Loading...
HomeMy WebLinkAbout10/01/2001 I;! " - RECORD OF PROCEEDINGS ""~"m"~.~"m""w'''''W''''''''''~'''''''''_''_OffW'''OffMinu.tes~".Qfw"w"~"""'''Off''''''W''_''''''''Offm"""""."_.""",~,.""w"w,,,m''W'''''m.~""'''''_'''''.'mD"ub,lin."Cit;y,.c.ouucil"w~,_'''m''''''''M''_'''''''mm.'."'~'_"m""'''~'mw."",,,w,,,,,,,w.ww~w~w,,,,,,_,,,,~e.e1ing,,,,"~""""ww,,"w,.,, DAYTON LEGAL BLANK INC. FOAM NO. 10148 Held October 1, 2001 , (YEAR) Vice Mayor Adamek called the Dublin City Council meeting of October 1, 2001 to order at 7:00 p.m. Roll Call - Council members present were: Vice Mayor Adamek, Ms. Chinnici-Zuercher, Mr. - Peterson, and Mr. Reiner. Mr. McCash was absent (excused). ~""" Vice Mayor Adamek noted that Mayor Kranstuber will arrive at 8 p.m., and Mrs. Boring ;/ will arrive shortly. Staff members present were: Mr. Hansley, Mr. Ciarochi, Ms. Grigsby, Mr. Smith, Ms. Clarke, Ms. Crandall, Ms. Puskarcik, Mr. Price, Ms. Heal, Mr. Husenitza, and Ms. Hoyle. Approval of Minutes Vice Mayor Adamek moved approval of the September 17,2001 Council meeting minutes as submitted. Ms. Chinnici-Zuercher seconded the motion. . Vote on the motion - Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; Vice Mayor Adamek, yes. Correspondence The Clerk reported that no correspondence requiring Council action had been received. Vice Mayor Adamek moved to adjourn to executive session for discussion ofland acquisition and legal matters. Mr. Peterson seconded the motion. Vote on the motion - Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes; Mr. Reiner, yes; - Vice Mayor Adamek, yes. The meeting was adjourned to executive session at 7:05 p.m. Mrs. Boring joined the executive session in progress. '- The meeting was reconvened at 7:35 p.m. Citizen Comments Matt Wickline. 7463 Dublin Road asked about the status of storm sewer lines for his property. He understands that there are proposed projects to extend a storm sewer headwall across his property. At the current time, a bikepath is being extended across his property, and he had hoped that all of these issues could be addressed at the same time. He is willing to grant easements so that the storm sewer lines can be installed. Mr. Ciarochi responded that staff met with Mr. Wickline on site and sent him a letter in August, indicating that ifMr. Wickline is willing to install the line, that staff would bring a proposal to Council that the City would pay for the pipe, set the grade, and assist with inspection to ensure proper installation. If Mr. Wickline is now willing to donate the easements, the City can proceed. It was the consensus of Council that staff work with Mr. Wickline to correct the existing stormwater problems on his property, with Mr. Wickline donating the necessary easements. Staff Comments - Mr. Ciarochi reported that staffhave identified a contractor who is willing to do the , I Waterford Drive and South High Street sidewalk installation for a lower cost than what was budgeted, and the project can be done at an earlier date. Staffhad suggested a change order for this part of the street maintenance contract, but Legal staff has advised that a -' change order cannot be done for a different type of work. Staff will therefore bring an ordinance to Council at the October 15 meeting to waive the bidding requirements so that the project can be completed this season. Council concurred with this course of action. Mr. Ciarochi also noted that the tree waiver request scheduled for tonight has been postponed until October 15, due to a mix-up in the timing. The applicant is not able to be present tonight, but is availabl~ on October 15. Mrs. Boring asked if the performance bond for the landscaping work will be cashed, in view of the lack of compliance with terms of the conditional occupancy. .-- , , I RECORD OF PROCEEDINGS _""""""_""_"""""""MWM""MM"'_W_m,"w"m"MinutesM"Qf"M~mmm"'MW"WM"""""_MW"""",,,,,,,,,,,"W""""""m""WMW,,,"~MW"MWW"'_W_D,:u.blln,Lity"""C.ouncil""~"w""'""""M'MW,,~,~..ww""m"'Mw,,,"wMm,"J~~ew2'''''''"''W""_",,,.,,,,,,,M,,e"e1ing.''''M'''''"W_''''M'''''m DAYION LEGAL BLANK INC. FORM NO 10148 Held Octob~ 1,2001 , (YEAR) Mr. Smith responded that the agreement staff reached with the applicant was that they would post a bond and file a request for a waiver prior to October 1. The request was filed on September 10, and their assumption was that the hearing date would be October 15. Mrs. Boring stated that the certificate of zoning compliance should have been held up and ,,-.-, that they should not be occupying the site. Mr. Ciarochi stated that Mr. Price issued a certificate of occupancy with the stipulation that they would have 60 days in which to resolve the landscaping issue. October 5th is the 60th day, and the applicant has agreed to extend the agreement already in place. Mr. Smith stated that Dublin is not releasing them from any obligation. The City often grants conditional occupancy permits when outstanding landscaping issues exist. Mrs. Boring suggested cashing the bond and refunding the money to them in the future, should the tree preservation waiver be granted by Council. Mr. Adamek stated that the City can hold the bond over until the next meeting. They still must come to Council for approval of any waiver. LEGISLATION TABLED ORDINANCE SCHEDULED FOR HEARING Ordinance 75-01 (Amended) - An Ordinance Amending Ordinance 21- 95(Amended) to Update the Arterial Traffic Plan for the City of Dublin. Mr. Ciarochi stated that this amendment to the Thoroughfare Plan relates to the alignment of the Tuttle Crossing extension. The proposed alignment for the road veered to the north in order to retain all of the road frontage in Dublin. At the September 4 Council meeting, Ben Hale, Jr. presented an alternate proposal with a straighter alignment that included a parcel, located just south of the current City boundary, which is owned by Mr. Edward's sister. Staff has analyzed the revised ,......., alignment, and in terms of land acquisition costs, staff recommends that Council give serious consideration to Mr. Hale's proposal. Staff is requesting additional time to study the alignment proposed, specifically looking at the depth for the property to the south. Staffwill then return to Council with a recommendation. At this time, staff recommends that the ordinance presently before Council be defeated. There was no discussion. Mr. Adamek moved to defeat the ordinance. Mr. Peterson seconded the motion. V ote on the motion - Mr. Peterson, yes; Mr. Adamek, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes. SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 118-01 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2001. There was no discussion. Vote on the Ordinance - Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, no; Mr. Peterson, yes; Mr. Adamek, yes. INTRODUCTION & FIRST READING - ORDINANCES Ordinance 124-01 - An Ordinance Accepting the Lowest/Best Bid for the - North High, North Street and Darby Street Crosswalk Enhancement Project for the City of Dublin, and Declaring an Emergency Mr. Adamek introduced the ordinance. Mr. Ciarochi stated that this ordinance accepts the bid from Complete General Construction to install the crosswalk in Historic Dublin. At the last meeting, Council asked that this be brought forward, notwithstanding the fact that the bids exceeded the allowable percentage over the engineer's estimate. The only option to reduce the cost would be to substitute a regular traffic pole for the upgraded mast arm and pole structure now proposed. Staff is seeking direction from Council on this aspect. Ms. Chinnici-Zuercher noted that the engineer's estimate for this project was 40 percent lower than the bid. Why has this situation occurred so frequently in City proj ects? I i I I 1,1 '11 ,:him 'II:, .1:1'IHi,:Li!,11 ., ,iLL :,,! ". liP " oJ RECORD OF PROCEEDINGS ~~_~__~,__,_~_,__,_,___Mjll':!1~,~p_~L,___________,,______,~"_,~P,_,_,_,__,_",,,w_,J2!!1?plilL~i!YJ:~g!m9iL_____,,__,_"____,_______~J~H~~_~,l,____,_~!:~!ing >W"'/"Uh''''''''''mT/MW/U//"/h'''''frNhm.w",,,,=,~, DAYTON LEGAL BLANK CO., FORM NO 10148 ReIn October 1, 2001 19 Mr. Kindra stated that this is a small contract involving specialty items, so it is a custom project and therefore more costly. In addition, there is a lot of rock in this location which has added to the cost. This was not anticipated at the time of the estimate. r-- Mr. Adamek noted that the Community Development Committee had reviewed the plans for this crosswalk and recommended the upgraded mast arm in keeping with the other fixtures in Old Dublin. The Committee reviewed this matter in great detail at that time and continues to recommend the upgraded mast arm and pole. At this point, Mayor Kranstuber arrived. Mrs. Boring noted that the third "Whereas" clause contains language referencing the possibility of additional costs. Mr. Kindra responded that this is standard language in contracts when there is relocation of utilities involved - the costs can change depending upon the circumstances. Ms. Chinnici-Zuercher asked about thetimeframe for completion. Mr. Kindra responded that it will be completed in the first quarter of 2002. Mr. Adamek moved to treat this as emergency legislation and to dispense with the public hearing. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion - Mr. Adamek, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes. Vote on the Ordinance - Mr. Reiner, yes; Mrs. Boring, yes; Ms. Chinnici- ~ Zuercher, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mayor Kranstuber, yes. Ordinance 125-01 - An OrdiIlance Vacating 0.311 Acres, More of Less, of Old Woerner-Temple Road, Located Northeast of the Existing Woerner-Temple Road, City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Mr. Adamek introduced the ordinance. Mr. Smith explained that Ordinance Nos. 125-01 and 126-01 relate to the golf course and the need to resolve issues in order to complete the title work. Mayor Kranstuber moved to treat this as emergency legislation and dispense with the public hearing. Mr. Peterson seconded the motion. Vote on the motion - Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. Adamek, yes. V ote on the Ordinance - Mr. Reiner, yes; Mrs. Boring, yes; Mr. Peterson, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Adamek, yes. Ordinance 126-01- An Ordinance Repealing Ordinance 97-01 Vacating 7.902 Acres, More or Less, of Woerner-Temple Road, Beginning at Cosgray Road and Extending East to a Point Being Approximately 1830 Feet West of the Centerline of Avery Road, City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. .~. Mayor Kranstuber introduced the ordinance and moved to treat this as emergency legislation and dispense with the public hearing. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion - Mr. Peterson, yes; Ms. Chinnici-Zuercher, yes; Mayor Kranstuber, yes; Mr. Adamek, yes; Mr. Reiner, yes; Mrs. Boring, yes. Vote on the Ordinance - Ms. Chinnici-Zuercher, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. INTRODUCTION & PUBLIC HEARING - RESOLUTIONS Resolution 44-01 - A Resolution Approving an Application for Franchise Authority Consent to the Assignment of the Cable Television Franchise from Ameritech New Media, Inc., dba Americast ("Americast") to Wide Open West Ohio, LLC ("WOW"). I i I I r til!ll!I:l1i ii!'1 '[ . ......" < , :! i! : I RECORD OF PROCEEDINGS ,~"""""''''''''''''''''''m".."""""",,,,,,,,,,,,,,,,,,,,..,,,,,,,,MinuteJLoL,,.,,,,,,,,"..""",,,,,,,...,,m,,,,,,,,,,,,....,,,,,...m,,m,,,,,,,,,,,,,,,,,,,,,,M'..,,,..,,,,,,,,,,,,,,,,,,,"""""DubJiu""~"..,,C.outlCiL""""""""""'~"""""'M""'''''..''''''''''''m''''''"""".",."..E.age"4.."""m~""",,,,,~.e.ting,,,,,,,,,,,,,,~,,,,,,,,,.~,,, DAYTON LEGAL BLANK INC. FOAM NO 10148 Held October 1,2001 , (YEAR) : Mayor Kranstuber introduced the resolution. . Mr. Hansley noted that Mr. McDaniel had provided a detailed memo in the packet about the transfer ofthe franchise to Wide Open West Ohio, LLC. There were no questions. "..,......., Vote on the Resolution - Mayor Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. Adamek, yes. Resolution 46-01 - A Resolution Authorizing a $10,000 Contribution to the "No On State Control of Property Rights" Effort to Place a S.B. 5 Referendum on the November, 2002 Ballot. Mayor Kranstuber introduced the resolution. Mr. Ciarochi briefly updated Council on the referendum effort, noting that the group is seeking contributions from cities across Ohio. V ote on the Resolution - Mrs. Boring, yes; Mr. Reiner, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes.. Resolution 47-01 - A Resolution Accepting the Donation of a 1.6 Acre Parcel of Land Located at the Blazer Profes~ional Campus from Dr. Sam Smiley. Mayor Kranstuber introduced the resolution. Mr. Hansley noted that this matter was discussed previously by Council, and this resolution formalizes Council's acceptance of the land. Vote on the Resolution - Mr. Adamek, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes. Mr. Hansley agreed to send a letter of appreciation to Dr. Smiley. ---- Discussion of Third High School Proposal/City Participation Mr. Ciarochi provided background on the proposal for partnering by the City and the School District for the third high school development. The memo in the packet outlines the specific areas under discussion: 1. The "Road to WOW" 200 foot setback. Council has already given direction that this is to be used as a guideline, not as law in the development review. 2. Landscaping buffer. The Schools are requesting $160,000 from the City to cover the difference to comply with the "WOW" landscaping vs. "non- WOW." Staff indicated to the Schools that Council had discussed this item during the CIP review as a possible item to be considered for funding. 3. Water line issues. Staff indicated to the Schools that over-sizing at 110 percent of material cost would be provided by the City, per current policy. 4. Offsite waterline extension. Staff encouraged the Schools to contact MI/Belvedere subdivision developers to solicit their participation up front. The City would then consider the school district's request for a reimbursement district to enable the Schools to recover the developer's proportionate share of the costs for this water line when the Belvedere subdivision develops along the frontage of Brand Road. The Schools are requesting that the City front the costs of extension of the water and sewer line to their site, and that the City could then seek reimbursement from the developer at a later date. MI is not required to extend the sanitary sewer ,...-.. across the Belvedere frontage, as Belvedere is served internally by a sewer line from A very Road. So there would be no reimbursement available for the sewer extension. The City's current policy does not allow for funding off-site utility extensions for the school site. This may set a precedent for other off-site utility extensions in the future. 5. Sewer line. Off-site sanitary sewer extensions are not addressed in the current City policies. However, over-sizing (including over-depth) have been authorized by Council in the past. 6. Road improvements. These include turn lanes into the school site. The cost for these improvements is estimated at $268,000 and the district is asking the City to partner at 50 percent for the costs. Typically, developers are responsible for all traffic impact related improvements along their i I Iii '11 i;' ili ..II,,j I i., . " ,I,! , , I RECORD OF PROCEEDINGS ,,,,,,,,,,,,,,,,,,,,,,,,_,,,,_,,,,,,,,,,,,,,,,,,,,_,_.,,,,,,,,,,Minule.s,,.Qf,,,,,,,,,,,,"",,,.,,.,,,,,,,,,,,,,,,,,,,",,,..,,,,..,,,,.._,,,,,,,,,,,,,,,,,,",,,,,,,,,,,,,,,,,,,,,,,,,,,","""""'Dublm"Ci-gz:",C.o.uncil..",,,,,,,,,_.,,,,,,-,,,,,,,,,,,,,,,_._,,,,,,,,-,,_""",,,,,,,,,E~5,,_,,,,,,,,,..,,,,,,,,,,,.Meeling,,,,,,,,,,,,,,,,,,,,,,,,,..,,,, DAYTON LEGAL BLANK INC. FOHM NO 10148 Held October 1,2001 , (YEAR) frontage and adjacent to their site. However, since the Schools are not a typical developer, Council may want to consider this request for cost sharing. The City's current policy covers the cost of flashing school zone signals at approximately $30,000 each, along Mitchell Dewitt Road and - possibly along Hyland-Croy Road. 7. Staff also has concerns about left turn movement at the intersection of Mitchell Dewitt and Hyland-Croy Roads. Staff strongly recommends that these improvements be completed in a timely fashion with the opening of the new high school. The Schools are not currently proposing any improvements to this intersection. 8. Other miscellaneous concerns were noted by the Schools, including a potential tree waiver request. These requests are not specific, so staff cannot respond at this time. Chris Mohr. Dublin Schools noted that others present tonight include Jerry Bird and Gary Sebach of Bird & Houk, Ralph Feasel of Dublin Schools, Superintendent Zimmers, School Board President Holderman, and Jeff Rich, legal counsel to the Dublin Schools. Jeff Rich. 6000 Whittingham. Dublin. Ohio noted that the third high school site was purchased in 1997 and consists of 92 acres. Studies had indicated that 80 percent of the district's future growth would be at the western edge of the district, and access to the site was good at two main road intersections. As they have moved through the development process, they have found several requirements for the PUD that could hinder development and are therefore present tonight to - make requests to Council related to this development. He noted the following: 1. Thanks to Council for their interpretation of the 200-foot setback as a guideline. This will help tremendously in increasing the capacity of the site for ballfields and parking. 2. They have provided estimates to staff for the landscape buffer, and estimate a cost of $160,000 to install. Their budget was based upon the current requirements for landscaping in the Code, not the "WOW" requirements. He noted that there are no benefits for the school district as there are to developers who invest in landscaping in exchange for higher density. They are interested in partnering with the City on the cost to improve or enhance the landscape along the site frontage. 3. Regarding water and sewer lines, they had anticipated that the lines would be brought to the site by development prior to the time of construction of the high school. Now they are faced with this dilemma. They are requesting that Council bring the water line to the border of the facility, as the City can recoup the cost when future development comes in. They understand that the City will pay for 110 percent of the over-sizing for the lines, per current policy. 4. The school will be located at the intersection of two rural, high speed roads. They plan to work with staff and Union County on obtaining speed reductions for these roads. They would like to partner with the City on the installation of two turn lanes into the school site at a 50/50 cost share. ",..-., 5. The Schools would like to return to Council at a later date to discuss other items, including a tree replacement waiver for the school site and joint use/development of recreation and activity areas. He summarized that he believes these are reasonable partnership proposals for the benefit of the entire community. They look forward to a continued good working relationship with the City. He asked that Council look favorably upon these requests. Mr. Reiner noted that there is a large amount of parking on the site for student parking. If the City assists with landscaping, will there be an effort to mound the area between the high speed roads and the parking lots? -..- I I: I J ,Ii 'WH!i4.ld .: !T , Ii!! RECORD OF PROCEEDINGS ......_~......__........_...................................__........MiIlll1e..s...of~.............._~.......................__.........._......................~........._......_~......:........D:ub1iu....Ci.ty....CO:uncil.........._.._......_..................~........_........~...._.....l?~e...D....~........~........~...Me..e1ing..~........._........_.... DAYTON LEGAL BLANK INC. FOHM NO 10148 Held October 1, 2001 , (YEAR) Gary Sebach, Bird & Houk stated that the site is extremely flat. They are already importing $1 million of dirt for drainage purposes. Under Code, they are required to screen the parking lot, but there is no dirt available to do significant mounding. ~ Mayor Kranstuber asked staff for clarification of what the Schools are requesting in terms of mounding and landscaping. Mr. Ciarochi stated that his understan4ing is that the Schools are requesting that the City cover the costs for the upgraded landscaping shown in Illustration 1. Ms. Clarke noted that Illustration 2 shows the landscaping which meets Code; Illustration 1 shows an enhanced level for which the Schools are requesting that the City provide funding. She added that there is a detention pond located in front of the larger parking lot along Mitchell Dewitt Road and there is no provision for mounding there. The Code requires only that the parking lot be screened. Mr. Reiner noted that the landscaping cost estimates provided by the Schools are about $19,000 too high. The funding should be based on a more accurate estimate than what has been provided. Mayor Kranstuber asked for Council input regarding the water and sewer issues. Ms. Chinnici-Zuercher asked if the utility line extensions are items normally done by the developer. Mr. Ciarochi responded that, typically, the developer is responsible for extending the lines. The City has in some cases set up reimbursement districts for these purposes, with the developer contributing a proportionate share of the costs to extend the lines to his site. The Sch()ols are asking that the City front the costs --- and then be reimbursed when the developer of Belvedere taps in. The total costs are $151,000. The City will fund the $66,250 for up sizing, per current policy. As he has indicated, there is no reimbursement expected for the sewer line, because Belvedere is served by another line. Mr. Adamek noted that the sanitary sewer line cuts across the site, saving some linear feet, while the water line is routed on the perimeter of the site along both roads. Why can't the water line be taken across the site as well, reducing the linear feet? Mr. Kindra stated that, typically, utility lines are run down the roadways. Mr. Sebach noted that Mr. Hammersmith had suggested that the sewer line be routed this way, as there is an 8-inch lateral to the building on the site. Mr. Reiner asked ifthe City is assisting with athletic fields. Mr. Mohr responded that all of the athletic fields shown on the plan are to serve 1800 students at build-out. The Schools will look at future partnership opportunities with the City for these fields. Mr. Adamek asked if the Schools ate asking for assistance with only the turn lanes, not the road widening. Mr. Rich noted that if the speed limit is reduced the turn lanes are not required to be as long and wide. For this reason, they are seeking the speed reduction from ....-., the county. Ms. Chinnici-Zuercher commented that even if the speed limit were lowered, it may be unrealistic not to anticipate widening the road. The sheer volume of cars brought to the area - students, staff, and community - would seem to point to the need to widen the road for safety and traffic management purposes. Mayor Kranstuber noted that Dublin Coffman was served ll11til recently by a two- lane road, and it was adequate most of the time. Mr. Sebach noted that the school has retained a consulting firm for a traffic study. Mr. Rich summarized that the cost estimate for the left hand turn lanes is $268,000 and the Schools are requesting a 50 percent partnership from the City. T I Ii lHI: . Iii: 10 i,lli!I.I. ..' ...L Ti il',1 ; I RECORD OF PROCEEDINGS ,"_",-~,~_"...._..~.._....,..~..~_........,_~,-......~Minules_nf_......_..___.~......_,,~_.._......_...."_..,,~....__........,.._.."..__....._.._.._.....D.u.blin....,~,..,C.ouncil....~...._............~.."..~..~.~....._,...._..~_............_..,..J?.age...1...._.........._......M.eetillg........................._...._, DAYTON LEGAL BLANK INC. FORM NO. 10148 Held October 1, 2001 , (YEAR) Mr. Ciarochi noted that the staff report does refer to other needed road improvements, but there are no cost estimates available at this time. Mr. Adamek asked where the funding would be programmed by the City and in ".--, what timeframe. Ms. Grigsby responded that none of the requests are programmed in the five-year CIP. The water and sewer improvements could be funded with the water and sewer funds or with income tax. The remainder would have to be addressed in the CIP, depending upon the timing. Staff could bring back these items for programming in next year's five-year CIP. Mr. Mohr stated that the Schools hope to be under construction in 2003 and open the third high school in August of 2004. Discussion followed regarding the need for improvements at the intersection. Mr. Ciarochi noted that the City has concerns about this intersection and could do some preliminary studies and program some improvements so that they are in place before the schools open. Mr. Rich indicated that the Schools would be open to sharing costs for this. Mr. Bird noted that the school will open in 2004, but build-out will occur in 2008. These road improvements are included in the Thoroughfare Plan for the City. Mr. Mohr stated that the Schools base their construction budget on the bond issues and are locked into the dollars available. These intersection improvements and the road widening were not anticipated. They would welcome a future dialogue with the City on these issues. ".--, Mayor Kranstuber moved that Council authorize the following: City funding of $160,000 toward the installation of the landscaping buffer; $151,100 for water and sanitary improvements, with the City to seek reimbursement from future development for the development's proportionate share of the water line; and $134,000 for road improvements, representing a 50 percent partnership with the schools for the installation of left turn lanes into the site. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion - Mr. Peterson, yes; Mr. Adamek, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes. Ms. Chinnici-Zuercher requested that the City receives recognition for their financial participation in the development of the high school via the School's communication pieces. Mayor Kranstuber asked staff if the zoning can be accomplished within the timeframes allowed under the construction timeline. Mr. Ciarochi responded that it is scheduled for hearing on Thursday night, and staff s plan is to stay on schedule. Mr. Holderman, President, Dublin Board of Education thanked City Council for their willingness to partner. The Board is very appreciative of the cooperative effort between the City and the Schools. Council Round Table/Committee Reports Mr. Reiner, Chair, Community Development Committee noted that they need to schedule ,....-. a meeting to discuss the tree replacement program for private areas along road rights-of- way. Mrs. Boring asked about the status of the third bridge issue which was referred to this Committee. Ms. Clarke noted that staff is currently in the process of updating the transportation modeling from the Community Plan; this data will be fed into the MORPC computer model, and staff will then propose an update to Dublin's. The data will likely not be available until the second or third quarter of 2002, and this data is necessary for any reconsideration of the third bridge issue. Discussion followed. It was the consensus of the Committee that this item will be scheduled following receipt of the staff report on the transportation modeling update. , I.:i RECORD OF PROCEEDINGS """,,*"_,._,,",,",,,.,_"",""",",*,*,",",.,.,Minlll.es",of.,*m,_,,,*""~,*,*~..'m,*,",","._,*_",*"._,*,*"._"~,*~__,_,,_..D,ublin_Cit)l,.C.ounciL,*".,*m_.,"m."'m~,""',*'_",",,*m,,,*._,.,~",*"E.ag.e,..&,",*~,_,_"."M.e".eting_,~,_",","_.", DAYTON LEGAL BLANK INC. FORM NO. 10148 Held October 1,2001 , (YEAR) A meeting was set to review the tree replacement program on Monday, October 29 at 7 p.m. in the Council conference room. Ms. Chinnici-Zuercher noted that: ,.-.., 1. FirstLink has published a new volunteer guide which features youth volunteer specialties. They are available at Lazarus stores. She can provide a supply to the Dublin Schools as well. 2. Mr. Hansley copied a letter to Council in regard to his resignation from the Franklin County Emergency Management Association due to his retirement. Is there a process in place for a replacement? Mr. Hansley responded that Dublin is not entitled to representation on this board. However, Mr. McDaniel currently serves as his alternate, and he is hopeful that Mr. McDaniel will be selected as his replacement. 3. A letter was copied to Council from the Dublin Convention and Visitors Bureau regarding measures they are taking to counteract occupancy issues for hotels as a result of the economic situation and the recent terrorist attack. Is staff working with the DCVB on these issues? Ms. Grigsby stated that she and Tax Administrator Faye Gibson are meeting with Scott Dring this week on some related issues. Mrs. Boring thanked staff for the memo regarding the township boundary adjustments. Are these issues related solely to Union County, or do they include Franklin County as well ? Mr. Smith responded that Legal staff is working with the Union County Prosecutor on these matters. He will keep Council apprised oftheir progress in resolving the issues as - outlined in the memo. Mr. Adamek noted: 1. He received a letter regarding the intersection at Avery-Muirfield/161133. There seems to be a need for some adjustment to the lanes, as they are shifted somewhat to the left. Mr. Kindra stated that staff has replied to this citizen and is in the process of making adjustments. The work has been delayed due to some equipment failures. 2. Council will interview the second consultant for the City Manager search on Wednesday evening at 7 p.m. Mayor Kranstuber indicated that he may not attend due to a conflict. 3. Ms. Puskarcik has distributed abinder tonight with a new branding campaign for the City - "It's Greener in Dublin." He asked her to comment. Ms. Puskarcik noted that this replaces the "Definitely Dublin" campaign which was launched in the mid-90's. It is primarily a City campaign, but anyone in the community is invited to use this information. Staff worked with Clary Communications on the design, and the rest was done in house. The ideas were based on feedback from a community survey which indicated that the word "green" was strongly associated with the City of Dublin. She welcomes feedback from Council in the coming weeks as the campaign is implemented. ,-..., ~~ Clerk of Council