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HomeMy WebLinkAbout09/02/2003 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO 10148 September 2, 2003 Held 20 Mayor McCash called the Regular Meeting of Dublin City Council of Tuesday, September 2, 2003 to order at 7:00 p.m. in Council Chambers at the Dublin Municipal Building. Mayor McCash invited Elizabeth Zimmerman to lead the Pledge of Allegiance. Roll Call Council members present were: Mayor McCash, Vice Mayor Boring, Ms. Chinnici- Zuercher, Mr. Kranstuber, Mr. Lecklider and Ms. Salay. Mr. Reiner arrived at 7:10 p.m. Staff members present were: Ms. Brautigaum, Ms. Grigsby, Mr. Smith, Mr. Ciarochi, Mr. McDaniel, Chief Epperson, Mr. Stevens, Ms. Crandall, Mr. Harding, Mr. Hahn, Mr. Hammersmith, Mr. Gunderman, Ms. Hoyle and Ms. Heal. Approval of Minutes of August 18, 2003 Regular Meeting Mr. Kranstuber moved approval. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Kranstuber, yes; Mayor McCash, yes. Correspondence The Clerk reported that Notices to Legislative Authority were included in the packet regarding: (1) a new D5 permit at George IV, Inc. at 6804 Perimeter Loop Road and (2) a change of stock ownership for D51 and D6 permits at Cooker Restaurant Corp., 5000 Upper Metro Place. There was no objection to the issuance and transfer of these permits. SPECIAL PRESENTATIONS . Family of Fred Zimmerman Mayor McCash presented to Carol Zimmerman a framed illustration of the Zimmerman family, done by Roger Curley and published in a commemorative article about Fred Zimmernan in Dublin Life magazine. He also read a proclamation regarding the many contributions of Mr. Zimmerman to the Dublin and Columbus communities. proclaiming Saturday, September 6 as "Fred Zimmerman Day" in the City of Dublin. Carol Zimmerman introduced her family and thanked the City for this tribute to her husband, who died unexpectedly in March. . Update from Dublin Arts Council Chris Curry. Council representative to the DAC reported that Steve Huff, President of the Board for the past year has been voted to serve a second term. Jack Pigman is the President Elect and will take office in 2004. They continue to work on the diversity and development of the board composition. Classes are growing, as reflected in the profile book distributed to Council. They have more than doubled the participation in summer classes this year over 2002. They have also received great support and feedback from the arts community. He read an e-mail from the Ohio Arts Council in praise of the DAC. They continue to receive tremendous exposure throughout the state of Ohio. On the financial side, the DAC continues to focus on fund raising and membership drives. These efforts have resulted in a 30 percent increase in some areas. Special event programs and facility rentals are also on track. Christy Rosenthal. Executive Director stated that, as Council is aware, the next public arts project will be located on the grounds of the Dublin Arts Center. This is an interactive project - a skeletal remains of a Romanesque or Greek theatre. It will serve as an impromptu location for plays, interaction, and quiet-type performances. such as poetry readings. She also announced that the Dublin Arts Council is one of two arts councils in the state selected to work with taiko performer Eitetsu Hayashi, one of Japan's designated "Living Treasures." The Ohio Arts Council would like to bring him to both Dublin and Cleveland for a residency, performances and ongoing programs after that time. The OAC funded an Ohio delegation that visited Japan to talk with him and initiate this effort. Mr. Hayashi will arrive in Dublin at the end of November. She would like to work with the City on a welcoming event in his honor. Ms. Chinnici-Zuercher commented that the Greater Columbus Arts Council has initiated a program termed, "Arts Classified" compiling information about all arts classes throughout Franklin county. The focus is to analyze participation and to determine the logical places from which to solicit donors. The report indicates that the northwest portion of Franklin RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 2, 2003 Page 2 Held 20 county is one of the dominant areas of art interest. This will help with fund raising identification. There is also a web site where all of the offerings throughout the county are listed. She added that Ms. Rosenthal and the Board have done an excellent job in developing the DAC, and the City has had the foresight in providing funding. All of these efforts are bringing international recognition to the Dublin community, and everyone should be commended for recognizing that culture and infrastructure are equally important in making a community whole. Mayor McCash added that the progress of the DAC over the years is remarkable. Mr. Curry added that they would be back before Council next month to discuss Art in Public Places funding. Ms. Rosenthal has been working very hard on fundraising. They have received an enhanced grant from the Ohio Arts Council. As the figures are finalized for the budget, they will report back to Council next month. CITIZEN COMMENTS Nan Bond. 37 Lonqview Drive addressed Council, requesting discounted fees for senior citizens at the Dublin Community Recreation Center. This discount would be a good public relations tool for the City and would serve as an incentive for Dublin seniors to exercise, leading to more healthy living. She noted that the membership fees for seniors are currently $90 per year. She suggests that for those 90 and above, the fee be set at $50; for ages 80-90, $65; and for ages 70-80, $80. She was not able to obtain DCRC membership numbers for these various age groups from the City, as they are not broken down in this way. She added that there are few citizens aged 90 and over, so this would not result in a great loss of revenue. This age group does not use the facility as often as younger groups. In response to Council, Ms. Grigsby stated that the current senior rate, for age 60 and up, is $90 per year. There is also an option for monthly payments of the annual fees. Ms. Bond stated that many seniors use only the pool facility. She swims with many non- Dublin residents who pay the higher DCRC fees, but who have come to the DCRC as opposed to using the Sawmill Athletic facility where rates are much higher. She emphasized that this would be a nice incentive to older seniors to exercise. LEGISLATION POSTPONED ITEM Resolution 36-03 Authorizing the City Manager To Enter into a Mutual Cooperation Agreement with Columbus Southern Power Company Regarding the Davidson-Dublin 138KV Transmission Line Project. Ms. Brautigam stated that the finalized agreement was contained in the packet, with a redlined version showing the changes. AEP has agreed with the changes and the document is now ready for Council's approval. Ms. Chinnici-Zuercher suggested that Mr. McDaniel give a brief presentation, which may address some of the questions she has. Mr. McDaniel commented as follows: . There were three amounts listed in the document. The initial $6.9 million represented the original, anticipated cost of the proposed project based upon an overhead line construction in the easement already owned by AEP. The $8.8 million represents the total cost of the project, including the anticipated change for construction of an underground cable along a different route. . By means of a TIF agreement. City Council authorized the City to fund up to $1.2 million, which represents what the City is appropriating through the TIF agreement as its 50 percent of the shared costs, or 50 percent of the difference between the $6.9 and $8.8 million. In effect, the City is looking at funding of $900,000 as Dublin's share. The $900,000 figure is included in this agreement, as the project has not yet been formally bid. Once the project is bid and costs are firm, the actual number will be inserted. AEP is fairly optimistic that the bid will come in at $900,000 or less. . The document also provides payment schedules for the $900,000. The first payment of one third would be paid upon receipt of the cable. The second payment will be paid at the time construction begins. Obviously, both of these could happen simultaneously, but these events trigger payments. The third and last payment will be paid when the line is energized. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK fNC FORM NO 10148 September 2, 2003 Page 3 Held 20 . As with any construction project, there are sometimes change orders which result in additional costs. The City's cost is capped at $1.2 million, and any additions would require Council approval and amending the TIF's. . In regard to easements, the City will share in costs of the easements as well. Staff's focus is on securing donation of the easements. Legal staff has devised a mechanism wherein property owners can donate easements and obtain a tax benefit. . There are five primary property owners. For two, a reasonable cost negotiation has taken place. Two have indicated their interest in the . donation approach. These represent the vast majority of property owners. The City owned right-of-way will be available to the project, obviously, as the City has an interest in having this installed underground. . In regard to the reconfiguration of the 69KV line, the important item is that this line will no longer operate as a transmission line following construction of the 138KV line. However, AEP does desire to retain the physical wires to operate in the distribution part of the system. They indicate a need for future capacity and a redundancy for their distribution system. Staff had discussed with AEP removal of the poles at the City's expense, but AEP has indicated their desire to retain these wires. This document allows for the City to participate in a reconfiguration of the 69KV lines for aesthetics, but it would be at the City's expense. Staff does not believe there is any ability to compel AEP to remove these at their expense. . In any case, any reconfiguration of the 69KV could not be included in a TIF and would require further consideration by Council. Moreoever, it should be considered in the context of the utility aesthetic policy that is currently being drafted, along with other priorities. Ms. Chinnici-Zuercher asked if staff is suggesting that the total costs, except for the 69KV relocation, would not exceed $1.2 million? Mr. McDaniel confirmed this, noting that indications are positive. However, there are no guarantees at this point. Ms. Chinnici-Zuercher noted, in regard to the 69KV line, that the document states that the City shall be responsible for any and all costs associated with such reconfiguration. Mr. McDaniel clarified that the costs would be solely the City's, if Council would choose to pursue such a reconfiguration. Ms. Brautigam stated that this language simply indicates that AEP has no legal obligation to remove the 69KV line, and if Council directs the removal, it will be at the City's cost. Ms. Chinnici-Zuercher asked for clarification: if the City had not requested the burial of the 138KV line, would the utility have been responsible for 100 percent of the costs, or would the City naturally participate in some financial obligation related to the project? Mr. McDaniel responded that if AEP had done the project within their existing easement, AEP would have paid for the entire project. Ms. Salay asked what the next steps are in the process with the Ohio Power Siting Board. Mr. McDaniel responded that the OPSB has agreed to consider only the route proposed by the City. Mr. Smith added that the City persuaded AEP to file a stipulation before the OPSB that this would be the only route that will be pursued. This provides more assurance to the residents that another route will not even be discussed. Ms. Salay asked at what point the route would be guaranteed. Mr. Smith responded that he would provide an update at the next meeting. Mr. McDaniel added that in terms of the process, OPSB must first respond to the stipulation request. Once that is done, a hearing will be set. If the ruling on the stipulation is favorable, staff anticipates that there will not be a struggle at the OPSB hearing. Vote on the Resolution: Mr. Reiner, yes; Mr. Kranstuber, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Ms. Salay, yes; Mayor McCash, yes; Mr. Lecklider, yes. SECOND READING/PUBLIC HEARING - ORDINANCES RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK 'NC FORM NO 10148 September 2, 2003 Page 4 Held 20 CODE AMENDMENT Ordinance 88-03 Adopting Section 91.12 and Amending Section 91.99(A) of the Dublin Codified Ordinances Regarding Feeding of Waterfowl on Publicly Owned Land. Ms. Brautigam reported that there have been no changes. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Mr. Kranstuber, yes; Mayor McCash, yes; Mrs. Boring, yes. AGGREGA TlON Ordinance 91-03 Adopting A Plan of Operation and Governance for a Municipal (Opt Out) Electric Aggregation Program and Authorizing the City Manager to Submit Said Plan to the Public Utilities Commission of Ohio, and Declaring an Emergency. Ms. Brautigam stated that there has been no change in the operating plan. She emphasized that it is important that Council takes emergency action in order to comply with the desired timeframes. Mr. Kranstuber moved for emergency passage. Mr. Reiner seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes; Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes; Mayor McCash, yes. Vote on the Ordinance: Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mr. Reiner, yes; Mrs. Boring, yes. Ordinance 92-03 Adopting a Plan of Operation and Governance for a Municipal (Opt Out) Natural Gas Aggregation Program and Authorizing the City Manager to Submit Said Plan to the Public Utilities Commission of Ohio, and Declaring an Emergency. Mr. Kranstuber moved for emergency passage. Ms. Salay seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mayor McCash, yes; Mr. Lecklider, yes; Mrs. Boring, yes. Vote on the Ordinance: Ms. Salay, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mr. Reiner, yes. INTRODUCTION/FIRST READING - ORDINANCES CODIFICA TlON Ordinance 99-03 Adopting and Enacting a Supplement to the Code of Ordinances for the City of Dublin. Ms. Salay introduced the ordinance. Ms. Brautigam noted that the City updates the Code twice per year, and this adopts the most recent supplement. Ms. Chinnici-Zuercher moved to dispense with the public hearing. Ms. Salay seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes. Vote on the Ordinance: Mrs. Boring, yes; Mr. Lecklider, yes; Ms. Salay, yes; Ms. Chinnici- Zuercher, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Mayor McCash, yes. ANNEXA TION Ordinance 100-03 Accepting the Annexation of 1.186 Acres from Concord Township, Delaware County to the City of Dublin. Ms. Salay introduced the ordinance. Ms. Brautigam stated that this ordinance relates to the annexation of the Bogey Inn property. There were no questions. There will be a second reading/public hearing at the September 15 Council meeting. ECONOMIC DEVELOPMENT AGREEMENTS Ordinance 101-03 Approving a Tax Credit and Economic Development Agreement with CompManagement, Inc, and Authorizing, Confirming and Ratifying the Execution of the Agreement. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 2, 2003 Page 5 Held 20 Ms. Chinnici-Zuercher introduced the ordinance. Mr. Stevens noted that CompManagement recently received a job creation tax credit incentive from the State of Ohio that requires local support. This agreement provides for a five-year, 50 percent municipal corporate income tax credit. CompManagement plans to add 90 new fulltime jobs over the next three years. The incentive will not exceed $225,000 over the five-year period. Ms. Salay asked if they plan to move from the Emerald Parkway building location or expand at that location. Mr. Stevens responded that they plan to expand within that facility. They had considered buying the property, but then extended their option to buy. When they received the extension of their option, they committed to a 15-year lease, should they not purchase the property within two years. As part of the job creation tax credit approval, they are committed to stay within the jurisdiction for twice the time period of the incentive. They received a six-year incentive from the state, so they are required to stay for 12 years. Ms. Chinnici-Zuercher asked if the jurisdiction is defined as Franklin county or as Dublin? Mr. Stevens responded that the jurisdiction specifies Dublin. Mayor McCash asked if this agreement is consistent with those done in the past for other companies in Dublin. Mr. Stevens responded that this is the standard incentive provided by the City. There will be a second reading/public hearing at the September 15 Council meeting. Ordinance 102-03 Approving a Tax Credit and Economic Development Agreement with Signature, Inc, and Authorizing, Confirming and Ratifying the Execution of the Agreement. Mr. Kranstuber introduced the ordinance. Mr. Stevens stated that Signature, Inc. has agreed to add 41 jobs over the next three years. The maximum incentive would be $110,700, and the tax credit is for five years. There will be a second reading/public hearing at the September 15 Council meeting. BID Ordinance 103-03 Accepting the Lowest and Best Bid for the Dublin Pool Storage Building Project. Ms. Salay introduced the ordinance. Ms. Brautigam stated that a very favorable bid was received for this project. Mr. Hahn is available to respond to any questions. Mr. Lecklider commented that the rendering indicates the building is very close to the adjacent buildings. Mr. Hahn responded that it is just a matter of perspective. The site plans reflects an 8-10 foot separation from the existing pump house. Mr. Lecklider asked about plans for landscaping. Mr. Hahn responded that the existing landscaping on the site would be continued in this area. Mayor McCash commented that the bid seems very low - has staff checked with the contractor? Mr. Hahn responded that staff did check with the President of the low bidder on the day of the bid opening and gave them an opportunity to withdraw, prior to drafting of the staff report. The company reviewed their bid and confirmed the numbers with staff that same day. In addition. staff performed reference checks for other public projects they had done and found very satisfactory reports. Staff recommends award of the bid to Robertson Construction Services of Newark, Ohio. There will be a second reading/public hearing at the September 15 Council meeting. VACA TlON OF EASEMENT Ordinance 104-03 Vacating a Sanitary Sewer Easement in Lots 7 and 8 of Wilcox Place. Ms. Salay introduced the ordinance. Mr. Hammersmith stated that this easement vacation facilitates a building and parking lot expansion for Kinetics Noise Control at 6300 Irelan Place. There is no impact with the vacation, as there is no piping within the easement and those properties, which originally would have been served with the easement, have been served by other means. Staff recommends vacation of the easement. There will be a second reading/public hearing at the September 15 Council meeting. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 2, 2003 Page 6 Held 20 STAFF COMMENTS Council Discussion . Report regarding Naming of DCRC Theater Ms. Brautigam introduced Eric Kerchner, DCRC Theater Supervisor. Eric Kerchner, Theater Supervisor stated that there is a simple "fix" to a very important and potentially major problem down the road. The current name of the theater is, 'The ~ Dublin Community Theater" and it can be easily confused with a community theater organization rather than a facility. In the Greater Columbus area, there are other localities with community theaters named after their cities, Le., Worthington Community Theater. When press releases are sent from Dublin, there is confusion about whether the facility is sending the press release or a separate organization. Another problem will be with grants, as confusion about the facility versus the organization will be problematic for them as well. This fall, the City will be submitting its first performance grants. In addition, staff is pursuing a new branding campaign in the winter, to have a new logo and look for the theater advertisements. Therefore, any consideration to renaming the theater should be completed before a branding campaign begins. He summarized that a name change is in order to clarify the purpose of the facility. The staff memo outlines some suggested names for the theater. Two graphics designers and Mr. Grossberg of the Columbus Dispatch support the name, "The Dublin Theater." A tag line could accompany the name, indicating that it is "a theater for the Dublin community." Mr. Kerchner noted that his personal recommendation would be. 'The Abbey Theater" as it is the national theater of Ireland. It is a unique name and is unforgettable. It could be used in the branding campaign to tie the Dublin facility to the history of Irish theater and to the Abbey Theater in Ireland. Ms. Chinnici-Zuercher commented that the name, "The Dublin Theater" sounds like a movie theater name. She, too, prefers the name, "The Abbey Theater." "l Mr. Kranstuber agreed, but added that there is a certain important symbolism in naming a public facility. He suggested having an ad hoc committee - perhaps including a Council Member, the City Manager, the Theater Supervisor. and an Emerald City Players representative - discuss names. Mrs. Boring noted concern with the cost of promoting the theater - what will the branding campaign cost and why is it being done? Mr. Kerchner responded that the cost is estimated at $4,500 and includes the services of a graphics designer on a logo that will be identifiable to the general public. Mrs. Boring stated that the memo also mentions a direct mail piece. Mr. Kerchner responded that there is currently a direct mail piece sent, but it does not have a specific logo. The graphics designer will help to create a look for ads, for the program, and all of those types of items. Mr. Lecklider suggested that the ad hoc Committee be formed, consisting of a Council Member, the City Manager and the Theater Supervisor. Any Council Member who has suggestions for names can forward these to the Committee for consideration. Mr. Kranstuber reiterated that there should be a representative from the Emerald City Players. Ms. Brautigam stated that they are but one of many users of the facilities. She would suggest that a community representative interested in the theater be selected for this task. I !, Ms. Chinnici-Zuercher suggested that the Dublin Arts Council could suggest someone in the community appropriate for this task. Mr. Kerchner suggested that the two local high school drama teachers would also be a good resource. Mr. Kranstuber stated that a broad and diverse group is important, including staff, Council and other representatives - the task itself will not take more than an hour or two. Ms. Chinnici-Zuercher suggested a broader group, including the users and perhaps a citizen who patronizes the theater. Mr. Reiner stated that he favors, "The Abbey Theater" name suggestion. But he is willing to support the suggestion of a committee review. Ms. Brautigam summarized that she and Mr. Kerchner will set up a meeting with the suggested members and report back to Council no later than October 15. Council Roundtable/Council Committee Reports Mr. Lecklider: RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK 'NC FORM NO 10148 September 2. 2003 Page 7 Held 20 1. Noted that he heard from a resident who lives near the Indian Run that the drive to the Community Relations building was nearly under water during recent storms. Mr. Hahn responded that this is correct, adding that a fair amount of erosion resulted to the bikepath and the driveway. 2. Asked about the weekend soccer tournament and the fields that were - impacted. Mr. Hahn responded that the City had opened up seven new fields this weekend. Some of the existing fields were not playable, because by design, much of the stormwater detention at Darree is contained within the swales in the soccer fields. They were able to complete the tournament by using the new fields. 3. Asked about the field entranceway situation over the weekend. Is there anything the City should do to correct this? Mr. Hahn responded that he visited the site. He is not certain whether the design standards for the ditch along Cosgray Road have been adhered to or if it is functioning as it was designed. Hopefully, this was an anomaly and the water levels will not be at that level again. Ms. Salay: 1. Reported that a portion of Emerald Parkway between Innovation and Shier Rings was under water and closed over the weekend. How will this be addressed in the future? Mr. Hammersmith responded that this is a chronic problem. It was known during design that it could potentially occur as a result of the shallowness of Cosgray Ditch in that vicinity. Approximately three years ago. Duke Realty proposed a project for a property they owned which included improvements to that channel, but that project did not go forward. As the land is developed in the future, staff will seek to have channel improvements included. Mayor McCash asked if a similar situation exists at Frantz Road and Blazer Parkway. Mr. Hammersmith will check on this. 2. Commented that some Waterford Village residents have experienced higher than normal power outages over the summer. Will this situation improve in the future with the 138KV line installation? Are there other things AEP will do? Mr. McDaniel responded that the 138KV line relates to future power demand capacities. The issue of outages relates to age of the system, maintenance and recent extreme weather. The reports distributed to Council outline the outages and their status. Staff encourages residents to notify the City about any outages so that the City can monitor the systemic issues on their behalf. Residents are also encouraged to contact AEP and the PUCO directly in regard to the outages. Educational efforts are underway for residents about these issues. 3. Noticed in the staff report regarding Ms. Altenberg's issues with invasive plants, that there was mention of staff collecting trash and the fact that it should be collected more often. Is there a code enforcement issue with the Kroger shopping center in regard to this trash? Mr. McDaniel stated that he did not mean to infer that there is an ongoing litter issue with the center. There has been a history of some litter generated from the center that blows into the Waterford location, so staff routinely monitors the park area. Mrs. Borinq: 1. Noted in regard to the request for Rec Center discounts for seniors, that the fees are already set very low at $90 per year. It is a bargain at this rate, especially in view of what is being charged by facilities such as Sawmill Athletic Club. 2. Reported that P&Z discussed the new ruralism concept. A resolution will be brought forward to Council to ensure support before work continues on this concept. She noted that the outcome of the new ruralism might be smaller lots than what is supported by Council at this time. 3. Reported that a meeting was held today on site with the Jenmar Court/Grandee Cliffs residents regarding the future of the Jenmar properties. She asked when the next meeting would be scheduled so that further discussion can take place. Mr. Reiner responded that he would address this in his comments. Mr. Reiner: RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 2. 2003 Page 8 Held 20 1. Reported in regard to the Jenmar Court issue, that the Committee is in agreement with staff - the eastern house is full of water and is ready for demolition. The western house is in good shape, but the issue is the cost of needed repairs to the septic system versus the rental income potential. Some of the neighbors are concerned about the noise level increasing should the houses be demolished. The noise also rolls around the houses, but the City's plans to screen the area would mitigate the noise. He is in agreement with the recommendations of staff to demolish the two end houses. 2. Commented in regard to the new ruralism, that he is requesting that everyone study and understand the new ruralism. There is an opportunity to implement new ruralism in the zonings coming in around the Metro Park, and to have "fingers" of greenspace behind the houses connecting to the parkland. This is also a great way to protect the forests on the east side of Dublin. He spoke with John Fessler in Florida today regarding this legislation. He suggested that staff contact the City of Davidson, North Carolina, as they have adopted legislation on new ruralism. He advocates turning over the maintenance of "fingers" of greenspace to the Metro Parks. If Council is concerned about urban sprawl, the new ruralism concept is very workable. It will also be held up in the court system. As the citizens have indicated, they want to retain the rural look of Dublin. Mrs. Boring asked about the next meeting date of the Community Development Committee. Mr. Reiner responded that he does not believe a meeting is necessary. He is in agreement with removing the two end houses on Jenmar Court, based upon information from staff. The western house is nice, but there is a huge septic problem identified by staff that will be expensive to fix. Mrs. Boring noted that there are other issues to be addressed - a timeline, plantings, relocation of the tenants, etc. Discussion followed. Mayor McCash suggested that the Committee discuss a proposed date after tonight's meeting is concluded. Ms. Chinnici-Zuercher: 1. Noted that she met with Ms. Rosenthal, Dublin Arts Council regarding the recent trip to Japan and secured a copy of the itinerary listing the various events they participated in while in Japan. She will leave this in the Council planning room for those who are interested. 2. Pointed out in regard to the letter received about resale of existing homes in Dublin, that an article appeared in the Columbus Dispatch about sales of existing homes. There is apparently a large percentage of increase in sales of existing homes over last year for Franklin county, and this is not a countywide problem. 3. Attended a meeting of the steering committee for the MORCP Regional Planning group. They have an outline of meetings that will occur, including stakeholder workshops and are asking for suggested participants. Beyond the appropriate staff members who should be included, Ms. Chinnici-Zuercher suggested that members of PRAC or other boards/commissions would be appropriate representatives to participate in the dialogue. These commissions are very involved in the development of policy for the Dublin community. She provided the information to Ms. Brautigam and noted that Kimberly Gibson is the contact person at MORPC. 4. Commented that she appreciated the report provided by staff regarding the Independence Day celebration. She is hopeful that the recommendation of changing the format in the future is carried out. Several residents have indicated to her their thoughts about the 50's and 60's entertainers and the need to identify a greater variety of entertainment offerings. She assumes the staff recommendation for one headliner entertainer is financially driven. Ms. Brautigam noted that the reference in the report is to a single, national entertainer that would probably require aggregating some of the funding for the headliner and using some local talent for opening acts. 5. Suggested that the Finance Committee meet on Monday, October 6 at 6:00 p.m. to review hotel/motel tax applications submitted under the September 15 deadline. It was the consensus of the Committee to meet on Monday, October 6 at 6:00 p.m. Mr. Kranstuber: RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 September 2, 2003 Page 9 Held 20 1. Reported that the Coffman Park Expansion Task Force met last week and approved the recommendations for the eastern portion of the park plan. There was substantial discussion with the Tara Hill traffic consultants, but the Task Force felt that the traffic considerations were more appropriate for Council to consider. They urged the residents of the Tara Hill area to stay involved with that traffic calming effort. The traffic volume numbers estimated with the reorientation of Post Road were encouraging - of 3,900 cars per day, 86 percent were local traffic. Reorienting Post Road added only 25-30 cars. With the new high school opening. 75 percent of the cut-through traffic is eliminated. From a traffic volume standpoint, the recommendations of the Coffman Park Expansion Task Force are well supported. There was absolute unanimity among the Task Force and everyone is very excited about the plan. Ms. Chinnici-Zuercher asked when the recommendations would be brought to Council. Mr. Kranstuber responded that he is not certain of that date. Ms. Brautigam noted that the Task Force recommended that Mr. Combs, who prepared the overall vision for the east end of the park, prepare a report and update the plan. He is currently working on this project, and if Council has a preferred date in mind, staff can work toward that target. It was the consensus of Council to have that the report brought to Council in October. 2. Asked for an update on the Golf Club of Dublin. When will there be a comprehensive financial report available for the first year of operations, including profit/loss and volumes, and how can it be accessed? Ms. Grigsby stated that as part of the development agreement with Tartan, the City has the ability in November to review their operations. Mr. Kranstuber asked that this information be forwarded to Council and that it be as comprehensive as possible. 3. Noted that Council has received several more e-mails regarding the soccer issues. He has thought more about some of the issues in terms of the public purpose for the use of public parks. Beyond the free use of parks for DSL recreational leagues, which meets the test of a public purpose, it seems that the more select groups should rise and fall on their own merits. He noted that he spoke to Chris Cline and some others who have a long history of involvement with soccer in Dublin. Many believe that the tension in the organization among the competitive and recreation programs is cyclical. It is a real issue, however. He believes that the select groups, similar to select groups for other sports such as gymnastics or ice skating, should not have the same level of public subsidy. On the other hand, they should not have the same level of public oversight, either, as they are private groups. The priority of the City as a public entity should be to support the recreational needs with the City's public resources. Mr. Lecklider added that he agrees with the comments in respect to club programs. The concern is that those at the club level have an undue amount of influence over what transpires at the select level. The majority of the people involved in DSL have club backgrounds. In spite of the fact that the clubs are the minority of the overall program, they have undue influence. Mr. Kranstuber added that the clubs actually dominate the board. He believes that the board composition is the real issue. Mr. Lecklider noted that the clubs will charge the price that the market will bear and that they are fairly competitive with other clubs throughout Central Ohio. His concern lies in the clubs restricting teams at the select levels in terms of where they can compete in tournaments. This should not be the clubs' concern. Ms. Salay asked if the suggestion is being made that the club teams not have free access to the fields. Mr. Kranstuber responded that he is not certain. Ms. Chinnici-Zuercher noted that when the $1,000 cost for participation came up in the e- mails, it seems that these are essentially private organizations that have the advantage of the support of the public resources. From a public sector standpoint, it makes no sense to have participation fees of $1 ,000. Ms. Salay stated that it is important to draw the distinction in that soccer is a field sport and needs field support to play - it would be completely unrealistic for a club to provide its own fields. She would be interested in learning how other communities with club teams have handled these issues. Mr. McDaniel noted that staff continues to work on the survey and appreciates the feedback on these issues. He is assembling a working group to address the issues and will bring recommendations back to Council. He noted that the previous direction from Council was that staff report back in the fall, and he is operating under this assumption. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. 'NC. FORM NO. 10148 September 2, 2003 Page 10 Held 20 Ms. Chinnici-Zuercher stated that her concern is that yet another soccer season has now passed and Council has not responded to the issues. These are Council's constituents who are raising the questions. Ms. Brautigam stated that, in the meantime, staff could respond to the e-mails by indicating that a working group has been formed and this group will solicit their input. Ms. Salay asked that Council be copied on the e-mail responses. Mayor McCash: 1. Noted that in the Heather Glen area, there is a problem with a storm line that is not located in an easement and is close to the foundation of a home. The resident asked about relocating the line and several other issues. Ms. Brautigam stated that staff would respond to this resident. 2. Reported a voice mail message from Dave Amorose regarding stormwater concerns and adjacent development flooding his and a neighbor's properties. He is concerned that the development behind his home is not adhering to the City's stormwater guidelines. Mr. Hammersmith explained that the concern relates to Bryson Cove and their stormwater management plan. There has been a continuing dialogue with Mr. Amorose and his neighbors, and Rockford Homes has put together a corrective plan of action. It was received by the City on Friday, and is being implemented. Staff will meet with Mr. Amorose and Mr. Gantz to review the corrective plan. He added that in the early 1990's when the northeast quad PUD was approved, this particular area south of Hard Road was waived from stormwater detention requirements. As a result, with the recent five-inch rain, there will be significant stormwater runoff. 1. Received a voice mail today from someone who offered to take care of the City's geese problem for $10.00 per hour! He will provide the information to the City Manager's office. Mayor McCash moved to adjourn to executive session at 8:50 p.m. for personnel and legal matters. He noted that the meeting would be reconvened only to formally adjourn. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mrs. Boring, yes. ~C!-(P~ Clerk of Council