HomeMy WebLinkAbout02/04/2002 I I ~
RECORD OF' PROCEEDINGS
Minutes of Dublin City Council Meeting
DAYTON LEGAL BLANK CO.. F RM N 1
Held February 4, 2002 19
Mayor McCash called the Dublin City Council meeting of February 4, 2002 to order at
7:00 p.m.
Mr. Lecklider led the Pledge of Allegiance.
Roll Call
Council members present were: Mayor McCash, Vice Mayor Boring, Mr. Kranstuber, Ms.
Chinnici-Zuercher, Mr. Reiner, Mr. Lecklider, and Ms. Salay.
Staff members present were: Ms. Grigsby, Mr. Ciarochi, Mr. Smith, Mr. McDaniel, Ms.
Clarke, Mr. Kindra, Mr. Harding, Ms. Gilger, Mr. Stevens, and Lt. Epperson.
Annroval of Minutes
Mayor McCash moved approval of the January 22, 2002 Council meeting minutes as
submitted.
Mr. Reiner seconded the motion.
Vote on the motion -Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes;
Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Ms. Salay, yes.
Citizen Comments
Dennis Muchnicki 270 Clover Court, stated that he lives at the top of the street, where the
water emerges from the stormwater line running under Monterey Drive. He has lived at
this address over 17 years. Over the last three years, since the construction of the Embassy
Suites complex and the paving of those 19-20 acres, the impact on the water flow has been
staggering -four to five times higher than previously. In July 1992, this area experienced a
100-year storm event. However, the level of water flowing down on a regular basis is now
three times higher than in July 1992. If, in fact, a storm equal to that of July 1992 were to
occur now, it would have tragic consequences for the residents of Clover Court. Mr.
Muchnicki distributed photographs depicting the impact of the regular water flow on his
property. He has seen the engineering report prepared for Council. It does not accurately
portray that the yards of these homes are being destroyed. Mr. Muchnicki asked if Ward 2
representative, Ms. Salay, would be able to meet with. him to view this area.
Ms. Salay responded that she is interested in meeting with the neighbors to view the impact
of the stonnwater runoff on their properties. She will contact Mr. Muchnicki soon to
schedule a meeting.
Steve Thomas 238 Clover Court stated that he has lived in Dublin 20 years. He is very
satisfied with all City services except for the Engineering division. This entire issue has
been brought before prior Councils for years. Some of the reports of CDM, as recent as
last summer, asked for some type of hard, retaining feature on his personal property. As
the copies of his correspondence indicate, he has requested this for some time. The
engineering report contains a chart that shows that in 1977, the channel was engineered to
be three feet in width. He has measured the current width at 7.5 feet. In addition,
Engineering's photos in the report are misleading, as they do not indicate where they were
taken. The conditions in the report are based on historic"conditions, not current conditions,
following the construction of the Embassy Suites complex. On a regular basis, there is a
wall of water, 10 to 12 inches in height, that rushes through with every meaningful rain.
There is a "wrongful death suit" waiting to happen, if a child or a pet should be in that
channel when it's running. This is not an aesthetic issue, but a public health peril that
urgently needs to be addressed. He invited Council members to visit and witness the
conditions for themselves. He stated that he could not sign the compromise settlement, as
proposed by the City, which provided that in exchange for $500.00 toward the cost of
remedying the situation, that he would "release and forever discharge the City" from any
liability. He requested that this issue be made a Council agenda item, rather than just a
public comment.
William Tordoff 254 Clover Court stated that he has lived at this address since 1989.
Since 1989, they have observed a significant increase in the volume, velocity and
frequency of overflow of the banks during relatively light rainfall. During this time, there
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has been an increase in erosion and in the amount of trash which must be removed after
every rain. They are concerned that "the occasional seasonal stream," as described by City
Engineers, is a safety and health concern and a problem that demands continuous
maintenance and repair by the residents. Previous City administration has been essentially
unresponsive to the residents' concerns relating to safety, health and property damage.
Some of the residents have made attempts at their own expense to contain the water by
installing stone and rail landscape timbers. In 1991, they hired Ohio State engineers, again
at their own expense, to evaluate the situation. This report was presented to the City and
discussed with the Engineering Department; no response was received and no action was
taken. The report concluded that the continued construction of hard surfaces upstream of
their properties would reduce the natural percolation, and without additional holding ponds
or diversion, result in an increase in volume and velocity and erosion from the stormwater
runoff. The residents would also like to express their concern over the general lack of
interest and support offered by the City. They request that the City review all contributory
factors, develop an economical and practical solution and implement remedies for the
problem. There is potentially a serious safety issue for children, who are attracted to water.
Bill Brantley, 246 Clover Court, stated that he previously addressed Council about this
problem at the November 5, 1990 Council meeting. At that time, the Council members
were: Amorose, Campbell, King, Maurer, Strip, Sutphen and Rozanski. At that time, he
left a photo album providing evidence that the water drainage pathway established by the
City for Waterford Village is through their back yards to the Scioto River. This pathway
drains water from Metro Center North, from the Kroger shopping center and neighboring
businesses, and from the condominiums on Corbins Mill Drive. There are a series of four
ponds on the west side of Frantz Road in Metro Place North, which are intended to provide
water retention. A decade ago, as residents timed the expected water rush - a half-hour
after cone-inch rainfall, a substantial wall of water moving at high velocity would rush
through their back yards. At that meeting, he pointed out to City Council that the situation
was extremely dangerous to young children, and that the large amount of trash carried from
upstream to their back yards resulted in an unhealthy environment. Council did not concur
that the water problem warranted any City solution. Mr. Brantley decided to handle the
problem on his property and spent $9,300 to have a commercial firm correct the erosion
problem, widen and pave the drainage ditch in their backyard, and build a wall on the side
facing their house. While this has alleviated the problem, streams of runoff water from
large rainstorms have gone outside their seven-foot-ditch and into their backyard,
necessitating their cleaning up of trash after the water has receded. Since 1990, there has
been substantial construction in Metro Place North, and their water problem has worsened
considerably. He appealed to the Council at three levels: (1) fair play -the residents
shouldn't have to accept the stormwater runoff from profitable commercial enterprises; (2)
enormous risk to young children; (3) drastic erosion of personal properties; (4) public
health hazard; (5) unsightly nuisance of trash. The residents petition Council for their
attention to this problem.
Paul Giorgianni, 230 Clover Court, stated that he has lived at this address for four years.
He experienced water in his basement twice in the first three months after moving in. The
Engineering Division had promised to install certain trees and check valves, and later
decided otherwise. The bigger problem, however, is the City's apparent misuse of this
easement. The civic burden of the commercial development in Metro Place has been
unfairly placed on the private citizens of Clover Court, and warrants this Council taking
some remedial action. The City has invested in two stormwater studies over the past five
years, and that investment should be leveraged into action. The solution maybe as simple
as lowering the water level in the retention ponds across Frantz Road, or it may require
capital improvements. It appears that the Engineering Division either lacks the will or the
resources to resolve the problem, as it has been acting in piecemeal fashion over the years.
Therfore, the residents request that Council take action to resolve the problem.
Judith Martin 260 Clover Court, stated that she and her husband have lived at this address
for five years. After every light rain, they must rake their back yard, filling at least one 16-
gallonbag with trash, and sometimes more. During a rain, the water stand at times is 15 to
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Held February 4, 2002
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20 feet across and at least two feet deep. The City normally attempts to limit the mosquito
population by spraying and eliminating standing water. Allowing the standing water in
their backyards is inconsistent with the City's normal practice. She added that to her, the
most important issue is the safety of her grandchildren. Children are attracted to water, and
the stormwater runoff across their properties moves with great volume and velocity. She
invited Council to visit the backyards of Clover Court during the next heavy rain. They
would surely agree that something must be done soon.
