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HomeMy WebLinkAbout06/15/1981 RECORD OF PROCEEDINGS Minutes of VILLAGE OF DURI TN u_ national graoo!..CS M eel illg National Graphics Corp., eols., O. Form No. 1097 "<0 Held June 15, 1981 19 The regular meeting of Council was called to order at 7:40 P.M. by Mayor Headlee. (An Executive Session was held at 6:30 P.M. to discuss the sewer issues.) Those members present were: Chambers, Geese, Headlee, Lewis, Mand, Maurer, Shawano Also present were Mr. Sheldon, Village Manager, Mr. Gunner, Assistant Law Director, and Mr. Wolfe, Village Engineer. Mr. Mand moved, seconded by Mr. Shawan, to approve the minutes of the June 1, 1981 meeting. All those present voted in favor of the motion. Mr. Shawan moved, seconded by Mr. Mand, to approve the bill listing (attached) for June 15, 1981. All those present voted in favor of the motion. Public Hearing on Proposed 1982 Budqet Mrs. Nan Trissel, Finance Director, reported to Council the proposed 1982 re- sources and expenditures, sources of income, expenditures in comparison to the 1981 Budget, and the proposed use of funds and Federal Revenue sharing. She said this will be filed prior to July 20, 1981 with the Franklin County Audi- tors. At the end of the year the year-end balance will be certified rather than estimated. Mr. Lewis asked if the 3.5 cent increase in gasoline tax was included in the figures for 1982. Mrs. Trissel said this increase was only partially esti- mated since the proposed budget was prepared before this issue was approved by the legislature. .,., Mr. Sheldon reported that the renewable Note for construction of the Municipal building was retired as of Friday, June 12, 1981. Ordinance No. 78-80 (8:10-8:40) Said ordinance deals with the proposed rezoning of 147.55 acres south of Rings Road and west of Dublin Road. Mrs. Maurer moved, seconded by Mr. Geese, to remove said ordinance from the table and vote on the motion was unanimous for approval. Mr. Harrison Smith, Attorney representing Edwards Land Company, and Mr. Peter Edwards, Edwards Land Company, were present to answer questions concerning this tract of land. Mr. Smith summarized the agreements reached at the May 5, 1981 Planning and Zoning Commission (P&Z) meeting. They are as follows: 1. A waiver of assessment would be included in the deeds for the purpose of collecting future costs for maintenance, repair, replacement or extension of the sewer system pro- portional to the benefit of the property owners in this area. 2. The Suburban Office (SO) portion will be built simultane- ous with the R3 portion of the PUD. 3. Frantz Road would be built with any cost-sharing decided on by Council. Mr. Mand expressed concern regarding the use of forced main sewer and the fact it might be in use for ten years or more while waiting for the availability of a gravity sewer. Mr. Geese asked what would become of the stone house on the property and Mr. Edwards said they plan to sell it to someone who will restore it. Mrs. Maurer stated objections to the development having only single family homes. She said if there is any possibility of multi-family units being con- structed, plans should be made now. RECORD OF PROCEEDINGS Minutes of VII I Ar,r OF nlJRr TN ~ICS \f eel il/~ National Graphics Corp., Cols., O. Form No. 1097 .-,oiL:::> II eld June 15, 1981 19 Page Two During the discussion, Mr. Mand asked about the schedule for development of the residential and commercial property. Mr. Edwards said development of the office area would depend on the completion of Frantz Road. Mr. Shawan moved, seconded by Mr. Lewis, to approve the ordinance and the vote was as follows: 5 Yeas - Shawan, Chambers, Geese, Headlee, Lewis; 2 Nays _ Mand, Maurer. Ordinances No. 25A and No. 25B and Resolution No. 19-81 Said ordinances dealing with the Income Tax issue for general and itemized improvements and said resolution dealing with a Resolution of Necessity re- garding the Income Tax Issue were considered for removal from the table. Mr. Geese moved they be removed from the table and the motion died for lack of a second. Mr. Chambers said he preferred said ordinances and said resolution remain tabled until the July 6, 1981 Council meeting. During this time he suggested Councilmembers study these issues and if there are any questions or concerns, they contact the committee members (Mr. Mand, Mrs. Maurer, and Mr. Chambers). He