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Home My WebLink About04/11/1983 RECORD OF PROCEEDINGS 211 J1 inutes of VILLAGE OF DUBLIN ~~ICS .\1 eel i IIg National Graphics Corp., Cols., O. Form No. 1097 '''\I0", field April 11, 1983 T /9 The Special meeting of Council was called to order by Mayor Lewis at 7:30 P.M. with the following members present: Amorose, Chambers, Headlee, Lewis, Maurer Sutphen and Thornton. Also present were Mr. Sheldon, Village Manager; Mr. Strutne~Assistant Manager (who served as Acting Clerk); Mr. Bowman, Planner; and Mr. Smith, Law Director. The purpose of the meeting being Capital Improvements, the Mayor asked Bowman to present his comments on the subject. Bowman discussed the need for a Land Use Planning Program as a necessary adjunct to the Capital Improvement Strat- egy which would consist of the following elements: 1. Revenue Projections (6 years) 2. Debt Analysis 3. Department Breakdown (functional areas) 4. Projected Program Expenses for each Department (6 years) 5. Inventory Projects listed by Departments 6. Develop Capital Improvement Budget and a list of Projects Feasible in Additional 5 years He then presented 4 Criteria which could be used in evaluating possible capit 1 improvement projects, and concluded with the Administration's Recommendations for 1983, which are as follows: 1. Avery Park Improvements(Parts of Phases I & III) 2. Design of Scioto Bridge 3. Design for Municipal Building Expansion or new building '4. Boulevarding of Frantz Road from approximately Metro Center N. to Rings Road Mayor Lewis asked about the dollar amount involved in the Avery Park project. He was answered by Mr. Sheldon who stated that the estimate was $169,947 for the general contract which involved site clearing, grading, seeding, walkwaYS,t parking and the 5 multi-purpose fields. There is the possibility of completin additional items as alternates depending upon the bids received for the genera contract. Other Councilmembers asked questions regarding the priority of the f Administration's recommendations and the Scioto Bridge and its associated road way. Messr's Sheldon and Bowman responded. Mr. Sheldon then spoke on the proposed procedures for capital improvement programming in 1984 and beyond. I Mr. Thornton requested clarification on how the Frantz Road boulevarding would I be tied into the Frantz Road extension and re-iterated his view that any Muni- cipal Building expansion should occur on a separate site. Mrs. Maurer concurred with Mr. Thornton's views on a separate Municipal Build- ing due to the need for a cultural arts facility and for energy efficiency pur poses. She also referred to the Finance Director's memo which recommended that voted bond projects should be investigated more closely as a means of funding some capital improvements. Mayor Lewis stated that financial analysis by the Finance Director shows that the Council could proceed with the Administration's Recommended Projects for 1983 without substantially affecting inside millage. He then clarified the estimated costs of the recommended projects for 1983 with input from Mr. Sheldon. The total committment of cash in 1983 would equal $240,000, plus the funds previously committed to the Frantz Road extension project of $175,000.00 (The Frantz Road boulevard project would be completed via the note-converted- to-bond process, therefore, no actual cash would be committed in 1983). Mr. Amorose moved, seconded by Mr. Sutphen, to proceed with the four projects recommended by the Administration for 1983. Discussion followed with Mrs. Mau er asking about the possibility of funding the Frantz Road boulevarding project with outside millage (voted bonds). Mr. Lewis stated that the earliest a vote on such an issue could occur would be November, 1983. Mr. Sheldon stated that he did not feel the subject project is one that would lend itself to voted bond funding. Mr. Chambers voiced his objection to: the capital improvement process used for 1983 and in past years, and one item on the 1983 list. He RECORD OF PROCEEDINGS 227 J1 inutes of 9 I ICS .\! eet illg National Graphics Corp., Cols., O. Form No. 1097 ~'"t~ Held r 19 Page Two believes that there are other proj ects that need to be undertaken in 1983 in addition to the ones under consideration, including the extension of sewer and water facilities on the east side of the Scioto River. He also objected to the Frantz Road boulevarding and the design of an expansion for this Municipal Building. Mayor Lewis then suggested that the motion on the floor be amended to include the intention to proceed with a continuing process of project development for 1984 and beyond via the procedure outlined by Sheldon and Bowman. Messrs. Amorose and Sutphen agreed to this inclusion. SEE: Correc on p. 3 0 f these minutes Mrs. Maurer moved, seconded by Mrs. Headlee, to amend the motion by including an additional $32,000.00 in order to complete additional improvements at Avery Park, Scioto Park and Monterey Park per the recommendations of the Parks and Recreation Committee. This motion passed with the vote as follows: 6 Yeas: Chambers, Sutphen, Headlee, Lewis, Maurer and Amorose; 1 Nay: Thornton. )\:r 1J5E;;::r- If Mayor Lewis then opened discussion on the Swimming facility, which still seems to be a priority among the Councilmembers. Mr. Thornton believes that if a pool is to be considered, it should be undertaken with voter approved funding. Mr. Sutphen agreed with Mr. Thornton's view, however, he believed that further study and information about the non-profit pool concept proposed by the Mayor! should be in order. l The Mayor then requested Mr. Pickett, who was in the audience, to discuss the proposal further. Mr. Pickett spoke about the possibility of forming a public private partnership to construct a multi-purpose athletic facility, including I a pool, and operate same as a non-profit corporation. Initial sponsorship and debt guarantee would be undertaken by the Dublin business community. He felt that this approach was plausible, if Dublin would participate and support it. Mrs. Headlee moved, seconded by Mr. Chambers, to request that Mr. Pickett unde _ take a study of the costs involved and ascertain the interest of the business community. Mr. Pickett will return with a report by August 1, 1983. The motion passed with the vote being unanimous. Mrs. Pumphrey, a resident, requested that the recreational needs of senlor citizens be taken into account whenever such a facility is planned. Mayor Lewis encouraged Staff, Councilmembers, Boards and Commissions, and Citizens to submit proposed capital improvement projects to Mr. Bowman for further study and analysis. The next discussion on Capital Improvements will be in July 1983. The Council then recessed at 9:30 P.M. for a 5 minute break. Mayor Lewis re-convened the meeting at 9:35 P.M. and excused Mr. Amorose who had a prlor committment. Roundtable Mr. Thornton suggested that the Administrative Staff compile all information on the Village's corporate limits, sewer and water service, roads, etc., into a document or map that could be used as a reference during future capital im- provement discussions. Mrs. Headlee suggested that this map should include all areas presently zoned for residential purposes, with an indication of the number of proposed dwellin units therein. She will be putting her "wish list" in writing and submitting same. Mr. Sutphen said that he would also be submitting his "wish list" RECORD OF PROCEEDINGS 229 Minutes of Meet illg 9 .ICS National Graphics Corp., Cols., O. Form No. 1097 "'LD'" II eld 1~ u__ f= I I Page Three I Mr. Chambers stated that he believed that there are two projects which ShOUll be done soon: purchase of computer equipment and improvements to the Council! Chamber. He believes that standing committees of Council are needed to studY/ various capital improvements projects, and highway projects should be com- pleted by voted issues. Mrs. Maurer felt that the extension of sewer and water utilities should be studied, perhaps utilizing a survey of residents. The nursery proposal should be re-evaluated and the Village should begin to devote attention to its entrances to make them more attractive and reflective of community pride. I She would like the Finance Director to suggest some of the extensive projects that should be submitted to the voters for approval. She believes that con- sideration of an increase in the income tax is a possibility for the future. Mayor Lewis adjourned the meeting at 9:55 P.M. Officer ~l2'. &~~_ ~ting Clerk of Council CORRECTION TO PAGE 2 OF THESE MINUTES: Paragraph # 4 of page 2 of these minutes should read as follows, per the correction made by Mayor Lewis at the Regular Meeting on April 18, 1983 ,I: "The original motion by Mr. Amorose, which had been seconded by Mr. SutPhen,1 to proceed with the Administration's Recommendations for 1983 Capital Improvements, i.e. Avery Park Improvements (as amended), the Design of the Scioto Bridge, the Design for the Municipal Building Expansion or New Building, and the Boulevarding of Frantz Road, was then voted upon. The motion was approved with the vote as follows: 4 Yeas: Amorose,Sutphen, Lewis and Thornton; 3 Nays: Chambers, Headlee, and Maurer." " ')S) ~ ........- ,"--' , /' / .... '-/.; (- v"? L_ ,-,1>