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HomeMy WebLinkAbout06/01/1981 RECORD OF PROCEEDINGS L\1 inutes of VILLAGE OF DUBLIN - natio I .grn'&lcs _\1 eet ing National Graphics Corp" Cols., O. Form No. 1097 "'"lJ:'" Held June 1, 1981 19 The June 1, 1981 regular meeting of Council was called to order by Mayor Headle at 7:30 P.M. Those members present were: Chambers, Geese, Headlee, Lewis, Mand Maurer, Shawano Also present were Mr. Sheldon, Village Manager, Mr. Smith, Law Director, and Mr. Wolfe, Village Engineer. Mr. Geese amended the minutes of the May 18, 1981 Council meeting. Mr. Shawan moved, seconded by Mr. Lewis, to approve the minutes as amended and vote on the motion was unanimous for approval. Mr. Shawan moved, seconded by Mrs. Maurer, to approve the bill listing for June 1, 1981 (attached) and vote on the motion was unanimous for approval. The Clerk read a letter to Council from Mr. Ben Hale, Attorney for the Village Square Shopping Center and Sisters Restaurant, stating that he will appeal _ to the Board of Zoning Appeal the denial of the Sisters Restaurant COD applica- tion by the Planning and Zoning Commission and Council. Warner-QUBE Update Mr. Small, representing Warner-QUBE, was present to report the status of cable television installation in the Village. He said the reason service is not yet available is because most of the area has underground utilities and State law requires permission for the use of easements from each property owner. He said once they receive this permission, service should be available in some areas within 60 days of that date. The area north of 161 to the river is now wired and cable service will be available by July. Since Muirfield's utility lines are entirely underground, they will not receive service until sometime in 1982. \iL.-. "' Resolution No. 16-81 Said resolution, dealing with a payback agreement for sewer overslzlng with Indian Run Meadow development, was removed from the table with a motion by Mr. Mand, and seconded by Mr. Shawano Vote on the motion was unanimous to remove said resolution from the table. Mr. Ison, Attorney for the developers of Indian Run Meadow, reviewed past dis- cussions of the proposed agreement (see May 18, 1981 minutes) and stated his client has no plans for developing said area if this agreement is not approved by the Village. Mr. Geese presented a copy of the document agreed to by the original property owner in 1978. Mr. Smith said he would like time to review this material be- fore commenting. Mr. Ison said he has looked at all the exhibits of the rezoning ordinance and considering all of these things together, in 1978 there was an understanding between the property owner and Village of Dublin that established three (3) basic principals. Ii* 1. The developer would be required to extend a sewer line to Avery Road. 2. No general tax revenues would be required. 3. The developer alone could not extend the sewer line without the participation of other property owners. He said the proposed agreement says the developer is willing to build a 21-inch sewer line from its present terminus across Indian Run Meadows property to Avery Road if Dublin will pay the difference in cost of a 10 and 15 inch line and the 21 inch line. RECORD OF PROCEEDINGS Minutes of VII I AGE OF DIRI IN national graOC!~ MeetillL; National Graphics Corp., Cols., O. Form No. 1097 .,.{~ Held June 1, 1981 19 Page Two .. lu."" ,.. After further discussion, Mr. Shawan moved, seconded by Mr. Geese, to table the resolution until the June 15, 1981 meeting. Mr. Lewis added to the motion a condition asking the developer to consider returning June 15 with a proposal I based on the cost of their bearing the expense of an 18-inch line and present- ing to Council the added cost of expanding the line to 21-inches. Vote on the motion was unanimous to table said resolution with the conditions stated. Mr. Mand said he would like Mr. Wol fe, along with Mr.. Sheldon, to examine the Villages ordinances concerning sewerline installations and clarify where a sewerline should extend when crossing properties. Ordinance No. 78-80 (8:25 - 9:05) Said ordinance dealing with the proposed rezoning of 147 acres south of Rings Road remained tabled until the June 15, 1981 meeting of Council. Mr. Mand made a motion to remove the ordinance from the table but the motion died for lack of a second. Mr. Lewis said he had some questions he would like answered before considering this ordinance. In reference to the need for a pump station, he said he would like to know what the maximum flow rate is of the trunk sewer servicing the community versus already existing approved developments versus existing committ ments for expansion of the sewer. He questioned whether the Tennis property south of Rings Road (Columbus) planned to use the same trunk. te;; Mr. Lewis was concerned that plans were being made for the sewer with the anti- cipation of the expansion of the west bank sewer. In talking with Mr. Parkin- son, Public Service Division, Columbus, that expansion has been delayed indef- initely. He added the only sewer in Franklin County Metropolitan area that is approved is one that is required by EPA and will be subsidized by Federal match ing funds and there are no matching funds available for additional sewer instal lations. Mr. Lewis felt for these reasons the Village cannot depend on a west bank sewer in any predictable length of time. After further discussion, Mr. Harrison Smith said he will prepare material with in the next two weeks to try to answer the questions of Mr. Lewis. Mayor Head- lee asked Mr. Smith to have this material by June 11, 1981 so Council will have time to review it. She also requested that the Council and the Adminis- trative staff research and report at the June 15, 1981 meeting. Preliminary Report of Capital Improvement Proqram Mr. Chambers reported the Committee (Mr. Mand, Mrs. Maurer, Mr. Chambers, with Mrs. Trissell, Finance Director in attendance) decided it was necessary to go to the voters for a 1/2% increase in the Income Tax and tell them what the in- crease would be used for. They also felt it was necessary to issue bonds to carry out those projects that were suggested by members of Council. He explain ed the procedure that will be followed in getting this issue on the November 4, 1981 ballot. " The Bond Counselor i' preparing two documents, one dealing with transportation requirements and one dealing with Parks and Recreation projects such as the swimming pool, community center, and Avery Park addition. Three issues will be on the ballot, the increase of 1/2% on the Income Tax and two issues asking for authorization for the issuance of bonds in order to carry out the projects. Resolution No. 27-81 Said resolution dealing with clarification of Income Tax/Bond Issues was intro- duced by Mr. Chambers and read for the first time. Mr. Chambers then made a motion, seconded by Mr. Mand, to table the following ordinances: Ordinance No. 25A-81 - Income Tax Issue - General Improvements Ordinance No. 2~~-81 - Income Tax Issue - Itemized Improvements Resolution No. 19-81 - Resolution of Necessity Re: Income Tax Issue RECORD OF PROCEEDINGS Millutes of VILLAGE OF DUBLIN ~~ICS J1 cd ing National Graphics Corp,. Cols., O. Form No, 1097 ""iJ'i1:o Held June 1, 19131 19 -[ Page Three, Vote on the motion to table these ordinances and resolution was unanimous for approval. Ordinance No. 30-81 Said ordinance designating Wards for the Village of Dublin was read for the second time. Mayor Headlee asked the newspapers to publish a request asking the residents of the area to state their opinions of the Ward divisions to the Councilmember in their Ward. Resolution No. 22-81 Said resolution dealing with a petition to dead end Thornhill Lane was read for the second time. Resolution No. 23-81 Said resolution dealing with establishing a Village nursery was read for the second time. Mr. Mand moved, seconded by Mr. Geese, to dispense with the three-time reading rule. The motion failed with the vote as follows: 2 Yeas _ Geese, Mand; 5 Nays - Headlee, Lewis, Maurer, Shawan, Chambers. Discussion on Parks and Recreation Recommendation Re: Consulting Firm Agree- ment Mr. Hill, Chairman of the Parks and Recreation Department was present and in- troduced Mr. Horn of Brandstetter/Carroll and Associates. After some dis- cussion, Mr. Mand moved, seconded by Mr. Geese, to approve the plans of Brubake / Brandt, Inc., and Brandstetter/Carroll and Associates for the swimming pool and community center project. Mr. Chambers amended the motion to approve Phase I, planning and programming, of the plans. Vote on the motion was unanimous for approval. Ordinance No. 32-81 Said ordinance dealing with issuance of Bonds, Phase II Sewers, for assess- ments was introduced by Mr. Geese and read for the first time. Mr. Geese moved seconded by Mr. Lewis, to dispense with the three-time reading rule and pass as an emergency. Vote on the motion and the ordinance was unanimous for approval. Ordinance No. 33-81 Said ordinance dealing with accepting a bid on the 1981 Street Improvements was introduced by Mr. Shawan and read for the first time. The bid of Northwood Stone and Asphalt, $195,434.50, was selected and Mr. Shawan moved, seconded by Mr. Geese, to dispense with the three-time reading rule and to pass as an emergency. Vote on the motion and the ordinance was unanimous for approval. Proposed 1982 Budget Said budget was prepared by the Finance Director and presented to Council for their consideration and first reading. Resolution No. 26-81 Said resolution dealing with setting a Public Hearing date of June 15, 1981 on the 1982 Budget was introduced by Mr. Shawan and read for the first time. Mr. Shawan moved, seconded by Mr. Mand, to dispense with the three-time reading rule and to pass as an emergency. Vote on the motion and the resolution was unanimous for approval. Ordinance No. 34-81 Said ordinance dealing with a proposed Charter change was introduced by Mr. Geese and read for the first time. RECORD OF PROCEEDINGS Minutes of VILLAGE OF DUBLIN ~&Ytb ,\[ eet ing National Graphics Corp., Cols., O. Form No. 1097 "T~ II eld June 1, 1981 19 Page Four Ordinance No. 30-81 ~ Said ordinance proposing an amendment to original Ordinance No. 30-81 designat- ing Wards was introduced by Mr. Geese. It was decided the amendment should be Ordinance No. 30B-81 and considered read for the second time since it is a part of Ordinance No. 30-81. Informal Discussion on Proposed Aqreement with Adria Mr. D'Alonzo, Adria Laboratories, Inc., was present to discuss water and sewer services to an approximate 100 acre site on Rts. 161-33 and provided Council with tentative costs and agreement for this project. After some discussion, Council decided a format should be prepared by Adria and presented to Council. Petition to build sewerlines by assessment - Brandon and Earlington This discussion was tabled until the June 15, 1981 meeting of Council. Sisters Chicken Discussion Mr. Smith requested this discussion be tabled until June 15, 1981 meeting of Council. 'P.. Vacation of an Easement - Craig Lindberg - Water ford . n Mr. Geese moved, seconded by Mr. Mand, to dlspense with the Council Rule of Order and allow Mr. Lindberg to submit a request for vacating an easement. Vote on the motion was unanimous for approval. In regards to the request, Mr. Smith requested Mr. Lindberg sign an Indemnifi- cation Agreement. Mr. Geese then moved, seconded by Mr. Chambers, to approve the request and have Mr. Lindberg arrange to meet with Mr. Smith to sign said agreement. Council Roundtable Discussion Mayor Headlee referred to the discussion concerning the stone fences in Dublin (May 18, 1981 meeting of Council) and said there is a section in the Codified Ordinance pertaining to this issue (Section 541). Mr. Mand asked to schedule an Executive Session before the June 15, 1981 meet- ing and Mayor Headlee requested Council meet at 6:30 P.M. before the regular meeting to discuss sewerline requests. Mr. Chambers thanked the press for the coverage of the Memorial Day activities. Mr. Geese mentioned the fact that four (4) of the six (6) new signs recently placed throughout Dublin by the Jaycees have been stolen. He asked the news- paper to inform the public that no charges would be filed if those persons who took the signs would return them. Mayor Headlee added there would be no ques- tions asked if the signs were returned to her house or the Police Department in the middle of the night. Mr. Shawan asked if anyone sees some person removing stones from the stone fenCES throughout Dublin to please report it to the Police Department. He also mentioned the Scioto Park is being well used, however, there is a great deal of trespassing on private property. He requested the "No Trespassing" signs be replaced on the north and south side of the Park. RECORD OF PROCEEDINGS J1 inutes of VILLAGE OF DUBLIN - ~ I 9 lYflCS .\l eel illg National Graphics Corp., Cols., O. Form No. 1097 0:i,~ Held June 1, 1981 19 Page Fi ve Mrs. Maurer reported some of the stone fence in front of her property was stolen and encouraged anyone seeing this happening to please contact authoritie Mayor Headlee adjourned the meeting at 10:35 P.M. ~~~ Mayor 0 Presidi 9 Officer J}~ 711. ~_A / Clerk 0 ouncil / . BILL LISTING - June 1, 1981 ~ Recreation Employees Park Maintenance Employees Cemetery Maintenance Employees Street Maintenance Employees Full time employees P.E.R.S. U. S. Postal Service Franklin Co. Data Center Bobby Layman Chevrolet National Graphics Shaw-Walker Co. The Dublin Villager Charles E. Headlee Smith & Gunner Flower Garbage Roll-Off Co~tainer Service Bohm - NBBJ Clyde E. Williams Bricker & Eckler A. & O.W. Furnace Cleaning Bank One Trust Co. Muirfield Ltd. Delaware Co. Bd. of Elections Franks Nursery Sales Ohio Assoc. of Chiefs of Police Leo Meyers Perry Township Hill Printing Co. Central Communications Vance's Shooters Supplies Fletcher Poster Co. Dan Tobin Chevy-Olds A.D.S. Distributing Service The Butler Report Wolfe Engineering Co. Patrick L. Haines Neenah Foundry Shepherd Excavating H. F. McClory Torco Medusa Aggregates Parrott Implement Co. Anderson Concrete Mobil Oil Corp. C. & SOE Ohio Bell R.P.M. Maintenance Blue Cross Xerox Corp. Banc Ohio National Bank $ 542.50 904.50 155.75 185.94 16,448.04 2,450.18 46.00 59.38 62.13 123.81 12.05 37.80 73.86 2,818.00 8,182.00 336.00 897.30 6,212.80 520.65 125.00 105.05 100.00 2.50 173.76 75.00 51.99 1,541.66 44.00 65.60 24.75 90.00 52.51 151.52 2.00 2,077.60 280.00 345.00 364.50 340.00 3,995.00 135.50 942.17 410.40 2,360.52 1,551.70 809. 77 400.00 1,809.50 31. 50 31,420.04 $89,941.23 Part-time employee payroll Part-time employee payroll Part-time employee payroll Part-time employee payroll Full-time employee payroll Employer's P8rtlon Rehtal of P. . ~oxes Printout of voters Repair rear view mirror on cruiser (reimbursed) Docket Book Binder Payroll Ledgers Ad ref: spring cleanup Office supplies for clerk and Bldg. Dept. Legal Services for May Refuse Collections for May May charges for dumpster Planning consultant fees for 1981 Engineering fees for study of inter- section Legal services ref: Notes for Parkland ACEluisi tion Clean furnace at 129 S. High Corporate trust fee for bond & coupon account Clean lot in Muirfield Printout of voters Trees & shrubs at Monteray & Water ford Membership Fees & Conference Reg. Replacement Uniform Items. Police Communications Log Sheets for Police Dept. Repair radio in cruiser Gun Case for new vehicle 3 Decals for new cruisers Antenna for new cruiser Delivery of Rec. Programs Copies of plat maps & deeds Engineering services for May Repair 18 cemetery markers Grates for storm sewers Pipe repairs in Summitview ditch Pump Station Maintenance Mosquito Fogger. Sand for ball diamonds at Avery Park & stone for road repairs Post Hole Digger & repairs to tractor Concrete for repairs for bridge supports and installing cemetery markers Gasoline for all vehicles Electric service to all bldgs. & pump station & parks. Phone service for all departments Cleaning services for May Hospitalization insurance Maintenance agreement on Xerox machine Coupon interest due