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HomeMy WebLinkAbout07/20/1981 RECORD OF PROCEEDINGS Minutes of VIII Ar,F: OF OllRr IN .. ~&f1CS \/ eel ill;!, National Graphics Corp., Cols., O. Form No. 1097. " ':" :-;co ;=== Held July 20, 1981 79 The regular meeting of Council was called to order by Mayor Headlee at 7:30 P.M. with the following members present: Chambers, Geese (arrived at 7:45 P.M.), Headlee, Mand, Maurer, Shawano Mr. Lewis was absent. Also present were Mr. Sheldon, Village Manager, Mr. Smith, Law Director, and Mr. Wolfe, Village Engi- neer. Mrs. Maurer amended the minutes of the July 6, 1981 meeting. Mr. Shawan moved, seconded by Mr. Chambers, to approve the minutes as amended and the vote was as follows: 5 Yeas - Chambers, Geese, Headlee, Maurer, Shawan; 1 Abstention _ Mand Mr. Mand moved, seconded by Mr. Chambers, to approve the bill listing for July 20, 1981 (attached) and all those present voted in favor of the motion. Resolution No. 35-81 Said Resolution dealing with qranting and approving deeds of easement to Ed- ward Bacome and Muirfield Ltd~ for a sanitary sewerline was introduced by Mrs. Maurer and read for the first time. Mr. Mand moved, seconded by Mr. Shawa , to dispense with the three-time reading rule and pass as an emergency. Vote on the motion and the resolution was unanimous for approval. Resolution No. 36-81 Said resolution dealing with vacating an easement for constructing a sanitary sewerline was introduced by Mr. Mand and read for the first time. Mrs. Maurer moved, seconded by Mr. Geese, to dispense with the three-time reading rule and pass as an emergency. Vote on the motion and resolution was unanimous for approval. Resolution No. 19-81 (7:45-8:15) Said resolution dealing with a Resolution of Necessity regarding the Income Tax Issue was a tabled item. Discussion was entered into as to whether to re- move the resolutions and ordinance dealing with the Income Tax Issue from the table because all Councilmembers were not present. It was pointed out that it was unlikely there would be a full attendance of Council before the deadline for filing these issues with the Franklin County Board of Elections. Mr. Mand then moved, seconded by Mr. Geese, to remove Resolution No. 19-81 from the table. Vote on the motion was as follows: 5 Yeas - Geese, Headlee, Mand, Maurer, Chambers; 1 Nay - Shawano Mr. Chambers commented on figures which he felt were erroneous that were being circulated in reference to the ~% tax increase and the 5-year Capital Improve- ment Program. He said a scenario that was implied was not proposed by anyone he knew of and it "implied" that if the increase was approved, Council would immediately issue $10,000,000 worth of Bonds and therefore start paying inter- est and spend all the money. Other information he felt was incorrect was the calculation of-a-substantial operating expense. He said it was his understand- ing that the improvements being considered would be self-supporting. He pre- sented Council with a scenario that he prepared which would require issuing $2,000,000 in Bonds each year over a 5-year period beginning in 1982. Mr. Mand quoted Mr. Rich Simpson, Bond Counselor (letter attached) to clarify questions about the procedure for the issuance of Bonds. He also pointed out that the Village still has about 8/8.5 mills available from unvoted Bonds. .... Mrs. Maurer explained for clarification to the public that Council is free to issue Bonds in an amount equal to the cost of the Capital Improvements Program and no more. She added, in the first year the Village would be saving money generated by the tax increase and when the Bonds are issued, money would be there to pay the interest and principal when due. RECORD OF PROCEEDINGS ,\1 illutes of VTlI Ar,F OF OIlRI TN . ~&jlb \! ecf ill!.!. National Graphics Corp., Cols., O. Form No. 1097 ":;''0'' Held July 20, 1981 T H) Paqe Two Mr. Shawan was concerned