HomeMy WebLinkAboutResolution 23-25RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No.__23-25 Passed F
ACCEPTING THE LOWEST AND BEST BID FOR THE ANNUAL
SIDEWALK MAINTENANCE PROGRAM 2025 (25-004-CIP)
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and Chapter
37 of the Dublin Code, for the Annual Sidewalk Maintenance Program 2025 (25-
004-CIP); and
WHEREAS, Council has determined that the bid submitted by Coburn’s Concrete
L.L.C. on February 26, 2025 constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, _(v _ of the elected members concurring, that:
Section 1. The bid submitted by Coburn’s Concrete L.L.C. in the total amount
of $272,519.40 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract with
Coburn’s Concrete L.L.C. for the performance and completion of the Annual
Sidewalk Maintenance Program 2025 (25-004-CIP) pursuant to the
Advertisement, Proposal and Contract Documents for said work on file in the
office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
appropriate officers of the City to prepare and sign all other agreements and
instruments and to take any other actions as may be necessary to implement this
Resolution and complete the work for this Program.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Dublin Charter.
Passed this 7‘ day of April, 2025. i oe
Mayor — Presiding Officer
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: April 1, 2025
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Brian D. Gable, P.E., Director – Capital Projects
Joshua D. Miller, P.E., Civil Engineer II
Re: Resolution 23-25 – Accepting the Lowest and Best Bid for the Annual Sidewalk
Maintenance Program 2025 (25-004-CIP)
Summary
On February 26, 2025, nine (9) bids were received and publicly opened for the Annual Sidewalk
Maintenance Program 2025, 25-004-CIP (Project), which involves the removal and replacement of
deficient concrete sidewalk sections throughout the City as depicted on the included Location Map
showing general work locations. The Program for 2025 includes work at various locations within the
City as staff looks to concentrate on locations of higher pedestrian traffic, such as schools and parks,
in addition to requests for repairs and replacements from residents.
The budgeted funds for this Project in the 2025-2029 Capital Improvements Program (CIP) are
$275,000 from account MB25M02, Annual Sidewalk Maintenance. The engineer’s estimate for this
year’s Project is $315,000.
Coburn’s Concrete L.L.C. submitted the lowest and best bid of $272,519.40 which is 13.49% below
the engineer’s estimate. The remaining budgeted funds will be utilized for the sidewalk shaving
program. Since the low bid is only $2,480.80 under the budgeted funds, additional funding is
anticipated to be required for the sidewalk shaving program. These additional funds will be available
from other unencumbered budgeted funds in the CIP. Staff has reviewed all bids and a summary of
the bids received is listed below.
Bidder Bid as Read Bid as Read Responsive? Over (+) or Under (-)
Engineer’s Estimate
Coburn’s Concrete L.L.C. $272,519.40 -13.49% Yes
Heavy Highway Construction Company LLC $295,497.50 -6.19% Yes
Brennstuhl Construction, Inc. $314,164.95 -0.27% Yes
Professional Pavement $322,816.25 +2.48% Yes
Strawser Paving Company $330,890.00 +5.04% Yes
ESK Companies $352,943.25 +12.05% Yes
Newcomer Concrete Services, Inc. $370,080.30 +17.49% Yes
Decker Construction Company $400,251.70 +27.06% Yes
Elford, Inc. $438,265.50 +39.13% Yes
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017
Phone: 614.410.4400 Memo
Resolution 23-25 – Accepting the Lowest and Best Bid for the Annual Sidewalk Maintenance Program 2025
(25-004-CIP)
April 1, 2025
Page 2 of 3
The work for this Project is expected to commence in May and be complete in September.
The typical and customary communication methods will be used to convey construction information
with the residents and impacted property owners throughout the duration of this work. The City will
have a designated Engineering Project Inspector assigned to the work for this Project who will
provide coordination, be available to answer questions and manage access needs at adjacent
residences throughout the performance of the work.
As in the past, the majority of the sidewalk repair locations are caused by roots from mature street
trees heaving the sidewalks. As part of the repair process, these roots will be pruned and removed.
Engineering works closely with the Dublin Forestry staff on the sidewalk repair process to ensure
impact to trees will be minimized where feasible. If Forestry staff determines that a tree should be
removed, Forestry staff will remove the tree, grind the stump, and replace the tree following
completion of the sidewalk replacement. Trees that have larger roots removed in the sidewalk repair
process could have their canopies thinned and trimmed by Forestry staff. In 2024, eleven (11) street
trees required removal as a result of the necessary root pruning, while four (4) trees were removed in
2023.
In the event it is determined that the necessary root pruning could be detrimental to the adjacent
street tree, staff will pursue meandering the sidewalk around the tree. Typically, sidewalk meandering
requires an easement outside of right-of-way from the adjacent property owner. When pursuing this
approach, staff reviews and discusses the meandering with the property owner and the easement
must be donated to the City if the resident is agreeable to the meandering. Although in 2021,
sidewalks were meandered around street trees at three (3) separate locations, no meandering
occurred in 2022, 2023, or 2024. Multiple potential locations were identified in 2024 where sidewalk
could be meandered around a street tree, but in most cases the meander would involve multiple
property owners and one of the owners was not in favor of the meandering.
Recommendation
Staff has thoroughly reviewed the bid submitted by Coburn’s Concrete L.L.C. Coburn’s Concrete
L.L.C. has not previously performed work for the City of Dublin, and staff made inquiries to references
provided by the contractor. Feedback on Coburn’s Concrete L.L.C.’s quality of work was positive, and
each responding reference recommended working with this contractor. Staff feels confident that
Coburn’s Concrete L.L.C. has the capability and experience to perform well on this Project.
Staff recommends Council approve Resolution 23-25 accepting as lowest and best the bid of Coburn’s
Concrete L.L.C. in the amount of $272,519.40 and authorizing the City Manager to enter into a
contract with Coburn’s Concrete L.L.C. for this Project.
Resolution 23-25 – Accepting the Lowest and Best Bid for the Annual Sidewalk Maintenance Program 2025
(25-004-CIP)
April 1, 2025
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Location Map