressive. In order to qualify for $15 million of funds, TechColumbus needs to identify matching funds in the amount of $7.5 million by September 1. They came to Dublin and other communities to request a three-year commitment to this project. Staff is recommending the City commit to this project for three years at $250,000 each year for a total of $750,000, which will allow Dublin to receive $1.5 million in addition in grant funding. The project Dublin would like to start in Dublin is an incubator at the COIC location. The COIC location with its focus on health and biosciences would be a perfect location for a tech incubator. Mr. Cattey is present from TechColumbus to make a presentation, and Ms. Grigsby can respond to any questions. Mr. Reiner asked if the $1.5 million is a guaranteed return for the $750,000 investment. Ms. Grigsby responded the issue is related to the level of participation and the fact that funding that TechColumbus will obtain from the grant is based upon the participation secured. The City's investment for participation in the program would allow a return of 2 to 1 on the funds provided for participation in the program. Mr. McCash asked if the $15 million commitment is not obtained, is the City then obligated to continue with the grant? If the matching funds do not come in, is the City obligated to continue to fund this? Ms. Grigsby responded the discussion is that the participants will receive the return on their investment. If there were less money awarded, it would be the result of having less commitment for the grant program. The return to the City will be 2 to 1 on the monies invested, based on investment back into the community. This could provide assistance for lease rates or business plans for a start-up company, staffing, facilities or needed fixtures for a company to operate. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 21,2006 Page 7 Held 20 Mr. McCash asked whether a community not investing funds in this will receive any benefits. In other words, if only Columbus, Dublin and Worthington invest monies, will they be the ones who obtain the benefits, or will others be eligible to receive benefits as well? Dave Cattey. Senior Vice President of TechColumbus noted that the State of Ohio requires them to serve a 15-county region that they have defined as the Central Ohio economic development region. In terms of allocating funding, there are likely a dozen entities that will participate, including the City of Columbus, Franklin County, the Village of New Albany, Nationwide Insurance, The Huntington, The Ohio State University, Battelle, SWACO, Children's Hospital Research Foundation and Ohio Health. It is a mix of communities and institutions that have things to gain from this process. The use of the funds will be for a variety of projects, focused on not only technology commercialization, but more specifically upon entrepreneurship. The opportunity for a city such as Dublin is to accelerate the growth of and retain entrepreneurial companies in the community. For a county with no financial participation, the opportunity is to expose it to the entrepreneurs in that community in the hope of being able to provide them with direction and access to the services. What TechColumbus hopes to do with a creation of a physical incubator is to provide on site services in the community, building companies that will grow and remain in the COIC. It is a means of attracting companies, but also growing and building local companies. Their services will primarily be in the area of supplying market intelligence, the main expertise in these specific technology areas, the mentoring and coaching of young, inexperienced entrepreneurs, the addition of entrepreneurs and residents, and the investment of early stage venture capital into these companies. The return to the community from this is not only in the form of services, but direct investments in the companies located here. Mr. McCash stated that Dublin would not necessarily receive a two to one return on investment, but would instead receive intangible benefits. Mr. Keenan asked if an entity or institution that does not put in matching funds would still qualify for a grant. I Mr. Cattey responded there is not a grant or regrant process involved. None of this money can be used directly for capital projects. It cannot be used to build buildings or to invest in real estate. They have to provide services. They can lease facilities to accommodate companies. If the City were to build an incubator, TechColumbus could lease that space from the City and provide some rent subsidy to house companies there il at a less than market rate. Mr. Keenan summarized that presumably, staff views this as a return on the investment. Ms. Grigsby confirmed that is correct. She added that staff also views this as an extension of its economic development efforts, but it also provides a level of service the City does not have which will be needed to attract start-up businesses to the CO/C. Mayor Chinnici-Zuercher summarized that Dublin will invest $250,000 for three years for, ultimately, the TechColumbus to obtain $1.5 million. The $1.5 million is not earmarked for Dublin, but is available for certain uses. Mr. Cattey noted that TechColumbus will work with the City of Dublin to develop a budget and a plan so that the $1.5 million would effectively come back to the City. ~" Ms. Grigsby also noted this is a marketing tool to demonstrate ways Dublin can assist companies. TechColumbus can also assist in identifying companies that match what Dublin can offer or that are compatible for Dublin. It benefits the community and also the Wii~. region. Mrs. Boring summarized that the City will effectively fund the payroll for TechColumbus, which will act as consultants for the City of Dublin. Ms. Grigsby responded that Dublin's commitment is to fund $250,000 per year so TechColumbus can provide $500,000 from the state. In any given year, TechColumbus will be able to have $750,000 available for reinvestment. Some of that reinvestment is working with the development of the incubator and providing the type of services that can assist start-up companies. i I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 21,2006 Page 8 Held 20 Mrs. Boring asked if there is an "escape" clause. Mr. Cattey responded that should TechColumbus fail to raise the money, should the state fail to award the proposal, nothing will go forward. Dublin has no commitment in I that case. To respond to the first question, TechColumbus is asking the City to invest $750,000 over a three-year period with which TechColumbus will deliver back to the "'i,...."UI community $2.25 million of services and investment activities that will benefit the community. I Mr. McCash asked about the timeline. Will the City receive this return in two years, or in five or twenty? If the City pays the first $250,000, will the grant request be made to the state this year? Mr. Cattey responded the grant request is submitted in September; the awards will be made in November; the funds will begin to flow in the first quarter of 2007. Mr. McCash asked if there is some accountability at the end of the first year which will help Council decide whether to invest $250,000 for the second year? Ms. Grigsby responded that once the process begins, staff will have ongoing meetings with TechColumbus to evaluate what both the City and TechColumbus are doing and what is working. In terms of accountability, she does not foresee an issue. Mr. Cattey stated that at the end of the first year, if it is determined that TechColumbus is not delivering the services as expected, Council would be in a position not to fund it the following year. The impact on TechColumbus is they would lose the final $1 million from the state of Ohio, absent the additional $500,000 from Dublin. If they fail to meet the commitments, TechColumbus would expect that to occur. They do expect to deliver fully on the commitments and the plan will be built in partnership with the local officials. Mr. Keenan summarized that TechColumbus will work together with Dublin's staff to determine what will work best in the Dublin community. In view of the number of entities involved, what is the staffing level for TechColumbus? Mr. Cattey responded that the staff is currently very small, but this program will increase the staffing six fold over time via the state support increasing tenfold. Mr. Keenan asked about the background of the employees they would hire. Mr. Cattey responded their background would be in commercialization and ': entrepreneurial experience, those who have been successful in operating high tech I companies. TechColumbus also has partnerships with the Fisher College of Business and has access to the resource of MBA students who would work under a highly professional staff. They hire those with domain expertise, expertise in information technology, biosciences and agbio. They will focus specifically on health care information. Mr. Keenan asked about their business structure. Mr. Cattey responded TechColumbus is a not-for-profit, 501 C3 corporation and is a result of the merger of the Business Technology Center and the Columbus Technology Council. I Mr. Reiner asked how the staff of TechColumbus is actually funded. Mr. Cattey responded the staff is funded primarily from grants from the State of Ohio, under its current Thomas Edison program, and from member dues paid by local corporations in support of the organization. Mayor Chinnici-Zuercher summarized that technology is the focus of the region and the Dublin community and this will allow access to the monies available through the Third Frontier program. Vote on the Resolution: Mr. McCash, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, yes; Vice Mayor Lecklider, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. Resolution 67-06 In Support of a Grant Request to the Attorney General for Continuation of the D.A.R.E. Program. Vice Mayor Lecklider introduced the resolution. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 21,2006 Page 9 Held 20 Chief Epperson stated this is an annual grant request to the Attorney General's office for the continuation of the D.A.R.E. program. The City expects to receive approximately $37,000 as a result of this grant request. Vote on the Resolution: Vice Mayor Lecklider, yes; Mr. Keenan, yes; Mr. Reiner, yes; ...."4i Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Mr. McCash, yes. Resolution 68-06 Authorizing the City Manager to Execute an Easement with the Ohio Bell Telephone Company (AT&T) for the Installation of Telecommunications Equipment. I Ms. Salay introduced the resolution. Mr. Hammersmith stated this is an easement necessary in order for A T& T to provide phone service for the Glade at Ballantrae. Vote on the Resolution: Ms. Salay, yes; Vice Mayor Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mrs. Boring, yes. , I OTHER . Children's Art Display in the Brand Road/Bristol Parkway Pedestrian Tunnel Ms. Brautigam stated that Mr. Hammersmith, Ms. Jeannie Martin and the art teacher I from Wyandotte Elementary School are present for this item. Ms. Martin noted that the Wyandotte Elementary School students have now completed the artwork for the tunnel and are requesting the City's assistance with installation. The project began in March of 2005. The students had some apprehensions about using the tunnel and it was felt that if there were some involvement via the art installation, the students would be more apt to use the tunnel. Various options were discussed for the art, and the students devised themes for the murals and tiles. She showed slides of the ~, completed art. Ms. Buda has secured funding from various community organizations for the project and is now seeking some assistance from the City of Dublin in the form of labor for installation of the artwork in the tunnel. Mayor Chinnici-Zuercher asked if there is an estimate of costs for the installation. Ms. Martin responded that staff has not determined this. Ms. Buda indicated most of the funding for the materials needed for sealing of the panels has been obtained as well as for the bolts and hardware. They are seeking assistance in the form of labor from the City, noting there are some volunteers interesting in I assisting. I Mayor Chinnici-Zuercher summarized that it is an excellent project and very exciting. Mr. McCash asked how maintenance will be handled, as well as potential graffiti removal. Ms. Martin responded that several coats of polyurethane will be placed on the artwork, so any graffiti can be sanded off and polyurethane reapplied if needed. Ms. Buda noted there is another product being used on murals in California where there is risk of graffiti damage. A heat process is used to remove the wax and then reapply it again. Mrs. Boring stated this was her concern as well. She congratulated Ms. Buda on her efforts and in particular, those to obtain outside funding. It is very commendable. Mrs. Boring moved to support this project with the labor for installation of the artwork, as ~.,_..",iol requested by Wyandotte Elementary School. Ms. Salay seconded the motion. Vote on the motion: Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Vice Mayor Lecklider, yes; Ms. Salay, yes. Mayor Chinnici-Zuercher thanked Ms. Buda and the students for all of their hard work. Council looks forward to viewing the artwork after it is installed in the tunnel. . Appointment of Acting Clerk of Council RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August21,2006 Page 10 Held 20 Mayor Chinnici-Zuercher noted the Clerk will be out of the City from August 22 through August 25 and moved to appoint Judy Seal as Acting Clerk of Council. Mr. Reiner seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. McCash, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Lecklider, yes. '*',.,,",.~"" STAFF COMMENTS . National Incident Management System (NIMS) Training Mayor Chinnici-Zuercher noted that NIMS training is required for elected officials. Staff has arranged for this training on Monday, September 25 at 6:30 p.m. in Council Chambers for all of Council. COUNCIL COMMITTEE REPORTS . Finance Committee Report re Visual Arts Strategy Mr. Keenan, Finance Chair moved, pursuant to last week's meeting, to authorize development of a Visual Arts Strategy within the framework of the Parks and Recreation Master Plan, at an estimated cost between $10-15,000. Ms. Salay seconded the motion. Mrs. Boring noted that she has asked staff to gather information about the ways other cities fund the arts. She asked for clarification of whether other options for funding the arts versus what the City already has in place will be considered within this strategy. Ms. Ott responded that staff is seeking to tie together many ideas and concepts that have come up over the past several years for the visual arts in the community. In regard to how they are funded or implemented, that will still be a Council decision at a later date. The strategy simply outlines alternatives to be pursued for the future. If a strategy -;.., is adopted, it would take separate legislative action by Council to implement the strategy by appropriating the funding to accomplish it. Mr. Keenan noted that there were three separate items discussed at the Finance Committee of the Whole, including the visual arts strategy, the current status and the future of the Art in Public Places program, and the percentage for the arts proposal. The visual arts strategy is related to the other two items. I Vote on the motion: Ms. Salay, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Vice Mayor Lecklider, yes; Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes. COUNCIL ROUNDTABLE Mr. Keenan: I 1. Reported that a US 33 Corridor meeting took place on August 8. Much progress was made on the Memorandum of Understanding, including boundaries and specific language contained. 