said he is hopeful the entire Council can agree on these issues and support them when presented to the public. ,..... Resolutions No. 30-81 and No. 31-81 (8:40-9:15) Said resolutions dealing with the issuance of Bonds for general street improve ments and parks and recreation improvements were introduced by Mr. Chambers and were read for the first time. ... "" Mr. Rich Simpson, Bond Counselor, was present to explain said resolutions and to answer any questions Councilmembers had. Procedures for placing these issues on the November ballot and the reason for the two separate Bond issues were explained. He said these will be presented to the County Auditor so millage can be determined. Mr. Chambers moved, seconded by Mr. Mand, to dispense with the three-time reading rule and to pass Resolution No. 30-81 by emergency. Vote on the motion and the resolution was as follows: 6 Yeas - Geese, Headlee, Mand, Maurer, Shawan, Chambers; 1 Nay - Lewis. Mr. Chambers then moved, seconded by Mr. Mand, to dispense with the three- time reading rule and pass Resolution No. 31-81 as an emergency. Vote on the motion and the resolution was as follows: 6 Yeas - Geese, Headlee, Mand, Maurer, Shawan, Chambers; 1 Nay - Lewis. Ordinances No. 30A-81 and No. 30B-81 Said ordinances dealing with designations of Wards, Committee's proposal and Geese's proposal, were read for the third time. Mayor Headlee expressed disappointment in the fact that after asking the publil to notify the Councilmember of their Ward of their feelings regarding the new Ward proposals she was the only member who received comments. She received these comments only 24-hours before this issue was to be considered. She said because of this response she can only assume the residence of this community do not care who will support them for the next four to eight years. Mayor Headlee said she is scheduling a Special Meeting of Council for Monday, June 22, 1981 at 7:30 P.M. to discuss the selection of Wards. RECORD OF PROCEEDINGS Minutes of VTJ I Ar,F OF nllRI TN ~&fJ;s \/c(/il/;.!, National Graphics Corp,. Cols., O. Form No. 1097 ",:(:te", II eld June 15, 1981 19 Page Three After further discussion of possible Ward divisions, Mayor Headlee moved, seconded by Mr. Geese, to table Ordinances No. 30A-81 and No. 30B-81 until the Special Meeting June 22, 1981. Vote on the motion was as follows: 6 Yeas _ Lewis, Mand, Chambers, Headlee, Maurer, Geese; 1 Nay _ Shawan Resolution No. 22-81 Said resolution to dead-end Thornhill Lane was read for the third time. Mr. Sheldon reported an easement has not been acquired and Mayor Headlee moved, seconded by Mr. Geese, to approve the resolution conditioned on Mr. Sheldon ob- taining an easement. Vote on the motion and the resolution was unanimous for approval. Resolution No. 23-81 Said resolution establishing a Village nursery was read for the third time. It was decided to use a maximum of three (3) acres for a Village nursery and vote on the resolution was unanimous for approval. During a discussion of the use of the remaining acreage, Mr. Geese said he would like to see it used for soccer fields/baseball diamonds for use by the Dublin Youth Association (DYA). f<'- Resolution No. 27-81 Said resolution clarifying the Income Tax/Bond Issue was read for the second time. Ordinance No. 34-81 Said ordinance proposing a Charter amendment was read for the second time. Ordinance No. 35-81 Said Ordinance dealing with accepting the lowest/best bid for Scioto Park Im- provements was introduced by Mr. Geese and read for the first time. Council accepted the bid of Strawser Paving, Inc., at a cost of $58,375.04. Mr. Geese moved, seconded by Mr. Mand, to dispense with the three-time reading rule and pass as an emergency. Vote on the motion and the ordinance was unanimous for approval. Ordinance No. 36-81 Said ordinance dealing with accepting a bid on salt for snow/ice removal was introduced by Mr. Lewis and read for the first time. Council accepted the bid of Domtar (Sifto Salt) at $29.00 per ton. Mr. Geese moved, seconded by Mr. Lewis, to dispense with the three-time reading rule and pass as an emergency. Vote on the motion and the ordinance was unanimous for approval. Ordinance No. 37-81 Said ordinance dealing with accepting a petition for annexation of 478.53 acres west of Avery Road and south of Post Roads in Franklin and Union Counties was introduced by Mr. Lewis and read for the first time. Mrs. Maurer requested the title be amended by removal of the word "basically" from the title. Resolution No. 28-81 Said resolution dealing with the designation of a committee to establish Council Rules of Order was introduced by Mr. Shawan and read for the first time. Mr. Shawan moved, seconded by Mr. Chambers, to dispense with the three-time reading rule and pass as an emergency. The motion failed with the vote as follows: 2 Yeas - Chambers, Shawan; 4 Nays - Mand, Headlee, Maurer, Geese. (Mr. Lewis was not present at the time of the roll call.) Ordinance No. 29-81 Said ordinance dealing with a proposed agreement with Adria Laboratories, Inc., was introduced by Mr. Mand and read for the first time. RECORD OF PROCEEDINGS Minutes of VILLAGE OF DUBLIN ~,1Mtb \feet ill;!. National Graphics Corp., Cols., O. Form No. 1097 ,'<:.D.", Held June 15, 1981 19 Paqe Four Mr. Harrison Smith, Attorney representing Adria Laboratories, Inc., was present to address Council regarding said proposed agreement and asked for their reac- tions. Mr. Mand made reference to the document 611.81 which states Adria will convey an easement to the Village for future extension of the sewer to the west. He questioned whether or not the Village will encounter the same problems as with the Indian Run Meadows Development. Mr. Gunner said it will be necessary to amend paragraph two (2) under Covenants of Dublin of the agreement. He said it should be clarified that the reimburse- ment of capacity charge tap fees will not all be due upon completion. In answer to Mr. Lewis' question as to the intended schedule for construction, Mr. Smith said they would like to have the water line by September 1982 and the sewer by late summer/early fall of this year. Mr. Lewis asked what, if any, financial impact has been made compared to this proposal. Mr. Smith said they will build the sewer and the Village would pay $150,000 regardless of whether or not Adria receives the grant. Mr. Lewis felt the Village still assumes a risk whether or not Adria receives the grant. .. Action on Planner Proposal - Master Plan Update Mr. Mand suggested this plan be sent to the 'Planning and Zoning Commission for their consideration. It was decided to place the proposal on the Commission's July 7, 1981 agenda and then returned to Council with their recommendation by the July 20, 1981 meeting. Discussion on Sisters Chicken Restaurant . Mr. Shawanmade a motion, seconded by Mr. Chambers to reconsider the Sisters Chicken Restaurant CDD application. After considerable discussion, the motion failed with the vote as follows: 3 Yeas - Shawan, Chambers, Lewis; 4 Nays _ Mand, Maurer, Geese, Headlee. Mr. Charles Ruma, Village Square Ltd., and Mr. Ben Hale, Attorney representing Village Square Ltd., were present and were advised to appear before the Board of Zoning Appeals (BZA) as planned. (Their application will be considered at the June 20, 1981 meeting of BZA.) Mr. Geese said if Mr. Ruma desires, he would suggest he reapply for a drive- through window with the Planning and Zoning Commission after appearing before BZA. Mr. Shawan said he would like it recorded that Mayor Headlee requested him to ask that this issue be reintroduced and then she voted against that request. Council Roundtable Discussion Mr. Mand requested a report from Councilmembers,who are also serving as members of the CIC, regarding the reconsideration of OCLC tax exempt status. He said before ground was broken for construction of this bUilding, an agreement was made by those involved that the tax exempt status would not be changed. Mr. Geese asked Mr. Gunner to look into the situation and report his findings tc Council. Mr. Chambers commented on the importance of having Rules of Council in which to operate under. RECORD OF PROCEEDINGS M ill utes of VILLAGE OF DUBLIN . ~~lcs .\1 ect illg National Graphics Corp., Cols., O. Form No. 1097 ,,{~ II eld June 15, 1981 19 Page Five Mr. Shawan asked would be tiled. reviewed the new they had not and if the ditch on Rt. 161, in front of the Honda Building, He questioned whether or not the architectural Review Board School Board Administration building. Mayor Headlee said Mr. Shawan requested something be done about that. Mrs. Maurer referred to Ordinance No. 28-81 and said she would like to make a motion to use the Roberts Rule of Order in the interim of appointing a Committee to establish Council Rules of Order. Mr. Geese seconded the motion. Mr. Shawan amended the motion, seconded by Mrs. Maurer, to request Mayor Headlee to appoint a committee. Vote on the motion and the amendment was unanimous for approval. Mayor Headlee appointed Mrs. Maurer, Mr. Shawan, and Mr. Chambers to serve on the committee. Mr. Chambers declined and Mayor Headlee said she would serve. She requested the Law Director attend this committee meeting. (Mr. Shawan late declined to serve - another person will be appointed at a later date.) Mayor Headlee reported a group of Girl Scouts, who sold the most cookies during their sale, planted an evergreen tree in front of the Municipal building. She said they received no recognition for this and would like some type of certifi- cate placed in an 8XIO frame to be presented to them. She would like this certificate signed by all Councilmembers. Mayor Headlee adjourned the meeting at 11:15 P.M. ~?J1 ~fflVt7(d/ C er. of ouncil r'- BILL LISTING -JUNE 15, 1981 Janet Isenhart Eleanor Murray Nationwide Insurance Company I.C.M.A. The Columbus Dispatch Pitney Bowes Midwest Chemical & Supply Geotechnical Consultants Spencer - Shell & Associates Columbia Gas Anderson Publishing Co. American 1st Title Reynoldsburg Police Academy Leo Meyers Columbus City Prosecutors Ident-Kit Co. Photographic Perspectives W. Born & Associates D & M Distributors Tag Market Darby Sales Union Oil Company Central Communications Wilt Auto Parts Brisbin Sales & Service Rodenfels Chevrolet Bee Line Aligning Dublin Auto Parts 161 Company Jess Howard Electric Co. Expression Wear The Fifth Avenue Lumber Steward & Silver, Inc. Beach-Chandler Lumber Co. Avery Rd. Lawnmower Wheeling Corrugating Co. Central Ohio Welding Sandy, Inc. Rose Chemical Gingway Products White Acres Implement Delaware Tractor Sales Elder & Elder Truck Tire Worthington Hardware Jack Conie & Sons Moody's Mobil Oil Corp. Cleveland Cotton Products Xerox Corporation $ 8.16 11.72 50.00 40.75 348.84 58.50 17.06 500.00 2,500.00 51.47 26.27 150.00 190.00 136.00 112.50 90.00 11.52 56.50 72.50 3.94 23.65 54 . 1 0 65.00 26.51 24.95 14.92 81.50 52.63 13.50 2,834.50 267.00 7.00 184.84 105.96 1 2.90 86.68 14.40 306.00 612.50 15.71 199.30 47.39 50.39 43.68 377 .08 94.70 621.50 127.54 93.90 Poster Board & Supplies for July 4th P8radE Supplies for Safety Town Liability Insurance premium for July 4th Reports for Manger, Ass't and Finance Dir. Improvements/Scioto Park/ & Salt Rental of postage meter Cleaning supplies for muni. bldg. Soil & test borings for Glick Road Bridge Design Franklin Street Widening Gas service at 129 S. High E.P.A. Regulation updates Title insurance for easement to McKitrick Property Basic police training for new officer Replacement Uniform Items Legal Services for April Rental of Identi-Kit Film & Processing Black light for detective bureau Fuses for Police Dept. Batteries for Police Dept. Flash & Film for Police Dept. Gasoline & fan belt for cruisers Repair radio in cruiser #14 Misc. cruiser parts & supplies Repair Speedgun 6 Brake Cylinder for cruiser Alignment of cruisers Filters & Misc. Cruiser Parts Cruiser Washes Install new pole, rewire & adjust lights at Avery Park Imprinted shirts & jackets for summer pIa) ground leaders. Framing for forms for markers Sand, cement & mortar for pouring markers Cemetery forms Parts to repair mowers Pipe for drainage repairs Oxygen for welder Hot mix for street repairs Insecticide for fogger Angle plate to attach fogger. Blades, pins, & keys for mowers Muffler for Ford mowing tractor Tire & Tube for Ford mowing tractor Paint, brushes, & thinner for painting hy Repair Fire Hydrant drant Office Supplies, Paper for copier Gasoline for cruisers Large Paper Towels Maint. contract on copier //). / JUNE 15, 1981 cont. Medusa Aggregates Franklin Co. Engineer C & SOE 435.92 337.84 1,994.88 Dublin Hardware & Paint Roush Hardware Shoes & Gloves Huntington National Bank Full-time employees Part-time employees Part-time " Part-time " Part-time " 13 5 . 64 237.84 1,070.67 17,312.50 15,682.02 1,067.00 916.50 272.00 283.50 TOTAL $50,641.77 Stone for road repairs Sign posts & repairs to traffic lights Electric service for street lights & traffic controls Misc. Tools & Supplies Tools for maintenance and parks Uniforms for maintenance men Coupons & interest due 7/1/81 Softball supervisors & recreation emp. Park Maintenance Street Maintenance Cemetery Maintenance