HomeMy WebLinkAboutResolution 08-25RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No.__98-25 Passed ,
ACCEPTING THE LOWEST AND BEST BID FOR THE
2025 HIGHWAY MOWING CONTRACT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter, for the 2025
Highway Mowing Contract
WHEREAS, Council has determined the base bid in the amount of
$144,170.00 submitted by Commerical Land Management Systems to be the
lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, | of the elected members concurring, that:
Section 1. The base bid in the amount of $144,170.00 submitted by
Commerical Land Management Systems is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts
with Commerical Land Management Systems for the performance and
completion of the 2025 Highway Mowing Contract pursuant to the
Advertisement, Proposal and Contract Documents for said Project on file in the
Department of Parks and Recreation.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for this Project.
Section 4. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
A — Passed this__|& day of relrsard 2025
Mh 4 3—
Mayor — Presiding Officer
Om, Clefk of Council (/
Attest:
To: Members of Dublin City Council
From: Megan O’ Callaghan, City Manager
Date: February 11, 2025
Initiated By: Matt Earman, Director of Parks and Recreation
Shawn Krawetzki, Landscape Architect Manager
Re: Resolution 08-25 – Accepting the Lowest and Best Bid for the 2025 Highway
Mowing Maintenance Contract
Summary
On Thursday, February 6th, 2025 (2) bids were opened for the Highway Mowing Maintenance
Contract. This contract provides mowing maintenance and wall and median vegetation control
along the shoulders of highways within the City of Dublin including State Route 33, Interstate-
270 from Tuttle Crossing to Sawmill Road, interchange at Interstate 270/State Route 33 and the
Sawmill Road interchange. Attached is a map showing the maintenance zones that this contract
will cover.
The bid requests also requested specific unit costs for landscape repairs and replacements to
address any damage due to accidents or plant deaths. These additions would be as directed by
Dublin staff to maintain the appropriate appearance levels.
Staff has reviewed the bids received and determined the lowest and best bid submitted was from
Commercial Land Management Systems in the amount of $144,170.00 which is 24% less than the
2025 budgeted amount of $188,500.00.
Bidder
Bid Amount
Bid as Read
Over (+) or Under (-)
Budget
Commercial Land Management Systems $144,170.00 (-) 24%
R&R Lawncare & Landscaping, LLC $292,230.00 (+) 55%
Recommendation
Staff recommends the adoption of Resolution 08-25, accepting the lowest and best bid by
Commercial Land Management Systems in the amount of $144,170.00. This contractor has
successfully executed this contract in previous years and is knowledgeable of the level of service
and contract area.
Office of the City Manager
5555 Perimeter Drive• Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo