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HomeMy WebLinkAbout02/22/1982 RECORD OF PROCEEDINGS L\1 illutes of VILLAGE OF DUBLIN - national graoo!S:S jJ eetillg National Graphics Corp., Cols., O. Form No. 1097 ,c'.'i2iJ9 II elel February 22, 1982 19 W' The Special meeting of Council to discuss the Capital Improvements Program was called to order by Mayor Lewis at 7:30 P.M. with the following members present: Amorose, Chambers, D'Alonzo, Headlee, Lewis, Maurer, Thornton. Also present were Mr. Sheldon, Village Manager, Mr. Wolfe, Village Engineer, and Mr. McCarthy, Assistant Law Director. j Before entering a discussion of Capital Improvements, Mr. Chambers and Mrs. Headlee expressed disapproval of a meeting held Monday morning February 15th, with Mr. Amorose, Mr. D'Alonzo, Mr. Thornton, Mrs. Maurer, Mr. Lewis, and Mr. Sheldon in attendance. Mr. Chambers suggested the Sunshine Law was violated because the meeting was not publicized and all members were not notified. He requested that in the future if more than three members of Council are to parti- cipate in a meeting, all other members should be notified. Mayor Lewis explained the meeting was held expressly to discuss financial matters of the Village and to assist the new Councilmembers in considering a Capital Improvements Program. He said he had not originally planned to attend but be- cause it was a holiday, Mrs. Trissel was not present so he thought he and Mr. Sheldon could brief the new Councilmembers and avoid rescheduling the meeting. He stressed that it was not planned as a special meeting of Council. Mrs. Maurer had heard a briefing session was to be held and asked that she might attend also to refresh her memory on tax levies, bond issues, notes, etc. Mr. D'Alonzo and Mr. Amorose, as well as Mrs. Maurer, said the meeting was very informative and helped them a great deal to further understand the financial aspects of the Village. Mayor Lewis then asked Mr. McCarthy to read the Law Director's opinion of the matter. Mayor Lewis summarized what was to be discussed and considered regarding the Capital Improvements Program. They were: 1. A memorandum from Mr. Sheldon 2. Hayden Run Bridge schedule and the Columbus - Frantz Road construction 3. Frantz Road improvements 4. Bonding limitations 5. Revenue versus expenditures in relation to property tax receipts 6. History of Post-33-Frantz Road intersection 7. Scioto Park improvements 8. Phasing and estimated cost of Avery Park 9. Projects and possible funding techniques 10. Income and expenditures for the period 1982-1986 Mr. Sheldon summarized the importance of various projects according to his mem- orandum presented to Council. Mrs. Headlee said at the last Planning and Zon- ing meeting the Planner stressed the importance of improving Glick Road and that it should be top priority because of additional development in that area and the dangerous situation that now exists. ,,"c Mr. Phil Hill, Chairman of Parks and Recreation Committee, was present to ans- wer questions regarding Avery Park. He said instead of the five (5) phases originally planned by Woolpert and Associations, they are suggesting incorpor- ating the improvements to be done in three (3) phases. He said they would like to begin with Phase I and additional parking in 1982. He said the next phase, Phase III, would include the soccer fields. Mr. Hill then presented Council with a new list of recommendations for Avery Park, Scioto Park, swimming pool/commun- ity center, acquisition of parkland and open space, future park land development and maintenance. Mrs. Maurer said she would like to see the physical fitness trail be given a higher priority on the list of improvements. Mrs. Headlee asked about repairing the drainage ditches in that area. -- RECORD OF PROCEEDINGS M illutes of VILLAGE OF DUBLIN natioMl graP-!r~ \/ eet in!!, National Graphics Corp., Cols., O. Form No. 1097 ,o,tl!:> Held February 22, 1982 19 Page Two Mr. Wolfe commented on the sequence of Hayden Run Bridge and construction of Frantz Road. He said developers, Peter Edwards, Llewellyn Farms, and Dan Smith, Cramer Creek, have agreed to build their portion of Frantz Road if Dublin will build 350 feet connecting the two extensions. Mr. Macklin, Chairman of Plann- ing and Zoning Commission, and Mr. Marvin Quinn, representing Ashland Chemical Company, commented on the importance of the extension of said road and the Frantz-33 intersection. After further discussion, Mayor Lewis said he felt Council should select the projects of priority and have a resolution prepared for the next Council meeting in order to proceed with the bids for those projects. He said this would, of course, not represent a five-year program. He said he felt Council should con- tinually revise, update, add to, and further implement a "roll-over" type five- year Capital Improvements Program. Mr. Thornton said he thought Avery and Glick Roads needed immediate attention. Also, in studying the Frantz Road intersection at rush hour, he felt the traffic was not as serious as he had been led to believe, therefore, he would prefer the traffic at the bridge intersection be corrected first. He said he felt the Frantz Road extension was important at this time. In reference to. the Avery Park improvements, he thought the drainage problem should be corrected before any further additions are made. Mrs. Headlee said she considered Glick Road to be dangerous, especially for school buses, and suggested it should be a top priority in the area of road im- provements. She considered new facilities for the Fire Department as another priority along with the improvement of drainage ditches throughout the Village. She said there is also the possibility in the next five years that the Municipal building will have to be enlarged to handle added personnel. She mentioned the plans of the Historical Society for the Coffman Park area and the possibility that the Village will need to provide financial assistance. In all, she felt there were many unanswered questions in looking at the next five years. Mr. D'Alonzo said an important issue is what Council would like to accomplish in 1982 with the funds available. Also, he felt the issue of public participa- tion and input was important and matters beyond 1982 should go back to the voters, however, not necessarily on all matters. He felt the proposal presentlyl before Council is somewhat conservative since it does not include a one-half percent (~%) tax increase that is still possible In the near future. Mr. Chambers said he still felt we needed a program that all seven members of Council can support and present to the public. In response to Mrs. Headlee's comment concerning the Fire Department, he said the Fire Board is actively look- ing for a location in which to build a new station. Mrs. Maurer said she felt Council needed to examine the C. E. Williams study more closely. Also she felt those items mentioned in the recent bond issue, i.E., swimming pool, community center, purchase of riverbank property, bike paths, anc extension of Muirfield Drive should still be considered because they are impor- tant to many people in the community. She agreed with the other Councilmembers suggestions particularly the Frantz Road extension and Glick Road repair. She thought improvement to the police facilities was also important. She thought improvement to the Frantz Road intersection could be made with some changes in traffic signals. RECORD OF PROCEEDINGS Minutes of VILLAGE OF DUBLIN ~~J:s Meeting National Graphics Corp., Cols., O. Form No. 1097 "'"(lib> Held February 22, 1982 J9 Page Three Mr. Wolfe referred to Glick Road and the Frantz Road intersection specifically. He said there will be further development by Muirfield north of Glick Road and the Village has received a number of estimates for the repair of this road. Re- ferring to Frantz - 33 intersection, he said there are plans for additional office facilities on Frantz, especially in the Metro-Center where they plan a seven to nine story office building and for this reason improvement of the inte - section is important in the near future. Mayor Lewis encouraged Council to consider taking action on police facilities, Frantz Road extension, Glick Road repair, and Frantz Road intersection within the next few meetings of Council. He requested the Parks and Recreation Committee to complete changes in the phases for Avery Park. He said Council should work on a financial balance along with completion of contracting for the waterline and booster station. He said he would like to work on these in the next two years then focus on three, four, and five year programs that are more complete and may require a tax increase and voter approval. Mayor Lewis adjourned the meeting at 9:50 P.M. fJ/WoAn 122 ~~ ci;;k -;;-f(Juncil <-.