Bill Walker, 223 Clover Court, stated that he lives at the end of the court. He has noticed
an increase in the water flow during the four years he has lived there. He has a steep, six-
footbank, which was covered with vegetation, rocks and vines. There was no erosion
problem. This year, the Engineering Division cut away part of the bank, piled some stone,
and now the stable bank is in danger of becoming unstable. It is only six to eight feet from
his house. He is concerned about the amount of water moving through the channel.
Mr. Ciarochi stated that although most of the problem precedes his service with the City,
he has discussed the issue with some of the residents. He has not had the opportunity to
view the area during a heavy rain, but he and the Engineering staff are available to meet
with the citizens and discuss the problem.
Mayor McCash stated that according to the stormwater management study, the only new
development in the Monterey Creek watershed area would be the Cooker
Restaurant/Embassy Suite/ office building development. He inquired about the stormwater
collected on those sites and where it is directed.
Jay Herskowitz, Assistant City En ig Weer, responded that most of the stormwater flows into
the Monterey Creek channel. The parking lots in those new developments are designed to
detain water.
Mr. Kindra stated that the development does meet the current stormwater requirements.
Mr. Kranstuber stated that his understanding was that Council would be given options to
consider as solutions. That was not provided. He is also disturbed by the letter received
from Mr. Thomas, which includes a timeline of his efforts to resolve this problem with the
Engineering and Legal staff. It covers athree-year period of time with approximately 26
different correspondences or meetings. A system is needed whereby citizens' requests that
involve abroad-based interest or frustration are addressed in a reasonable manner. If
citizens have hired their own attorneys and attempted through numerous discussions with
the Engineering or Legal staff to resolve an issue and have been unsuccessful, staff should
have made Council aware of the problem. He suggested that, in the future, at a minimum,
a memo should be provided to Council of "hot" issues. Again, the staff memo offered
Council no specific options for action. This problem needs a solution, but it would have to
be in the context of the overall stormwater program. There have been other problem areas
identified over the years.
Ms. Salay asked that Engineering staff provide history on solutions tried to date.
Mr. Herskowitz responded that the 1999 report analyzed this entire watershed -culverts,
existing pipes, drainage channels. For the most part, pipes were sized correctly and met
design standards. Problems were identified at two locations - 230 and 238 Clover Court.
Basements at those two locations flooded three to five times a year. The report called for a
capital improvement project at those locations, and that project was completed in 1999 with
the intent to decrease the frequency at which the structures flooded. The goal is to provide
protection up to the 100-year storm event, which would be up to five inches of rainfall. In
2001, a maintenance project widened the channel downstream. They also installed a safety
gate trash rack on the upstream face of the culvert beneath Monterey Drive. He has
received feedback from neighbors that this has been partially successful in preventing some
of the larger debris from reaching downstream.
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Minutes of Dublin Cit,E„y Council Paµge 4~ ~o~, Meetzng
DAYTON LEGAL BLANK CO., F RM N 1 14
Held February 4, 2002 19
Discussion followed.
Mayor McCash stated that it maybe necessary to have staff re-evaluate some of the
stormwater designs related to the recent development at Upper Metro. Also, are the ponds
at Metro Center becoming more shallow because of silt and sediment and, if so, do they
need to be dredged? He suggested that Council request an action plan from staff.
Mr. Ciarochi noted that to date, it appears that staff has responded on a complaint basis,
operating in a maintenance mode. He suggested that staff re-evaluate the stormwater
calculations and detention requirements from the development that has occurred in this
area. Staff can then review potential solutions to narrow this channel. It would likely
require modifying a detention or retention facility upstream. If Council want staff to solve
the problem, it will require moving beyond the current policy of leaving the stream area in
a natural state.
Mayor McCash requested that staff develop a plan that would resolve the problem and
submit that plan and options to Council. He suggested that, if necessary, staff have CDM
take a more focused review of this particular stormwater problem.
Mr. Ciarochi noted that staff will schedule one or more meeting(s) with the residents in this
area to ensure that staff fully understands their concerns and that those concerns are
addressed in the report.
Mr. Reiner asked that the study consider whether the problem can be resolved upstream
where the commercial development has occurred, and also consider the possibility of
widening the streambed and using erosion-control devices.
Mr. Ciarochi stated that there is some vacant property near Monterey Park. Staff could
also study the option of constructing a stormwater detention or retention pond as opposed
to widening the streambed.
Ms. Salay stated that if the channel were widened much more, it would take away the
residents' backyards.
Mayor McCash agreed that would be the least preferred option.
Mayor McCash inquired about an appropriate timeframe for staff to complete the study and
prepare a report for Council.
Mr. Kindra responded that six to eight weeks would be needed, as there is much analysis
involved.
Mayor McCash requested that Mr. Kindra identify a contact person on staff for this study.
Mr. Kindra responded that Mr. Herskowitz would be the contact person.
Ms. Salay stated that she would also be available for any meetings or discussions on the
subject.
Michael Jenkins, 5588 Caplestone Lane, stated that he is the Council appointee to the
Board of the Dublin Convention and Visitors Bureau, of which he also serves as President.
Another Council representative to the Board, Craig Baldridge, has been appointed to serve
on the Executive Committee. He noted that a board and staff roster is included in the
packets provided to Council. He reiterated the Bureau's goal: to put heads in beds, which
will in turn maintain and increase the bed tax revenue for the City of Dublin. This is done,
in part, by identifying and pursuing opportunities to attract, service and retain visitors. Mr.
Jenkins introduced Scott Dring, noting that Mr. Dring is in the process of moving to Dublin
and preparing for the birth of his first child.
Scott Drina, Executive Director, DCVB, stated that it has been a difficult few months for
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Held February 4, 2002
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the travel and tour industry across the United States. Although the 2001 bed tax increased
13 percent over the 2000 figure, that number is misleading. If the two new hotels were
eliminated, the figure would actually be down by ten percent. After the dramatic decline in
business following September 11, the Board, the Bureau and the hotel general managers
met and created anaction-response plan. The goal was to maintain the current business
and to aggressively recruit new business. One of the audiences targeted was meeting
planners -major corporations or associations that book meetings for companies. They have
created an interactive CD Rom, a copy of which will be sent to Council; they are holding a
familiarization trip for 20-30 of the top meeting planners in the region during St. Patrick's
Day weekend in Dublin; and they are meeting one-on-one with meeting planners. In
addition, they are attempting to increase awareness to Dublin residents and businesses.
They welcomed 4,000 visitors to the Information Center which opened in March, and 25
percent of that number were Dublin residents. They are hosting a New Resident Reception
during St. Patrick's Day festivities.
Ms. Chinnici-Zuercher thanked Mr. Dring for the regular updates Council has received
from the DCVB.
Wallace Maurer 7451 Dublin Road stated after the last Council meeting, he attempted to
develop a profile for the Dublin residential property owner eligible for a reduction in the
water/sewer tap fees as authorized by Resolution 59-01. The profile he has assembled is
that of a residential property owner, paying property taxes, who lived in his residence on or
before April 15, 1992 in an area for which there was no public water or sewer system at
that time. This resident would be eligible to tap in at a reduced rate when the public system
was available. All others would not be eligible.
Mayor McCash stated that this subject will be discussed later on tonight's agenda and
asked Mr. Maurer to defer his comments until that time.
Proclamations/Special Recognition.
David Kendall Director of External Affairs SBC Ameritech, stated that SBC Ameritech
looked for something they could do to benefit the senior community in Dublin. They are
making a $1,000 donation to the Dublin Seniors for the purchase of a computer to be used
in the Center. He presented a $1,000 check for the computer to William Dotey, Dublin
Seniors.
Bill Dotev, Dublin Seniors, thanked Mr. Kendall and Ameritech for their generous gift.
Mayor McCash read a proclamation recognizing the Dublin Seniors Malibu Race Team,
the Irish Rockets, for their win of the 2001 Seniors Malibu competition.
Buzz Stauch of the Dublin Seniors Malibu Race Team, stated that this is the first year the
team has won first place, although they have placed all of the other years they have
competed. He noted that Mrs. Boring represents the City on the V.I.P. team. He added
that this was the final year for the competition, as the Busch Properties have canceled the
lease for the Malibu track. Therefore, the trophy will likely remain with the Dublin team,
soon to be on display in a specially constructed trophy case in the Seniors Lounge at the
Community Recreation Center.
Mayor McCash introduced State Representative Jim Hughes. Mayor McCash noted that he
and Mr. Hughes were classmates at Capital University Law School, graduating in 1992.
Representative Jim Hughes, 27th House District, stated that the redistricting has now been
completed. Dublin will be part of the 22nd House District, for which he is the endorsed
Republican candidate. He is present tonight to meet City representatives and learn which
issues are impacting Dublin. He noted that he currently sits in the seat that his father
previously held; his father represented Dublin for 16 years. His brother is a Dublin
resident.
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RECORD OF PROCEEDINGS
Minutes of Dublin City Council Page 6 p Meeting ~a „w p
DAYTON LEGAL BLANK F R N
February 4, 2002 19
Held
Staff Comments
Ms. Grigsbv:
1. Referred to a memo in Council packets regarding the issue of reduced sewer tap
fees for the residents of Dan Sherri Avenue. Staff requests clarification on whether
the reduced capacity charges authorized in Resolution 59-01 apply to the sewer fees
for Dan Sherri Avenue residents. Staff's interpretation of the resolution was that
the reduced rates were intended only for those residents where the City had
extended water/sewer lines.
Mayor McCash asked if a property were to be annexed to Dublin today, and water and
sewer were not available at this time but would become available in five or six years,
would the resident be eligible for the 1992 rates?
Ms. Grigsby responded that Resolution 59-01 was intended to apply only to the four areas
specifically mentioned: Hanna Hills, MacDuff/MacBeth, Dan Sherri, and the Dublin
Manor subdivision.
Ms. Chinnici-Zuercher stated that as Chair of the Public Services Committee, which
studied the issue and recommended the subsequently adopted Resolution. 59-O1, her
understanding and that of the Committee was that the reduction was to be limited only to
those specific groups. It was not intended to be open-ended legislation. Any future request
would be considered on its own merits.. Resolution 33-92 was enacted for the benefit of
the residents on the east side who desired tap in to City water and sewer which were not
available at that time. It was anticipated that the area would be developed and the water
and sewer lines installed by a developer. Because Dublin, in July 1992, was approving an
increase in tap fees, they made a provision for the residents in those particular east side
communities who had no option to tap in before the new fees were in effect.
Mrs. Boring stated that the residents in those communities asked the City for that
consideration, but it was not their intent to exclude any other areas with a similar situation.
Ms. Grigsby noted that it was not actually specific to the east side, however the majority of
the areas in Dublin in 1992 without water or sewer were located on the east side. Even
today, there are a few small areas along Post and Brand Roads that do not have access to
water and/or sewer. So the 1992 Resolution applied to all those areas, the majority of
which are east of Riverside Drive.
Mr. Kranstuber stated that the clarification needed tonight is in regard to the sewer fees for
Dan Sherri.
Ms. Salay stated that the sewer line has recently become available through the M/I
development adjacent to Dan Sherri. A condition of approval for that development was to
install the sewer line.
Ms. Grigsby stated that in 1996 or 1997, the line installed for Kendall Ridge also was
available to five of the Dan Sherri residences. The line installed this past summer serves
the remaining properties, except for the two properties at the corner of Avery Road and
Dan Sherri.
Mayor McCash inquired about the date of annexation of Dan Sherri.
Ms. Grigsby responded that this area was annexed in 1990.
Mayor McCash stated that at the Committee meeting, there had been discussion about how
this legislation would be applied to other areas as they are annexed, or to those already
annexed but without water and sewer services.
Mrs. Boring stated that this could be explored further at committee level.
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RECORD OF PROCEED[NGS
Minutes of Dublin Ci Council Pa e 7 Meeting
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DA1?ON LEGAL BLANK R
Held February 4, 2002 19
Ms. Chinnici-Zuercher clarified that the discussion at the December committee meeting
focused on those areas in which the City recently funded installation of lines. It was not
focused on areas where developers had previously installed lines and residents chose not to
tap in at the time and now want to do so. The discussion focused solely on the areas where
the City had paid the entire cost of installing the water and sewer lines for reasons of public
health and safety. Therefore, the City incentivized tap-in with a temporary rate reduction
for those specific areas.
Mrs. Boring stated that the developer installed the lines for Dan Sherri last year, which
saved the City the cost. Until last year, those residents did not have the option of
connection.
Mr. Kranstuber stated that the Dan Sherri residents could have come to Council years ago
and demanded City water and sewer at the public's expense, but did not. They waited
patiently for the developer to install the lines and saved the City the expense. That is the
only difference between the areas.
Ms. Salay agreed, noting other points in their favor: (1) if they have a contractor do the
work for the water and sewer simultaneously, they save money; and (2) if this is a health
and safety issue, then the City would want to encourage connection, as the area is
completely surrounded by new development.
Ken Triple, 6378 Dan Sherri, stated that he observed the recent rollback of water and
sewer rates for connection. He has been interested in connecting to the sewer which is now
available to him. He has reviewed the Resolution, and believes it clearly includes his area,
where the sewer was not available to him in 1992, but now is. He asked Council to rule in
his favor.
Ms. Chinnici-Zuercher stated that Section 1 of the Resolution names Dan Sherri as one of
the areas to be included in this lowered rate. Why is there confusion?
Ms. Salay responded that staff's understanding was that the defining factor was the City
constructing the lines at City expense. In this case, the developer installed the line, not the
City.
Ms. Grigsby stated that there is one additional issue.. One property on the northern corner
of Dan Sherri was rezoned commercial, so it is staff's interpretation that the Resolution
would not apply to that property as it is not residential.
Mayor McCash agreed that the legislation refers to residential properties only.
Wallace Maurer 7451 Dublin Road stated that the 1992 resolution seems open-ended with
a connotation that Council may designate to whom it applies. Also, Section 2 states that
within 180 days, the City Manager or Law Director would "prepare legislation in general to
provide for such reductions." If that was the intent, why was it never done?
Ms. Grigsby responded that the Resolution was approved to clarify Council's intent for the
future. However, no additional, specific legislation was brought forward because there
were no specific properties that were affected until this time.
Mr. Kranstuber moved that for the purpose of interpreting Resolution 59-01 in reference to
Dan Sherri Avenue, those residences be eligible for the reduced capacity fee for connection
to the public sewer system.
Mr. Lecklider clarified that although he is in favor of the motion, this is a specific situation;
he would not feel bound to vote consistent with his vote tonight on all similar future
considerations.
Ms. Salay echoed this sentiment.
Mrs. Boring seconded the motion.
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RECORD. OF PROCEEDINGS
Minutes of Dublin Ci Council Pa e 8 Meeting
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DAYTON LEGAL BLANK C F R N
Held February 4, 2002 19
~ Vote on the motion - Ms. Sala es; Mr. Lecklider es' Ma or McCash es• Mrs. Borin ,
Y~Y ~Y ~ Y ~Y ~ g
yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, no; Mr. Kranstuber, yes.
Mayor McCash moved to refer to the Public Services Committee the application vs. non-
application of Resolution 33-92 to other residents of the City of Dublin with similar
situations as those determined to be eligible under Resolution 59-O1.
Ms. Salay seconded the motion.
Vote on the motion - Mr. Kranstuber, yes; Mr. Reiner, no; Ms. Chinnici-Zuercher, yes;
Mrs. Boring, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes.
Mr. Smith:
1. Referred to the memo in Council packets concerning issues regarding the Dublin
Golf Centre at 6720 Riverside Drive. Mr. Vrabel purchased the property 18 months
ago from Mr. Bash. Approximately 6 months ago, Attorney Jeff Rich sent a letter
to some Council members on Mr. Vrabel's behalf.. Mr. Vrabel planned to develop
the property into a golf facility, and undertook upgrades to the property to enhance
it. Unfortunately, they encountered some serious stormwater problems on the site.
They contend that it is due to stormwater runoff from the Sycamore Ridge
development higher up the slope. This was discussed with staff and, in turn,
referred to Legal staff for a ruling on riparian rights on the property. In conjunction
with Engineering, Legal staff completed that review and provided an opinion to
Council on January 17th. Mr. Rich contends that the velocity of the water changed
with development of Sycamore Ridge in the 1990's. Although the water flow
probably changed, it did not change in terms of volume. The question that remains
is in regard to riparian rights. The Law Director's opinion is that the City would be
protected by immunity; however, Mr. Rich does have the right to bring an action
testing that opinion. More recently, Mr. Rich has raised a safety issue due to the
water runoff from this property onto S. R. 257, of which Mr. Smith had been
unaware. At the time the Sycamore Ridge apartments were developed
approximately eight years ago, MORPC standards were. in place and staff
conducted a field review. Engineering staff has assured him that the standards were
met, and the water calculations were valid. After the development of Sycamore
Ridge, while the land was in the possession of Mr. Bash, staff was not made aware
of any problems. Following Mr. Vrabel's purchase of the property, some re-grading
and landscaping was completed, including filling in the swales. The swales on the
site previously carried the water flow from three open stormwater pipes placed by
Sycamore Ridge, pursuant to their plan. After these were filled in, the new dirt and
landscaping were washed out, and problems occurred on the property. Following
receipt of Mr. Rich's recent letter in which he mentions the current cost of
development on that site, Mr. Smith met with the Mayor and Ms. Grigsby for
further discussion. He suggested that the Mayor report on the results of that
meeting and noted that Mr. Rich is present on behalf of the applicant.
Mr. Reiner inquired if Sycamore Ridge was required to meet all of the stormwater
detention requirements. Mr. Rich is infemng that they were not met.
Mr. Kranstuber inquired about the cost of the repair that Mr. Rich is proposing.
Mr. Smith responded that Mr. Vrabel's engineer has estimated a cost between $70,000 -
$120,000, based on the cost to run a pipe to one of the culverts on Tuller, north of the
property. Mr. Smith inquired if the City engineers had evaluated that cost estimate.
Mr. Hammersmith responded that Mr. Herskowitz had done so.
Mrs. Boring stated that there have been other complaints from citizens regarding the water
flow from Sycamore Ridge -that it sheets over the COTA bus stop. It does not seem right
to allow Sycamore Ridge to pipe the runoff across someone else's property. Also, how can
it be determined that the pipes didn't create the swales, that the swales in fact were pre-
existing?
RECORD OF PROCEED[NGS
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Held February 4, 2002 19
Mr. Smith responded that this could be determined by viewing aerials.
Mr. Hammersmith responded that staff has viewed aerials and determined that the swales
existed prior to the Sycamore Ridge development.
Mr. Herskowitz added that he was unaware of any water overflow onto S. R. 257. Staff's
study addressed Sycamore Ridge and the conveyance of the water across the Bash site, in
response to this complaint. In regard to the proposed renovation of the facility, it was
presented to Planning and Zoning and Commission in December. A review was made of
the site improvement drawings that were submitted with the commercial building permit,
which included proposed stormwater improvements. Those were reviewed for compliance
with the existing Code.
Mr. Reiner asked if filling of the swales would have caused the increase in stormwater
runoff.
Mr. Herskowitz responded that it would have increased silt depositing but not increased
flow.
Mr. Kranstuber inquired if Sycamore Ridge had been granted a stormwater detention
waiver and whether they are discharging water onto this property?
Mr. Herskowitz responded that staff's research indicated that the Sycamore Ridge
development plan met present Dublin standards, which are based on MORPC guidelines.
There was no waiver granted. Field investigations also indicated that control structures are
in place at the pond locations. There is no reason to believe that they do not comply with
the regulations is place.
Mr. Reiner asked for clarification. A comment was made that the swales were diverting
water away, but staff has indicated that if the swales were filled in, it wouldn't impact this.
Mr. Herskowitz responded that it would not change the volume of water. As he did not
observe the existing situation before the ditches were regraded, he cannot evaluate a
possible redirection of the water. Evidently, the attempt was made to grade the ditches so
the golf course ball. retrievers could traverse the ditches.
Mr. Kindra noted that when Sycamore Ridge was developed, it did comply with
regulations. Also, at that time there were existing problems in the COTA parking area as
well as some drainage problems on David Road. Those problems were actually somewhat
mitigated with the development of Sycamore Ridge. This is a new issue. There has never
been a drainage problem documented in this area before. He has not been aware of any
standing stormwater problem on S.R. 257.
Mrs. Boring inquired why there are posted signs regarding high water at times.
Mr. McDaniel responded that during heavy rain, there is some occurrence of standing
water along Riverside Drive. It has been the practice of his department for years to place
warning signs along Riverside Drive in both directions. He is not aware if the locations
correspond to this area.
Mr. Kranstuber stated the City is aware that the entire corridor of Riverside Drive has had
drainage problems, and made three observations:
(1) The City made a comprehensive fix of the residential areas to the north some time ago.
' Perhaps it is the same problem as repaired in the north, now coupled with some effects
of the Sycamore Ridge development. If so, there would be some interest in the City
addressing this problem.
(2) From an economic point of view, a remedy is advisable. Council should be pleased
that Mr. Bash did not sell this property to an apartment developer, and that the plan is
to develop it as a green space with the golf range.
(3) It would not require a significant amount of money to satisfy the parties.
Mayor McCash stated that he also received a letter from Attorney Rich with today's date.
There are two issues for the City: (1) the need to address the "big picture" item; and (2)
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the fact that Mr. Vrabel is unable to secure a building permit to renovate the existing
building due to the fact that the stormwater problem on the site has not been addressed.
He suggested that perhaps the building permit could be facilitated prior to resolving the
other issue. He is unaware, however, if the renovation is internal or external.
Mr. Ciarochi stated that the proposed renovation is external and is substantial. The reason
the building permit has not been approved is that the submitted stormwater improvements
do not comply with stormwater regulations.
Mr. Herskowitz stated that Mr. Rich's letter is in response to a review letter that City staff
issued on Friday. Specifically, the applicant proposes to install an 18-inch pipe between
structures five and six, but they did not include any off-site drainage. Therefore, it is not of
sufficient size to convey drainage off-site, per stormwater regulations.
Mayor McCash inquired if this pipe would carry stormwater from Sycamore Ridge off-site.
Mr. Herskowitz affirmed this.
Mrs. Boring stated that the development plans she has reviewed greatly enhance the
corridor, and she would support providing assistance to this landowner.
Ms. Salay stated that Planning Commission reviewed this application twice and in both
instances, the condition of approval was that they meet the engineering design standards. It
is obvious that Engineering became involved in this much later in the process, at the point
the property owner is ready to obtain building permits. Perhaps Engineering should be
involved, along with Planning, at the outset, so that these problems are identified earlier in
the process.
Mr. Herskowitz responded that these discussions did occur at that time. The December
proposal, however, was different from what was proposed in March.
Ms. Salay stated that Planning Commission approved the project nearly a year ago. The
December application did not include many revisions other than building enhancements.
Mr. Herskowitz stated that the December application also included on-site stormwater
improvements, the addition of piping in the parking lot and the addition of the 18-inch pipe
north of the building. Because Mr. Rich had concerns with the condition, staff agreed to a
modification in which the applicant was responsible for the proposed on-site improvements
to handle the stormwater to the satisfaction of staff.
Mayor McCash stated that although it is privately owned, the City gains a significant piece
of parkland/open space which is a community amenity. It also appears that the owner is
planning to do considerable renovation. Although the City may not have a legal obligation
to provide assistance to the property owner, from the perspective of the overall benefit to
the community it makes sense to consider either a joint project or assistance through an
economic inducement package.
Mr. Lecklider stated that his recollection of both Planning Commission hearings was that
the property owner had a responsibility to handle the stormwater, and that the property
owner wasn't being asked to do anymore than that required of any other applicant.
Therefore, who should bear the expense of this?
Mr. Kranstuber moved to direct staff to spend $100,000 plus or minus on a joint assistance
plan, and to address the issue immediately in order to facilitate a building permit for Mr.
Vrabel.
Mr. Ciarochi responded that if Mr. Vrabel would authorize his engineer to work with the
City on the sizing of the pipe, the building permit process can be facilitated. Although this
does not fit the parameters of economic development incentives typically brought to
Council, if Council wants to make a financial commitment, staff would need that direction.
He noted that the correction of pipe size would increase the estimated cost of the project.
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Held February 4, 2002 19
Mr. Kranstuber suggested that Council provide staff with a general framework and request
additional information for the next meeting.
Mayor McCash stated that the City may consider participation in one part of an overall
package. There are some amenities for the community with this development that are often
not recognized in economic development agreements. This would be similar to the
economic development consideration given to Pizutti at Metro Center.
Ms. Grigsby stated that although it is not .atypical economic development project, the City
does have the option of setting up TIF districts to identify infrastructure improvements that
benefit the property, and the stormwater pipe could be identified as the infrastructure
needed for this property. As there is no funding programmed for this project, it would be a
means to generate the necessary cash flow.
Mr. Kranstuber asked if that would delay the project substantially.
Ms. Grigsby responded that because it is a small project, the funds could be advanced from
the General Fund, which would then be reimbursed.
Mr. Reiner inquired if this project would .still adhere, to engineering standards and that no
waivers would be granted.
Mr. Kranstuber amended his motion to direct staff, by the next Council meeting, to devise
an action plan that includes a resolution of the engineering problems, a revised estimate of
the total cost, and the City's cost to partner in this project.
Mrs. Boring seconded the motion.
Mr. Reiner indicated he supports the proposal to work with the landowner to facilitate the
project, but he would not commit to any funding at this point. He added that his
assumption is that the existing zoning is not to be changed.
Mr. Smith responded that a property owner always has the right to submit a rezoning
application. However, only Council can approve a rezoning.
Mrs. Clarke stated that it is currently zoned CC, Community Commercial which allows for
a variety of uses.
Mr. Reiner pointed out that the City should not invest monies in a greenspace which the
property owner, in five to seven years, could decide to develop into something with greater
density.
Ms. Salay agreed, stating that if the City agrees to participate financially, the developer
ought to be willing to make commitments to the City as well.
Mr. Smith stated that it would be possible to put restrictions in the TIF, such as another use
on the property would trigger repayment by the property owner of the funds advanced by
the City.
Mayor McCash stated that he would have some issue with the City paying for all the
stormwater improvements, but he would be amenable to some level of assistance.
Ms. Chinnici-Zuercher clarified that the motion on the table is to direct staff to bring back a
proposal in two weeks, including options and costs, for Council to then decide what
portion, if any, the City would commit to.
Mr. Kranstuber stated that the building permit issue should also be resolved.
Mr. Herskowitz stated that the only item delaying issuance of the permit is 100 feet of 18-
inch pipe.
Mr. Rich stated that this parcel was part of the Bash property, and Mr. Bash had plans only
to sell the property - he was not concerned with what type of stormwater drainage was in
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DAYTON LEGAL ELAN
Held February 4, 2002 19
' place. On October 2, 1989, the plat was filed, Tuller Ridge was built, and the stormwater
system was installed. In Summer 2000, Mr. Vrabel purchased the property and began to
make improvements. This past spring, they walked the property with Engineering staff to
determine why the improvements were washing away. They discovered huge holes that
were acting as water retention basins. The swales eroded from overflow from the holes.
The current owner gently reformed the area and rehabilitated an inground sprinkler system
to make the area green again. However, with each heavy rainfall, the tees were underwater
and the building partially filled with water. It has been impossible for Mr. Vrabel to
proceed with the Muirfield-type clubhouse he has planned until the stormwater problem is
resolved. He disagreed that it is a riparian right issue. In his opinion, it is a trespass and
nuisance problem -routing all the water from the commercial area into a couple of big
streams in the middle of Mr. Vrabel's property. There is no retention basin at the top for
the stormwater, and this further impacts Mr. Vrabel's property. The stormwater rushes
down Mr. Vrabel's property and across S.R. 257 to the river. He thanked Council for
hearing this issue tonight. He believes this can be resolved satisfactorily. However, Mr.
Vrabel has owned the property for 18 months and is still without a building permit.
Mayor McCash summarized that there a motion on the table to have City staff investigate
the situation, develop a joint solution between the two parties, and present that proposal to
Council in two weeks. Mayor McCash called for the vote.
Vote on the motion - Mr. Kranstuber, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mrs.
Boring, yes; Mayor McCash, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes.
Ms. Chinnici-Zuercher clarified that Council's action tonight is a separate one from the
letter received from the City regarding compliance with City standards. That item remains
to be addressed by the applicant with the Engineering division.
Correspondence
The Clerk reported that a Notice to Legislative Authority was sent regarding a request for a
liquor permit for United Dairy Farmers, located at Woerner-Temple and Emerald Parkway.
Mrs. Boring inquired if the D6 category indicates the sale of wine and beer only on
Sunday. All other intoxicating liquors are prohibited on Sunday by State law.
Mayor McCash pointed out that the front page of the application denotes only categories
C1 and C2. The back printout also lists D6.
Mr. Smith will check into the issue and report to Council at the next meeting.
LEGISLATION
TABLED LEGISLATION SCHEDULED FOR HEARING
Resolution 03-02 - A Resolution to Approve the Post Road/U.S. 33 Interchange
Justification Study.
Ms. Grigsby stated that Council at the last meeting asked for additional information on the
options and the reason the recommended option was selected. The consultant is present
tonight to provide this information.
Mr. Kindra introduced Mark Hunter, traffic engineer with CH2M Hill. He is the engineer
who worked on the interchange justification study for Avery-Muirfield/S.R. 161/LT.S. 33
several years ago. He noted that the starting point for the study was the Community Plan,
and the transportation portion and land use densities recommended in that document.
Staff's goal tonight is to secure approval of a resolution which can then be forwarded to
Union County for their approval and subsequent inclusion in land planning.
Implementation of the study is a separate issue.
Mark Hunter, CH2M Hill, stated that they began to work with the City Engineering
division two years ago to identify deficiencies of the interchange, specifically in its ability
to accommodate future traffic projections in the area, to screen alternatives, and to
recommend an alternative. That recommendation is for two loop on-ramps from Post Road
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DAYTON LEGAL BLANK
Held February 4, 2002 19
onto U.S. 33, an off-ramp aligned opposite Hyland-Croy from northbound U.S. 33, with
the southbound off-ramp being taken over to Industrial Parkway. He stated that the
interchange justification study was performed in total compliance with ODOT guidelines.
He presented slides of the recommended changes. He noted that the most important feature
of the existing interchange is the center median, which is used to support the centerpieces
of the four-span existing bridge structure. The consequence of that type of design is very
short turn lanes at each end of the concrete median. The existing level of service today is
effective. Looking forward, however, the planning framework incorporated the current
thoroughfare plan, the City's land-use plan, criteria about how much the interchange should
be changed in reference to anticipated levels. of service, a buildable recommendation, total
compliance with ODOT policies, and involved all the interests of the stakeholders. With
no improvements, the roadway will be ineffective with the projected traffic volumes, so
various alternatives were considered. Mr. Hunter described the various alternatives and
their advantages/disadvantages. The options were narrowed to two: Option 1-A, a
widening of the corridor combined with keeping a loop ramp in the northeast quadrant,
which would increase the level of service from D to A; and Option 3-1, from the existing
diamond configuration, install two loop ramps, bring one ramp opposite Hyland-Croy and
the other ramp onto Industrial Parkway. It will provide 400% less delay in traffic
movement, and allows the maximum flexibility in the future. He added that the full
benefits of these couldn't be realized until U.S. 33 is widened.
Mr. Lecklider inquired if Ramp B, aligning opposite Hyland-Croy, would handle both east
and westbound traffic on Post Road.
Mr. Hunter stated that it would accommodate westbound U.S. 33 towards Marysville from
. Columbus onto Post Road.
Mr. Lecklider stated that this is where he would anticipate traffic congestion. Are the
consultants confident that signalization would handle that?
Mr. Hunter stated that this intersection was the poorest. However, they increased the level
of service with this model with three through lanes in each direction. This option also
allows opportunity for the City to add additional improvements for future growth not yet
anticipated.
Mrs. Boring inquired if the financial component was weighted heavily in the traffic
modeling.
Mr. Hunter responded that the financial component was used to screen alternatives, but not
to select them. An alternative had to justify significant incremental benefit for an
incremental cost. This alternative may cost $11 - $13 million.
Ms. Chinnici-Zuercher inquired if staff has had recent conversation with Union County
officials regarding their level of financial commitment.
Mr. Kindra responded that he communicated the projected cost with Union County
Commissioners subsequent to the last Council meeting, but has not yet received a response.
Ms. Chinnici-Zuercher emphasized that the resolution before Council accepts the preferred
model, but does not commit the City to any funding.
Mrs. Boring stated that adopting this study would enable future land-use decisions to be
structured around this plan.
Ms. Chinnici-Zuercher stated that the study notes the need for acquisition of significant
right-of--way which is currently privately owned. Therefore, if Council approves this
legislation tonight, those citizens will have concern and interest. What communication has
occurred, and what should Council's direction be to staff regarding that communication to
landowners?
Mr. Kindra responded that two affected landowners were aware of the study, and the
information was made available to them in draft format only. Up to $2.5 million of the
total cost is estimated for land acquisition.
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Held February 4, 2002 19
~ Mr. Lecklider inquired about the type of development envisioned for the northwest corner
of Hyland-Croy and Post Road in the model.
Mr. Hunter responded that their build-out estimate was quite different than Union
County's. Union County projects greater development from their area. Because of its
flexibility, this model better meets Union County's expectations.
Mayor McCash stated that unless Dublin controls the development, the land use could be
changed for better or worse in terms of traffic projections.
Mr. Lecklider asked if, for example, there was a fast food restaurant and gas station at the
intersection, would a "D" level of service still be possible? He noted that he does not of
course endorse these types of uses at the intersection.
Mr. Hunter responded that it would require additional improvements, such as a second
right turn land northbound. The system is set up, however, to obtain a "D" level of service
with additional improvements if needed.
Ms. Salay stated that if Dublin agrees to commit a substantial amount of funding to the
interchange and Union County does not contribute proportionately, it would be in Dublin's
best interests to attempt to gain some control over the development standards, i.e.,
discouraging high intensity land uses, in return for the funding contribution.
Mayor McCash noted that the area north of Post road is within Dublin's negotiated
expansion area, so Dublin may or may not be able to control development. This maybe a
similar situation to Sawmill Road, as the development density in the area would impact the
interchange, yet Dublin would not be able to control the development. It would be
important to work with Jerome Township and Union County on these issues.
Ms. Salay agreed, noting that any financial contribution should be linked to a commitment
to lower intensity of development in order to keep traffic at this intersection at a reasonable
level.
Vote on the Resolution - Mr. Lecklider, yes; Mayor McCash, yes; Mrs. Boring, yes; Ms.
Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Ms. Salay, yes.
SECOND READING/PUBLIC HEARING -ORDINANCES
Ordinance OS-02 - An Ordinance Authorizing the City Manager to Execute an
Exclusive Easement with Ameritech for a Proposed Controlled Environment Vault
(CEV) Manhole Necessary to Support the Entire Ballantrae Development and Golf
Course.
Ms. Grigsby stated that staff is requesting adoption tonight.
Vote on the Ordinance -Mayor McCash, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher,
yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Ms. Salay, yes; Mr. Lecklider, yes.
Ordinance 08-02 - An Ordinance Authorizing the City's Participation in a
Regional Study Regarding Traffic and Growth Management. in Northern
Franklin and Southern Delaware Counties, and Appropriating Funds
Therefor.
Mayor McCash indicated that a citizen has asked to testify.
Wallace Maurer 7451 Dublin Road asked if a topic of discussion may become the
widening of SR 745, in conjunction with this study.
Mayor McCash responded that this is possible.
Ms. Grigsby stated that at this time, the issues identified are traffic and other growth
management items. Mr. Habig of MORPC is present to respond to any questions
from Council.
There were no questions from Council.
Vote on the Ordinance -Mrs. Boring, no; Ms. Chinnici-Zuercher, yes; Mr. Reiner,
yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Mayor McCash, yes.
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INTRODUCTION & FIRST READING -ORDINANCES
Ordinance 10-02 - An Ordinance Accepting the Annexation of 42.3$7 Acres
from Concord Township, Delaware County to the City of Dublin. (Second
reading/ public hearing February 19 Council meeting)
Mr. Kranstuber introduced the ordinance.
Mayor McCash noted that one citizen has signed in to testify, although Council
generally takes testimony at the time of the public hearing.
Ms. Reed indicated that she does not wish to testify tonight.
There will be a second reading/public hearing at the February 19 Council meeting.
Ordinance 11-02 - An Ordinance Accepting the Lowest and Best Bid for the Printing
of the Recreation Services Program and Activities Brochure and Authorizing the City
Manager to Enter into a Contract for Said Printing Services. (Second reading/public
hearing February 19 Council meeting)
Mrs. Boring introduced the ordinance.
Ms. Grigsby stated that staff has provided a memo and is recommending this beheld over
for public hearing.
Ms. Chinnici-Zuercher asked whether the City has a policy of using Dublin businesses for
City bids such as this.
Mr. Harding stated that there is no such policy in place.
Ms. Chinnici-Zuercher stated that she would follow up with an e-mail to staff.
Mrs. Boring asked if the City has ever considered partnering with Washington Township
on recreation program brochures to include their activities as well, in view of the fact that
they serve much of the same customer base.
Mr. McDaniel stated that this has not been considered, but he would be willing to contact
the township Recreation Director regarding this possibility.
Ms. Chinnici-Zuercher encouraged staff to continue efforts to reduce costs for these
publications in view of the ever-rising costs due to population increase. Perhaps the same
information can be conveyed with a less expensive brochure.
Mr. McDaniel agreed to evaluate this.
Ms. Chinnici-Zuercher asked for clarification about the distribution method selected.
Mr. Harding responded that this option was not included in the bid award as the Recreation
division is considering on-line distribution versus mailing.
Mr. McDaniel stated that hard copies will continue to be produced for the near future.
Staff is currently in discussion regarding on-line registration for classes other than swim
lessons.
There will be a second reading/public hearing at the February 19 Council meeting.
Ordinance 12-02 - An Ordinance Accepting the Lowest and Best Bid for the Darree
Fields Lighting Project. (Second reading/public hearing February 19 Council
meeting)
Mayor McCash introduced the ordinance.
Ms. Grigsby stated that staff is recommending this be held over for second reading on
February 19. They will be requesting emergency action at that time.
Mr. Lecklider asks about the $6,000 difference reflected in Section 3.
Ms. Grigsby stated that this is due to a standard contingency amount included.
There will be a second reading/public hearing at the February 19 Council meeting.
~--.g
Ordinance 13-02 - An Ordinance Approving a Tax Credit and Economic
Development Agreement with StatProbe, Inc. and Authorizing, Confirming and
Ratifying the Execution of the Agreement. (Second reading/public hearing
February 19 Council meeting)
Mayor McCash introduced the ordinance.
Mr. Lecklider asked if this credit applies only to the estimated ten new employees.
Mr. Stevens indicated that is correct.
Ms. Salay asked how common tax credit and economic development agreements are for
the City.
Mr. Stevens responded that five such agreements were completed in 2000 and one last
year as part of local support for job inducement. Currently, the City is in discussions
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DAYTON LEGAL BLANK
Held February 4, 2002 19
with two companies who are seeking job creation tax credit from the state. Based on
recent history, the City approves approximately five per year.
Ms. Grigsby added that the most significant benefit to the companies is that they are
eligible for the state tax credit programs.
Mrs. Boring stated that Council has generally been provided with specific figures on the
credits.
Ms. Grigsby stated that very few companies pay net profits, especially the growing
companies, as they have a lot of costs. The maximum this could cost the City is the
$6,000 generated from the 10 new employees.
There will be a second reading/public hearing at the February 19 Council meeting.
Ordinance 14-02 - An Ordinance Authorizing the City Manager to Enter into a
Maintenance Easement Agreement with Columbus Southern Power. (Second
reading/public hearing February 19 Council meeting)
Mrs. Boring introduced the ordinance.
Ms. Grigsby stated that staff recommends this be held over until February 19.
Mayor McCash asked whether an easement is actually necessary for this type of access
to a transformer.
Mr. McDaniel stated that in the course of construction of the Service Center, Columbus
Southern Power asked that the City extend the parking lot to the transformer, but staff
did not want to agree to that. Under electric deregulation, the City can purchase its own
transformer. CSP's legal counsel then requested that the City grant an access easement
and waive liability in case they would need to perform work in this area in the future.
Mayor McCash asked if it must be a dedicated easement which is duly recorded, or
simply a maintenance contract.
Mr. McDaniel stated that it will be recorded, but it is only for the purpose of accessing
the transformer.
Mayor McCash stated that if the City in the future wants to expand the building, there
will be no need to relocate the easement at a cost to the City.
Mr. McDaniel stated that he doesn't believe this will be an issue.
There will be a second reading/public hearing at the February 19 Council meeting.
Ordinance 15-02 - An Ordinance Amending Ordinance 127-O1 to Amend
Appendix A, Schedule of Fees and Service Charges for City of Dublin Services.
(Second reading/public hearing February 19 Council meeting)
Mayor McCash introduced the ordinance.
Ms. Grigsby stated that this is brought forward in response to a resident's request for a
fee change for DCRC daily passes for patrons aged 11. PRAC reviewed this matter and
they recommend that in lieu of adding a tier, that the schedule be amended to revise the
age from 11 to 13. In order to have it effective prior to the time the brochure goes to
print, it is necessary to approve this by emergency action tonight.
Ms. Chinnici-Zuercher asked if a cost study had been performed regarding the financial
impact of this fee revision.
Ms. Grigsby stated that staff has not done such a study, but believes the financial impact
will be very minimal.
Mr. Kranstuber moved to dispense with the public hearing and treat this as emergency
legislation.
Ms. Chinnici-Zuercher seconded the motion.
Vote on the motion -Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms.
Chinnici-Zuercher, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes.
Vote on the Ordinance - Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes; Ms.
Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Mrs. Boring, yes.
Ordinance 16-02 - An Ordinance Authorizing the Purchase of a 1.25 Acre, More or
Less, Tract of Land, From Evelyn L. Davis, Located at 4070 Bright Road, City of
Dublin, County of Franklin, State of Ohio. (Second reading/public hearing
February 19 Council meeting)
Mayor McCash introduced the ordinance, noting that a substitute version had been
provided to Council due to an error in one section.
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~wo „w, ~e ~ ~a Minutes ~of ~ n~ ~~~y o ~ Dublin City Council ~ Page 17 Meeting
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Ms. Grigsby stated that staff is recommending this be held over until February 19.
There will be a second reading/public hearing at the February 19 Council meeting.
INTRODUCTION & PUBLIC HEARING -RESOLUTIONS
Resolution 06-02 - A Resolution Establishing a Child Care Advisory Task Force.
Mrs. Boring introduced the resolution.
Mr. McDaniel stated that this is consistent with the practice for the past several years. The
task force addresses production of the Child Care Directory and other duties as outlined in
the resolution. The members to be appointed are listed. In 1999, with the ordinance
creating the Parks and Recreation Advisory Commission, Council provided PRAC with the
authority to create task forces for specific assignments.
Ms. Chinnici-Zuercher asked in what manner_these positions are advertised to the public.
Mr. McDaniel responded that, generally, the positions have not been advertised. There is a
group of volunteers who have served on the task force for several years and they have been
willing to continue. There is one new volunteer on this year's task force.
Mr. Kranstuber added that the Task Force's work is focused on the Child Care Directory
and they do seek representation from the schools and from child care providers.
Mr. McDaniel stated that if Council prefers, the positions could be advertised.
Ms. Chinnici-Zuercher and Ms. Salay indicated that they would support advertising offor
these positions next year in view of the large number of new families moving to the
community.
Mayor McCash agreed.
Discussion followed about the history of the task force.
Mr. McDaniel asked for clear direction.
The consensus of Council was that PRAC should recommend candidates to serve on the
Task Force versus staff making that recommendation.
Mr. McDaniel agreed that in the future, he will have PRAC advertise the positions,
interview the candidates, and make recommendation to Council.
Mrs. Boring pointed out that the staff contact for the Task Force would remain as Barb
Burkholder.
Mayor McCash invited testimony from Mr. Maurer who. had registered to speak.
Mr. Maurer asked about the role of the Task Force in relation to childcare facilities in the
city.
Mr. Kranstuber stated that the Task Force was created years ago when there were very few
child care facilities in the City. The goal was to facilitate the establishment of quality day
care facilities to serve working families.
Ms. Chinnici-Zuercher noted that the State regulates and certifies daycare facilities. The
City of Dublin has no involvement in that aspect.
Mrs. Boring stated that this Task Force merely assembles a directory of childcare facilities.
Vote on the Resolution -Mayor McCash, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs.
Boring, yes; Mr. Lecklider, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes.
Resolution 07-02 - A Resolution Designating the City Manager as the City's Official
Representative and Authorizing the City to File a Grant Application with the Ohio
Department of Natural Resources Clean Ohio Trails. Fund.
Ms. Salay introduced the resolution.
Ms. Grigsby stated that this authorizes filing of a grant application under the Clean Ohio
Trails Fund for the extension of the Dublin Road bikepath from the library to Emerald
Parkway.
Mrs. Boring asked if there are any restrictions associated with such a grant.
Ms. Grigsby stated that there are not.
Mayor McCash invited Mr. Maurer to testify.
Mr. Maurer asked for additional details.
Ms. Grigsby stated that this is for the bikepath portion from the library to Emerald Parkway
which is included in the current CIP.
Vote on the Resolution - Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr.
Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mrs. Boring, yes.
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Minutes of Dublin City Council Page 18 Meeting
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Resolution OS-02 - A Resolution Declaring the Week of Apri120th through 27th
2002 as Earth Week and Promoting Certain Earth Week Related Activities.
Mr. Lecklider introduced the resolution.
Ms. Chinnici-Zuercher asked about an estimate of costs for this activity.
Mr. McDaniel responded that he could provide this to Council. Labor costs are
reduced by using volunteers. The dates are Apri120-21 at Ashland Chemical, from
9 to 4 on Saturday and noon to 4 on Sunday.
Vote on the Resolution - Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes; Mr.
Reiner, yes; Mrs. Boring, yes; Mayor McCash, yes; Mr. Kranstuber, yes; Ms. Salay,
yes.
OTHER
Proposal from LPGA/Wendv's Championship for Children
Ms. Gilger stated that staff submitted a proposal in the last packet regarding a
$50,000 contribution for this event. She. will respond to any questions from
Council.
Mayor McCash asked for information about any planned opening events for the
Dublin Golf Club this summer and what allocations will be needed for that. This
may be a factor to consider in reviewing a financial commitment to the LPGA
event.
Ms. Gilger noted that staff's main concern with the LPGA event is the timing which
is in conflict with the Irish Festival.
Mayor McCash noted that his point was that perhaps a more subdued approach
could be taken in regard to the Dublin Golf Club opening in view of the Wendy's
LPGA event.
Ms. Chinnici-Zuercher stated that they are quite different issues. This is a
sponsorship request for an event outside of Dublin. It is a sizable sponsorship
request. She has corresponded with Ms. Gilger by e-mail about the benefits
obtained in return for the City's investment, i.e., complimentary tickets,
recognition, etc.
Mr. Kranstuber asked about the different levels of sponsorship available.
Ms. Gilger stated that the LPGA had approached the City with only the $50,000
level.
Mr. Kranstuber asked if anyone else has committed to a $50,000 sponsorship.
Ms. Gilger stated that she does not have that information. Last year in New
Albany, there were 8-10 large sponsors, with perhaps 5-6 at the $50,000 level.
There were many in-kind sponsors as well.
Ms. Chinnici-Zuercher stated that if the City plans to donate $50,000, it would be
important to know how many other sponsors would be at that level as it would
impact the recognition given. .
Ms. Gilger stated that at the $50,000 level, Dublin would be the sole sponsor of the
Ladies Day Forum and Golf Outing.
Mayor McCash confirmed that this particular event will take place at the Dublin
Golf Club. He added that the City in the past contributed $50,000 to the Solheim
Cup, but the Solheim was held at Muirfield Village Golf Club located in Dublin. If
Council desires that staff pursue lower contribution levels, that direction can be
given.
Ms. Chinnici-Zuercher asked for the cut-off date for printing of promotional
materials.
Ms. Gilger estimated that it would be in the next 30 days.
Mr. Kranstuber asked if this event will be repeated the following year in the same
location.
Ms. Grigsby stated that it would be held this year and next year at Tartan Fields,
and the LPGA will determine the location thereafter.
Mr. Kranstuber asked about television coverage.
Ms. Gilger responded that it is covered on ESPN 2.
Mr. Kranstuber asked whether the dates of the Irish Festival could be adjusted next
year in view of this conflict.
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Ms. Gilger stated that the Irish Festival is set in conjunction with the Irish Feis on
the first weekend in August. The Feis would have to switch their dates.
Discussion followed about the possibility of the LPGA changing their dates.
It was the consensus of Council that staff research additional levels of sponsorship
for this event.
Ms. Chinnici-Zuercher noted that the packet contained information about
sponsorships for various City events, and asked for clarification. The sponsorship
goals seem to be set artificially low for some of the events.
Ms. Gilger responded that the overhead costs for St. Patrick's Day events are lower
and there are fewer sponsorship opportunities.
Ms. Chinnici-Zuercher noted the absence of corporate sponsors such as Cardinal
Health, BMW Financial Services and other Dublin companies. She encourages
staff to pursue all of these potential sponsors.
Discussion of Traffic Study Re ardin~~Dublin Jerome High School
Mayor McCash suggested that in view of the lengthy executive session needed
tonight, this matter should be deferred until the February 19 meeting.
It was the consensus of Council to do so.
Council Round Table/Committee Reports
Ms. Salav stated that she had expressed displeasure at the last meeting in regard to
the handling of the Currie property rezoning matter. She asked that Mr. Ciarochi
and Ms. Clarke convey her thanks to Ms. Wanner for her efforts in working to
resolve this issue. Mr. and Mrs. Currie were very pleased with her responsiveness.
Mrs. Boring noted that staff had forwarded a memo regarding the sign clutter at
Riverside Drive and SR 161. She asked if it is necessary to include signage
regarding "1610 AM Event Information." This signage could be placed in another
location.
Mr. Kindra responded that if Council would prefer to have that signage moved, it
can be done. The only items removed. from the proposed signage are those for
Muirfield and O'Shaughnessy Dam. The Police Chief has the discretion to add
signage during the Muirfield Tournament.
Mrs. Boring stated that she is supportive of consolidating the signage as proposed,
with consideration to moving the 1610 sign further south.
Mr. Kindra will identify possible locations for relocating the 1610 signage.
Mr. McCash commented that in the last Council"packet, there was information
about overhead signage on these routes. Are the ground signs really necessary
under the state code?
Mr. Kindra responded that these are the minimal signs required under state code.
Ms. Chinnici-Zuercher-asked for the costs of changing the signs. She suggested
that costs routinely be included with staff reports.
Mr. McDaniel will provide this information.
Mr. Reiner congratulated Ms. Grigsby and the Recreation Division for their
respective awards recently achieved.
Ms. Chinnici-Zuercher:
1. Added her congratulations to staff on these awards. She asked if the
Government Finance Officers Association made any recommendations for
improvements.
Ms. Grigsby responded that the majority of items were clarifications regarding
disclosure.
2. Noted that one of her FirstLink staff members contacted the Rec Center
regarding the donation of play tickets for some disabled persons. Rec
Center staff's response was that Dublin donates tickets only to Dublin
residents. The Dublin Arts Council was then contacted about their policies
regarding the same. Is this the policy in place for Dublin? Why was such a
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~b,.~aw,~~.~~~,.W~AV~~,H,.,,.,~„~,~.Minutes of Wa~~mvo„~.~ ~.,,,,,~~~w~~n~~.aw~~~naua,A~„~ Dublin City Council ,,.,,~.u,~. ~~o Page 20 Meeting ~,.~,~v,~~
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policy created rather than encouraging those from outside Dublin to attend
performances which are not sold out?
Ms. Grigsby asked if the request was for Emerald City Players tickets.
Ms. Chinnici-Zuercher stated that is her assumption, but she did not clarify this
with her staff member.
Mr. McDaniel stated that he will report back to Ms. Chinnici-Zuercher about this
item via e-mail.
Mr. Kranstuber noted that he has not yet received all of the evaluations for the
Clerk of Council, and asked that those who have not done so submit these to him as
soon as possible.
Mayor McCash noted that he received a fax from Mike Keenan regarding
coordination of items between the Dublin Arts Council and the Dublin Counseling
Center, and whether the City could facilitate parking and/or shuttles.
Ms. Grigsby stated that Ms. Crandall is working on this item and will have
information by February 19.
Mayor Kranstuber moved to adjourn to executive session for discussion of legal and
personnel matters. He noted that at the conclusion of the executive session, Council
will reconvene to formally adjourn the meeting, but will take no further action.
Ms. Chinnici-Zuercher seconded the motion.
Vote on the motion -Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr.
Lecklider, yes; Ms. Salay, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Kranstuber,
yes.
The meeting was adjourned to executive session at 11 p.m.
The meeting was reconvened at 11:30 p.m. and adjourned.
Mayor - residing Officer
Clerk of Council