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HomeMy WebLinkAbout11/15/1999 ..1 ';1 RECORD OF PROCEEDINGS Dublin City Council Meeting Page I DAYTON LEGAL BLANK INC FORM NO 10148 Held November 15, 1999 , (YEAR) Mayor Kranstuber called the Dublin City Council Meeting of November 15, 1999 to order at 7:00 p.m. Mr. Reiner led the Pledge of Allegiance. -, Roll Call Council members present were: Mayor Kranstuber, Vice Mayor Boring, Mr. Adamek, Mr. McCash, Mr. Peterson, Ms. Hide Pittaluga and Mr. Reiner. Staff members present were: Mr. Hansley, Mr. Helwig, Mr. Smith, Ms. Grigsby, Mr. Harding, Ms. Clarke, Ms. Puskarcik, Mr. Stevens, Ms. Crandall, Mr. McDaniel, Mr. Hahn, Ms. Heal, Mr. Husenitza. Approval of Minutes of Meetin2 of November 1.1999 Mayor Kranstuber moved approval of the minutes as submitted. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Peterson, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Adamek, yes. Correspondence The Clerk reported that no correspondence had been received which would require Council action. Citizen Comments ( items not on the a2enda) There were no comments from citizens. Staff Comments r-, There were no comments from staff. Presentation by the Dublin Convention & Visitors Bureau Pat Schmucki. Executive Director provided a summary of their activities as outlined in the annual report for the period of July 1, 1998 through June 30, 1999. She distributed copies of the report to Council. Highlights ofthe past year included expansion of the sports marketing program; launching of an aggressive public relations campaign; and market research to help with future planning. She provided statistics on occupancy rates and noted that the information is provided in the handout. The past year was a year of tremendous growth in the number of hotel rooms, and the Embassy Suites will come on- line in the next year. She added that the DCVB continues to believe, based on their surveys, that there is an unmet need for a conference center in Dublin. Mayor Kranstuber noted that State Representative Pat Tiberi is present tonight and would like to comment briefly. Rep. Tiberi noted that over the last seven years, he has represented Central Ohio and a portion of the Dublin area. He has enjoyed the opportunity to work with the City of Dublin staff on projects such as the 1-270 widening and the Avery Road interchange. In the future, he is hopeful that he will be elected to represent Dublin in the U.S. Congress and is looking forward to a continued good relationship with Council and staff. This is ",--" the last year he will serve as Majority Leader in the Ohio House, but he will continue to provide assistance to the City of Dublin as needed. Mr. Hansley expressed his appreciation of Rep. Tiberi's interest and assistance with issues which impact Dublin. LEGISLATION SECOND READING/PUBLIC HEARING - ORDINANCES Ordinance 45-99(Amended) - An Ordinance Providing for a Change in Zoning for 83 Acres Located on the South Side of Post Road, North of US 33, Approximately 900 Feet West of Avery-Muirfield Drive, From: R, Rural District, to: PCD, Planned Commerce District. (Perimeter West Office Park/File No. 99-040Z) (Applicant: BJL, LP, c/o Jeff McInturf, 283 South State Street, Suite 201, Westerville, Ohio 43081; Carol Lehr, 2267 Middlesex Road, Columbus, Ohio 43220; and Ruscilli Development , I I I! ! w, "" "T ..'1 TILII " ili H 'HH'Stl'*I,,"'l~j'fft,1:&IJit11~i!I:'!,*I.I-'~jti1""ill '!,::'fl}jtfIIW.t:"'~:Ji:JI~" ,:mi!I!"!"I~k!~t!ki ';"~,,!; 11,.j I RECORD OF PROCEEDINGS Dublin City Council Meeting Page 2 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held N oysmber 15, 1999 , (YEAR) Company, c/o William Tippmann, 2041 Arlingate Lane, Columbus, Ohio 43228; represented by Ben Hale, Jr. Smith and Hale 37 West Broad Street, Suite 725, Columbus, Ohio 43215) ....-.. Ms. Clarke stated the rezoning area consists of 83 acres, currently farmland, and the proposal is for an office park to be called Perimeter West Office Park. It is located behind the Kroger shopping center on A very Road. The application was initiated by another developer, the Alter Group, and it was then taken over by the Ruscilli Corporation. There is an opportunity to build a hotel within the overall grounds. The project extends Perimeter Drive and Perimeter Loop Road from the Riverside Hospital property through this site. Perimeter Drive will connect back to Post Road. There is an economic incentive agreement related to this site on tonight's Council agenda. She then showed slides of the area, noting that an existing home on two acres off of Post Road is part of this application. Several road improvements are planned with the development. The density of the development was a major discussion item at the Planning Commission meetings. Following the traffic study, the density was brought down to 9,000 square feet per acre. This was a major concession made by the applicant at the Planning Commission. The overall development is now 747,000 square feet over the 83 acres. However, the applicant has asked for the right to return at a later date to request a higher density. The minutes from the Planning Commission reflect that the Commission acknowledged that they could support a higher density in the future, based upon the traffic studies at that time. This development is for a Class A office park, and the applicant has committed to signature architecture as well as landscape features, water features, and landscape enhancements consistent with Class A office parks. This - proposal will help to create an exciting gateway on Dublin's west side. Staffis recommending approval, and the Planning Commission recommended approval with 12 conditions on October 7,1999: 1) That the text be revised to clarify the means to administer the density and lot coverage requirements; 2) That the text be revised to state that the existing structure in Subarea 3 is permitted access onto Post Road unless the structure is expanded or the site redeveloped, at which time internal access via Perimeter Drive must be provided; 3) That the text prohibit commercial use of the existing structure in Subarea 3 if the structure is ever expanded; 4) That the text be revised to state compliance with the Thoroughfare Plan and the Stormwater Regulations; 5) That mansard roofs be strictly prohibited from Subareas 1 and 3; 6) That the landscape treatment, including street trees, along all roads be consistent with the property to the east, subject to staff approval; 7) That the text be revised to limit signs to ground signs with a maximum height of six feet; 8) That the average density for the entire project not exceed 9,000 square feet per acre; 9) That the absolute maximum height, including mechanicals, in Subarea 2 be limited to 80 feet, and that the absolute maximum height, including mechanicals, in Subarea 1 be limited to 34 feet; ,~ 10) That the text be revised to increase the minimum roofpitch to 6:12 in all Subareas; 11) That buildings over 60 feet in height along the south side of Perimeter Drive have a minimum setback of 150 feet; and 12) That all conditions are met prior to this case being scheduled for City Council. The Planning Commission also recommended in a second motion that City Council undertake the study of the Post Road interchange with US 33 as a high priority at the beginning of the year 2000. Rail Van is scheduled to occupy the first building by February of2001. Ben Hale. Jr. Smith and Hale. 37 West Broad Street stated that this rezoning is unusual in that the first building for this site is to house Rail Van, a plan which has already been approved by the Planning Commission. He then showed the renderings of the site I I Ii ,'"'',',''' !Ii Jii!! " Jil' !I 1:-: '1": -.:: 'l": lJii'Wirlnrl'''1:I1'':' :S;n1IWl~'k"ij:II':"rH'~;k:i', Ur-i'illI'Jt:,,~-!t 1:'1 I RECORD OF PROCEEDINGS '"""M"'""_"""m""m"""M""m_~""~"""M'~'"m"","MinuleS",Df"m_"_m~"'"_'"'_"'"m"m""'m'M'_M_"'"_""M,",m"""M'''M'_M'"MM""~":"_M"__'"m"'"_MM"'~__m_"'"_~'~'"_M_m~UU~~"~'"~~'"m""_M"'~m_'"~"'~~'UM'Uu"U~UUm'm_'"'"~"m"m"M"_""""~__MM",~,~eting."_u'"m'"~"~"~ Dublin City Council Meeting Page 3 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held November 15, 1999 , (YEAR) improvements, noting that the Rail Van building is a three-story, brick building. Lengthy discussion took place at the Planning Commission hearing in regard to the density and traffic issues. The applicant commissioned a traffic study at the request ofthe Planning .......... Commission, and the Commission then asked that the square footage be reduced to a number that would allow the intersection to work at a level of service C. The Community Plan indicated that the level of service D was satisfactory. The applicant then reduced the density, and what was actually approved was for 9,000 square feet. They did receive the right to do an individual building at 12,500 square feet. The density set at 9,000 square feet is exceptionally low compared to other sites throughout Dublin. They will reserve the right to come back to the Planning Commission for an increase in density after all the traffic improvements are installed. He believes that the Commission was overly conservative. He clarified for the record in regard to the square footage issue that the applicant will come back in the future to request a higher density. City staff and the Planning Commission were all very supportive ofthis proposal. Ms. Hide Pittaluga noted that the parking appears to be pushed far back from the freeway. Mr. Hale responded that this is not a freeway building. There will be lush landscaping all along the front of the site, and most ofthe parking will be in the back of the building. There was no further public testimony on the rezoning. Mayor Kranstuber commented that it appears to be a very attractive building with very nice architectural detail. Mr. McCash clarified for the record that, after this project came through Dublin's Planning and Zoning Commission, the Meacham & Apel Architects firm became ,......... involved with a land owner in the southwest area of Columbus. They are providing assistance in preparation of marketing materials for an office/industrial site. At the same time, the same landowner engaged Ruscilli. The two firms are not working together, but they are associated with the same landowner. He consulted with the Law Director who has indicated there does not appear to be a conflict of interest on this particular issue. Mr. Helwig added that Rail Van has been working through the process since the second quarter of 1999, and he is appreciative of everyone's support and patience with this rezoning. Rail Van is coming in with a higher density than the 9,000 average on this site. The issues were extensively reviewed at the Commission, and Rail Van was assured that the City is desirable of having their presence in Dublin. The potential is for 550 to 600 jobs in February 2001 in the field oflogistics. Staff welcomes Rail Van to the Dublin community, and appreciates Ruscilli's work in developing this office park. Vote on the Ordinance - Mr. Peterson, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, abstain; Mayor Kranstuber, yes; Mr. Adamek, yes. Ordinance 121-99- An Ordinance Establishing the Location and Amount of Cash on Hand for Change Funds. Mr. Hansley stated that this is a housekeeping ordinance, which is described in the memo accompanying the ordinance. Staff is recommending adoption at this time. - Vote on the Ordinance - Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mr. Adamek, yes. INTRODUCTION & FIRST READING - ORDINANCES Ordinance 127-99 - An Ordinance Accepting the Annexation of 50.8+/- Acres from Jerome Township, Union County to the City of Dublin. (Harrison W. Smith, Jr., agent for BishopTrust) Mayor Kranstuber introduced the ordinance. Mr. Hansley stated that staff recommends that this be held over for public hearing at the next Council meeting. Mr. Helwig stated that this annexation is for a parcel relating to the Metro Park acquisition. This parcel was not in the original target area for the Metro Park as it appeared in the Community Plan. However, its proximity is important. It lies east of d :1 RECORD OF PROCEEDINGS '"""""""~~"'""""~w"~"mwm"~"_"""~,,,~,,,""Minut,e$_Qf""W'W"_"~"w~w"'m"~w'wm""w"~'"~'"W"W~"~"'_"'"'"',~W"W~W_'~'W"~"W~'W"'W"'~_W'""WW~'"'""~"'""'W'"'_W"~'W~_'_""""'""_"W~""""~WWW_W'_'_"'_"W'~"""Ww"",'_"W'",Me,e.ting"_""",~",,W'"" Dublin City Council Meeting Page 4 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held Noyember 15, 1999 , (YEAR) Hyland-Croy, and is within Dublin's exclusive annexation area. It is hoped that by annexing this into the City, the Metro Park area will be increased. Council's approval of this annexation will expand the overall size of the Metro Park. .-' There will be a second reading and public hearing at the December 13 Council meeting. Ordinance 128-99 - An Ordinance Amending and Supplementing Ordinance No. 56- 94 Passed June 20, 1994 to Modify the Description of Public Infrastructure Improvements and Rename the Designated Tax Increment Equivalent Fund, and Declaring an Emergency. Mayor Kranstuber introduced the ordinance. Mr. Hansley stated that Council has been given a detailed memo by Ms. Grigsby. Ms. Grigsby explained that in 1994, a TIF was established for what was then called the Jacobs Mall site. There has been no development on the123 acre site until this 83 acre development by Ruscilli was proposed. In reviewing the public infrastructure improvements identified in the original TIF legislation, it was determined that a significant amount of those improvements are no longer necessary. Some of the improvements have already been funded by income tax dollars through the City. However, there were several other roadway projects that weren't identified which need to be added to facilitate the development of this project. Bond counsel has verified that the change in the infrastructure improvements will not trigger application of the revisions effected in the Senate Bill enacted in July of 1994. The site will therefore remain a TIF under the previous legislation. This ordinance renames the project as well. -- In response to Mrs. Boring, Ms. Grigsby stated that, based upon full development, reimbursement for the projects listed would take place within a five-year period. This ordinance eliminates approximately $19 million dollars in projects, including the Emerald overpass, the Avery Muirfield interchange improvements, and several of the traffic signals that have already been installed. The revised total of phase one and phase two is $11.2 million. Mr. Hansley noted that staff will be requesting emergency action at the second reading. There will be a second reading and public hearing at the December 13 Council meeting. Ordinance 129-99 - An Ordinance Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December 31,1999. Mr. Adamek introduced the ordinance. Mr. Hansley stated that there was a detailed memo contained in Council packets. Ms. Grigsby stated that this legislation is typically done at the end of the fiscal year to ensure that the expenditures at year's end do not exceed appropriations. They are asking this ordinance be held over for second reading at the next Council meeting. At the next Council meeting, there will be additional appropriations requested for capital projects. This ordinance relates to operations. There will be a second reading and public hearing at the December 13 Council meeting. - Ordinance 130-99 - An Ordinance Accepting the Lowest and Best Bid for the M.L. "Red" Trabue Nature Reserve Phase III Project, and Declaring an Emergency. Mr. Adamek introduced the ordinance. Mr. Hansley stated that Council has been given a summary sheet, and staff is recommending the lowest bidder, Gene Hazen & Sons for $294,642.24. Staff recommends this be held over for second reading at the next Council meeting. Ms. Grigsby stated the funds for this project were actually budgeted in 1998. However, proj ects that are currently budgeted in 1999 that will be carried forward and not completed until 2000 will provide sufficient appropriations to fund this project in 1999. The estimate for this project was approximately $300,000. In response to Mr. McCash, Mr. Hahn stated there is an entranceway off Violet Vale Court. This project has been reviewed by Planning and Zoning Commission. Staffwill i ! 1 1 :11 ". iiii :.; m!'R: IIII )J;IT:;:;';:~~:~:::1 ...-1 'liWbL '".. :: 11<!i' . "[ H ~:I::;'''Y_:'.\':;f!r :~>;;JiVilq~((--_f!IM~:HT';lIII-- U J -"-'~r"'ffl''F"I'.It,;n'il~'':-fnHI\--': Ui' "Wlp,"'-::1'I':t II ! RECORD OF PROCEEDINGS Dublin City Council Meeting Page 5 DAYTON LEGAL BLANK INC. FORM NO 10148 Held N ovsmbsr 15, 1999 , (YEAR) be asking for emergency passage at the next Council meeting. There will be a second reading and public hearing at the December 13 Council meeting. ....-... Ordinance 131-99- An Ordinance Authorizing the Ohio Department of Transportation to Resurface U.S. 33/S.R. 161 Between Frantz Road and the Post Road Interchange at No Expense to the City of Dublin. Mr. Adamek introduced the ordinance. Mr. Hansley stated that Mr. Kindra is present to respond to any questions. Staff is recommending this be held over for second reading. He explained that ODOT is not requiring payment from the City of Dublin for this paving within the City limits. There will be a second reading and public hearing at the December 13 Council meeting. Ordinance 133-99 - An Ordinance Providing for a Change in Zoning for 5.683 Acres Located on the North Side of Tuttle Crossing Boulevard, Approximately 350 Feet West of Frantz Road, from: PCD, Planned Commerce District, to: PCD, Planned Commerce District. (Tuttle Crossing PCD, Subarea C - Offices at Tuttle Crossing - 4800 Tuttle Crossing Boulevard/File No. 99-116Z) (Applicant: Francis E. Barnes and Crafton Properties, Inc. 3360 Tremont Road, Columbus, Ohio 43221, represented by Paul G. Ghidotti, 1533 Lake Shore Drive, Ste. 50, Columbus, Ohio 43204) Mrs. Boring introduced the ordinance and moved that it be referred to the Planning and Zoning Commission. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. Adamek, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. McCash, yes; Mr. Peterson, yes; Ms. Hide Pittaluga, yes. ,..... INTRODUCTION & PUBLIC HEARING - RESOLUTIONS Resolution 47-99 - A Resolution Extending the Term of a Member of the Planning & Zoning Commission until March 31, 2000. Mayor Kranstuber introduced the resolution, noting that it provides that Mr. Harian's term on Planning & Zoning Commission ends on March 31, 2000 consistent with the other board and commission appointments. V ote on the resolution - Mr. Reiner, yes; Mr. Peterson, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Adamek, yes. Resolution 48-99 - A Resolution Adopting a Statement of Services for a Proposed Annexation of 520+/- Acres in Washington Township to the City of Dublin. (Christopher Cline, agent for Jay W. Liggett, et al.) Mr. Adamek introduced the resolution. Mr. Hansley stated that prior to the public hearing before the county commissioners, the City is required under the ORC to provide a statement of services it will provide ifthe annexation is approved. Mr. McCash clarified for the record that the agent representing this property owner is Chris Cline. Mr. Cline was in fact his campaign treasurer in the recent election. He noted that there is no conflict of interest in relation to this resolution. Vote on the Resolution - Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mr. ",-.. Peterson, yes; Mr. McCash, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes. Council Round Table/Committee Reports Mr. Reiner asked about the status of the Southwest Plan that was referred by Council to Planning and Zoning Commission. Ms. Clarke responded that the current development moratorium for the southwest expires in January of2000. The Planning Division has recently received a draft from the consultants for the Plan. The report needs further refinement by staff. Mr. Smith recommended that staff bring legislation to Council at their next meeting to extend the moratorium in the southwest for an additional 60 days while work on the Plan continues. In response to Mayor Kranstuber, Ms. Clarke stated the Southwest Plan has not yet been I J HI ;+I!d'iLi'!!:i,. i!."'.: lit I :....... iI:'11 'I i Ii .. RECORD OF PROCEEDINGS 'W"W"W""""W''''''''~""''''''''"'''''''W",,,,,,w,,Minut,e$,,,QI,,,'''''''W''"W""""w"'''"','"",W""""",,,,,,,,,,w,,,,,',w,,,,wW'WWW"W""""W"W'W'"W'WWW"~WW'~""W'~~W,,,w,,~ww'W'~WW~"'''"W''W''W'W''W'~~''~''W'''"''~"'''W,""~,,,M,e,e,ting"",w"w"w"w, Dublin City Council Meeting Page 6 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held Novombor 15, 1999 , (YEAR) rescheduled for the Planning Commission. Mr. McCash commented that discussion took place at a recent Planning Commission ,~ meeting about scheduling a special meeting in December for this review. However, a date has not been set at this time. Mrs. Boring: 1. Congratulated the Clerk of Council on receiving the AAE designation from the International Institute of Municipal Clerks. She is one of 39 municipal clerks in the State of Ohio that has achieved this certification. 2. Noted that several budget issues were not finalized at the last hearing due to the late hour. She noted that it was the consensus of Council to have the Law Department review the possibility of having the Code Enforcement officer issue citations. Mr. Smith responded that Mr. Helwig directed Legal staff to draft such an ordinance for an upcoming meeting. 3. Mrs. Boring indicated she would like further Council discussion regarding the car allowance for the position of the Director of Community Relations. Mr. Adamek, Finance Chair suggested Council address any remaining budget issues at this time so that another budget hearing is not needed. Mr. Hansley asked Mr. Harding to respond to Mayor Kranstuber's question regarding qualification for car allowances. c'-<, Mr. Harding stated that currently, there are seven director level positions receiving car allowances including the Director of Development at $400.00 per month; City Manager at $425.00; Director of Economic Development at $300.00; City Engineer at $350.00; Service Director at $300; Director of Streets and Utilities at $400; and the Director of Information Technology at $250. There are no set criteria for the various levels of allowance. This has been reviewed on a case by case basis, or in some instances granted as part of a negotiation package. The City has tried to respond to individual needs in cases where there are extensive miles driven. In response to Mrs. Boring, Ms. Grigsby stated the standard used for mileage reimbursement is currently $.31 and next year it will be $.32.5. Mrs. Boring stated she is not supportive of having a car allowance for one director level and not the rest. At the rate of$250.00 a month, the mileage reimbursement would have to be for 10,000 miles at the $.31 rate. Mr. Hansley clarified that Ms. Puskarcik is currently not claiming any mileage and never has. The issue is whether she will continue to provide a suitable vehicle to haul equipment and entertainers to and from the airport without a car allowance. During special event season, Ms. Puskarcik has supplemented the City vehicles available with her personal vehicle. She requested a car allowance during the budget hearings to ,-. compensate for use of her private vehicle. It is more cost effective to provide a monthly car allowance than to purchase, insure and maintain an additional City vehicle during the event season. Ms. Puskarcik stated that her mini-van is used not only for events, but also when the Division of Police calls her out as Public Information officer for the City. She also is required to attend many outside meetings throughout the year. Her vehicle is also used for equipment transfer and transportation during the golf tournament. For over nine years, she has provided a vehicle and not asked for mileage in return. She believes she is asking for what is fair. Ms. Hide Pittaluga that she supports the car allowance for Ms. Puskarcik. It is rare when someone is generous enough to provide a car as she has done for the last nine years. , I I' 'Ii '.' JII!I,h l!h,flIkhii;iliiI "I 'jii;!,jl ,'j li>l! ,..: W!:'^lI,,'N;:;;v,t.j,!tl:'it:."lI!!'!lIit&iIlJ:Jlt,liH~!fl'/d 1:" 1""11'1' t'f(:'W II"" r'fI<lhll !m,,!ilt1 ,,;t~ ;;11(~' Ii I I RECORD OF PROCEEDINGS Dublin City Council Meeting Page 7 DAYTON LEGAL BLANK INC. FORM NO. 10148 Held November 15, 1999 , (YEAR) In response to Mrs. Boring, Mr. Hansley stated that it is customary for a Public Information Officer on-call to have a take-home vehicle, as does the Police Chief. The City has at least ten other assigned vehicles to crew leaders and maintenance supervisors ~. with take-home privileges. Mr. Harding stated he surveyed other communities such as Upper Arlington, Westerville, and Worthington on this matter. Some offer it as a benefit for every department/division level, while others provide car allowances in the range of$50.00 for supervisory personnel up to $400.00 for department heads. In Upper Arlington, the City Manager has the authority to give a car allowance of up to $350 to any executive level position. Worthington provides department/division level positions a vehicle in which to travel back and forth to work, and they charge them $3.00 a day, which is a taxable benefit. A benchmark for this level position would be in the range of $200 to $250 - possibly as high as $300. Mr. McCash asked if there is a way to remedy the situation without the form of a car allowance. He believes the City is receiving the benefit of the use of a private car in this case. Mr. Adamek commented that this item would be reviewed each year in the budget. To put this in perspective, Council has been reviewing a $63 million dollar budget and this discussion focuses on a $3,000 car allowance for an individual who goes above and beyond the call of duty by using their own personal vehicle. Ms. Hide Pittaluga agreed with Mr. Adamek. Mr. Hansley noted that this person's salary is not above the mid-range in spite of working numerous events on weekends and holidays. Mr. Reiner noted that Ms. Puskarcik's private vehicle is being taken out of service to her family and used for the City. This is a family hardship for holiday weekends. There was no Council action in regard to this budget item. Mayor Kranstuber: 1. Asked for further clarification of the budget item for the Memorial Tournament dinner. Council requested a breakout of the item at the budget hearing. Ms. Grigsby responded that the $10,000 cost reported for the 1999 Tournament dinner event was actually the invoice for the Solheim Cup event. The dinner at the Muirfield Tournament last year was $1,677.00 plus some additional items, for a total of$2,361.00 Mrs. Boring stated a motion was approved at the budget hearing to reduce the $15,000 request to $7,500. Based on this information, the amount can be reduced again. Mrs. Boring moved to reduce the budget for the Council Memorial Tournament dinner to $3,000.00. Ms. Hide Pittaluga seconded the motion. ..--. Vote on the motion - Mr. Peterson, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Adamek, yes. 2. Mayor Kranstuber noted that the budget process went extremely well, and thanked Ms. Grigsby and Mr. Adamek for all of their hard work. Mr. McCash: 1. Stated he would support meetings scheduled throughout the year with various departments to allow Council an opportunity to discuss long range planning from that department's standpoint. At budget time, Council would then be familiar with various items within each department, which would streamline the budget process. This was discussed at goal setting. Mr. Hansley responded that this was a Council goal in a previous year. Several meetings i I I' HI .i .,"",",,,,,. """'il;1 'Ill>!) ili!, , '.,.". ....... .,c:-, ""'''.-~'''',t,,"u,'ljm'.' ,,',".'u"''''''''rl>''':'';'Il''''''.WI1'r..,,]IIl-'''H~r:;1~::'.,1'''3 n.l. . I RECORD OF PROCEEDINGS Dublin City Council Meeting Page 8 DAYTON LEGAL BLANK INC. FORM NO 10148 Held November 15, 1999 , (YEAR) were held, but the process was very time consuming for everyone. There are many competing priorities for Council's time, i.e., the Southwest Plan. 2. Expressed concern about the costs associated with the mobile computer ~ installation for police cruisers. Perhaps waiting a few years when the technology is not so new would reduce the costs. Mr. Hansley stated that installing computers in Police cars is not really advanced technology. The particular vendor is new, but Columbus and other communities around Dublin have had mobile units in Police cars for several years. Mr. Husenitza and his staff will ensure that the transition runs smoothly. Following additional discussion, Mr. Husenitza summarized that the Police division initiated the request for this technology. It will facilitate field reporting and dispatching. It is also a security and safety enhancement for officers. 3. Commented that the issue of the crosswalk on South High Street in Old Dublin should perhaps be referred to the Old Dublin Task Force. This would provide an opportunity to look at some other options. Mrs. Boring responded that she would prefer to hold offuntil the consultant's study in Old Dublin is completed. 4. He will forward the memo regarding the stop signs at Brandonway to the President of the Brandon Homeowners Association. Mr. Hansley suggested that this issue might be appropriate for review in the context of ,....-- the formal traffic calming policy adopted by Council. Mr. Hansley commented that staff recently held a very successful retreat, and Council will be given a report in an upcoming packet. Mr. Adamek noted that there is a pending personnel matter which requires Council's attention Mr. Harding reported that the City's Labor counsel called him today regarding the fact finding report which will be released this Friday. By law, the report must be acted upon within seven days. After further discussion, a special Council meeting was set for Monday, November 22, 1999 at 7:00 p.m. for the purpose of adjourning to executive session to discuss two personnel matters. Mayor Kranstuber adjourned the meeting at 8:55 p.m. ~~~ Mayor - Presiding Officer ~ ~CL~- Clerk of Council i 'I i .1 I '"'''' WiU;. lilt,nt .itl 'Iii. 1 ' i:'r) , ,j Il!i'