2. Noted that two CIP workshops took place on August 9 and August 16 and some follow-up items will be brought back by staff. 3. Reported that a Finance Committee of the Whole meeting took place regarding various arts matters on August 14. 4. Commented that he met with Sally Falk and Mr. Hammersmith on August 11 regarding the Amberleigh North tree issues. 5. Reported that a LUC Regional Planning Commission meeting was held in North Lewisburg where a vote was taken on the new bylaws. There were numerous public officials in attendance. 6. Reported that the Veterans Committee met on August 11 and discussed many great ideas for fundraising. They talked of a kick-off event on Veterans Day this year, possibly including a gathering in Historic Dublin with a procession to the site. The Committee will meet at the site in early September. During their research, the Committee has learned that there are some retired generals in the Dublin community. 7. Noted there is another US 33 Corridor meeting tomorrow evening. Ms. Salay: 1. Noted there were two meetings recently in regard to issues in her ward. The first related to the Eiterman Road buffer meeting hosted by staff with the residents of Ballantrae. She will follow up on the status. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC. FORM NO. 10148 August 21,2006 Page 11 Held 20 2. Reporting that a meeting hosted by the Franklin County Engineer's office took place regarding the Hirth Road and Olde Dublin Woods residents' access issues to Tuttle Boulevard after the widening. It was a heated and emotional meeting, but a solution was proposed that may be viable. She will keep Council updated on this. ~"-,,Ji 3. Noted that Johnny Cox, husband of Coreena Cox passed away this morning after a long illness. 4. Noted that a schedule of future meetings for the Community Plan updated was distributed. She asked that Council consider moving the March 21 meeting to the following Monday, if possible. Mr. Reiner: 1. Congratulated Michelle Crandall on her selection as Business First's 40 I under 40 recognition program. 2. Reported he is receiving calls regarding the new recycling containers. Is there an optional size available? Mr. Burns responded that 3,000 residents in the pilot program have the option of having a 32, 64 or 96-gallon container. The alternate sizes are not in stock at this time, but should be available in a couple of weeks. The old recycling containers will be picked up for the next three Mondays. Mr. Reiner asked why the containers are blue. Mr. Burns responded that the blue containers were provided to the City at no charge as part of a national and SWACO initiative to have blue as the uniform color for recycling containers. Vice Mavor Lecklider, Administrative Chair noted the Committee met on Thursday and .,. as a result, a meeting of the Administrative Committee of the Whole will be scheduled for Wednesday, September 6 from 6 to 9 p.m. Mr. Latshaw has suggested that Council review the organizational climate surveys in advance of the meeting. In addition, Council is welcome to contact Mr. Latshaw in advance of the September 6 meeting, should they have questions or key issues to be covered. Mayor Chinnici-Zuercher: 1. Noted that the Wendy's LPGA Tournament kick off took place last evening with a Draw Party at the Golf Club of Dublin. Mrs. Boring represented Council at the event. A luncheon was held today, where a volunteer award was given to Mindy Atwood, Hilliard resident who started a wonderful project, "Patches of Light" to provide financial assistance to families with children who have been diagnosed with cancer. 2. Encouraged everyone to attend the LPGA Tournament this week at Tartan Fields. I' !I ADDITIONAL MATTER Ms. Brautigam noted that staff is requesting that Council remove Ordinance 44-05, River Ridge tax increment financing legislation from the table and schedule it for second reading/public hearing on September 5. Mr. Keenan so moved. Mr. Reiner seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici- Zuercher, yes; Mr. McCash, yes; Vice Mayor Lecklider, yes; Ms. Salay, yes. ADJOURNMENT TO EXECUTIVE SESSION Mayor Chinnici-Zuercher moved to adjourn to executive session at 8:32 p.m. for discussion of legal, land and personnel matters. Vice Mayor Lecklider seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. McCash, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Lecklider, yes. Mayor Chinnici-Zuercher noted that the meeting will be reconvened at the conclusion of the executive session only for the purpose of formally adjourning. No further action will be taken. The meeting was reconvened and formally adjourned at 9:30 p.m. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 August21,2006 Page 12 Held 20 ~CL~ Clerk of Council ,'Mi' ... II