HomeMy WebLinkAboutOrdinance 05-25RECORD OF ORDINANCES
Form 6220S BARRETT BROTHERS - DAYTON, OHIO
05-25 Ordinance No. Passed P
AMENDING THE ANNUAL APPROPRIATIONS FOR THE FISCAL
YEAR ENDING DECEMBER 31, 2025
WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended; and
WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding in certain budget accounts; and
WHEREAS, at the beginning of each year, it is necessary to appropriate unencumbered balances in various funds to authorize those funds for debt payments, project-related expenditures and other miscellaneous expenses; and
WHEREAS, if any funding is appropriated herein to provide for transfers or advances for debt service, the debt transfer is also authorized as a part of this ordinance.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of
Ohio, 7 of the elected members concurring, that:
Section 1. There shall be appropriated in the unappropriated balance from the General Fund in the total amount of $305,000:
Transportation & Mobility
10170750-735004 Other Professional Services $ 305,000
Section 2. There shall be appropriated in the unappropriated balance from the Capital Improvements Fund in the total amount of $2,533,357.64:
Parks Operations
40180430-735005 = Park & Bikeway Improvements $ 161,500
Capital Improvements
40180350-735002 Buildings & Other Structures $ 2,3/1,857.64
Section 3. There shall be appropriated in the unappropriated balance from the Capital Improvements Construction Fund in the total amount of $161,500:
Engineering Capital Improvements
40480320-735002 Building & Other Structures $ 65,700
Section 4. There shall be appropriated in the unappropriated balance from the Capital Improvements Fund in the total amount of $500,000 and $175,000 from the unappropriated balance from the Perimeter West TIF Fund:
Engineering Capital Improvements
40180320-735006 Street Maintenance $ 500,000
Engineering Capital Improvements
43180320-735004 New Street Construction $ 175,000
Section 5. There shall be appropriated in the unappropriated balance from the Mayor’s Court Custodial Fund in the total amount of $600,000:
Mayor's Court
83010290-755027 Fines/Forfeit to Other Govts $ 600,000
Section 6. There shall be appropriated from the Capital Improvements Fund to the State Highway Fund the total amount of $25,000:
RECORD OF ORDINANCES
BARRETT BROTHERS - DAYTON, OHIO Form 6220S
Ordinance No. 05-25 Pas kage - j
Finance Miscellaneous
40196290-741000 ‘Transfers $ (25,000)
Finance Miscellaneous
20296290-741000 Transfers $ 25,000
Section 7. There shall be appropriated in the unappropriated balance from the Capital
Improvements Fund in the total amount of $1,500,000:
Engineering Capital Improvements
40180320-73600 Other Equipment $ 1,500,000
Section 8. There shall be appropriated in the unappropriated balance from the Law
Enforcement Trust Fund in the total amount of $36,000:
Police Operations
24250820-713005 Misc. Contract Services $ 36,000
Section 9. This ordinance shall take effect and be in force in accordance with Section
4.04(a) of the Dublin Revised Charter.
Passed this _ | la day of Wek , 2025.
LJ} LA >—
Mayor — Presiding Officer
hele Che Raina 7
To: Members of Dublin City Council
From: Megan O’Callaghan, City Manager
Date: February 25, 2025
Initiated By: Jaime L. Hoffman, Interim CFO/Director of Finance Operations
Meghan J. Murray, Budget Manager
Jean-Ellen Willis, P.E., Director of Transportation & Mobility
Matt Earman, Director of Parks and Recreation
Brian Ashford, Director of Fleet and Facilities
Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Justin Páez, Chief of Police
Re: Ordinance No. 5-25 – Amending the Annual Appropriations for Fiscal Year
Ending December 31, 2025 (Q1)
Summary
This Ordinance amends the annual appropriations for the fiscal year ending December 31, 2025, to
provide supplemental funding in certain budget accounts. The following sections provide descriptions
of the appropriations contained within each section of the Ordinance and the reason for the request.
Sections 1 through 4 are re-appropriations of unused proceeds for debt-financed or capital projects
that have been previously approved by Council. At year-end, all these proceeds were unencumbered
as required by the Ohio Revised Code. These requests reflect the mechanics of re-appropriating the
funds again for use in 2025. Sections 5 through 7 consist of financial adjustments, which are updates
made to align the financial records. Section 8 is a request to appropriate funds for items identified
as presenting an opportunity to utilize a restricted funding source. Funding is requested from the
Law Enforcement Trust Fund which serves as the restricted fund for police seizure monies.
Section 1 - Requests $305,000 in appropriations for Transportation & Mobility from the
unencumbered fund balance of the General Fund to update two studies: West Dublin Passenger
Rail/Carter Farm Update and the EV Infrastructure Comprehensive Study. Both studies advance
important initiatives and prepare Dublin to be ready as opportunities arise.
• $255,000 in appropriations for the West Dublin Passenger Rail Study/Carter Farms Update.
To date, the study has identified a comprehensive land use strategy, detailed site
development concept, station layout, and transportation enhancements to support the
original 100-acre site designated for the new passenger rail station. Recently, the City of
Dublin acquired Carter Farms to the west of the railway tracks and as a result, the original
study needs to expand to conduct a holistic study that integrates the newly acquired land
with the original site. The objective is to identify the most suitable location for the new
passenger train station and determine the highest and best use of the land to support the
station and align with broader community goals.
• $50,000 in appropriations for the EV Infrastructure Comprehensive Study. Following the
October 7, 2024, City Council meeting, several updates are needed to provide the information
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017
Phone: 614.410.4400 Memo
Ordinance No. 5-25 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q1)
February 25, 2025
Page 2 of 5
requested. Key revisions include expanding ownership models, addressing concerns about
grid capacity and alternative technologies like hydrogen, refining forecasts for EV charger
deployment and City fleet electrification, and creating a full financial plan to reflect
installation, maintenance, cost-sharing, and grant opportunities. The final plan will integrate
all Council feedback to ensure a comprehensive and forward-looking EV strategy.
Section 2 - Requests $2,533,357.64 in appropriations for Parks & Recreation from the
unencumbered fund balance of the Capital Improvements Funds for the Gateway Monument and
Signage (PK23C07) and the Dublin Community Recreation Center Refresh (FC24C01).
• $161,500 in appropriations for Parks & Recreation from the unencumbered fund balance of
the Capital Improvements Fund for the Gateway Monument and Signage (PK23C07). This
request is to appropriate $161,500 in funding to execute a design contract for this project.
The Planning Department received approval for the concept designs of the new Gateway
Monument and Signage on November 7, 2024. The next step is to contract with the designers
to create the construction drawings for this project to move forward. Funding for this step
was not included in the 2025 CIP requests because the concept design had not yet been
approved by City Council.
• $2,371,857.64 in appropriations for Parks & Recreation from the unencumbered fund balance
of the Capital Improvements Funds for the Dublin Community Recreation Center Refresh
(FC24C01). The Dublin Community Recreation Center is a vital community amenity built in
the 1990s. Various renovations have been proposed to modernize the facility and improve its
value. Improvements began in 2024 utilizing funds made available through the American
Rescue Plan Act (ARPA). Additional improvements will be completed in phases. The next
phase for this project includes renovations to the Senior Lounge and Teen Lounge in 2025,
for which staff is requesting the allocation of the remaining ARPA funds to fund these projects
and additional work anticipated to be completed in 2025.
Section 3 - Requests $65,700 in appropriations for Facilities from the unencumbered fund balance
of the Capital Improvements Construction Fund for Parking Garage Safety Enhancements and Dublin
Parking Garage Re-striping.
• $52,100 in appropriations for the Parking Garage Safety Enhancements. In consultation with
the Dublin Police Department, speed humps and mirrors will be installed in the parking
garage. The goal is to moderate speed and increase awareness of oncoming vehicles.
• $13,600 in appropriations for the Dublin Parking Garage Re-striping. The faded parking lines
and directional arrows on each floor of the garage will be re-painted. In addition to enhanced
safety, this project will improve the overall aesthetic of the garage.
Section 4 - Requests $675,000 in funding appropriations for Engineering from multiple funds for
the Annual Pedestrian Tunnel Maintenance (BC25M04) and the Avery-Muirfield and US 33 WB
Ramps/Dublin Methodist Lane Signal Improvement (ST24C01).
• $500,000 is requested for Annual Pedestrian Tunnel Maintenance (BC25M04) from the
Capital Improvements Fund. The 2024 Pedestrian Tunnel Maintenance project (BC24M03)
was bid in March 2024 with an engineer’s estimate of $550,000. One bid in the amount of
$696,233 was received, which was approximately 26.6% higher than the estimate. The 2024
Ordinance No. 5-25 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q1)
February 25, 2025
Page 3 of 5
funding available for the project was $475,000 in the 2024 Capital Improvements Program
(CIP). The bid was rejected and the work planned for 2024 has been combined with the
pedestrian tunnel work programmed for 2025. The engineer’s estimate for the combined
2024 and 2025 work is $1,100,000, while the programmed funds in the 2025 CIP is $700,000.
As a result, a supplemental appropriation in the amount of $500,000 is requested to fully
fund the 2025 Pedestrian Tunnel Maintenance project which is currently advertised for bids.
The bid opening is February 26, 2025.
• $175,000 is requested for the Avery-Muirfield and US 33 WB Ramps/Dublin Methodist Lane
Signal Improvement (ST24C01) from the Perimeter West TIF Fund. On December 11, 2025,
bids were opened for the Avery-Muirfield and US 33 WB Ramps/Dublin Methodist Land Signal
Improvement project. The engineer’s estimate for this project was $450,000. The lowest and
best bid received was $482,360, which is approximately 7.2% higher than the estimate. The
funding available for the project is $375,000 in the 2025 Capital Improvements Program
(CIP). As a result, a supplemental appropriation in the amount of $125,000 is requested. On
January 13, 2025, Council approved Resolution 02-25 accepting the lowest and best bid for
the project and authorizing the City Manager to enter into contract for the project.
Section 5 – Requests $600,000 in funding in the Mayor’s Court Custodial Fund for the payment of
fines and court costs. In alignment with recent Mayor’s Court financial process improvements, the
financial activity that is presented in the Mayor’s monthly report to Council is now being reported in
the City’s ERP system. These funds are collected by the City and distributed to the appropriate law
enforcement agencies. This appropriation covers current payment obligations and appropriates
funds for future 2025 expenditures, and the amount is based on 2024 actual expenditures.
Section 6 — Requests $25,000 in funding appropriations in the State Highway fund and
unappropriates $25,000 in the Capital Improvements Fund. This transfer is necessary to provide
funding for the annual general obligation bond retirement debt payment associated with the Dublin
Road/Glick Road Improvements project.
Section 7 – Requests $1,500,000 in funding appropriations from the Capital Improvements Funds
for USIC locating services that support Council’s goal of providing Fiber to Every Home. These locates
are a critical component of the fiber installation process, ensuring that it can safely and efficiently
be installed across the community.
Section 8 – Requests $36,000 in appropriations from Police from the Law Enforcement Trust Fund
to enhance the investigative capabilities of our Community Impact Unit and Detective Bureau. These
funds will be used to acquire Clearview AI facial recognition software, a Penlink subscription, a night
vision camera, and to expand our budget for obtaining critical investigative data from cell phone
providers related to individuals suspected of criminal activity. This investment will enhance our ability
to solve cases efficiently, ensure public safety, and enhance overall operational effectiveness.
• Clearview AI facial recognition software presents significant benefits for law enforcement
investigations, enabling quicker identification of suspects, improving public safety, and
providing vital support in cold cases. The integration of this technology will allow our
investigators to streamline their operations and provide more efficient, effective, and
accurate services to the public. Clearview AI can rapidly analyze photos or video footage to
Ordinance No. 5-25 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q1)
February 25, 2025
Page 4 of 5
compare facial features against a database of publicly available images, making it easier for
investigators to identify suspects. U.S. government’s National Institute of Standards and
Technology tests confirmed Clearview AI’s algorithm correctly matched mugshot photos to
an accuracy rate of 99.85% (12 million photo samples). In the most difficult VISA kiosk test,
Clearview AI’s algorithm ranked No. 1 in the U.S and No. 2 worldwide.
• Penlink offers a powerful suite of tools that can significantly enhance the capabilities of law
enforcement agencies. Its ability to centralize data, streamline analysis, and facilitate
collaboration makes it an indispensable resource for solving complex investigations. By
leveraging the full potential of Penlink, law enforcement agencies can improve the efficiency,
accuracy, and success of their investigative efforts. Penlink consolidates various data sources
into one unified platform. Law enforcement agencies often deal with large volumes of data
from multiple channels, including phone records, GPS information, social media activity, and
financial transactions. Penlink streamlines the process by gathering and organizing this data
in a single, easy-to-access interface, eliminating the need for manual data management
across different systems.
• The use of night vision cameras provides a significant advantage in law enforcement
investigations, offering enhanced surveillance, improved safety, and better-quality evidence
collection. These cameras make nighttime operations more efficient and safer for officers,
improving the chances of successful investigations and prosecutions. Incorporating night
vision technology into our investigative toolkit will help maximize operational effectiveness
and contribute to the overall success of law enforcement efforts.
• Cell phone pings and associated data provide invaluable tools for law enforcement
investigations, offering precise tracking, corroboration of evidence, and real-time intelligence.
Used in compliance with legal standards, this data enhances investigators’ ability to solve
cases, verify key information, and build stronger, evidence-based cases. Incorporating cell
phone data into investigative procedures allows law enforcement agencies to operate more
effectively and efficiently, improving overall case outcomes to hold offenders accountable.
Incorporating technologies such as Clearview AI, Penlink, night vision cameras, and cell phone
ping/data analysis into law enforcement operations provides a comprehensive and advanced toolkit
for modern investigations. These tools offer unparalleled advantages in improving the speed,
accuracy, and effectiveness of investigative work. Clearview AI’s facial recognition software
enhances suspect identification with a high degree of accuracy, even in challenging environments.
Penlink streamlines complex data analysis and collaboration, making large-scale investigations more
manageable and efficient. Night vision cameras enhance operational safety and provide critical
intelligence during nighttime operations, while cell phone data tracking adds a layer of precision to
case-building, verification, and real-time situational awareness. Together, these technologies
empower law enforcement agencies to solve cases faster, improve public safety, and ultimately
uphold justice more effectively. Their integration into investigative workflows ensures that law
enforcement can meet the challenges of modern criminal activity while remaining efficient,
transparent, and accountable in the pursuit of justice. By leveraging these cutting-edge tools, we
can ensure that law enforcement efforts remain proactive, precise, and capable of responding to a
rapidly evolving landscape of crime.
Ordinance No. 5-25 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q1)
February 25, 2025
Page 5 of 5
Recommendation
Staff recommends City Council approval to amend the Annual Appropriations for the Fiscal Year
Ending December 31, 2025, at the Ordinance’s second reading/public hearing.
(1) (1) (2) (2) (3)Ord. Section Q1 Fund Fund DescriptionBeginning Cash Balance as of 1/1/2025Supplemental Appropriations Request (Q1) Budgeted Appropriations Encumbrances as of 1/1/2025Budgeted Revenues Increases/ Reduction of Budgeted RevenuesEnding Cash Balance After Supplemental Appropriations as of 3/17/20251 101 General Fund $69,917,343 $305,000 $99,250,175 $6,184,323 $95,394,906 $0 $59,572,751 6 202 State Highway Fund $504,317 $25,000 $233,000 $4,936 $214,600 $0 $455,981 8 242 Law Enforcement Trust Fund $85,442 $36,000 $1,800 $120 $1,800 $0 $49,322 2, 4, 6, 7 401 Capital Improvements Tax Fund $42,328,739 $4,508,358 $42,538,037 $18,324,778 $34,854,615 $25,000 $11,837,182 3 404 Capital Improvements Construction Fund $8,798,999 $65,700 $16,705,000 $6,166,768 $15,475,000 $0 $1,336,530 4 431 Perimeter West TIF Fund $1,056,186 $175,000 $994,650 $139,955 $1,150,000 $0 $896,581 5 830 Mayor's Court $0 $600,000 $0 $0 $0 $600,000 $0 Total Supplemental Appropriations Requested $5,715,058 (1) - Assumes all budgeted appropriations/encumbrances for 2025 are expended.(2) - Assumes all budgeted revenues for 2025 are collected.(3) - Estimates ending cash balance without further adjustments in expenditures or revenues for 2025.Exhibit ANOTES: