HomeMy WebLinkAbout02/02/2009RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
February 2, 2009
Mayor Chinnici-Zuercher called the Monday, February 2, 2009 Regular Meeting of Dublin
City Council to order at 7 p.m. at the Dublin Municipal Building.
Present were Mayor Chinnici-Zuercher, Vice Mayor Boring, Mr. Gerber, Mr. Keenan, Mr.
Lecklider, and Ms. Salay. Mr. Reiner was absent (excused).
Staff members present were Ms. Grigsby, Mr. Smith, Mr. McDaniel, Mr. Langworthy, Ms.
Puskarcik, Mr. Hammersmith, Ms. Crandall, Mr. Earman, Mr. Harding, Mr. Hahn, Ms.
Adkins and Ms. Worstall_
PLEDGE OF ALLEGIANCE
Ms. Salay led the Pledge of Allegiance.
APPROVAL OF MINUTES
• Minutes of Regular Meeting of January 20, 2009
Mayor Chinnici-Zuercher noted that the approval of the minutes of the January 20, 2009
meeting will be delayed until the next meeting.
SPECIAL PRESENTATIONS
• Grounds of Remembrance Community Support
Gene Bostic, Veterans Committee reported that $608,633 of the $790,000 or 80% of the
needed funds for the project have now been raised. They recently received a $15,000
contribution from Schottenstein, Zox and Dunn. They continue to work with local
businesses and organizations to gain their support. In addition, the Committee members
continue to work on the sale of dedication stones, and to date, have sold 54 stones. He
presented a certificate of appreciation to Principal John Orr and teacher, Colin Kelley, of
Indian Run Elementary School, whose students have raised money to purchase a
dedication stone. The Committee is hopeful that other schools will accept the challenge of
raising monies to purchase dedication stones.
Jane Harsh, 4380 Hanna Hills Drive presented to the Council an American flag that was
given to her at the funeral of her husband, Army veteran Robert Samuel Harsh.
Mr. Bostic stated that the flag would be proudly flown at the Grounds of Remembrance in
Dublin Veterans Park.
Mayor Chinnici-Zuercher thanked Mr. Orr, Mr. Kelley and Mrs. Harsh for their support of
the Grounds of Remembrance project.
CORRESPONDENCE
• Transfer of C1, C2 and D6 Liquor Permits from Standard Oil Company dba BP
Food Mart to Englefield, Inc., dba Dublin AM PM, 6725 Perimeter Loop Road.
Council had no objection to the transfer of ownership of the existing permits.
CITIZEN COMMENTS
Wallace Maurer, 7451 Dublin Road:
1. Stated that two Sundays ago, he had the honor of performing in a concert in
Columbus. The hours he spent on that for one year made the time he spent on
City Council issues seem tiny and insignificant. After what seems like half a
century of addressing City Council, he has succeeded in having Council shift from
bottled water to City water. A City government that uses bottled water sends out a
message that it doesn't trust its own municipal water.
2. Reminded Council of a suggestion he made several months ago that a "hostility
resolution" center be set up in the COIC. At some point in the future, he may bring
in his friend, Mr. Gordon Gee, to add some additional push to his proposal.
LEGISLATION
SECOND READING/PUBLIC HEARING -ORDINANCES
Ordinance 02-09
Authorizing the Provision of Certain Incentives for Purposes of Retaining and
Expanding Battelle and its Operations and Workforce within the City of Dublin, and
Authorizing the Execution of an Economic Development Agreement.
Mr. McDaniel introduced Jackie Ferree and Anthony Hebron of Battelle and Doug Godarc
of CB Richard Ellis.
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Minutes of Dublin City Counc__il Meeting
February 2, 2009
Page 2
Mayor Chinnici-Zuercher welcomed them and thanked Battelle for choosing Dublin as one
of three communities in Central Ohio for their company expansion.
Mr. Keenan noted the reference in the agreement to fiber connectivity. Is fiber being
added?
Mr. McDaniel responded that it is not; this will be a continuation of existing fiber provided to
the company.
Vote on the Ordinance: Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Boring,
yes; Mr. Keenan, yes; Mr. Gerber, yes; Mr. Lecklider, yes.
INTRODUCTION/FIRST READING -ORDINANCES
Ordinance 03-09
Appointing a New City Manager, Authorizing the Execution of an Employment
Agreement with the City Manager, Waiving the Provisions of Ordinance 92-02, and
Declaring an Emergency.
Mr. Smith stated that following negotations, a contract has been drafted for Council's
formal approval. Staff is requesting passage of the ordinance by emergency and
dispensing with the public hearing.
Mr. Keenan stated that there has been a recent Ohio court ruling regarding the
requirement for residency by home rule governments. Does the City have the right to
require residency for an employee?
Mr. Smith responded that the City has the right under home rule to require City residency,
and that provision is included in Mr. Foegler's contract.
Wallace Maurer, 7451 Dublin Road asked about the provision in the City Manager's
contract which permits the City Manager to teach, write or consult on his own time. In that
section of the contract, what does the term de minimus refer to?
Mr. Smith responded that Mr. Foegler is permitted to use City equipment or City staff to
assist him in these efforts. This activity may not, however, diminish his efforts in his full-
time employment with the City.
performing theirjobs for the City.
Mr. Keenan inquired if that is the responsibility of CORMA after retention.
Mr. Smith responded affirmatively.
Mr. Keenan inquired about Section 14, "Indemnification" in the contract and how it relates
to "after retention" coverage in the CORMA agreement.
Mr. Smith responded that all City employees are indemnified against acts committed while
Mr. Gerber moved to dispense with the public hearing and treat the legislation as an
emergency.
Mr. Keenan seconded the motion.
Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Gerber, yes; Vice Mayor
Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes.
Vote on the Ordinance: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Lecklider,
yes; Ms. Salay, yes; Mr. Gerber, yes; Vice Mayor Boring, yes.
Mayor Chinnici-Zuercher noted that Mr. Foegler would begin his employment on February
17. Council and staff look forward to his assumption of a leadership role in the City.
Ordinance 04-09
Amending Chapter 31 (City Officials) of the Dublin Codified Ordinances by Amending
and Enacting New Sections to Revise Contribution Limits, Revise the Types of
Entities Subject to the Contribution Limits, Create an Exemption for Volunteer Time
and Expenses for Campaigns, Amend the Definitions for Campaign Finance
Provisions, Strengthen Candidate, Political Action Committee and Other Political
Organization Disclosure Requirements, Require Registration by Individuals and
Entities Making Political Contributions and Expenditures, and to Create Enforcement
Mechanisms.
Vice Mayor Boring introduced the ordinance.
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February 2, 2009
Meeting
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Ms. Grigsby stated that this legislation has been drafted based upon the Administrative
Committee's review and recommendations regarding these matters.
Vice Mayor Boring stated that the Administrative Committee worked extensively on this
review and attempted to address every concern raised. The committee was not able to
address the non-partisan issue as effectively as desired, which was to ensure a non-
partisan Council race. Per Legal counsel, it was determined that the issue could not be
addressed beyond what is already provided in the City's Revised Charter. The Committee
appreciates Ms. Readler's very thorough review and assistance throughout this process.
There was no further discussion.
There will be a second reading/public hearing at the February 17 Council meeting.
Ordinance 05-09
Authorizing the Purchase of a 13.895 Acre Property Located on the South Side of
Post Road for the Expansion of Coffman Park, and Appropriating Funds Therefor.
Ms. Salay introduced the ordinance.
Ms. Grigsby stated that acquisition of this property has been identified for some time as
important for the expansion of the existing Coffman Park campus. It has also been
identified in the Community Plan in conjunction with a central park theme, a goal of City
Council. For the past few years, funds have been set aside and reserved in the Parkland
Acquisition Fund for the acquisition of this parcel.
Mr. Gerber inquired when the property appraisal occurred.
Ms. Grigsby responded that the property valuation was conducted in 2007. Negotiations
with the Thomas family were initiated in 2006.
Mr. Gerber inquired the per acre value.
Ms. Grigsby responded that it is approximately $273,000 per acre.
Mr. Gerber inquired why the price is based upon a 2007 appraisal versus 2009, in view of
the current economic situation.
Ms. Grigsby responded that the appraisal has been updated based upon a recent right-of-
way acquisition. That right-of-way piece appraisal was slightly lower than the original
appraisal for this property, but as part of the negotiation process, this was the agreed upon
price. The original appraisal was $260,000 per acre and the right-of-way appraisal for a
portion of the property was $250,000 per acre.
There will be a second reading/public hearing at the February 17 Council meeting.
OTHER
• Update re Wayfinding Project in Historic Dublin
Ms. Adkins provided an update on the project. The three components of the project were
to: (1) understand the existing and outdated wayfinding system and assess what visitors
to the district and businesses need; (2) design a new system to meet the needs; and (3)
fabrication and installation of the new wayfinding system. She reviewed the process to
date, which included a community design charette, and future plans. She shared two
concepts for a new system. The design consultant, Pete Williams, is present to discuss
his concepts.
Pete Williams, Innocom, lead designer stated that the two preferred designs evolved from
earlier ones. The objective was to find something unique that captures the attention of a
first time visitor to the area. Concept #1 is a nesting design. They extracted elements
from the City's shamrock logo and used those shapes in the design. The design for
Concept #2 was derived from one element in the grid which makes up this district -
namely, that is that it is located along natural waterways. That influence is reflected in the
whimsical curve of the bottom edge of the sign. The color system developed incorporates
navy and green with some elements of black. All of the poles and armature have a black,
wrought iron look.
Ms. Adkins stated the project focused on aroadway-oriented signage hierarchy. The first
signs in the District indicate where the visitor needs to go; the sign hierarchy then directs
them to different parking areas; and finally, pedestrian signage provides additional
information. The objective of the design was to be dynamic and unique to the City of
Dublin, and this achieves the purpose.
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(Ms. Adkins and Mr. Williams then presented PowerPoint graphics of the two concepts.)
Ms. Adkins reviewed the next steps. After Council provides feedback and direction to
staff, these concepts will be taken to the Architectural Review Board for their review and
refinement based upon the Historic Dublin Guidelines. Staff will continue to work with the
consultant on the final location plan for signage. A phased fabrication and construction
process will occur throughout 2009.
Mayor Chinnici-Zuercher stated that it would seem important to have the majority of
directional signage in place by spring, as most of the activity in the area occurs April
through October. Is that possible to accomplish?
Ms. Adkins responded that it might be a possibility. The phasing of the project will occur
according to the hierarchy of the signs, with the most important directional signs
constructed and installed first. If that is the priority, staff will work to achieve that goal.
Mayor Chinnici-Zuercher inquired if there is a range of costs for the project.
Ms. Adkins responded that staff continues to review that. The different locations are being
evaluated according to importance and the capacity of each location for signage. That will
determine the cost.
Mr. Keenan inquired if staff is considering the option of constructing the signage in house.
Ms. Adkins responded that it is being considered.
Mayor Chinnici-Zuercher asked Council members for their preference of either Concept #1
or Concept #2.
Mr. Gerber stated that he served on the Planning and Zoning Commission for seven
years, and during that time that were many discussions with applicants about colors on
signage. From what has been shown in the concepts tonight, they include four colors,
possibly five or six. That would be difficult to explain to previous applicants. He would
prefer not to use the color of blue for the signage, as it isn't a Dublin color. Of the two
concepts, he prefers Concept #1.
Vice Mayor Boring stated that the signage isn't what she had hoped for. In some older
communities she has visited, corner signage with interchangeable signs suspended on
hooks is used -signage that indicates where shops are located. Has that level of signage
detail been considered?
Ms. Adkins responded that it was considered early in the process, and Ms. Ott can
comment on that. The number one priority with the signage is to direct visitors to the
parking lots.
Vice Mayor Boring responded that she understands that, but both Concepts #1 and #2
appear out of scale.
Ms. Ott responded that the type of signage Vice Mayor Boring suggests has been
discussed. There are two issues with that type of signage: (1) which businesses would
be given the signage, when and by what means; and (2) it would involve off premise
signage for those businesses, which presents Code issues.
Vice Mayor Boring stated that she believed a standard had previously been established for
City signs that involved specifics about wood material and etchings, but perhaps that
applied to park signs only. Was that considered, as it would be more in keeping with an
historic look?
Ms. Adkins responded that was also discussed. The problem with wood signs is cost and
long-term maintenance. Due to the location of these signs, the required height and
minimum clearance from the road, a wood sign of appropriate size would be cost
prohibitive. Metal signs are not desirable either, as a higher quality of sign is preferred in
this area.
Vice Mayor Boring stated that she likes the idea of color-coded signs denoting the parking
lots. She also appreciates the thinking behind the designs. However, she does not like
the scale of the signage, nor does it appear to blend with the Historic District. Therefore,
she cannot support either Concept #1 or Concept #2.
Mr. Lecklider stated that this may be a case of "beauty is in the eyes of the beholder." He
prefers Concept #2. He appreciates the comments about scale and color. However,
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Minutes of _ Dublin City Council Meeting
February 2, 2009 Page 5
given the nature of what the City is trying to achieve with this new signage, it might be
worthwhile to ignore the traditional concerns about scale and color. If this signage would
help visitors to the Historic District locate the parking lots and businesses, it will save the
City the cost of buying land to construct more parking lots -- at least in the short term.
Ms. Salay stated that she recalls the more complex directional maps used in Greenville,
and she prefers the simplicity of these concepts. There are elements of each concept she
likes, but she prefers Concept #2. She likes the shamrock, assuming Community
Relations has no objection to its use in the signage. Rather than indicating "Historic
District," she would suggest "Dublin Historic District." It is also important that the maps
contain a "you are here" indicator. Currently, the City uses many colorful, attractive
banners along the Bridge Street frontage. Will these signs blend with the banners, or will
the appearance be too cluttered?
Ms. Adkins responded that they have discussed that issue with Ms. Puskarcik. The intent
is that when the banners are updated in the future, they will be coordinated with the sign
design.
Ms. Salay suggested that a place also be provided in which the public could find a list and
dates of the upcoming activities in the District. Overall, she prefers Concept #2 as it seems
more in keeping with the Historic District.
Mr. Keenan stated that it is ironic that the City is working on wayfinding to access
inadequate and nonexistent parking. The lots are already full. How many additional
square feet will the BriHi Square development bring in?
Ms. Grigsby responded that it will include approximately 12,000 additional square feet.
Mr. Keenan stated that it will be very difficult to accommodate the additional parking needs
to serve it. Dublin has always provided the infrastructure prior to the time development
occurs. That isn't being done in this case. The parking for the Historic District is woefully
inadequate. In regard to these two concepts, he noted that he prefers Concept #1.
Mayor Chinnici-Zuercher stated that she hopes the shamrock is always included in the
City's repertoire of logos and branding. She does not have a strong preference, but
believes that Concept #2 is more consistent with the Historic District and Concept #1 is
more contemporary. She does like the gooseneck lights in Concept #1.
Ms. Adkins responded that the gooseneck lights are actually included in both concepts.
Mayor Chinnici-Zuercher stated that she agrees with the suggestion to include "Dublin"
with "Historic District." Another feature she liked with Concept #1 is that less space is
taken up with the "Historic Dublin" name than on Concept #2, so that the name of the
street was more visible -which is the goal. She likes the use of navy and green. She
asked procedurally if the concepts would next be forwarded to the Architectural Review
Board (ARB) for review and then returned to Council for final review.
Ms. Adkins responded affirmatively, noting that the preferred concept would be scheduled
for Council review when it included a location plan, cost estimate and a phasing plan.
Mayor Chinnici-Zuercher inquired if that could happen by March.
Ms. Adkins responded that is the goal.
Vice Mayor Boring inquired, based upon tonight's discussion, what direction has been
given to staff regarding selection of Concept #1 or Concept #2?
Mr. Williams responded that he understands there are three in support of Concept #1 and
two in support of Concept #2.
Vice Mayor Boring stated that she had not indicated a preference, but it would be for
Concept #2.
Wallace Maurer, 7451 Dublin Road stated that in the description of Concept #2, the fifth
sentence in the first paragraph states, "The proposed signage also uses the architectural
context and character prevalent in the Historic District and reflects the established brand
of the City to support this philosophy." What exactly is the established brand?
Mayor Chinnici-Zuercher responded that it refers to the shamrock.
Mr. Maurer stated that it is important to realize that this is essentially a faux Irish city. The
only connection with Ireland is a homesick man who, early in the 1800s, expressed his
feelings, and the inhabitants of the community suggested that they call their community
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Minutes of Dublin City Council _
Meeting
February 2, 2009 Page 6
"Dublin." The developers have capitalized upon that idea, naming streets with Irish
names. In reality, the Irish are not the largest ethnic group in this city.
He added that during the Irish Festival, there are one or two stands that have authentic
American Irish materials.
Ms. Salay stated that she has been trying to clarify the preferences. Her impression was
that the Mayor supports Concept #2. Is that correct?
Mayor Chinnici-Zuercher responded that she had indicated that Concept #2 was more
representative of the Historic District; Concept #1 was more contemporary. She supports
Concept #2.
Ms. Salay summarized that there were four Council Members who support Concept #2.
Mayor Chinnici-Zuercher added that the ARB will now review this matter.
Ms. Grigsby responded that staff's intent tonight was to make sure that Council had no
strong issues with either concept. If they did, it would be relayed to ARB. Staff
appreciates Council's feedback.
• Bikeway Study
Ms. Grigsby stated that a few meetings ago, staff provided information regarding a bicycle
facilities alternative analysis. It was initiated particularly for Emerald Parkway to ensure
that staff considered options for addressing objectives in the Community Plan related to
bike lanes, bikepaths and bicycle travel. Ms. Crandall will present staff's recommendation
with regard to Emerald Parkway.
Ms. Crandall stated that the scope of the analysis was for Emerald Parkway Phase 8,
exploring options to accommodate bicycle traffic. The City contracted with Alta Planning
to conduct the study. The study looked at all of Emerald Parkway, Emerald Parkway
Phase 8 and three additional corridors: Riverside Drive from I-270 to Glick Road, Muirfield
Drive from Perimeter Drive to Glick Road, and S.R. 161 from Riverside to Dublin Center
Drive. Alta's recommendation for Emerald Parkway was the continuation of the existing
off street, shared use bikepath along Emerald Parkway Phase 8. The consultant noted
that there are minimal driveways and cross traffic along most of the Emerald Parkway
corridor. For all of Emerald Parkway, Alta suggests that at some time in the future, the
current two 12-foot travel lanes could be adjusted to two 11-feet inside travel lanes and
two 13-foot shared curb lanes to allow more room for bikes and vehicles along that
roadway. Staff's plan is to move ahead with the design of Emerald Parkway Phase 8,
taking into account Alta's recommendations for a bikepath along that route. In terms of
moving forward with the adjustments to the lane widths, that will be looked at in
conjunction with the other three corridors they have analyzed. It will be incorporated into
the more comprehensive transportation plan, which is intended to move forward as part of
the Community Plan and be initiated in 2009.
Ms. Crandall summarized that it is staff's intent to move forward with completing any key
gaps in the current bikepath system. That will be presented to Council with the update for
the capital improvements program. However, as part of the Community Plan, the desire is
to look at a more comprehensive multi-modal system that will incorporate all modes of
transportation that exist now or may exist in the future.
Ms. Salay stated that she appreciates the report, but noted that much of this was
essentially a foregone conclusion. As time goes on, it will be more and more important to
stay on top of this.
Mr. Lecklider commented that the primary focus tonight is Emerald Parkway Phase 8. The
rest of the information relates to suggestions for existing roadways in the future.
Ms. Crandall responded that is correct. Different corridors with distinct characteristics
were reviewed to obtain a sense of what might be considered in the future, but those
would be included in the plan for a larger bikeway transportation system.
Mr. Lecklider inquired what factors would prompt the City to consider that at some point in
the future.
Mr. Hammersmith responded that a road not included in the scope of this analysis is Hard
Road. As the City of Columbus continues to improve Hard Road from S.R. 315 west
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toward Sawmill, the improvements will include bike lanes. The question is whether Dublin
will consider extending bike lanes on the Dublin portion of Hard Road, west from Sawmill
Road to Riverside Drive, knowing that Dublin will have bike facilities on Riverside Drive at
some point in the future? Therefore, from a regional perspective, should bike lanes be
considered?
Mr. Lecklider inquired what would lead the City to move forward with installation of bike
lanes on Riverside Drive and S.R. 161.
Mr. Hammersmith responded that they present issues that would need to be studied
further in the future.
Vice Mayor Boring stated that discussion about City standards and ODOT standards
related to bike paths has occurred previously. What is the current plan -for 8-foot or 10-
foot paths?
Mr. Hammersmith responded that the City will continue to install 8-foot wide bikepaths.
On Emerald Parkway Phase 8, bikepaths will be constructed on both sides of the
roadway. In the past, a bikepath has been constructed on one side of the roadway and a
5-foot sidewalk on the other side.
Vice Mayor Boring inquired if the aesthetic implications of that had been considered.
Mr. Hammersmith responded affirmatively. The south side of Emerald Parkway Phase 8
will abut the I-270 limited access right-of-way. It would be a good area for bicyclists
because there would be fewer conflicts with driveways.
Vice Mayor Boring inquired when staff anticipates proceeding with a future more
comprehensive bikeway study.
Mr. Hammersmith responded that it could be evaluated later this year. Staff recognizes ~~
that several communities are struggling with the issue of bicycles as a mode of
transportation beyond a recreational use. It is an issue of balancing the need for that
system versus the cost, and determining where it makes the most sense to do that
throughout the community.
Vice Mayor Boring inquired if the scope of the study looked at future needs as the City
expands to the west.
Ms. Crandall responded that this study looked at existing corridors. A future, more
comprehensive study would look at future roadway expansions as well.
Vice Mayor Boring inquired if that means that for new proposed projects, the City is not
prepared to require anything for future bicycle travel.
Mr. Hammersmith responded that he would like to follow up on Ms. Crandall's comments.
For example, in looking at a Tuttle Crossing expansion to the west, staff does not know yet
whether it should include bike lanes. That does need to be determined soon so that as
development occurs, the City will plan and install bike lanes, if that is what is desired.
There is a staff group that evaluates this on an annual basis. Connectivity to the Metro
Parks is also a consideration. Staff continues to evaluate this issue on the basis of
connectivity and future improvements, and staff has not been able to come to any final i
conclusions in terms of bikepaths versus bike lanes.
Mayor Chinnici-Zuercher stated that the Community Plan does indicate that the City will try
to acquire the needed land on an ongoing basis. Yet, that was not noted in the report.
There was little direction for the future given in that regard.
Mr. Hammersmith responded that this was an initial study to help staff better understand
some existing facilities and what the future might hold for them.
Mr. Gerber stated that the report seems in line with the work session held a few weeks
ago. He inquired if this is in addition to the ongoing bikepath studies of Dublin Road south
of the Historic District and other areas.
Mr. Hammersmith responded that staff is looking at those alignments, including Brand
Road and Dublin Road south. For Dublin Road south, the City is looking at offline
facilities, which would include bikepaths. There is not room to construct a bike lane in this
area and have it transition into Historic Dublin.
Mayor Chinnici-Zuercher challenged staff to look more into the future. This form of
transportation, or some form other than automobile, will become a much more widely used
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method for transportation. It would be desirable where appropriate to include these new
concepts in order to attract additional types of businesses, residents and those who would
view this as an attraction to the community.
Ms. Crandall responded that it could be an economic development advantage to Dublin.
An on-street lane is the preferred and safest mode of transportation for a cyclist.
Mayor Chinnici-Zuercher stated that recently, the City has been focusing on a "Healthy by
Choice" program for its employees, but it is anticipated there will be a similar outreach to
the community. Citizens will be looking for opportunities for more athletic activities, such
as cycling.
Ms. Grigsby noted that one reason an outside consultant was used for this study was to
provide a perspective other than that of internal staff. It was helpful to have the study
conducted by someone from the outside who is an expert in this field, and who also rides
his bike to work.
Mr. Lecklider moved to direct staff to move forward with the design of Emerald Parkway,
Phase 8, with the extension of the current shared-use path as recommended by the
consultant.
Ms. Salay seconded the motion.
Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr.
Gerber, yes; Mr. Lecklider, yes; Vice Mayor Boring, yes.
• Dublin Community Recreation Center (DCRC) Hours of Operation
Ms. Grigsby stated that the initial discussion of this topic occurred at the January 20
Council meeting. At that time, staff recommended that they continue to review this item
for the remainder of 2009 and incorporate information as part of the 2010 operating
budget process. Council requested that staff provide different options and accelerate the
consideration of a change in DCRC Sunday hours. Mr. Earman and his staff have
compiled information regarding options.
Mr. Earman stated that staff's report also includes a brief summary of the anticipated
challenges associated with changing the hours. However, those challenges can be
addressed. Council had suggested a preliminary trial period of the new hours. Staff
reviewed past usage to determine the busiest times of year for Sunday usage. A graph
was included in Council packet that includes the number of pass holders at the facility on
Sunday. Based on the usage and the need to work out some logistical considerations,
staff recommends a trial period take place between November 1, 2009 and April 5, 2010.
Staff would collect information based on that trial period and present it at the budget
hearing in November as well as at the end of the trial period.
Ms. Salay stated that she believes staff has been responsive to Council's request that they
evaluate the issues and provide a recommendation to Council. Their recommendation
seems reasonable, and she would support it.
Mayor Chinnici-Zuercher inquired if the same information was provided to PRAC at the
time they reviewed the issue.
Mr. Earman responded that some of the issues were discussed verbally with PRAC.
However, Council direction at the last Council meeting caused staff to define the specifics
in more detail. For example, although it was known that there would be additional staffing
needs, they had not interviewed existing staff members regarding their availability to meet
the need. The Sunday usage report provided to PRAC indicated an hourly range of
greatest usage, not usage by month or season. Relevant information was provided to
PRAC, but not identical information.
Mr. Gerber thanked staff for the report, which was very thorough. His only disappointment
is that the trial period would not begin until nine months out. He noted that he may not
fully appreciate all the factors that require that amount of lead time before implementation
of a trial period.
Mr. Earman responded that the program change could be implemented very quickly. One
of the main issues discussed, however, was that during the summer months, Sunday
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usage of the DCRC is very low. Running a trial period during a typically busy period gives
a better indication of the demand.
Mr. Gerber noted that the testimony at the last meeting indicated that people prefer to
work out early in the day, particularly during the warmer months, so they can move on to
other outdoor activities later in the day.
Mr. Earman agreed that the reason the usage is low in the summer may be because they
cannot use the facility early in the day.
Joe Miragliotta, 6373 Oison Court stated that this issue has attracted public interest. He is
frequently asked about it at the DCRC. He believes that if this trial period is deferred for
nine months, the public will interpret that as Council not placing importance on their
petition. That brings up the question of a trial period. Is a trial period really needed? There
is no doubt that people prefer to work out early in the morning. If the new schedule were to
prove unsuccessful, Council could reverse the change. Therefore, he requests that
Council skip the trial period and initiate the new schedule as soon as possible.
Mayor Chinnici-Zuercher stated that she had recommended a trial period. However, she
did not envision a trial period being initiated as late as November. She assumed it would
occur immediately. Higher usage should continue the remainder of February, March and
April. She has reflected on this process after reading the information provided in the last
two packets. One of the reasons Council has boards and commissions and assigns them
tasks is so that the board/commission can thoroughly examine and understand all the
challenges and issues related to a topic. Staff's responsibility is to make sure the groups
have been given thorough information for that examination so they can provide an
educated recommendation to Council. That could mean that staff would need to take an
additional month to collect all the needed information. She doesn't believe that was done
in this case, and she doesn't believe that Council has received the best thinking of the
group that was appointed to study this type of issue. PRAC's recommendation could have
been to implement an expansion of the hours, but not until certain things had occurred.
Because they did not have all of the information that has now been provided to Council,
PRAC made a different recommendation. She is concerned about this element of the
process, because she had confidence in PRAC's ability to analyze an issue in greater
detail than Council can do in a regular meeting.
Ms. Grigsby responded that additional information was provided in response to the
discussion at the last Council meeting. One of the points raised was that during the
summer months there is less utilization of the DCRC, and maybe the low usage level then
was not such a concern. That is the reason this graph was put together. It was further
recognized that there could be value in looking at other time frames that could potentially
be modified to better meet the needs of the public.
Mr. Keenan noted that the current data regarding Sunday morning usage is really not
conclusive. It doesn't reflect what the usage may or may not be when the facility has not
been open during those hours to evaluate it.
Mayor Chinnici-Zuercher stated that the hours of operation were established ten years
ago. Ms. Grigsby is correct; it may be wise to routinely analyze the usage, which can
change over the years. Originally, the DCRC was more recreational in concept and family
oriented, and now the Rec Center usage is more related to health and lifestyle goals. That
means there may be different activities that should be offered and different hours. She
agrees that these factors should be looked at periodically to determine that the Rec Center
is best meeting the needs of its members. On the other hand, she does not see the point
in a trial period that doesn't begin until November. At that point, it would be better to just
implement the change. It is true that the City has the ability to reverse the change if it
doesn't prove to be needed.
Mr. Gerber inquired how many people signed the petition.
Mr. Miragliotta responded that 500 people signed the petition.
Mr. Gerber noted that it indicates a high number of people are interested in having this
change.
Mr. Lecklider stated that other than the hours of operation, he has not heard Council
members comment on the other points contained within staff's evaluation, which seem
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meeting
-~
February 2, 2009
Page 10
worthy of some consideration -the down time needed for pump replacement and
plumbing repairs. Staff's report indicates that "shortening this window of opportunity may
result in a perceived increase of `down time' for some of these types of amenities." That is
one of many considerations that staff has pointed out.
Mayor Chinnici-Zuercher stated that she had noted those as well, but staff had indicated
they were not insurmountable, and could be addressed through adjustments to the normal
operations.
Mr. Lecklider stated that he wonders, too, how often other events may be occurring in the
Community Hall or the Talla rooms and how often staff time may be dedicated to breaking
down/setting up those rooms on Sunday mornings. If the hours of operation are changed,
what conflicts might that present? Mr. Earman has indicated that the issues that will result
are not necessarily insurmountable.
Mr. Keenan responded that is the challenge of any business -meeting the needs of its
constituents. That is what the City does -provides services to its constituents. If this is
important to the constituents, the City should try to respond to it. The City has a major
operation at the DCRC with an investment of $22 - $25 million. There are fixed costs and
only so much time available, so the City needs to maximize the use of the facility. If it
makes sense to shorten the hours on the other end, that could be done, if necessary.
Regardless of whether that occurs or not, he believes a trial period should take place. The
usage can then be evaluated and a determination made whether to make the change
permanent or not.
Ms. Grigsby stated that Council does make a good point that summer could also be a
good time to test to see if others would be interested. However, staff does need some
time to address some of these issues, and it will take more than a month to address the
issues related to staffing and custodial work. The reason that staff looked at initiating the
change after the summer months was because it was felt that utilization in the summer
was too low to provide accurate results, but perhaps the utilization would increase on
Sundays if the Rec Center opened earlier.
Mr. Keenan inquired if Mr. Earman felt 30, 60 days or 90 days would be a reasonable
timeframe in which to address the necessary issues.
Mr. Earman responded that he believes the change could be implemented in 30 days.
Mr. Keenan moved to direct staff to amend the Community Recreation Center Sunday
hours to 8 a.m. to 8 p.m. within a 30-40 day timeframe, and to continue to capture the data
needed to evaluate the results.
Mr. Gerber seconded the motion.
Vice Mayor Boring requested that the motion be amended to include a request that staff
provide information on the financial impacts of the change, including any increase that will
be needed in the membership fees as a result of that impact.
Mr. Keenan responded that could be addressed in the cost of services study that is
conducted at the end of each year.
Vice Mayor Boring stated that she would prefer to have it with the other data. Council
generally requests the financial impact of such decisions.
Ms. Salay stated that she, too, would like to have that information.
Mr. Keenan moved to amend his motion to include a request that staff provide a review of
the financial impact of the change.
Mr. Gerber seconded the amended motion.
Mayor Chinnici-Zuercher stated that at the previous
$36,000 to implement the change.
Mr. Earman stated that reflects the direct staffing costs.
Mr. Keenan stated that cost was estimated for a
approximately $3,000/month.
meeting, staff estimated a cost of
12-month period, so it would be
Ms. Salay inquired if staff has an activity in the facility that lasts late into the evening on
Saturday, will additional staff need to be brought in to set up the rooms for early Sunday?
For instance, there is a church that meets on Sunday mornings.
RECORD OF PROCEEDINGS
Minutes of Dublin City Council Meet~.nv
February 2, 2009 Page 11
Mr. Earman responded that they meet at noon. The custodial issues related to the
Saturday evening activities are addressed by 11:30 p.m. on Saturday night. The next crew
of custodians begins working at 7:30 a.m. to prepare for the next event in the Community
Hall, which currently isn't scheduled until noon.
Ms. Salay inquired if he would anticipate that the Community Hall and Talla rooms would
continue not to be used until noon, or would they also be available at 8:00 a.m.?
Mr. Earman responded that decision would be made on a case by case basis depending
on the associated conflicts and the available custodial resources after hours to set up the
rooms. A church service at 8 a.m. would be a consistent demand, while cone-time rental
that doesn't follow a previous late-night Saturday rental would not be an issue.
Mr. Keenan inquired if the cost of the church set-up is included in their rental fee.
Mr. Earman responded that the associated costs are included in the fee established by the
cost of services study.
Mayor Chinnici-Zuercher stated that she did not anticipate all of those additional changes
would be made in the DCRC operations. The petition was for availability of the work-out
area during the morning hours, and that was all she assumed would be made available
during the additional hours.
Ms. Salay agreed. There is a larger area of the DCRC that wouldn't need to be available
at 8 a.m. She thought the access could be limited to the fitness floor, the lap pool and
perhaps the leisure pool.
Ms. Grigsby responded that as staff works through this, there may be other things that
need to be modified. She noted that staff regularly receives comments/suggestions
similar to this. If individuals begin to circulate petitions to change other hours, this could
create issues on an ongoing basis. With this petition, there were 500 signatures, which is
significant. However, it is typically easy to obtain signatures on a petition. The result may
be the potential for a lot of changes being made in hours on a regular basis. That is not
something staff is supportive of doing on a frequent basis.
Mr. Keenan agreed with her concern. In this instance, it was PRAC's recommendation,
with a vote of 7-2, which influenced him in his decision.
Mayor Chinnici-Zuercher stated that she agrees conceptually with that. However, it was
PRAC's job to evaluate this request and make a recommendation. If this began to occur
more frequently, then it would be appropriate for staff to indicate to PRAC that staff needs
time to fully evaluate the results of one change before considering additional changes.
Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Vice Mayor Boring,
no; Mr. Gerber, yes; Ms. Salay, yes; Mr. Lecklider, yes.
• Appointment of Acting Clerk of Council
Mayor Chinnici-Zuercher stated that the Clerk of Council, Anne Clarke, will be taking
vacation and requests that the Deputy Clerk, Judy Beal, be appointed Acting Clerk during
her absence, February 4 -February 13.
Ms. Salay moved to appoint Judy Beal as Acting Clerk of Council for the period of
February 4 through February 13.
Mr. Gerber seconded the motion.
Vote on the motion: Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. Gerber, yes; Ms.
Salay, yes; Mr. Lecklider, yes; Vice Mayor Boring, yes;
STAFF COMMENTS
• COTA Board Appointment
Mayor Chinnici-Zuercher stated that the City executed an agreement to become a formal
member of the COTA system and to have representation on the Board. The City now
needs to appoint a representative to that Board. COTA suggests that the appointee
attend and observe the COTA March 24~" meeting and be sworn in as a formal member
and participate at their April 29t" meeting. Their monthly meetings are at 8:00 a.m. and are
generally an hour in length.
Ms. Crandall stated that the representative could be a Council member, business
representative or a staff member.
RECORD OF PROCEEDINGS
Minutes of Dublin. City Council Meeting
February 2, 2009 Page 12
Vice Mayor Boring inquired if Council would want to consider appointing a corporate
resident whose clients or employees need to use transportation services -perhaps a
hospital or hotel.
Mr. Lecklider agreed. The individual wouldn't necessarily need to be from one of the
major corporations in the City, although they would be a big importer of employees on a
daily basis.
Ms. Crandall suggested that the Chamber would be a good resource in identifying an
appropriate representative. At one time, the Executive Director, Margery Amorose served
on the COTA Board, so she may have some insight, as well as Mr_ McDaniel, about a
potential candidate for this position.
Ms. Salay stated that the City's Economic Development office would likely have good
contacts for this purpose.
Mayor Chinnici-Zuercher suggested that Mr. McDaniel work with Ms. Amorose to provide
Council with suggestions of companies that have expressed an interest in multiple forms
of transportation or in having this kind of transportation available in the community.
Ms. Grigsby responded that at one point, Mr. McDaniel was working with Cardinal,
Verizon, and perhaps some other corporations in regard to survey information. He may
have some contacts available.
Mr. Lecklider stated that he would want some assurance that the individual is closely
aligned with the City's interests as well as the corporate community. Perhaps it should be
someone who has a close relationship to the City's economic development department or
the City Manager's office.
Vice Mayor Boring noted that they would need to be willing to commit to monthly meetings
at COTA for three years.
Mr. Lecklider agreed that it is a high level of commitment, and as with all the appointments
Council makes, Council would have high expectations for the individual.
Ms. Salay stated that Council would also like regular reports regarding their meetings.
Ms. Crandall stated that in addition to attending the Board meetings, there is also a
requirement that each Board member serve on at least one of the committees which
meets on a regular basis.
Mayor Chinnici-Zuercher summarized that the appointment will be scheduled on the
agenda for Council's next meeting, if possible.
COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE
Vice Mayor Boring reported that she had attended the COTA Advisory Committee meeting
on January 30. It was an introductory meeting at which COTA presented their long-range
plans, short-term plans, and immediate anticipated service improvements.
Mr. Keenan:
1. Thanked the road crews that worked on both snow and ice removal this past week.
He had to make two round trips to the airport during that time, and the road
conditions were certainly different in Dublin than in other areas. The layers of ice
under the snow complicated the process, and on behalf of Council, he wants to
thank staff for their efforts.
2. Stated that Council recently completed a long weekend of interviewing candidates
and selecting the new City Manager. There was a Friday evening reception,
interview and deliberations all day Saturday and Sunday, and a Monday night
meeting to complete the process. He acknowledged the commitment and hard
work of everyone involved in this endeavor.
Ms. Salay:
1. Stated that Council received an e-ail from Tom Holton of ARB regarding the
Bicentennial and the ideas the Historical Society had suggested for the celebration.
She is aware that Council is not prepared to discuss those tonight. However, she
did respond to Mr. Holton that Council has been focused on the City Manager
search and had not really discussed the Bicentennial in follow up to the last study
session dedicated to that item. Perhaps Council should schedule this discussion
RECORD OF PROCEEDINGS
Minutes of Dublin City Council. Meeting
February 2, 2009 Page 13
on a future agenda to make sure everyone is aware of the plan, the status, and
what groups have expressed an interest in participating.