that a majority of the people affected by the tax in- crease would be non-residents. Also, he felt the proposed location of the proposed swimming pool was not convenient to all Dublin residents, particularly those on the east side of the river. He said for these reasons he could not support the total Capital Improvement program. Vote on the resolution was as follows: 5 Yeas - Geese, Headlee, Mand, Maurer, Chambers; 1 Nay - Shawano Ordinance No. 25A-81 Said ordinance dealing removed from the table Vote on the motion was Geese; 1 Nay - Shawano 5 Yeas - Headlee, Mand, with the Income Tax Issue - general improvements, was with a motion made by Mr. Geese, seconded by Mr. Mand. as follows: 5 Yeas - Headlee, Mand, Maurer, Chambers, Vote on approval of said ordinance was as follows: Maurer, Chambers, Geese; 1 Nay - Shawano Resolution No. 27-81 Said resolution dealing with clarification of Income Tax/Bond Issues was re- moved from the table with a motion made by Mr. Chambers, seconded by Mrs. Maure . Vote on the motion was unanimous for approval. Mr. Chambers moved to amend said resolution, seconded by Mr. Mand, and vote on the amendment and resolution was unanimous for approval. Ordinance No. 37-81 Said ordinance dealing with acceptance of a petition for annexation of 478.53 acres located west of Avery Road and south of Post Road was read for the third time. Vote on approval of the ordinance was unanimous. Resolution No. 28-81 Said resolution dealing with appointing a committee for the purpose of prepar- ing Council Rules of Order was read for the third time. Mr. Mand volunteered to serve on the committee along with Mayor Headlee and Mrs. Maurer. At Mayor Headlee's request, Mr. Geese moved, seconded by Mr. Chambers to table said resolution until Mr. Smith has had an opportunity to review the Rules of Order prepared by Mayor Headlee and Mrs. Maurer. Vote on the motion was unanimous for approval. Resolution No. 33-81 Said resolution dealing with appropriating property for the purpose of construe _ ing a sidewalk for the welfare and safety of school children was read for the second time. Mr. Geese moved, seconded by Mr. Mand, to dispense with the three-time reading rule and to pass as an emergency. The motion failed with the vote as follows: 4 Yeas - Mand, Headlee, Maurer, Geese; 2 Nays _ Chambers, Shawano Ordinance No. 38-81 Said ordinance dealing with the acceptance of a bid for the bridge construction on Glick Road was introduced by Mr. Shawan and read for the first time. The lowest/best bid was from Bates and Rogers Construction Company in the amount of $58,219.00. Mr. Shawan moved, seconded by Mr. Geese, to dispense with the three-time reading rule and pass as an emergency. Vote on the motion and ordin ance was unanimous for approval. Resolution No. 34-81 Said resolution dealing with renewal of the Police Levy was introduced by Mr. Shawan and read for the first time. Mr. Geese moved, seconded by Mr. Shawan to dispense with the three-time reading rule and vote on the motion and resolu- tion was unanimous for approval. RECORD OF PROCEEDINGS ,\1 illutes of VILLAGE OF DUBLIN ~,~tb \Juliu;!, National Graphics Corp., Cols., O. Form No. 1097 ":;L:iJ::o II del July 20, 1981 H) Paqe Three Acceptance of Final Plat - Phase 16 - Muirfield Mr. Howard Adams was present to request approval of said plat. Mr. Geese moved seconded by Mr. Shawan, to accept said plat as submitted and vote on the motion was unanimous. Discussion - County Enqineer's Proposal - Woerner-Temple Road Mr. Sheldon commented on the request of the Washington Township Trustees, through the Franklin County Engineer's office, to make road and ditch improve- ments on said road. To accomplish this, he said additional right of way is needed and some of the roadway and drainage ditch would be in the Dublin Corp or ate limits. The Franklin County Engineer is requesting the Village to contri- bute an amount not