HomeMy WebLinkAboutResolution 09-25RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No.__99-25 Passed .
ACCEPTING THE LOWEST AND BEST BID FOR THE
2025 CENTRAL LANDSCAPE MAINTENANCE CONTRACT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter, for the 2025
Central Landscape Maintenance Contract
WHEREAS, Council has determined the base bid in the amount of
$312,366.55 submitted by BrightView Landscape Services to be the lowest and
best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, "l___ of the elected members concurring, that:
Section 1. The base bid in the amount of $312,366.55 submitted by
BrightView Landscape Services is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts
with BrightView Landscape Services for the performance and completion of the
2025 Central Landscape Maintenance Contract pursuant to the Advertisement,
Proposal and Contract Documents for said Project on file in the Department of
Parks and Recreation.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for this Project.
Section 4. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this _/ 3 day of Eebruses , 2025
MAS
Mayor — Presiding Officer
Attest: Cheah. ae of Gpuncil (/
To: Members of Dublin City Council
From: Megan O’ Callaghan, City Manager
Date: February 11, 2025
Initiated By: Matt Earman, Director of Parks and Recreation
Shawn Krawetzki, Landscape Architect Manager
Re: Resolution 09-25 – Accepting the Lowest and Best Bid for the 2025 Central
Landscape Maintenance Contract
Summary
On Thursday, February 6th, 2025 (7) bids were opened for the Central Landscape Maintenance
Contract. This contract provides landscape maintenance for specific City-owned property and
rights of way. Attached is a map showing the maintenance coverage areas.
The bid requests also include specific unit costs for landscape repairs and replacements to address
any damages to plant beds and declining plant health. These additions would be as directed by
City staff to maintain the appropriate standards. The bid results are as follows:
Bidder
Bid Amount
Bid as Read
Over (+) or Under (-)
Budget
Brightview $312,366.55 (-) 14%
Pony Lawncare & Landscaping, LLC $375,074.00 (+) 4%
Rocky Fork Company $383,446.88 (+) 7%
Commercial Land Management Systems $451,000.00 (+) 25%
R&R Lawncare & Landscaping, LLC $555,571.73 (+) 54%
Professional Pavement $783,769.02 (+) 117%
Peabody Landscape Group $483,427.00 (Unit Pricing
Bid Items Missing)
(+) 34%
After a thorough review of the bids received, staff has determined the lowest and best bid to be
$312,366.55 submitted by Brightview, which is 13% less than the 2025 budgeted amount of
$360,000.00.
Recommendation
Staff recommends the adoption of Resolution 09-25, accepting the lowest and best bid by
Brightview in the amount of $312,366.55. This contractor has successfully executed this contract in
previous years and is knowledgeable of the level of service and contract area.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo