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HomeMy WebLinkAbout07/07/2003 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 7, 2003 Held 20 Mayor McCash called the Dublin City Council meeting of Monday, July 7 to order at 7:00 p.m. in Council Chambers at the Dublin Municipal Building. Mr. Lecklider led the Pledge of Allegiance. Roll Call Council members present were: Mayor McCash, Vice Mayor Boring, Ms. Chinnici- Zuercher, Mr. Kranstuber, Mr. Lecklider, and Ms. Salay. Mr. Reiner arrived at 7:10 p.m. Staff members present were: Ms. Brautigaum, Ms. Grigsby, Mr. Smith, Mr. Ciarochi, Mr. McDaniel, Chief Epperson, Mr. Harding, Mr. Hammersmith, Mr. Hahn, Mr. Gunderman, Ms. Crandall, Ms. DiSalvo, Mr. Combs, Ms. Ruwette, Ms. Telfer, Ms. Gilger and Ms. Hoyle. Approval of Minutes of June 23, 2003 Regular Meeting Ms. Salay moved approval. Mrs. Boring seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes. Correspondence The Clerk reported that a Notice to Legislative Authority was sent by the Ohio Division of Liquor Control regarding new C1 and C2 permits for a Sunoco Station located at 201 W. Bridge Street. Mayor McCash asked for clarification, as he believes that this business already has such permits. He has observed people purchasing alcoholic beverages there. Mrs. Boring noted that this location is in close proximity to the schools across the road. Is this an appropriate location for carryout alcohol? Mr. Smith responded that the statute has a requirement regarding that such establishments be located a certain distance from a school. It was the consensus of Council to have staff check on the background regarding these permits and the law regarding proximity to schools. This matter will be held over until the July 21 Council meeting. CITIZEN COMMENTS Wallace Maurer, 7451 Dublin Road gave high praise to the Clerk for precision and accuracy in the minutes, but noted a serious omission from his comments of June 23. She omitted that he had indicated that "jammed-up" parking could be an opportunity for parking a distance away from a destination and walking. This could thereby improve one's health and perhaps reduce the national health care costs of $300 billion by as much as 60 percent a year. In regard to Ordinance 70-03, bids for traffic calming in the southwest area, does the traffic calming process still include the possibility of installing speed bumps? If so, he suggests these be taken out of consideration. Speed bumps have been prompted by a desire for revenge upon those who speed. Until the devices were installed on Martin Road, he used this route to the Meijer's store and obeyed the 25 mph speed limit. He no longer uses this route. It is intellectual bankruptcy to assume speed bumps are the answer. There must be a compelling reason for a motorist to slow down. Another solution must be devised in place of speed bumps. They both produce rage and are unimaginative. LEGISLATION SECOND READING/PUBLIC HEARING - ORDINANCES ZONING Ordinance 108-02 Establishing Dublin Zoning for Three Parcels Comprising an Area of Approximately 28.4 Acres, as Annexed from Washington Township in 2001, on the West Side of Cosgray Road, Approximately 975 Feet North of Rings Road as R, Rural District. (Case No. 02-070Z) Mr. Gunderman noted that this establishes R-Rural zoning for land on Cosgray Road in the southwestern portion of the City, which was annexed to the City in 2001. The township zoning was not changed upon annexation, and this action establishes zoning. The Planning Commission recommended approval by a vote of 6-0 on June 5th. A public meeting was held on the rezoning but there was little interest or participation. Staff recommends approval of the rezoning as proposed. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 7,2003 Page 2 Held 20 HISTORIC DUBLIN DESIGN Ordinance 57-03 Adopting the Old Dublin Design Guidelines. (Case No. 00-118ADM - Old Dublin Design Guidelines) Mr. Gunderman stated that staff is requesting that Council formally adopt these guidelines, which have been used at the ARB since 1999. The sections of the Code addressing architectural review in Old Dublin only require that the ARB approve the guidelines. However, in the process of considering revisions to the guidelines, Legal staff suggested that Council adopt the guidelines. This will make the administration of the guidelines an easier task. Two minor changes are proposed to the guidelines: 1) the size of a ground sign was changed from 5 to 6 feet; and 2) the list of potential plant materials recommended for the area has been expanded due to the difficulty in obtaining some varieties. Staff is recommending approval at this time. Ms. Salay asked for clarification of the difference between guidelines and the Code. Mr. Gunderman stated that in this case, there is flexibility provided to ARB to interpret the guidelines. The language in the guidelines is soft and includes information about the background and intent of the various provisions. Mayor McCash noted that the term "Historic Dublin" has been incorporated in many references to "Old Dublin." Why does the language in the document remain "Old Dublin"?" Mr. Gunderman stated that the term "Old Dublin" is still being used, but it may not be a problem to change it, if Council so desires. He agreed that there has been some confusion about this language. Mr. Combs added that the packet copy of the guidelines is black and white. The actual guideline document is colored, but the supply of color copies is now depleted. Council could add a motion that the language be changed upon the reprinting of the guidelines. Mayor McCash moved to amend Ordinance 57-03 to remove the references to "Old Dublin" and replace them with "Historic Dublin." Ms. Salay seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Mayor McCash, yes. Vote on the Ordinance: Mr. Kranstuber, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes. INTRODUCTION/FIRST READING - ORDINANCES TRAFFIC CODE AMENDMENT Ordinance 73-03 Amending Section 76.02 of the Dublin Codified Ordinances Regarding the Handicapped Parking Penalty, and Declaring an Emergency. Ms. Salay introduced the ordinance. Mr. Smith stated that a memo was provided to Council that states that this ordinance brings the local Code into compliance with state law, increasing the fine. The monies can then be used for additional signage for compliance. The previous ordinance had a maximum fine of $100 and this changes it to not less than $250. Mayor McCash noted that the Building Code now specifically references a requirement for this signage with the fine included. Mr. Smith stated that staff recommends passage by emergency. Mr. Lecklider asked who has the responsibility for the signage installation, and who will ensure that the landowners comply? Mr. Smith responded that he would check with staff and report back at the next meeting. Mayor McCash suggested that the City communicate via the Chamber of Commerce to the Dublin businesses about this change. Ms. Chinnici-Zuercher asked whether the actual fine should be posted, as that could change in the future. Mr. Smith responded that only the minimum fine amount would be stated, so if it should increase, there will be no need for a change. Ms. Salay moved to dispense with the public hearing and treat this as emergency legislation. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 7,2003 Page 3 Held 20 Mr. Lecklider seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes; Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes; Mayor McCash, yes. Vote on the Ordinance: Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes. BID Ordinance 77-03 Accepting the Lowest and Best Bid for Sign Shop Materials and Authorizing the City Manager to Enter into a Contract for Procurement of Said Materials. Ms. Salay introduced the ordinance. Ms. Brautigam stated that the bids were very favorable, and staff is recommending adoption of the lowest/best bid. Mayor McCash noted that there was a very large range between the lowest and the highest bid. Is there any explanation for this? Ms. Brautigam stated that staff has not determined any reason for this. There will be a second reading/public hearing at the July 21 Council meeting. EASEMENTS Ordinance 78-03 Authorizing the Purchase of a 0.080 Acres, More or Less, Fee Simple Interest, a 0.344 Acres, More or Less, Permanent Stormwater Utility Easement, and a 0.050 Acres, More or Less, Temporary Construction Easement, from Thomas A. McDowell and Thomas A. McDowell, Successor Trustee, for the Benefit of Diane A. McDowell, in Property Located on the North Side of Rings Road and the East Side of Frantz Road, Township of Washington, County of Franklin, State of Ohio, and Appropriating Funds Therefor. Ms. Salay introduced the ordinance. Ms. Brautigam stated that the City has had a right of entry to this property for a long period of time. Legal staff has been in negotiations with the property owners to settle the case, and it has now been concluded. There will be a second reading/public hearing at the July 21 Council meeting. OTHER Riqht-of-Wav Encroachment - Tucci's Restaurant at 35 North Hiqh Street Mr. Hammersmith stated that the encroachment has been long standing and is depicted in the photo attached to the memo. This action legitimizes the encroachment, which occurred as a result of modifications made to the outdoor patio storage area. It was reviewed and approved by Planning & Zoning Commission, ARB and the Board of Zoning Appeals. Staff is recommending approval by Council. Mr. Lecklider asked if there is any landscaping requirement involved. Mr. Hammersmith noted that the area along the wall was reseeded and hydro mulched. There has been an attempt to improve the appearance of the area. Ms. Salay moved to approve the right-of-way encroachment. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Mayor McCash, yes. Replacement Tree Waiver Request - Wvandotte Woods *" Mr. Gunderman stated that a waiver was previously granted for the first two phases of the project. This waiver request is for Section 3 and the balance of the tract. The development has significant woods, and the regular standards of the tree preservation \:i<Jv., " ordinance are not workable. For this reason, Council has adopted a policy regarding circumstances under which tree waivers can be considered. This project does comply with the intent of the tree preservation standards. The preliminary plat for the subdivision predated the tree preservation ordinance. However, any subdivision on this tract would likely have required a substantial tree waiver. This item comes to Council because the review of previous phases of this subdivision indicated the need for the applicant to obtain a tree waiver before proceeding. The financial commitment required if they attempted to meet the full implementation of the tree preservation would be very substantial. They are replacing the landmark trees on an inch-by-inch basis, and for those of 6-inch caliper and larger, they are replacing them on a tree for tree basis. The applicant is present tonight to respond to questions. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK lNC FORM NO 10148 July 7,2003 Page 4 Held 20 Mayor McCash asked if this waiver includes all of the trees to be removed for the house construction as well as for the rights-of-way. Mr. Gunderman stated that this includes the house sites as well. He noted that this waiver anticipates a worst-case scenario in terms of tree removal. What is needed may actually be less. Ben Hale, Smith & Hale. 37 W. Broad Street, representing the applicant stated that the developer has agreed not to clear the lots until the houses are sited. There are not a large number of landmark trees - most are 6-10 inches. The applicant will, to the extent practicable, move the healthy trees as opposed to paying for two-inch tree replacements. Mayor McCash asked if the trees in the stormwater retention basin are being removed. Mr. Hale responded that these do need to be removed. He added that a substantial amount of the trees removed for the street construction would be used to screen the school site. Mr. Reiner asked what would be done with the remainder of the trees to be moved. Mr. Hale responded that a plan is required to be submitted to show where the trees will be placed. The intent is to try to maintain them on the same lot wherever possible. Mr. Reiner noted that some large trees are to be moved, and it is important to understand that nursery-grown trees are pruned regularly and the roots are cut off. For these large trees to be moved, a larger than standard ball needs to be dug with an 88-inch spade. Mr. Hale responded that they have discussed this relocation with a nursery and the intent is to move the trees with a large spade, as Mr. Reiner is suggesting. In addition, they are required to guarantee the trees that are moved and will have to replace those that do not survive the move. They would be willing to follow whatever standards are recommended. Mr. Reiner moved to add a condition that all trees above four inches should be moved with an 88-inch spade. Ms. Chinnici-Zuercher seconded the motion. Mr. Hale noted that he agrees with this condition. Vote on the motion: Mr. Kranstuber, yes; Mr. Lecklider, yes; Mayor McCash, yes; Ms. Salay, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes. Mr. Kranstuber moved to grant the waiver with the condition. Ms. Chinnici-Zuercher seconded the motion. Vote on the motion: Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mr. Reiner, yes; Ms. Salay, yes. Revised Rules & Requlations - Dublin Planninq & Zoninq Commission Mr. Gunderman stated that the Planning Commission had a special session to review policies and procedures related to meetings and administrative work. As a result, the language of the rules and regulations has been redrafted. He highlighted a couple of changes: 1) the 11 :00 p.m. rule for taking up new cases has been changed to 10:30 p.m.; and 2) after lengthy discussion, language has been added requiring swearing in of those testifying on administrative items, and language has been added to permit some cross examination. Most of the other items related to finer points of the Code. The rules and regulations were reviewed a second time by Planning Commission and they recommend approval. Mr. Lecklider noted that Section 2(C)(1) references four unexcused absences - over what period of time? Mr. Gunderman stated that he assumes this is during one year, but it is not defined. This language was taken from the original rules and regulations. Mr. Smith noted that the intent was to make it one year, so perhaps this should be clarified. Mr. Lecklider noted that his other concern is about a resident testifying on a matter and then being subject to cross-examination. Mr. Smith stated that this is contemplated only for administrative matters, not for zoning cases. It is at the discretion of the Chair about how this is conducted. The resident will not be put in an adversarial position. It is not meant to create a courtroom atmosphere. Mr. Lecklider stated that he would not want residents to be intimidated by the process. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 7, 2003 Page 5 Held 20 Mayor McCash asked about the 15-day rule that may result in an automatic 60 days to review a case. Mr. Gunderman responded that he agrees that at the outset of the process, it is difficult for an applicant to obtain feedback and resubmit 15 days prior to a meeting. However, later in the process, conditions can be added to address the Commission's issues. By that time, the applicant understands what staff is requesting with a condition. Sometimes, however, an issue arises in the staff report that is too large to address within the timeframe. A new site plan is sometimes brought into the meeting that has not been reviewed by staff. These are the kind of issues that prompted this rule. In addition, for controversial rezonings, interested residents want time to review the plans and drawings on file prior to the Commission's hearing. Staff has often dealt with the issue at the administrative level, and these amendments incorporate the requirements into the rules and regulations. It seems a reasonably fair compromise to give everyone ample opportunity to review the plans. Mrs. Boring agreed that the residents need time to review significant changes in a plan. If these changes are not workable, the rules can be modified at a later date. Mayor McCash noted that his concern relates to insignificant changes that would delay the applicant for another 30 days. He agrees that the residents want time to review major changes in a plan. Ms. Salay agreed that the residents need time to review changes. She had an experience where an applicant submitted an entirely new plan at a meeting and the residents were not prepared to respond. Mr. Lecklider moved to approve the Rules and Regulations with the amendment that the language indicate that four absences during a one-year period may result in removal of a member by City Council. Mr. Kranstuber seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes. STAFF COMMENTS Council Discussion Fee Waiver - Dublin Coffman HiQh School ChallenQe Leadership Ms. Brautigam stated that this is a request to use a portion of the Community Hall, and the value of the waiver is $330. As is the practice, staff is not making a recommendation on this matter. Ms. Salay asked if this is a daytime event. Ms. Brautigam stated that as far as she knows, it is a daytime event. Mrs. Boring noted that there is a reduced fee already established for school groups. If the group chose to use a school site, would the schools charge the group for janitorial services? She assumes that they would. At a minimum, the City should have them pay for the maintenance charges related to rental. Mr. Kranstuber stated that in this case, the school itself is requesting a waiver. He would need to know what the School's policy is for the City's use of their facilities for programming. Ms. Grigsby responded that the School's policy has been that if the activity is scheduled during the normal school hours, there is not a janitorial service charge. If the event is after school hours, the City is required to pay the janitorial fees associated with keeping the building open and the air conditioning on. Mr. Lecklider asked if this waiver differs from previous ones requested of Council. Mr. Kranstuber stated that this appears to be a request from the Dublin Coffman High School itself, not from a booster group or other non-profit group. He would be more inclined to grant a waiver to a non-profit group versus to the school district itself. Mr. Lecklider recalls that a waiver was granted for a school awards program. Ms. Chinnici-Zuercher agreed, but noted that the request was made by the school district. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 7,2003 Page 6 Held 20 Ms. Grigsby noted that the discussion in the past has been that a school district sponsored event had fees waived, i.e., school awards program, staff training, after prom parties, etc. If the request was from a group, such as wrestling or theater clubs, they were denied because of the large volume of requests of this nature. Mrs. Boring noted that with 3 high schools and 18 elementary/middle schools, City facilities could be totally booked and no revenue received. Ms. Chinnici-Zuercher stated that she would be interested to see if the school is aware of this differential and is therefore bringing forth the waiver request versus having the organizing group submit the request. Discussion continued. Ms. Brautigam stated that staff sees a need to provide a history of Rec Center waiver requests, and which were granted and which were denied. A policy can then be proposed for Council to adopt. Ms. Chinnici-Zuercher noted that this particular waiver was approved for last year's event. Mr. Kranstuber moved approval of the waiver. Ms. Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mr. Kranstuber, yes; Ms. Salay, yes; Mrs. Boring, no; Ms. Chinnici-Zuercher, yes. Chamber of Commerce Retention & Expansion Task Force Representative Ms. Brautigam stated that the Chamber has requested that Council appoint a representative to serve on the Task Force. The first meeting is scheduled on Monday, July 14. Mr. Stevens will be attending, but she cannot due to a conflict. Mr. Kranstuber moved to appoint Mayor McCash and Mr. Lecklider as Council representatives. Mr. Reiner seconded the motion. Vote on the motion: Mayor McCash, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mr. Lecklider, yes. Information Onlv Ms. Brautigam reported that the meeting with Mayor O'Shaughnessy of Shawnee Hills was rescheduled from July 9 to July 30. They will be attending funeral services for their City attorney on July 9. COUNCIL COMMITTEE REPORTS Medical Benefits Study - Recommendations from Administrative Committee Mr. Kranstuber. Administrative Chair noted that Mr. Harding would present the Committee report. Mr. Harding noted that the recommendations of the Committee listed in the memo would affect only non-union employees at this time. If adopted, staff will negotiate similar items with the unions in 2004 and 2005. There are four areas of changes addressed within the recommendations: prescription drug co-pay; co-insurance levels; differentials in out of pocket maximums; and an employee contribution for medical benefits. 1 ) The current co-payment for generic drugs at the retail pharmacy will be maintained at $8 in 2004; beginning January 1, 2005, the recommendation is to increase the co-payment to $10. Beginning January 1, 2004, the recommendation is to increase the co-payment for brand name drugs at the retail pharmacy from $15 to $20. Beginning January 1,2005, the recommendation is to increase the co-payment to $25. The Committee also recommends that when there is no generic drug available, or when the employee's physician prescribes a brand name drug with "dispense as written" instructions that the employee would then pay the generic co-payment. Another recommendation is to increase the co-pay for mail order for a three- month supply of generic drugs from $1 to $5 effective January 1, 2004; effective January 1, 2005 to $10; and January 1, 2006 to $15. Beginning January 1, 2004, increase the co-pay for a three-month supply of brand name drugs through the mail order service from $1 to $10; in January, 2005 to $20; and in January, 2006 to $30. As with the retail pharmacy, if no generic is RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 7,2003 Page 7 Held 20 available or if the doctor prescribes, "dispense as written," there will be only a generic co-payment. Mr. Kranstuber added that the Committee made every effort to lessen the impact on employees of some of the recommendations. The "dispense as written" provision was added at the Committee's request, after much discussion about the availability of generic drugs. There are some cases where generic drugs are not available, or the physician requests the brand name drug specifically. 2) In regard to co-insurance levels, the Committee's recommendation is to retain the 90/10 co-insurance for in network general services. Beginning January 1, 2004 an out of network co-insurance will be implemented of 80/20. The goal is to create a differential which will encourage the plan members to use the in network providers, resulting in savings for the City. The Committee also recommends improving the coverage level for employees by changing the in network co-insurance for diagnostic, x-ray and lab work from the current 80/20 to a 90/10 level. Mr. Kranstuber noted that the Committee also considered a 70/30 differential but determined that it was too radical - leaving the 80/20 in place for out of network. There was also lengthy discussion about the availability of doctors in the network and whether the network is adequate. The plan administrator will work on bringing in as many physicians as possible to improve coverage. Mr. Lecklider asked how extensive the network is at this point. Mr. Harding responded that the web site lists the providers in the network and staff believes it is very adequate. The survey indicated that 78 percent of employees have a doctor in the network. Ms. Salay added that staff would contact an employee's doctor, at the employee's request, to encourage them to join the network if they are not currently in the network. Ms. Chinnici-Zuercher added that because there was not an incentive to use the network physicians, employees were not aware of whether their doctors were in the network. 3) The Committee is recommending implementation of a differential in the out of pocket maximum for in and out of network. The new schedule will be implemented on January 1, 2004. Presently, there is no differential for in or out of network, and no differential for single or family coverage. Beginning 1/1/04, the out of pocket maximum for in network single coverage would remain at $500, but the family out of pocket maximum for in network would increase to $750. For 1/1/05, single would remain at $500 but the family increases to $1,000. For out of network, the out of pocket maximum for 1/1/04 for single coverage would remain as $500, and family would increase to $750; for 1/1/05, the single would be $750 and the family would increase to $1,250. On 1/1/06, the single would be 1,000 and the family would increase to $1,500. Under the recommendation, the annual out of pocket maximum could be reached in two ways: (1) if anyone family member reaches the single maximum out of pocket amount, his or her claims would be covered at 100 percent from that point forward in the calendar year; or (2) when all the family members out of pocket expenses combined reach the family maximum out of pocket, all family members' claims would be paid at 100 percent from that point forward in the calendar year. 4) Regarding an employee contribution via payroll deduction, the Committee recommends Council give further consideration to implementing a monthly employee contribution in the amount of $30 for family coverage in January of 2005 and of $45 in January of 2006. The Committee is deferring any decision on this until June of 2004 when they will reconvene to evaluate the cost savings realized as a result of the other plan design changes. If at that point the Committee believes an employee contribution is warranted, the Committee would recommend that implementation to Council. Mr. Kranstuber pointed out that the proposed employee contribution for a single employee remains as $0 - the $30 and $45 contributions are for family coverage. Many employees have family coverage available through their spouse, but choose the City's plan because there is no cost. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 7,2003 Page 8 Held 20 Mayor McCash asked in regard to an employee contribution, could this be set up as a pre-tax contribution? Mr. Harding responded that staff would like to offer that type of plan design for this. Mr. Harding noted that the last area of study was regarding car allowances. There had been discussion about this at the time of budget hearings. The Committee does not make any recommendation at this time for change, after reviewing the various car allowances in place for certain management staff. Mr. Kranstuber added that some employees did testify at the Committee hearing and expressed some concerns and anxiety about the proposed changes. The Committee asked that management staff communicate to employees that the changes proposed are minor and that the City's plan is still an outstanding health care plan among public agencies. Mr. Harding stated that if Council concurs with the recommendations presented tonight, staff would bring back legislation at the next meeting to amend the compensation plan to effect the changes. Ms. Salay thanked staff for their hard work, noting that the information was provided to the Committee in a very timely manner. There was also a good effort by staff to communicate with employees about all of the proposed changes being considered. It was the consensus of Council that staff prepare legislation for the next meeting to effect the recommendations of the Committee. COUNCIL ROUND TABLE Ms. Chinnici-Zuercher reported: 1. The trip to Ireland, hosted by the Dublin, Ireland Chamber of Commerce was very successful. Significant meetings were held with them and their membership. They had been in negotiation with Cardinal Health in an attempt to persuade them to build a factory in Dublin, Ireland. Although it did not materialize, they were encouraged to continue communication with Cardinal Health. Dublin, Ireland has experienced an economic boom in the past ten years in terms of the job market, renovation, reconstruction and housing stock. Because of the employment opportunities, the average age of those now working and living in Dublin, Ireland is 26 years. 2. The group had an opportunity to visit the Special Olympics, held for the first time outside of the United States. There were over 30,000 volunteers at the event. Ohio had over 1,100 people competing at the Special Olympics. 3. They toured the Guinness factory, in conjunction with a dinner hosted by their CEO. They also toured the Temple Bar area that is an area where residents, commercial industry and government worked together on restoration. This was a good example of what can be accomplished with a joint effort to restore a large area in the center of a city. 4. They toured the Trinity College where the Book of Kells is housed. The library is a working facility used primarily by researchers as most of the collection is in Latin or German. 5. Many in the group had ideas afterward about how the relationship could be continued. There were many interested in golf and the Memorial Tournament. Perhaps the Convention Bureau, Chamber and City could work together to have the Dublin, Ireland business group participate in the Tournament in some fashion. 6. Mike Jenkins represented the DCVB and expressed an interest in a future trade show. This would need further study, as Dublin, Ohio does not typically have the kind of industry for this type of exchange. 7. They met with the Lord Mayor who is chosen by a peer group and serves one year on a full-time basis, housed in a residency. There is a 52-person Council in place. 8. The trip was considered a great experience and a first step in the development of a relationship. 9. Staff did a great job with the July Fourth festivities and the plan to display the fireworks at the Irish Festival is another opportunity for an activity that weekend. She added that several callers indicated to her that they are no RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 July 7,2003 Page 9 Held 20 longer interested in the '50's and '60's themes for entertainment. She agreed that a new theme is needed. 10. Flashing lights were installed at the Brand Road/SR 745 intersection over the July Fourth weekend - she asked for additional information. Mr. Hammersmith responded that the Police division requested these for traffic control during the festivities. 11. Signs prohibiting dogs are needed at the water park in front of Ballantrae Park. She has observed large dogs intimidating small children who use the water play area. Perhaps staff could suggest appropriate signage to address the situation. 12. There were recent letters in the newspaper and e-mails regarding the Dublin skate park. Ms. Brautigam stated that these are being referred to Mr. Hahn for response. Mr. Kranstuber stated that the person who sent the e-mail seemed knowledgeable and perhaps some of the issues should be investigated. Modifications may be warranted, if they are not too costly. Mr. Hahn stated that a professional skate park designer was retained for the skate park design. There are always those who will criticize the design of another professional. He does agree there should have been a segregated area for true beginner skateboard users. Ms. Chinnici-Zuercher stated that now that the park has been in use, it might help in determining any need for some redesign or modification. There have been some consistent concerns raised about the design. Mr. Hahn noted that he would report back to Council on this. 13. She has not received an invitation to the Emerald Club and asked if they have been mailed. Mr. Smith responded that Council would be provided with complimentary tickets for the Emerald Club. Ms. DiSalvo noted that the Dublin Irish Festival packets for Council would be ready by July 20. Ms. Chinnici-Zuercher responded that for planning purposes, she would like information about tickets to be provided to Council as soon as possible. Ms. Brautigam stated that an e-mail would be sent to all Council Members this week with that information. Mr. Kranstuber commented: 1. The new water park area at the municipal pool has never operated correctly. Are there corrections envisioned? Mr. Hahn agreed that it has not functioned consistently. Meetings are ongoing with the supplier of the problematic components. The company has been responsive in terms of replacement of parts, but there is a consistency issue. He hopes to avoid any legal issues. 2. Will the fireworks display for the Irish Festival be held at the high school or at the Festival grounds? Some residents have asked about this. Ms. DiSalvo stated that staff is discussing these details with the schools. Mr. Kranstuber asked about the additional costs to be incurred with rescheduling. Ms. DiSalvo responded that a 15 percent additional fee is involved for rescheduling of the same show. Mr. Kranstuber asked if the entertainers are paid, even though they did not perform. Ms. DiSalvo responded that they are paid per the contractual agreement. Mr. Lecklider: 1. Complimented staff on the July Fourth activities - the parade, the stadium events, etc. It was unfortunate that the weather impacted the evening events. 2. In follow-up to the comments about the skate park, his concerns relate to what he has heard about the behavior and conduct of the users at the park. While he recognizes it is not practical to provide policing or surveillance of parks on a regular basis, he is concerned about the comments he has heard from adults who take their children to the skate park. Some have indicated they won't use the skate park due to the activity and the language used at the park. 3. Stated that he was contacted by a representative of the Kids Voting organization regarding the referral of the naming of parks to the Parks and Recreation Advisory RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. tNC.. FORM NO. 10148 July 7,2003 Page 10 Held 20 Commission. In Gahanna, the school population is voting on the naming of the skate park this fall. On July Fourth, Worthington engaged their youth in a vote to temporarily rename SR 161 through their town during the festivities. The Kids Voting representative asked if Council would give consideration to allowing the naming of the park to be voted upon by the school population. Should the representative approach PRAC with this suggestion? Ms. Brautigam responded that an issue PRAC would need to consider is whether the voting would include Hilliard school students as well, as a portion of Dublin is in Hilliard Schools. Ms. Chinnici-Zuercher stated that she is familiar with the Gahanna example. The students were involved with the development of the park and that is why they were given the opportunity to participate in the naming. All parks, however, are not exclusive to children and there are others who may want involvement in the process of naming. Ms. Salav: 1. Noted that she, too, is concerned with the behavior in the skate park. She would like information about how the police patrol the park and what type of enforcement issues arise. She has had parents ask her if it is safe to send their children to the skateboard park. She would be interested in more information from staff on these matters. It is important to ensure that the park is safe for children of all ages. 2. Reported that a resident asked about The Golf Club of Dublin indicating that the landscaping is not in the best shape. They also asked about the status of the cart barn that was to be constructed. It does not appear to be under construction. Ms. Brautigam stated that she, Ms. Grigsby and Mr. Smith met with representatives of Mr. Anderson to work out a way in which to accomplish this construction. They hope to bring this back to Council in the near future. Mr. Smith added that there are several outstanding construction issues and staff is continuing to work on these. Mayor McCash asked if the issues include paving of the parking lot. Mr. Smith responded that they include parking lot paving, comfort stations, the cart barn, and the issues with the Ohio Historical preservation regarding the farm on Shier Rings Road. 3. Noted that in regard to the outdoor pool, four different residents have given high praise to the job employees are doing at the pool this year - good management, water quality, etc. She asked that staff pass these compliments along to the pool staff. 4. Noted that a meeting was held with the Historic Dublin business owners regarding the stormwater project. Staff members present included Colleen Gilger, Paul Hammersmith, Jay Herskowitz and representatives from Holland Construction Company. Dublin staff did an excellent job of conveying information about the project, raising the comfort level of the business owners. 5. Commented that the Independence Day festivities were wonderful and staff worked very hard to host this family celebration. Some things cannot be controlled, but the way the weather situation was handled was impressive. Thanks again to staff. Mayor McCash added his thanks to Community Relations, Police, Service and the Fire Department for their hard work on the July Fourth events and for their calm handling of the weather situation. Mayor McCash moved to adjourn to executive session for legal and land acquisition matters at 9 p.m. Mrs. Boring seconded the motion. Mayor McCash noted that the meeting would be reconvened only to formally adjourn. Vote on the motion: Mrs. Boring, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Kranstuber, yes. The meet" vened at 10:40 p.m. and formally adjourned. ~() ~ lerk of Council