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HomeMy WebLinkAbout06/09/2003 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 June 9,2003 Held 20 Mayor McCash called the Dublin City Council meeting of Monday, June 9 to order at 7:00 p.m. in Council Chambers at the Dublin Municipal Building. Ms. Salay led the Pledge of Allegiance. Roll Call Council members present were: Mayor McCash, Vice Mayor Boring, Ms. Chinnici- Zuercher, Mr. Kranstuber, Mr. Lecklider, and Ms. Salay. Mr. Reiner arrived at 7:20 p.m. Staff members present were: Ms. Brautigaum, Ms. Readier, Ms. Grigsby, Mr. McDaniel, Mr. Ciarochi, Chief Epperson, Mr. Harding, Mr. Hammersmith, Mr. Hahn, Ms. Clarke, Ms. Crandall, Ms. Puskarcik, Mr. Stevens, Ms. Hoyle, Ms. Heal, and Mr. Colombo. Approval of Minutes of May 19, 2003 Regular Meeting Ms. Salay moved approval of the minutes as submitted. Mr. Lecklider seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Kranstuber, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes. Approval of Minutes of May 27, 2003 Special Meeting Mr. Lecklider moved approval of the minutes as submitted. Mayor McCash seconded the motion. Vote on the motion: Mr. Kranstuber, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, abstain; Ms. Salay, yes; Mayor McCash, yes; Mr. Lecklider, yes. Correspondence The Clerk reported that there was no correspondence requiring action from Council. CITIZEN COMMENTS Scott Van Der Karr. 5545 Classics Court noted that he represents the Dublin Kiwanis. After the last time he spoke before Council, the press coverage was accurate - but the tenor of the news story may have indicated a rift between the Kiwanis and City Council. This is certainly not the case. He would like to reaffirm the Kiwanis' appreciation for the generous support provided by City Council for the Frog Jump event over the years. He provided event t-shirts to each Council Member as a thank you. Cynthia Reed, 5208 Arvshire Drive stated that she has resided in Dublin since 1986. In 1994, a group of Dublin residents, Shawnee Hills residents and other neighbors met together to combat the ongoing noise problems generated by the Bogey Inn and the Columbus Zoo concerts. The zoo officials were alarmed with the decibel levels recorded, and were very cooperative in agreeing not to expand their concert schedules. Mr. Demmer, owner of the Bogey Inn at that time was also cooperative, and upon hearing of the decibel levels recorded by neighbors, installed decibel range equipment. The intent was not to put him out of business, but instead to be a good neighbor. For the past two years, the Bogey Inn has been under new ownership and they have shown little interest in meeting with the neighbors about these issues. The land is still owned by South Heidelberg. The residents circulated petitions in October of 2001 regarding a noise ordinance for the City of Dublin. This was done in conjunction with the proposed Kroger store on adjacent property to the Bogey Inn. She provided the original petition, with 459 signatures to Council. As a member of the Muirfield Civic Action Committee, she has tried to arrange a meeting with the new owners of the Bogey Inn. Dublin has been involved in the process of annexing the Bogey Inn. The Bogey opened their outdoor facilities, including bands, big screen television, volleyball, etc. during the Memorial Tournament. The newspaper indicates that the Bogey Athletic Club with 80 volleyball leagues has leased the outdoor facilities through the end of the summer. Apparently, the permits were secured from Shawnee Hills. The surrounding residents have great concerns with the noise problems resulting from this activity. Given the fact that the City of Westerville's noise ordinance was upheld in the higher courts in the Polaris situation, they are hopeful that Dublin's noise ordinance can be improved and a good neighbor agreement can be effected with surrounding jurisdictions. At this time, the Bogey believes they are "untouchable" in terms of enforcement and therefore this ordinance and agreements are critical. They were advised by Delaware County in 1994 to encourage City, village and township officials to cooperate on a noise agreement. Ms. Brautigam responded that the City received two e-mails from residents who live near the Bogey Inn, and those were forwarded to the Law Director's office. The Law Director is preparing a memo regarding the status of Dublin's noise ordinance and the Shawnee Hills RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 June 9, 2003 Page 2 Held 20 noise ordinance. The noise emanates from Shawnee Hills and a reciprocal agreement is therefore needed. There will be a report in the next packet. Mr. Lecklider asked if there has been contact with Shawnee Hills officials, and whether they are amenable to entering into such an agreement. Ms. Brautigam and Ms. Readier responded that they have not contacted Shawnee Hills on this matter. Randv Roth, 6987 Grandee Cliffs Drive, President of East Dublin Civic Association, spoke on behalf of the officers and trustees. He noted that he sent a memo to Council via e-mail regarding some development issues in East Dublin. He noted that the Association is pleased with the support they have received from Council, P&Z and staff with the development occurring on the east side. They believe development will occur very quickly at this point. Virginia Homes has a nice development on Summitview, and the Association has given their support and approval for the gas station along Sawmill Road in the proposed Kroger development. Thanks to Ms. Clarke's discussions with the developers, it appears that the planned apartment complex proposed by Today Homes will consist more of condominiums. It is scheduled for review by P&Z this month. He offered to tour any interested Council Members around the east side of Dublin. The Association would like to see some of the woods preserved. The Association has had productive discussions with the family who owns the burial mounds site, and there are outside funding sources to assist in the acquisition when needed. They ask that Council seriously consider saving the remaining woods on the east side of Dublin. He and Mr. Parkhill have the permission of the owners to walk the site under consideration. They will be glad to discuss with Council the various development proposals for the site and why the options will not work. Wallace Maurer. 7451 Dublin Road noted that he has heard that some people believe his efforts during the past year have been in the interest of helping a friend (Mr. Kindra). However, even if his worst enemy had had this happen to him, he would have done the same for him. The matter is one of trust in government. The only way out of this situation is for reinstatement of Mr. Kindra and the admission by City officials that they have made an error. After he is reinstated, the City can then pursue firing him again. He would like to focus on one page of the documentation from the file he reviewed and extrapolate from it. Mr. Wiseman's name appears on this page, along with six words. The six words are, "SO/50 percent chance of defending case successfully." He gathers from context that the case involved is the settlement. There is an arrow to the word "jury" which is triple underlined. His extrapolation from that is that if concerned persons were worried about having just a SO/50 chance of having the case successfully dealt with, in terms of a financial settlement, that seems to be a symptom of shaky grounds and of uncertainty. He asked for any corrections about the comments he has made. Mayor McCash stated that in Council's view, the hiring and firing of staff other than the City Manager and the Clerk of Council is the duty of the City Manager. The data and analysis on these decisions is in the Manager's purview. Council cannot rehire the Engineer, and the City Manager, Law Director and Human Resources have made their decision in this case. Mr. Kindra was not a classified employee, and he has moved on. He is not certain about the goal of this discussion. Mr. Maurer stated that he is not seeking an apology, simply an admission of error. If Council were persuaded, Mr. Kindra could be reinstated - there are no legal issues in doing so. Mayor McCash reiterated that Council does not hire employees other than the ones named. Mr. Maurer noted that he understands this. Since 1776, the Constitution has provided that there can be no arbitrary treatment of people in that fashion. The clauses 5.04(g) and (h) of the Dublin Charter require that the City management provide a complete report to the Council regarding all administrative actions in public. That is the governing part that concerns him. Mayor McCash noted that, personally, he is comfortable that staff performed their job appropriately. He has moved on, and nothing further will happen on this. Mrs. Boring noted that she believes this as well. Mr. Maurer stated that the fact that Mr. Kindra has moved on is irrelevant. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 June 9, 2003 Page 3 Held 20 Mayor McCash stated that he has not heard or seen anything that would persuade him to revisit staff's decision. Council was not involved in the discussions with the attorneys. Mr. Maurer indicated that he plans to continue to use his five minutes during the Citizen Comment portion of upcoming meetings. INTRODUCTION/FIRST READING - ORDINANCES ANNUAL TAX BUDGET Ordinance 60-03 Adopting the Proposed Tax Budget for Fiscal Year 2004. Ms. Salay introduced the ordinance. Ms. Grigsby stated that the ORC requires the City to annually prepare, adopt and file a tax budget with the county budget commissions. It must be filed within the timeframes required for eligibility for local government funding. There will be a second reading/public hearing at the June 23 Council meeting, and emergency action will be requested at that time. LAND PURCHASE Ordinance 62-03 Authorizing the Purchase of a 3.563 Acre, More or less, Tract of land located at 5800 Post Road, City of Dublin from Betty Jane Nyrop, Appropriating Funds Therefor. Mayor McCash introduced the ordinance. Ms. Brautigam reported that Ms. Nyrop has signed the purchase contract in the amount of $475,000. Staff will request emergency action at the second reading/public hearing on June 23. BID Ordinance 63-03 Accepting the lowest/Best Bid for the Historic Dublin Storm and Sanitary Sewer Improvements - Phase 1 Project, and Declaring an Emergency. Ms. Salay introduced the ordinance. Ms. Brautigam noted that the lowest/best bid was determined to be from R.E. Holland Excavating, Inc., reflecting a savings of $489,528 compared to the Engineer's estimate. There were no comments from Council. Mr. Reiner moved to dispense with the public hearing and treat this as emergency legislation. Mr. Kranstuber seconded the motion. Vote on the motion: Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes. Vote on the Ordinance: Mr. Reiner, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes; Ms. Salay, yes. APPROPRIA TlONS Ordinance 64-03 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2003. Ms. Salay introduced the ordinance. Ms. Brautigam stated that this relates to the addition of a conference room for the 5800 Building. This addition is possible due to the low bids received for the entire remodeling project. The ordinance requests a supplemental appropriation of $50,000 for the conference room project. Mr. Reiner moved to dispense with the public hearing. Mr. Kranstuber seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes. Vote on the Ordinance: Mr. Lecklider, yes; Mayor McCash, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Salay, yes; Ms. Chinnici-Zuercher, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 June 9, 2003 Page 4 Held 20 ZONING Mayor McCash moved to waive the Council Rules of Order in order to read Ordinance Nos. 65-03 through 68-03 by title only and to treat them as a group. Mr. Kranstuber seconded the motion. Vote on the motion: Mr. Kranstuber, yes; Mr. Reiner, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes. Ordinance 65-03 Establishing Dublin Zoning for 11 Parcels Comprising an Area of Approximately 154 Acres, as Annexed from Washington and Concord Townships in 1973, and Jerome Township in 1988, Located Generally North of Brand Road and West of Muirfield Drive, as: R-1, Restricted Suburban Residential District and R, Rural District. (Case No. 03-054Z - NW of Brand/Muirfield Intersection Area Rezoning) Ordinance 66-03 Establishing Dublin Zoning for Five Parcels Comprising an Area of Approximately 21 Acres, as Annexed from Washington and Concord Townships in 1973, Located Generally to the East Side of Muirfield Drive, Within the Muirfield Village Development, as: R-1, Restricted Suburban Residential District. (Case No. 03-055Z - Muirfield Outlots Area Rezoning). Ordinance 67-03 Establishing Dublin Zoning for 17 Parcels Comprising an Area of Approximately 47.65 Acres, as Annexed from Washington Township in 1974 and 1988, Located Generally North of Brand Road, Between Ashbaugh and Dublin Roads, as: R-1, Restricted Suburban Residential District. (Case No. 03-056Z - North of Brand, Ashbaugh to Dublin Road Area Rezoning) Ordinance 68-03 Establishing Dublin Zoning for 121 Parcels Comprising an Area of Approximately 217 Acres, as Annexed from Washington Township in 1974, Located on the West Side of Dublin Road, at River Forest Road, as: R-1, Restricted Suburban Residential District (Case No. 03-057Z - River Forest Rezoning). Mrs. Boring introduced Ordinances 65-03 through 68-03 and moved referral to Planning & Zoning Commission. Ms. Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mayor McCash, yes; Mrs. Boring, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes. INTRODUCTION/PUBLIC HEARING - RESOLUTIONS TRANSPORTATION Resolution 27-03 Authorizing the City Manager to Enter into Agreement with the Mid-Ohio Regional Planning Commission (MORPC) to Undertake the 1-270 West OuterbeltlU.S. 33 Major Investment Study (MIS) to Develop a Strategic Plan for Northwest Area Freeways and Supporting Arterial Roads and Alternative Modes. Ms. Salay introduced the resolution. Mr. Hammersmith noted that a report was made to Council previously regarding this Major Investment Study to be undertaken in partnership with several local agencies - Hilliard, MORPC, Franklin County, Columbus, ODOT, and the Union County Engineer. It is a study of the 1-270 corridor between 1-70 and US 33/SR 161 and from SR 161/33 between 1-270 and US 42. It is a precursor to any interchange improvements, and of particular interest to Dublin is the Post Road/161/33 interchange. It looks at the region as a whole, the capacity of 1-270 and alternate modes of transportation within this region. All of this is directed toward a future solution for design, implementation and improvements to the outerbelt and SR161/US33 and the interchanges at several locations. Detailed information is included in the materials provided. There is a breakdown of the cost sharing between the agencies and the percentages, as determined by MORPC RECORD OF PROCEEDINGS Minutes of Dublin City Council ---- Meeting DAYTON LEGAL BLANK, INC" FORM NO. 10148 June 9, 2003 Page 5 Ii Held 20 and based upon a formula of population, and the roadway network encompassed within the study area. Dublin's portion, compared to Hilliard and Columbus, is different based on the 33/161 corridor and its proximity to Dublin. Staff recommends approval of Dublin's participation in this study. The consultant selection process is underway, and a meeting is scheduled for Thursday at MORPC to review and evaluate three proposals. Mr. Reiner asked if there are administrative costs for MORPC included. Mr. Hammersmith responded that there are some administrative costs for MORPC in terms of managing the study itself, but he will have more details after reviewing the proposals. Mayor McCash noted that Dublin has spent considerable money on the Community Plan, including traffic analysis and the road network for Dublin traffic and traffic coming through Dublin. Funding this study means Dublin will pay again to redo previous work for input into a regional study. The share seems disproportionate. Mr. Hammersmith responded that Hilliard and Franklin County have expended funds for traffic studies, as Dublin has done. In terms of the past studies Dublin has done, they focused on the thoroughfare network, not on the 1-270/161/33 corridor itself. That is the focus of this particular study. Dublin's data from the past will be brought forth and incorporated into the study. The primary focus, however, is the outerbelt and 161/33 as it affects all the local agencies involved in the study. Mayor McCash noted that a substantial amount of widening of 1-270 has already been done in the Dublin area. Mr. Hammersmith stated that this study focuses on 1-270 south of 161/33 to 1-70. Mr. Kranstuber asked about the issues being considered? The decision is widening or not widening 1-270. It seems this should be a state project. Mr. Hammersmith stated that the study began with Dublin, when Dublin asked ODOT to consider improving the 33/161/Post Road interchange. ODOT's view was in order to maintain the capacity of 33/161/270, they did not want the interchanges improved. As the area grows, critical portions of the study relate to alternate modes of transportation. Mr. Kranstuber commented that MORPC's record on implementation of studies is not good. Light rail is still far into the future for the region. Is this another study that will sit on a shelf? The decision is to widen 1-270 or not to widen it - it shouldn't require a $2 million study. Mr. Hammersmith stated that MORPC served as a facilitator in bringing the agencies together on this regional issue. ODOT's concern related to the capacity of the interstate, which is their responsibility, together with the Federal Highway Administration. In terms of securing federal highway funds, MORPC as the metropolitan planning agency needs to be involved. Mr. Reiner stated that he could support this if the investment will eventually lead to expanding the road network. But MORPC has not been effective in influencing Greater Columbus in the past 20 years. All of the studies have been great, but MORPC's implementation record is poor. Ms. Salay stated that her understanding is that in order to secure additional outside funding for intersection improvements, the City is required to participate in this study. If 1-270 doesn't have adequate capacity, it would not make sense to improve the interchanges at Post and 33, or they may need to be done differently. Perhaps there will be a need for an outer/outer belt in 20-30 years. All of this information is needed to make a decision about the interchange at US33/SR161/Post Road. The $130,00 investment is necessary to secure any outside funding for the intersection improvements. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting -- DAYTON LEGAL BLANK, INC" FORM NO.1 0148 -",-_._" June 9, 2003 Page 6 I' Held 20 Mrs. Boring stated that MORPC seems to have little influence in implementation. Dublin has participated in other projects that it has not benefited from. She is not supportive of the study in view of their past track record and the way the shares are being assessed. Dublin has no control over zoning in other communities, and when Dublin tries to secure cooperation from the region, it is not offered. Dublin builds its roads, but they fail because of the traffic generated from other I jurisdictions that they fail to make their improvements. She can't support it at this time, seeing no direct benefit for Dublin. I i Mayor McCash stated that in terms of the Hayden Run corridor, an effort has been initiated by Dublin to have a regional transportation study participated in by many cities, townships and counties. This seems a small portion of what should be much larger. It does not constitute a regional study. 'I Mr. Ciarochi noted that the Major Investment Study is required as part of ISTEA II regulations before any major funding by the federal government in interstate I highway systems or interchanges. Part of this study relates to the Post Road interchange on US33, but it also relates to the ramp lights installed at the Avery- Muirfield interchange. These were installed due to a shortage of capacity, and staff then began to pursue way to increase the capacity. An MIS study must be done for the US33/SR161 corridor to determine whether lane miles can be added in each direction. The Post Road interchange was added, at Dublin's request. ODOT then expanded the study to include the 1-270 corridor, and MORPC, as the regional transportation planning agency, serves as the funnel for federal funding. In terms of the Hayden Run corridor, those involve local roads for the most part. Staff is conveying the concerns about the traffic impacts of this proposed development to the various entities involved. But the MIS involves US 33 which ties into 1-270. The dollar amounts were calculated based on population and lane miles affected. MORPC is contributing $800,000 to the study through ISTEA funding. Discussion continued. Mr. Ciarochi noted that this study was previously brought to Council with a higher share cost proposed for Dublin. At this point, Union County has been added to the entities sharing the costs. Ms. Chinnici-Zuercher noted that the addition of Union County's participation at $20,000, however, did not decrease Dublin's contribution. In addition, the draft contract notes that the project has a 24-month timeframe, yet payment is requested in 10 months. Dublin has cash flow issues to consider as well, and it doesn't seem prudent to accelerate the payments. Mr. Ciarochi responded that this is directly related to the serious cash flow problems of Columbus and Hilliard. They have requested additional time to pay. ODOT wanted to move forward with the study due to their fiscal year considerations. Dublin's contributions were actually higher in the first proposal. He suggested that if Council has concerns about the share, he could provide additional information about how it was determined. Ms. Chinnici-Zuercher stated that the issue is more about MORPC. Dublin undertakes so many studies on roadway issues and is very responsible in implementing road systems to move traffic within Dublin. Her perception is that there is little cooperation from the surrounding communities in terms of building the infrastructure needed to serve development. All of that affects Dublin. While Dublin does an excellent job in this area, there is no positive integrated planning with other communities. Dublin did not initiate a $2 million study, but merely asked a question. The study will result in recommendations for millions of dollars in infrastructure, most of which may never be implemented. It's more of a philosophical issue about MORPC's capability, the fact that funding is requested from Dublin, and the fact that others are not paying either their fair share or RECORD OF PROCEEDINGS Minutes of DlJblin City COlJncil Meeting --.,..---.- DAYTON LEGAL BLANK. INC.. FORM NO. 10148 June 9, 2003 Page 7 I Held 20 coming to the table when they will have an impact on the ultimate implementation Ii of whatever is decided upon. '1 II Mr. Reiner noted he agrees with Ms. Chinnici-Zuercher. While he will support this I i in order to secure funding, he does not want to support studies which are never implemented, e.g., the Maxtown Road area, Northland, etc. MORPC seems to commission endless studies, but they do not exert any power or influence over regional governments. The poorly planned area of Polaris does not have adequate infrastructure, and the taxpayers will eventually pay the costs of addressing this because developers weren't required to provide for the infrastructure needs at the outset. Ms. Brautigam commented that her observation of regional planning organizations is that they are politically impotent. Political entities need the political will to help MORPC effect these changes. Dublin should take the lead at every opportunity to obtain statewide legislation to achieve these goals. She urged Council to remain focused on Dublin as well as regional cooperation and to continue to play an active role in the Central Ohio area. Mr. Lecklider noted that, initially, he had a similar reaction to others about the percentage being requested from Dublin. He, too, shares the frustrations others have expressed and hopes that a large percentage of this does not go to administrative costs. There may be some redundancy in these efforts, based upon what Dublin has done in terms of traffic studies and planning. As he views this, there are three major interchanges involved - 1-270 and US 33, Avery Road/SR161/US33 and the Post Road interchange. There has been discussion of a third lane on SR161/US33 in each direction, but it cannot be assumed that a third lane could be added within five years. It seems that Dublin is paying a fairly large percentage of costs of the study. He agrees with Ms. Brautigam that Dublin should continue to take the lead and cooperate in this process. Mr. Ciarochi stated that the MIS would identify the phasing strategies and provide some timelines. ODOT's support and encouragement in the process is critical, and they understand the capacity problems on 33 as well as 1-270. Their participation indicates an interest in widening the portion of 1-270 down to 1-70, similar to the northern outerbelt widening. Discussion continued. Mr. Ciarochi clarified that the MIS is necessary for federallSTEA funding. The regional traffic study proposed for the Hayden Run corridor will be internal to the local traffic situations and not the interstates and U.S. routes. Ms. Salay noted that, regardless, all of the traffic generated by development in the Hayden Run corridor will impact the freeways. In the interests of moving this along, perhaps a smaller contribution could be considered. She agrees with taking the "high road" and demonstrating leadership. She suggested that the Community Development Committee meet and discuss drafting letters to MORPC regarding concerns about sprawl, land use, and infrastructure needs. There is a need for a progressive approach. Dublin needs to be progressive and a leader, but at the same time, Dublin needs to act locally in its own best interests. Mr. Kranstuber stated that upon hearing all of the information tonight, he is hesitant to reduce the level of contribution to the MIS from Dublin, as Dublin is very impacted by this portion of US 33/161. The contribution for the study seems the key to securing any federal funding. Dublin could potentially be the largest beneficiary of this study. Reducing the contribution amount would send a negative message. ii RECORD OF PROCEEDINGS Minutes of Dublin City Council. Meeting .------ DAYTON LEGAL BLANK INC FORM NO 10148 June 9, 2003 Page 8 Held 20 Mr. Lecklider pointed out that Dublin is not without blame in traffic generation, as evidenced in the Tuttle Crossing interchange at rush hours. Dublin has attracted office development, development which pays income tax to the City, but which also impacts the traffic congestion. Mayor McCash summarized that the issue is not whether Dublin will participate in the study - but there is a need to effect change by taking more of a regional approach to the problems. Other jurisdictions need to buy in to the solutions. Mr. Hammersmith stated that staff has worked to secure regional cooperation in I, the area, taking a leadership role in the Hayden Run corridor development issues. It is important to note that MORPC is the agency that facilitated bringing all of the agencies together to partner on the study. This is not typical, and hopefully represents a new way of doing business in the region. ! Mr. Reiner commented that in view of the long timeframes required for such projects, Council should move forward with this first necessary step. Mrs. Boring commented that every agency should pay its fair share. Adding Union County's contribution to the project did not reduce the shares proportionately for others. ! Mr. Lecklider moved approval of Resolution 27-03 at the amount of $130,000 as outlined in the document. Ms. Salay seconded the motion. Vote on the Resolution: Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, no; Mr. Lecklider, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes; Mayor McCash, yes. ANNEXA nON Resolution 28-03 Adopting a Statement of Services for a Proposed Annexation of 1.186 Acres, More or less, from Concord Township, Delaware County to the City of Dublin. (South Heidelberg, Inc.) Ms. Salay introduced the ordinance. Ms. Readier stated that Resolutions 28-03 and 29-03 relate to the annexation petition filed by South Heidelberg - known as the Bogey Inn - by agent, Bob Albright. This petition was filed as an Expedited II method of annexation as authorized by Senate Bill 5. As part of the expedited process, the resolution regarding municipal services is required within 20 days after filing of the annexation petition with the county. Mr. Lecklider asked if Dublin has any discretion in providing a statement of services. Ms. Readier noted that if the City is not willing to provide services, and the applicant is not able to secure services from the municipality, it could be a factor in the Commissioners' decision to grant the petition. The City must provide a resolution stating what type of services, if any, will be provided by the municipality upon annexation. Vote on the Resolution: Ms. Chinnici-Zuercher, yes; Ms. Salay, yes; Mayor McCash, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mrs. Boring, yes. Resolution 29-03 Adopting a Statement Regarding Possible Incompatible land Uses and Zoning Buffer for a Proposed Annexation of 1.186 Acres, More or less, from Concord Township, Delaware County to the City of Dublin. Ms. Salay introduced the annexation. Ms. Readier stated that this is a new requirement under the expedited method. The purpose of the resolution is to state that if the zoning of the area to be annexed becomes incompatible with that in the surrounding township, Dublin would require a buffer around the annexation area so that it is not detrimental to !i RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. lNG., FORM NO. 10148 Page 9 II June 9, 2003 il II Held 20 the land remaining in the township. In this situation, the Law Department believes it is not applicable, because the annexation area is surrounded by incorporated area. For all practical purposes, there is no township area abutting the annexation I area. However, because this statement is required by law, staff recommends passing the resolution. Vote on the Resolution: Mr. Reiner, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mrs. I Boring, yes; Mayor McCash, yes; Ms. Chinnici-Zuercher, yes; Mr. Kranstuber, yes. STAFF COMMENTS Council Discussion . Request for Fee Waiver for DCRC - Dublin Lions Club Ms. Brautigam stated that while staff has no recommendation, the Lions Club has requested use of DCRC rooms for glaucoma screening and is asking for waiver of the fees. Ms. Salay moved approval of the waiver on the basis that they are providing a community service with this event. Mr. Kranstuber seconded the motion. Mrs. Boring asked where this event has been held previously. Ms. Brautigam stated that staff is not aware of the location of previous screenings. Ms. Chinnici-Zuercher noted that there is a fee established for room rentals by non-profit organizations. Mayor McCash stated that he supports a waiver because they are using the rooms to provide a community service. Ms. Chinnici-Zuercher stated that other organizations, such as the Red Cross, use other facilities in the community which have no rental fees. Mrs. Boring expressed concern about others requesting use of the facilities at no charge when the rooms could be scheduled with paying customers. Mr. Kranstuber noted that he would prefer to see this type of group using the community center for community purposes, versus someone paying to rent the facilities for meetings. Mr. Reiner pointed out that people using the Rec Center are more likely to participate in a glaucoma screening on-site versus traveling to another site. Vote on the motion: Mr. Reiner, yes; Mrs. Boring, yes; Mayor McCash, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Kranstuber, yes; Ms. Chinnici-Zuercher, yes. . Memo re Potential Sign Code Modifications Ms. Brautigam stated that this item was held over from a previous meeting. Ms. Clarke stated that there was a joint