to exceed $15,000.00. Mr. Sheldon said this would be a 1982 expenditure. He recommended approval of said request because this area is in the Village's sewer and water contract districts and if annexed to the Village in the future, it would be a good, low cost investment. Mr. Shawan moved, seconded by Mr. Chambers, to agree to contribute to the funding if and when improvements are made. Vote on the motion was unanimous for approval. Council Roundtable Discussion Mr. Mand said now that the Income Tax issue will be placed on the ballot in November, he would like to make a motion that Mr. Chambers be appointed by vote of the Council to organize and coordinate a campaign to explain the Income Tax/ Capital Improvement Program to the public. Mr. Geese seconded the motion and the vote was as follows: 5 Yeas - Chambers, Geese, Mand, Maurer, Shawan; 1 Nay - Headlee. Mr. Mand expressed concern with the procedure of the Board of Zoning Appeals. In particular, he said approval was given for construction of Sisters Chicken Restaurant by BZA after the Planning and Zoning Commission spent approximately a year discussing this issue. He said he has not heard what took place at the BZA meeting, such as whether both sides were legally represented, and feels more notification should be made of BZA's meeting dates and agenda. Mr. SheldoJ said Jeffrey Rich, Chairman of BZA, is very prompt and consistent in publishing meeting dates and agendas of BZA in the Dublin Forum prior to the Saturday morning meetings. Mr. Mand felt notification should be placed in a newspaper wi th a larger circulation such as Suburban News. Mr. Chambers commented on his willingness to accept the responsibility of in- forming the voters about the Income Tax issues appearing on the November 3 ballot. He said he has consistently opposed an increase in the past but feels a good package is being offered and he is now in favor of an increase. He said there are some things he doesn't agree with in the package but it is the best that has been devised in three years. He said a good question to ask when considering approval of the ten or eleven items is "Should Dublin be wi thout these i terns fi ve years from November." Mr. Shawan thanked Mr. Sheldon for his prompt action in solving a sewer problem on River Knolls in which the County Board of Health had taken no action. Also, he said he was concerned about the appearance of the Bash Recreation Restaurant, Homesteader Inn. He said the air conditioning unit is on the west side of the building in full view of the public, the dumpster is not hidden, and landscaping is inadequate. He questioned how this passed through P&Z and what can be done now to get it in better condition. Mr. Wolfe said he did not think the restaurant violated the Zoning Code. Mr. Smith said he would check to see if the restaurant was in compliance with the Code. Mayor Headlee announced there is information available at the Municipal Buildinc for energy credit for Senior Citizens. Also, she invited all Councilmembers to an outing at Rickenbac ker Air Force Base, August 27, 1981. She said reservatior s are needed. RECORD OF PROCEEDINGS M ilwtes of VTI I A~F nF nl~1 TN - ~&t1CS \J c!! i II~: National Graphics Corp., Cols., O. Form No. 1097, \I> 11 eld July 20, 1981 19 Page Four Mayor Headlee pointed out it has often been said the Village does not have a 5-year Capital Improvement Program and referred to the July 6, 1978 Minutes of Council which reflects passage of a Capital Improvements Program that goes through 1983. Mayor Headlee adjourned the meeting at 9:05 P.M. Co-:e.";,,,~/ Mayor - Presid ng fficer ~ 7f! ~ntd/ Clerk of ouncil BILL LISTING - July 20, 1981 New Albany Mill Harry L. Green, Surveyor Bobby Layman Service Supply LTD. Hutchinson Oil Co. Union Oil Co. Mobil Oil Co. Columbus City Prosecutor Leo Meyers The Columbus Dispatch Banc. Ohio Phillips Oil Co. Xerox Corporation Brubaker/Brandt Inc. Mayor's Assoc. Charles M. Smathers Police Pension Fund Donald W. Innes Zimmer Gallery Dublin Tractor Co. Wilt Auto Parts Moody's Vance's Shooters Supply Columbia Gas Avery Rd. Lawnmower Franklin Co. Engineer C & SOE Medusa Aggregates Allied Roto Rooter Union Aggregates Photographic Perspectives Bee line Aligning Service Darby Sales Woolpert Consultants Gingway Products Key Blue Prints Fifth Avenue Lumber Contract Sweepers Co. Steward & Sil ver Hill Printing Co. The Davey Tree Expert Northwood Stone & Asphalt Washington-Perry Township Fulltime employees Recreation employees Park Maintenance employees Franklin Co. Sheriff Street Maintenance employees Cemetery employees $ 11.25 360.00 132.36 21.24 1,717.30 23. 19 1 ,239.10 93.75 333.53 109.44 70.80 444.28 129.42 5,200.00 16.09 67.50 5,907.24 2,500.00 30.00 411.60 58.24 31.27 11 .48 10.81 83.55 68.76 2,362.53 134.81 340.00 21.25 32.58 66.90 88.92 1,500.00 165.75 21.00 12.26 291.65 192.37 290.00 900.00 109,162.06 2,310.00 16,244.49 2,518.75 2,690.88 200.00 1,456.40 1,027.50 Tile for street repairs Profile info. on Trails End Waterline Repair wiring & tuneup on cruisers Brackets for signs Fuel Oil for Maint. Bldg. Gas for cruisers Gas for cruisers/pickup Prosecute Dublin cases Replacement Uniforms for officers Ad for Glick Rd. Bridge Specs. Payroll processing for June Materials for tar kettle Copies & maintenance Architectural Services Consultant Manual for Ohio Mayor's Rental of Deer Run Employer's portion 2nd qtr. Engineering design for Glick Rd. Bridge Design logo for recreation program brochure Mower & trimmer for Rec. Dept. Misc. Auto Parts Office Supplies New grips for revolver Gas at 129 S. High Belts & blades for mowers, string for weed~ Repair traffic controls eater Electrical service for street lights/ traffic controls. Stone for road repairs Unclog main sanitary sewer line Stone for road repairs Film & processing Alignment & wheel balancing on truck #15 Film and camera batteries Develop plans & Specs. for Scioto Park Large tank for fogger Mylar for engineers Forms for cemetery markers Street sweeping Materials to construct storm drain outlets Print Standard Construction Regs. Remove 3 dead trees on Karrer Place Estimate #1 - 1981 Street Improvements R"Ill' . ["P fire hydrants M C/;.. 1" t! ~ It" ~ e Full-time employees Part-time playground leaders, etc. Part-time workers Jail fees for June Part-time workers " " .. . ... BILL LISTING - July 20, 1981 cont. Robert F. Mayer $ Coffman Estate July 4th Brett Kratzer Jeff Frambes (MAX) Distant Relation Hill Printing Co. The Dublin Forum The Villager R. M. Stanoszek Janet Isenhart James Camp Florence Scholey David Krolen Robin Chapman Mr. and Mrs. Makey John Donahey Columbus Zoo Michelle July Capitol City Band David Gordon Band Columbus Sport & Parachute Club Rise Casteel Dawn Detrick The Dublin Band Carl Bickham Bill Wilson Lloyd Cantrell R. B. Powers Grant Rudisill Leslie Edler Ace Portable Toilets Columbus Fireworks Total 176.00 100.00 250.00 250.00 100.00 250.00 100.00 50.40 150.00 14.62 75.00 24.00 125.00 150.00 20.00 75.00 30.00 15.00 150.00 450.00 250.00 30.00 20.00 100.00 75.00 60.00 125.00 22.23 59.05 17.77 85.00 2,500.00 $167,011.37 OACP Conference expenses Grader Blade Athletic Equipment Band for July 4th Band for July 4th Print July 4th brochure Ad for July 4th Ad for July 4th Ad for July 4th Food & Cards - July 4th M.C. for Parade/Picnic Sr. Citizens Drill Team Mime Troop Bishop Ready Drill Team Honorarium Program Production Magician for July 4th Signs for July 4th Band for July 4th 3 performances - July 4th Parachuters for July 4th Signs & Posters - July 4th Costs to make banners Donation for band in July 4th Parade Senior Citizens Bus Played for Miss Ohio Tractor pull Ribbons for July 4th Antique - Sports Car Parade Bookends for Grant Rudisill & Terry HeadleE Portable Toilets at Coffman Park - July 4tr Fireworks display for July 4th. ... I..AW OFFICES .JOHN W, aR1CM!:fIIt JOHN ECKLER ~nuCr: O. LYNN RUSSELL L!:ACt--< CLA'rTQN C. HOSKINS RICHARD C. P!CI~ETT WILLIAM R. CHAOE....VNC WILLIAM H. LEIGHNER JAMES J, HUGHES. J.... DENNIS Q. GRANT ELBERT j. KRAM GERALD l.. DRAPER MICH....EL ,.. SUl.LIVAN DAVID C. CUI'-'IMtNS THOMAS E. WORKMAN S.-LLY W. BLOOMF"lELO CHARLES F", ...nEIBUROE.. RICHARD ~. I'(.ANE JOHN 1"". SIAATH, JR. (;. ROGER KING:<' MICHAEL s. HOLMAN ~ICHARO C. SIMPSON .JOHN f:'>. BEAVERS DAVID G. SAKER MlCHAICL J. RENNER .JERRY E. NATHAN MARSHALL L. LERNER RANDOLPH C. WISEMAN KA"EN MUCLLE" MOOAI: BRICKER & ECKLER STEVEN R. KEnBf.:R CHARLES H. WALKER DANNY L. CVET....NOVlCH MICHAEL K. GIRE-I CHARLES H, WATE:RMAN, m RANDALL c. MOORE JOHN W. COOK, liT JOHN W. PHILLIPS RICHARD T. TAPS CHARLE9 H. MeCREAflltY, lit OAVID V. !JT.VISON LARRY M. GOLDIN KENNETH C. JOHNSON ELISA8ETH A. SQUEOL'A ,.REDERICK w. RICE MICHAEL A. MESS-Y. DAVID K. CONRAD RICHARD S. LOVERING PENELOPE A. PROCTOR RICHARD R. SlJ'GER ANDROMEDA MONROE 100 EAST BROAD STREET CO,-UMBUS. OHIO 43216 TE:LEPHONE (ElI4) 227'2300 CABLE' BRICKERLAW' TWX (810) 482-1000 IN WASHINGTON, D. C. SUITE 1150 1301 PE.NNSYLVANIA AVENUE, N. W. WASHINGTON. D. C. 2000.. TELEPHONE (202) 393-0044 WRITER'S DIRECT DIAL NUMBER RESIDENT PARTNER IN WASHINGTON, O. C. SAMUEL L. DEVINE. (614) 227-2354 0" COUNSI:L NICHOLAS ..I. MIRALV ,JOSEPH S. QILL July 9, 1981 .\f.....L..0 '''U:M.~'' 0" OlaTIIUCT 0" eOLV"".IA WA" Ms. Nanette P. Trissel Finance Director Village of Dublin 6665 Coffman Road Dublin, Ohio 43017 Dear Nan: It might be useful to reiterate some of the points we discussed earlier, relating to the issuance of voted bonds by the Village to finance capital improvement projects. As you know, detailed plans and specifications are not available for each of the components of the capital improve- ment packages; it is difficult to accurately estimate the total project 'costs. Consequently, the amounts which council used in the Resolution of Necessity mayor may not precisely cover the actual costs of construction. If the voters should approve the bond packages, two results are possible--either the approved amount will be sufficient to cover.all project costs or it will be inadequate. If the amount is sufficient or exceeds the actual project costs, council is, of course, free to issue bonds in an amount exactly equal to the costs, and no more. On the other hand, if the project costs should exceed the amount of bonds approved by the voters, council must either reduce the size of the project or find a source of additional funds. One source of additional funds would be unvoted bonds, which could be issued simultaneously with the voted bonds and used to pay the balance of project costs. Other sources of funds, such as revenue sharing or unencumbered general fund balances might also be available. \ dRICKE:R & ECKL.E:R Ms. Nanette P. Trissel Page Two July 9, 1981 Voted bonds, as you recall, are exempt from the 10 mill limitation. However, they are subject to the overall 10 1/2% limit (based upon assessed valuation) which applies to all debt of the Village. By pledging income taxes to pay the bonds, the Village can circumvent this 10 1/2% direct debt limit as well. Likewise, unvoted bonds are also exempt from the 10 1/2% limit provided they are covered by a pledge of income tax receipts, ?lthouqh they will continue to require the availability of inside millage to pay debt service, and this will remain subject to the 10 mill limitation. When bonds are approved by the voters, council can decide to issue all, none, or any part of the bonds. They will have up to five years to issue the bonds (or notes in anticipation of the bonds). Assuming plans were complete and contracts were ready to sign, bonds could be issued within a few months following the election. If additional information is needed, please do not hesitate to give me a call. Sincerely, M Richard C. Simpson RCS/cag