Ms. Puskarcik responded that staff has the results of the community engagement process
that was conducted in September. Given the current economic conditions, the feedback
she has heard is that the desire is to scale back on the Bicentennial plans. Staff offered
four ideas, which staff could proceed with implementing. She can report on those in a
memo to Council, if desired, or she can address them briefly at this time.
Mr. Gerber inquired if that discussion is included on the February 18 Public Services
Committee agenda.
Ms. Puskarcik responded that it currently is not, but could be added.
Mayor Chinnici-Zuercher stated that would be a good idea.
Ms. Puskarcik agreed to include it.
Mayor Chinnici-Zuercher commented that today, Council received an e-mail from Ms.
Puskarcik outlining some of the items from Mr. Holton's submission. Council received that
report in the fall, but has been focused on other matters. She suggested that staff provide
all of that information to the Public Services committee.
Ms. Puskarcik agreed to do so.
2. Reported that the Parents Encouraging Responsible Choices (PERC) group, which
she and Mr. Gerber are involved with, will be holding a program called "Rachel's
Challenge" at Grizzell Middle School on February 12 at 7:00 p.m. A young woman
will be speaking who survived the Columbine shootings. She was a good friend of
Rachel -- a victim of that tragedy. Rachel was an inspiration to many of the
students who survived, and through their testimony, she has subsequently become
an inspiration to many other young people. It will be an excellent program for the
students to see how they might also be able to impact their peer group. The
program will be copied in a DVD format. The PERC group leader has inquired if it
would be possible to air the DVD on DTV or at the City's website. PERC receives
positive feedback from the parents who can attend their programs, but many
cannot attend and have requested the program information. It would be wonderful
to offer the public the opportunity to view these programs.
Ms. Puskarcik inquired if the DVD was produced by someone else or internally.
Ms. Salay responded that it is a DVD that will produced of the program from February 12.
Ms. Puskarcik responded that staff could review the contract PERC has with the group
and determine how best to achieve airing it on the government channel-
Ms. Salay stated that she appreciates staff's efforts. In the future, perhaps the City could
work with PERC to make their programs available to the public, perhaps through
streaming video at the City's website.
3. Reported that she has received phone calls from ARB members who are
interested in participating in the rescheduled joint Council-P&Z meeting, which will
be held on Monday, February 9. Because the discussion will concern the Historic
District, their request seems appropriate. Council, P&Z and ARB need to be "on
the same page" going forward. She is interested in involving them in the process
in some manner.
Mayor Chinnici-Zuercher stated that she believes ARB should be invited to participate in
that meeting and asked that staff ensure they are invited.
Mr. Lecklider stated that there was a report in Council's packet regarding the natural gas
aggregation program in which the City participates. He requested Mr. McDaniel provide a
brief verbal report for the public's benefit.
Mr. McDaniel stated that staff continues to work with the other Central Ohio Public Energy
Consortium members. The City's current aggregation rate is $1.12. However, the cost of
gas is now very low, at approximately $ .88 per ccf, and the City has made a 20 percent
purchase of gas for next year's program at a cost of $ .883 per ccf. They will continue to
hedge prices, and will hopefully have a very attractive price next year.
Mr. Lecklider stated that the report indicates that the customers who participated in the
aggregation program had a cost savings.
Mr. McDaniel responded that it is correct. The typical savings per participant was $100.
Mr. Lecklider stated that even with the volatility, participants in Dublin's program came out
ahead. He wanted to publicly report the success of the program.
RECORD OF PROCEEDfNGS
Minutes of Dublin City Council
Meeting
February 2, 2009 Page 14
Mr. McDaniel responded that the City locks in a rate for one year, and the participants can
depend on that. Residents are informed that this is one option, but they also have the
option of continuing to secure their gas supply from Columbia Gas. Residents can
compare the City's rate with other programs through the Ohio Consumers Council's
"apples to apples" comparison option at their website.
Manor Chinnici-Zuercher:
1. Reminded everyone that the City's St. Patrick's Day celebration will be on March
14. Council has received participation forms that need to be completed and
returned to Community Relations.
2. Reported that Vice Mayor Boring and she attended Sunny 95's "Outstanding 20
Women You Should Know" event on Friday evening. A City DCRC staff member
was selected as one of those 20 women -Marilyn Usinowicz. She congratulated
Marilyn on her selection. A couple of other Dublin residents were also selected -
Susan Robenalt, current president of the Dublin AM Rotary, and Kelli Black, a
Dublin business owner and a Leadership Dublin alumni.
3. Reported that Council has used an extensive and thorough process for selection of
the new City Manager. The process involved first identifying the future leadership
needs for Dublin and developing the selection criteria. A consultant conducted the
application process. Four outstanding candidates were selected for interviews.
The candidates were introduced to the public through a public reception that was
well attended, and that was followed by Council interviews and deliberations.
Council is confident that the individual they have chosen will work with all of
Council in moving the City forward into the future. She thanked fellow Council
members, Mr. Harding, the consultant, Tom Dority, and the other staff who worked
on this endeavor.
ADJOURNMENT TO EXECUTIVE SESSION
Mayor Chinnici-Zuercher moved to adjourn to executive session at 9:02 p.m. to consider
land acquisition matters (the purchase of property for public purposes), legal matters (to
confer with an attorney for the public body concerning disputes involving the public body
that are the subject of pending or imminent court action) and personnel matters (the
appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
a public employee or official).
Mr. Gerber seconded the motion.
Vote on the motion: Vice Mayor Boring, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher,
yes; Mr. Gerber, yes; Mr. Lecklider, yes; Ms. Salay, yes.
The meeting was reconvened and formally adjourned at 10:30 p.m.
Mayor -Presiding Officer
Clerk of Council