meeting of Council and Planning Commission where discussion took place about sign code modifications. There was a request that staff identify areas where the sign code could be "tweaked." She and Dave Marshall toured Dublin to view signage and then worked with Planning staff to devise a list of possible changes to the sign code. She noted that she distributed the memo to the Planning Commission and invited them to attend tonight's meeting. She then reviewed the list: All Siqns A. Staff observed that shiny signs do not wear well, and recommend eliminating shiny materials from sign construction. Matte finishes on materials, painted or stained wood, and brushed metal maintained a professional look after years in place. B. Colors are a constant issue, especially the three-color limit. Staff proposes some alternatives: (1) Require all signs with more than three colors to be externally illuminated, or non-illuminated. This will reduce the overall impact of a multi-colored sign; (2) If there are more than three colors, the overall sign size could be reduced by one third; (3) Increase the permissible number of colors by not counting black and/or white as colors; and (4) Standardize the colors of sign cabinets to black, grey, taupe, or beige, for example, in combination with lifting the limitation on colors. Red and blue ground sign cabinets have generated negative comments. !I II RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ---- DAYTON LEGAL BLANK, INC., FORM NO. 10148 June 9, 2003 Page 1 0 r I' Held 20 Ii , She noted that it is important to avoid creating "preferred speakers" - that is, rules that work better for some than others. For this reason, staff would suggest not selecting particular colors. Ground Siqns A. Lower the overall maximum height from 15 feet to 6 or 8. Code currently I permits 15; staff recommended 8; and Council has indicated interest in 6. In most planned commerce districts and PUD's, the text specifies 6 or 8. I I Staff recommends the setback remain at 8 feet, as any greater setback I would interfere with mounding or hedging which screens the parking. B. Monument style would be identified as the approved design for ground signs. The base is close to the same size as the sign itself. C. The ground sign should match the building materials when feasible. Colored sign bases, such as red, green or blue should be avoided, and the building material - generally a neutral color - is preferable. If the building material does not lend itself to sign construction, Dublin limestone could be substituted. With a brick building, the sign base should be constructed of matching brick. D. The sign face should not be wider than 10 feet. Especially when low to the ground, wide signs have a much greater impact, e.g., the McDonald's at Tuttle Crossing. E. The sign face can take the form of: (1) Letters of matte finish mounted on an opaque background. These could be ground lit by shielded flood lights, internally illuminated or can letters, or halo lit from behind the sign copy; (2) Wood routed sign face with ground lighting; or (3) Cabinet signs with metal faces and matte finish, with internal illumination for the lettering of coped-out copy for the sign message. There may also be interest in limiting the color of the metal cabinet. A sign face consisting of a plastic panel (molded, panned or otherwise) would not be permitted by 1, 2 and 3 above. Wall Siqns This came up in discussions with Alan Weinstein, legal consultant in the UDC project. He advised that the advantage provided to corporate headquarters for signage falls within the "preferred speaker" category and should be eliminated. Staff is therefore recommending eliminating the sign advantages for corporate headquarters along 1-270. The high signs on buildings have actually generated a surprising number of complaints. She summarized that if it is Council's desire to modify the sign code, these would be possible ways to do so in order to have the regulations conform to the preferred ways of business identification within the community. Mr. Kranstuber asked about the next step for these proposed changes. Ms. Clarke responded that she would like feedback from Council on the changes, if any, which they would like to see incorporated into an ordinance; an ordinance will then be introduced and referred to Planning Commission. Mrs. Boring asked for clarification about the corporate headquarters signage provision. Ms. Clarke responded that the code provision actually identifies the areas along 1- 270 for corporate headquarters signage. It applies to a multi-story facility, and there is 100 square feet per floor up to a maximum of 300 square feet of signage permitted. Mrs. Boring suggested eliminating the term corporate headquarters and retaining the reference to the 1-270 frontage and the size of the building. Ms. Clarke stated that this would not address the preferred speaker provision. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ----" DAYTON LEGAL BLANK, INC, FORM NO. 10148 June 9, 2003 Page 11 Held 20 Ms. Chinnici-Zuercher asked if the definition actually applies to corporate Ii I' headquarters only, or does it also apply to a large office building. Mayor McCash stated that it refers to corporate office buildings in general. II Mayor McCash stated that the changes were made to the Code to address the concerns of large corporate offices along 1-270 where buildings are larger and I there is less concern about sign proliferation. The buildings are setback a greater distance from the road, and the roadway speeds are higher. All of these factors affect size of signage. He would have preferred more information about this outside legal counsel's position on the existing code. It seems to be a blanket statement without legal analysis. Ms. Clarke responded that Mr. Weinstein provided written feedback, and he reiterated these comments in several meetings. His advice was that not giving everyone the same benefit to identify themselves to the public is problematic. If Council desires, further information can be obtained from Mr. Weinstein. Ms. Brautigam urged Council to focus on the other parts of the report from staff - the ground signs, color issues, etc. Staff can ask the Law Director to provide an opinion on the preferred speaker issue for corporate office signage. Mayor McCash noted that this would constitute a major change that may affect Dublin economically. Mr. Kranstuber stated that, in general, he supports the concepts outlined tonight. Residents are very satisfied with the Dublin sign code. Most of the suggestions actually do not relax the code, but rather make the application more consistent. Ms. Salay stated that she supports the concepts outlined tonight. She added a suggestion that when a multi-tenant shopping center is proposed, that a color palette and design be adopted for the entire center. She is not certain if this would be handled with each rezoning, or in the Code. It is a cleaner look and conveys quality. Ms. Clarke responded that staff does attempt to incorporate this for retail centers. They were most successful in coordination with the Avery Square and Perimeter Center shopping centers. If that is Council's direction, it can be incorporated into the sign code. Ms. Salay stated that this issue is timely with the proposed east side retail shopping center. Ms. Chinnici-Zuercher asked what the minimum number of tenants would be for application of this. Ms. Salay responded that she envisions this as two or more - a multiple-tenant building. Mr. Kranstuber agreed. Mayor McCash noted in follow-up that most company logos, whether corporate or retail logos, are probably not more than four colors. This relates to the number of colors issue. Perhaps up to four colors could be allowed in corporate logos. Logos use only 20 percent of the sign face, and the remaining portion of the sign could have three colors only. Ms. Clarke stated that a color package of a corporation is also within its logo. In Dublin's code, the primary image is the name of the business. For example, Toys 'r Us is not a logo, it is a business name. Ms. Salay stated that in a multi-tenant building, she is seeking a uniformed approach for two or more businesses that share a building. She is not interested in having logos on each sign - that defeats the purpose of what she is trying to accomplish. Ms. Chinnici-Zuercher stated that logos are permitted in such signs under the current code. Unless there is a national company involved, the logo is not an issue - there is a cost to including a logo and the more colors result in more expense. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 June 9, 2003 Page 12 II :i Held 20 II Mr. Lecklider pointed out that there is a potential for a legal issue in distinguishing those with corporate logos from those businesses that do not have logos. He noted that he would take a more conservative approach similar to Ms. Salay's. His recollection is similar regarding Mr. Weinstein's cautions about corporate headquarter signage. He supports the recommendations for 3-color limit, and prefers alternatives 1 and 2. He is interested in hearing from other Council members regarding the height limitation. He would also support elimination of plastic panels. Mr. Reiner noted that he agrees with Ms. Salay's suggestions. All of the proposed modifications are great. He would support the 6-foot height limitation for ground signs. Mr. Lecklider asked staff for background. Ms. Clarke stated that the sign base is required to be landscaped, and to avoid having the sign obstructed by landscaping, staff prefers an 8-foot height. Mr. Reiner pointed out that there are hundreds of plants that are low growing. Mr. Lecklider stated that he prefers a lower height of 6 feet. Ms. Brautigam noted that the feedback from Council indicates that they are generally pleased with the suggestions. Staff does understand the implications of sign code changes for the commercial sector and will provide information on the proposed changes to them. Legal staff will draft the ordinance, Planning staff will review it, and it will be presented to Council for referral to Planning Commission. Mayor McCash asked what happens in a situation such as Burger King where they are in essence building a wall and placing a sign on it? The City is measuring only the size of the sign on the wall, but not how large the wall can be in relation to the sign itself. Ms. Clarke stated that the wall is on the building; the sign is a ground sign. It is a form of a ground sign and is permissible. Ms. Clarke stated that staff would provide additional information on how these signs are measured. Mrs. Boring noted that the proposal is then that a business such as Toys 'r Us, with more than three colors, would have the sign reduced to 50 square feet. Ms. Clarke agreed. Mrs. Boring stated that an applicant could then seek a variance for hardship reasons on the basis that motorists cannot see the sign when driving by at normal speeds. Ms. Clarke stated that an applicant is entitled to request a variance. Mrs. Boring stated that she has concerns with allowing more than three colors - this may result in more multi-colored signs being requested. Ms. Clarke clarified that staff recommends a three-color limit. If there are more colors than three, the sign size is reduced by one third. This is to avoid sign clutter and proliferation and visual clutter. Mayor McCash stated that he supports keeping three colors, but allowing a fourth color in the logo. Ms. Clarke stated that this is virtually impossible to administer. However, if Council desires, the three-color limit can be taken out. Mayor McCash stated that the issue is addressing concerns with four colors in logos. Whether it is termed a logo or a secondary image, it can be addressed relatively simply. Mr. Kranstuber suggested maintaining the three-color limit, but further defining the black and white color issues. From a legal standpoint, it seems more defensible. Other communities now have stricter sign codes than Dublin and have modeled I their codes on cities such as Dublin. The residents and corporate residents both I ! II II RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting -~~,.- DAYTON LEGAL BLANK, INC, FORM NO. 10148 June 9,2003 Page 13 Held 20 like being in Dublin and they support the sign code. He supports holding the line and not relaxing the sign code. Mayor McCash stated that if the three color limit is maintained, there should not be a distinction made for black and white - those are colors, too. Mr. Kranstuber stated that his goal would be consistency - and this is where problems have occurred in the past. Mr. Reiner summarized that there seems to be consensus. Mr. Kranstuber stated that Council agrees with the suggestions for changes, except for modifying the three-color limit. More definition of the color issues related to black and white as colors would be helpful. Mr. Reiner asked if the ground signs should be 6 feet or 8 feet. Mayor McCash stated he supports 8 feet with a setback of 12 feet, adjusting the landscape mounding. Mr. Reiner stated that 8 feet is too large - he would support 6 feet. Mrs. Boring suggested that this be considered at the time the ordinance is brought back to Council. Mr. Lecklider summarized that Council seems to support a conservative approach in terms of height. This can be discussed further after the recommendation is received from Planning & Zoning Commission. Mrs. Boring invited Mr. Zimmerman to comment. Mr. Zimmerman stated that he attended tonight to listen to the testimony from Council on the topic. He appreciates the opportunity. . Holiday Theater Production Ms. Brautigam stated that this opportunity was brought to the City last week and Ms. Puskarcik will present it to Council. Ms. Puskarcik noted that Mr. Calucci had been working with the Dublin Arts Council and City theater staff regarding a proposed production for the holidays. When funding issues arose with the DAC, someone in the community suggested he approach City Council with his proposal. This involves a holiday performance and would be an appropriate addition to Holly Days, increasing the theatrical element. Mr. Calucci assembled the proposal and is present to respond to any questions. He is interested in combining the three disciplines of theater, music and dance in the performance. It would involve Dublin youth. There is a need to work quickly, due to the timeframes necessary to schedule Holly Days entertainment. Mr. Kranstuber asked for clarification - is the funding requested in the amount of $5,OOO? Ms. Puskarcik responded that there is an approved budget for Holly Days, and staff would incorporate the marketing for his production into the Holly Days event, resulting in a savings of $9,000 of marketing costs included in his proposal. The scope of the promotion would therefore be the Dublin audience, not necessarily Central Ohio. Mrs. Boring asked how this differs from the community theater group? Why wouldn't they be doing such a production? Why are the schools not involved in this? Ms. Puskarcik responded that this includes youth, dance and orchestra - not just theater. The schools may be a partner in this endeavor, but at this point, staff would like to assess Council's interest in this type of production during Holly Days. Mr. Kranstuber asked what the City currently includes as entertainment at Holly Days. Are outside groups contracted to perform for fees? 'I II RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting --~- DAYTON LEGAL BLANK INC FORM NO 10148 ---.- June 9, 2003 Page 14 Held 20 Ms. Puskarcik responded that different community groups are engaged for entertainment on Friday night, and with the breakfasts. The funding budgeted for the theater portion of the event of $3,000 would be applied toward this production, if Council wants staff to pursue the proposal. Mr. Kranstuber asked for clarification of what is requested from the City to fund this special production. Ms. Puskarcik stated that seed money is requested from the City. Mr. Calucci will then solicit funding from other community organizations. Mr. Kranstuber stated that in the past five years, the City has hired entertainers but the City keeps the ticket sale money. What is being proposed with the ticket sales money? Ms. Puskarcik responded that the ticket sale proceeds would go to Mr. Calucci. Mr. Kranstuber asked what the $45,000 budget covers. Ms. Puskarcik responded that the $45,000 budget is for two weekends of productions in Dublin. Ms. Chinnici-Zuercher noted that the proposal lists a budget of $45,000 or ; , $28,000, depending upon which components are included. Staff is requesting , $8,000 in funding for this production tonight, including the $3,000 redirected from the budget plus the $5,000 funding. Ii Ms. Brautigam clarified that staff is not requesting funding tonight. They are II asking for Council's input on their level of interest in the production, and staff will then return on June 23 with additional information. Ms. Chinnici-Zuercher stated that this is a high cost production with a limited projection of ticket revenues. Personally, this seems to be a nice opportunity for the community. But at a $50,000 cost, it would not be of interest to her. How will this impact the community theater productions at the theater during this time period? Ms. Puskarcik responded that the theater is booked for Holly Days already and there is no conflict with scheduling this production for an additional weekend. The I commitment could simply be to hire Mr. Calucci as the entertainment for Holly Days, and he could seek funding from other sources. Ms. Brautigam added that because Mr. Calucci does not have a history with the City, staff would require that he demonstrate by a date certain that he has the funding in place to produce the show. If he does not, the City could book other entertainment. Mr. Reiner stated that he supports the concept. Mrs. Boring stated that she understands that this production would be incorporated into the Holly Days budget, and that staff will return to request more funding if this concept is endorsed. It is a nice concept, but she would need information about the projected funding sources and amounts before she could endorse it. Ms. Puskarcik stated that she views this as a partnership. There has not been an opportunity to book something of this quality involving Dublin children. This would not eliminate using local performers for other areas - it would add a professional theater production in the City's theater featuring Dublin children. Mrs. Boring asked if the current budget incorporates the expenses for lighting and technical assistance. Ms. Puskarcik stated that the current budget includes an entertainment fee and, typically, the entertainers bring their own lighting person or it is not needed. Mayor McCash summarized that an additional $5,000 is being suggested as funding for this production, along with the $3,000 already in the Holly Days budget. Ms. Chinnici-Zuercher pointed out that a key element is that a decision must be made soon of what the City's formal commitment for funding and other items would be. In this way, Mr. Calucci will know what funds he needs to raise from ,I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 June 9, 2003 Page 15 Held 20 outside sources. She agrees that the production may have a lot of potential, but in view of the timeline and the grant deadlines that were missed, there may be some difficulty in obtaining funding. She noted that it was implied that Dublin children would be the featured performers, yet the mission states, "as many young performers from the city of Dublin as possible" would be participating. It is apparently not exclusive to Dublin children. Mayor McCash noted that whether or not the entertainers are Dublin children or not, the entertainment is provided to the Dublin community. Ms. Puskarcik stated that at a minimum, some groundwork has been done - maybe this can be done in 2004. Mr. Reiner commented that there is much to be said for children having the opportunity to work with professionals from outside of the community. Mayor McCash summarized that staff will return with more details in two weeks based on Council's interest in the project. Ms. Puskarcik stated that funding is very difficult to obtain for arts projects. Mr. Calucci is seeking the City of Dublin's endorsement of his concept. Staff will proceed with further work on the proposal for review in two weeks. During that time, Council can consider what level of funding they would be comfortable with. She will bring the Holly Days budget figures to help Council understand the scope. Mr. Lecklider stated that he is hearing some level of support - maybe in the range of $5,000 - certainly not $20,000. Mr. Kranstuber asked for clarification. In the memo, it states that the deadline for application for bed tax funding was missed for 2003. However, Council has designed a system whereby Council funds the DAC with 25 percent of hotel/motel tax funds, and the DAC then funds the various arts groups. Council does not generally entertain applications for specific arts groups in the hotel/motel tax grant process. This has been delegated to the DAC. So Council would likely have directed Mr. Calucci to make application through the DAC per the policy in place. Should Council decide to fund this production, it should be viewed as an exception. He would prefer that the DAC handle the arts funding. Ms. Puskarcik stated that, absent the Holly Days connection, the City would likely not have become involved in this. Staff will bring a report to Council on June 23 regarding this matter. COUNCIL COMMITTEE REPORTS/COUNCIL ROUND TABLE Mr. Lecklider: 1. Recognized the Service Department, Community Relations, Police, City Manager's office and everyone involved in clean-up efforts for the Tournament. 2. Acknowledged the Clerk of Council's efforts in the International Institute "^ of Municipal Clerks annual conference held recently in Columbus. He has heard very positive comments about the conference. 'e' Ms. Salav: 1. Echoed Mr. Lecklider's comments about the Tournament. 2. In regard to the groundwater monitoring memo, asked about irrigation plans for the golf course, the parks, and the interchanges. Will the wells be impacted again? Mr. Hammersmith responded that the irrigation problem is a global one. The City can monitor its own operations, but cannot regulate the other irrigation operations not under City control. The City will continue to monitor the network of wells that are already in place. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 June 9, 2003 Page 16 Held 20 3. Noted that there is a very large poison ivy bush off of Wilcox Road, between the bikepath and the roadway, just north of Heather Bluff Drive. She asked staff to determine if this is City responsibility and check on this. Mr. McDaniel will check on this and report back. 4. Noted that there has been a recent trend in development to allowing numerous uses on a site, e.g., McDonald's, Chipotle, Verizon. At P&Z, there was concern with multiple businesses on what is essentially a site and a half. There is another case where it was agreed in the rezoning negotiation process that there would be three potential sites on the rezoned land. Currently, there is a proposal for one of these sites that would house two businesses. This could potentially mean six businesses on three sites. Will the Planning Commission have discretion on this, assuming the application meets the parking requirements? Is it possible to limit the uses? She is concerned with the intensity and all of the traffic and signage. This particular business is located in the Thomas Kohler rezoning area. She asked that staff review this and report back. Mayor McCash stated that these items are usually addressed in parking requirements and lot coverage. His recollection is that McDonald's and Kinko's development proposal included a deviation from the parking requirements, as it was determined that their peak hours were quite different. Perhaps P&Z should have disapproved the Chipotle restaurant submitted at a later date. 5. Noted that on the agenda items for upcoming Council Committee meetings, the Community Development Committee is to review conservation development principles. She is not certain if staff is working on this item. In any case, she is interested in pursuing Dublin's role as a leader in the region. Hilliard may be receptive in working together cooperatively. She would like for Dublin to take the first step. There is a need to look out 20, 30, or 40 years - what will the community be like? She would like to make an impact. Perhaps writing letters, lobbying state officials to visit Dublin - these are just suggestions. Mrs. Borinq: 1. Reported that at the last Municipal League dinner, discussion took place about encouraging a state law that every jurisdiction have a community plan and that they be integrated. She encouraged Council Members to attend upcoming Ohio Municipal League sessions to support this effort. 2. Commented that in past years, the effort by the City was to limit large retail uses along Sawmill Road to avoid having those with a regional draw. Instead, Council encouraged small retail uses on a site. It is interesting to hear another perspective on this issue. Mr. Reiner: 1. Thanked the Clerk of Council for the efforts in hosting the international conference in Columbus. 2. Noted that he will consider Ms. Salay's suggestion about taking the lead in regional issues. These are issues he has reflected upon often, and problems arise due to the influence of money and special interest groups. Ms. Chinnici-Zuercher: 1. Distributed a letter from the President of the Donegal Cliffs Homeowners ;~.., Association regarding electrical problems with the lighting at their entryways. It is a safety issue and will cost $6,000 to repair. She believes that either a Council Committee or Advisory Committee was assigned the task of reviewing homeowners associations' responsibilities for entryways and bringing a recommendation to Council. In response to Mrs. Boring, she stated that the lighting is on the stone front at their entry. Mayor McCash stated that this seems to be a safety issue that the Engineering division could investigate. Ms. Salay added that the Heather Glen Civic Association is facing identical problems with the monument lights at one of their entrances. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~.__.- DAYTON LEGAL BLANK INC FORM NO 10148 June 9, 2003 Page 17 Held 20 Mayor McCash clarified that his recollection is that Council's Community Development Committee reviewed the broader issue of homeowner association responsibilities and recommended that the homeowner associations maintain their landscaping and entry features. Mr. Lecklider reminded Council that Lowell Trace requested a waiver of tap-in fee for their entryway and this was not approved. Mr. Kranstuber commented that he believes assistance should be provided if the City is able to do so, especially with in-house resources. There will be future problems with maintenance of these areas, and absent a forced homeowners association, it is difficult to convince residents to pay their dues. The City is in a better position to address these concerns than a few residents. Ms. Chinnici-Zuercher stated that in Donegal Cliffs, the homeowners do pay their association dues. However, there is a large amount of landscaping to be maintained and those costs continue to increase for theirs and for all homeowner associations. She recalls that there was to be a discussion of the bigger policy issues. She asked that staff investigate the electrical issue in view of the safety impacts at the entryway, and perhaps identify some alternatives. Ms. Brautigam agreed to have staff investigate. Mr. Reiner stated that forced homeowners associations should be required in order to address these kinds of issues. 2. Reported that she received a letter about participation in the MORPC Steering Committee for Regional Growth Strategy. She is unable to attend the first meeting and asked that a staff representative attend. 3. Noted that the May 21 Parks & Recreation Advisory Commission meeting minutes indicate that Member Ms. Wiot requested that the City pay for school playground equipment. Isn't this a school responsibility? Ms. Salay noted that the new playground equipment at a cost of $45,000 at Thomas Elementary was completely funded by the PTO and fundraising. She agrees it is not the role of government to provide playground equipment at the schools - it is the schools' responsibility. Refurbishing of playground equipment can be funded by the PTO. Ms. Chinnici-Zuercher stated that the City should remain firm in what the City role versus the schools' responsibilities are in these matters. Ms. Chinnici-Zuercher noted that in the minutes of PRAC, there was discussion about the City's support of sporting events. She asked for clarification. Mr. McDaniel stated that there was a discussion at PRAC about the Dublin Convention and Visitors Bureau Sports Committee and tournament support. There were some negative comments made about the City's support of tournaments. Mr. Kranstuber noted that Mr. Campbell, who chairs the Sports Committee at the DCVB contacted him recently to let him know about some negative comments in regard to Council's lack of support of sports tournaments. Due to the very limited bed tax funds, some of the funding requests were denied. Discussion continued. 4. Noted that e-mails have been received by Council in regard to the study session next week regarding soccer and asking about the format. Mayor McCash added that apparently those outside of the Dublin Soccer League umbrella are concerned about having an opportunity to present their issues to Council. Mr. McDaniel noted that staff is collaborating with Dublin Soccer League to provide a presentation to Council about how soccer programs are operated in Dublin. They have refrained from responding to some of the e-mails. Mr. Kranstuber stated that there are a number of organizations involved with DSL. Those outside of that organization believe it is a monopoly. They need an outlet and want to address Council about their opinions. Ms. Brautigam stated that the study session was set up to provide baseline information to Council about Dublin Soccer League, its services, and how it relates to the other organizations. Staff will then make recommendations to RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 June 9, 2003 Page 18 Held 20 Council about future policy initiatives about the way the City provides soccer opportunities to 4,000 Dublin youth. If Council gives direction to staff at that time, a formal public meeting will be scheduled with an opportunity for testimony. Discussion followed about the study session format. Following a lengthy discussion, it was determined that staff will make a presentation about the operation of soccer in Dublin at the study session, followed by an opportunity for public input. The Clerk will request that the newspapers include this information in their coverage this week. Mrs. Boring asked that the Friday packet include the powerpoint presentation that will be shared with Council on Monday. Mayor McCash asked that a copy of the current agreement with DSL be included. He noted that the study sessions could also be used for policy discussion or items where Council desires public input. Mr. Kranstuber, Administrative Committee Chair suggested that he schedule the meeting to review employee benefits at 5 p.m. on Tuesday, June 17. Following discussion, it was the consensus of the Committee to meet on Monday, June 16 at 6 p.m., immediately prior to the 7 p.m. study session. Mavor McCash: 1. Noted that the City Manager's daughter, Jessica Garrow has recently authored two articles featured in the National Cities Weekly publication. 't'i' 2. Thanked staff for all of their efforts with the Memorial Tournament. 3. Suggested that for City projects, signs be posted indicating the cost of the project, the completion date, and the fact that tax dollars are being used for the project. This helps to meet the need to be accountable and responsible about the use of taxpayer monies. 4. Requested that information be provided to Council regarding the life cycle for projects and future maintenance costs, including staffing. This should all be considered in the budgeting phase for projects. Council Members wished Mayor McCash a belated Happy Birthday! ~a ~ Clerk of Council - "'"'c.,....,;