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Home My WebLink About01-13-2025 Council MinutesMinutes of RECORD OF PROCEEDINGS Dublin City Council Meeting [OVERNMENT FORMS & SUPPLIES 644-224-S508 FORM NO, 10146 Held January 13, 2025 CALL TO ORDER Mayor Amorose Groomes called the Monday, January 13, 2025 Regular Council Meeting of Dublin City Council to order at 5:00 p.m. ROLL CALL Members present were Vice Mayor Alutto, Mayor Amorose Groomes, Ms. De Rosa, Ms. Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Staff members present were Ms. O'Callaghan, Mr. Hartmann, Mr. Ashrawi, Chief Paez, Ms. Weisenauer, Ms. Hoffman, Mr. Hammersmith, Mr. Earman, Mr. Gable, Ms. Blake and Mr. Ament. ADJOURNMENT TO EXECUTIVE SESSION Mayor Amorose Groomes moved to adjourn to executive session for the following purposes: e Conferences with an Attorney for the Public Body concerning Disputes involving the Public Body that are the subject of Pending or Imminent Court Action; e Considering the Purchase of Property for Public Purposes; and e Personnel Matters: Considering the Employment of a Public Employee. Vice Mayor Alutto seconded. Vote on the motion: Ms. De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes. PLEDGE OF ALLEGIANCE Mayor Amorose Groomes invited Ms. Fox to lead the Pledge of Allegiance. CITIZEN COMMENTS There were no comments. CONSENT AGENDA e Minutes of the December 9, 2024 Regular Council Meeting e Notice to the Legislative Authority of a Transfer of Ownership of D1 and D2 Permits from Triple B Grooming LLC, dba Hammer & Nails, 5865 Frantz Road, Dublin, Ohio 43016 to ODAA Enterprises Dublin LLC, dba Hammer & Nails Grooming Shop for Guys, 5865 Frantz Road, Dublin, Ohio 43016. There was no request to remove an item from the Consent Agenda. Mayor Amorose Groomes moved to approve the Consent Agenda. Vice Mayor Alutto seconded the motion. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Fox, yes. INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 01-25 Adopting the City of Dublin's Goals for 2025 Vice Mayor Alutto introduced the Resolution. Ms. Blake stated that the proposed goals for 2025 were discussed as part of the November 8" fall retreat and again with the Administrative Committee in December. Feedback was received on each of those occasions and the goal statements were updated accordingly. The Administrative Committee recommended these goals to Council for approval after thei review. Staff recommended approval. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting jOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO, 10145 Held January 13,2025 Page 2005 There were no public comments. Ms. De Rosa thanked staff for the assistance and work in putting these goals together. They are ambitious and she expressed her excitement for the year ahead. Mayor Amorose Groomes agreed and thanked the Administrative Committee for their work on finalizing these goals. She thanked staff for the work on finalizing the goals as well as the work that will come this year. Vote on the Resolution: Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Ms. Kramb, yes; Mayor Amorose Groomes, yes; Vice Mayor Alutto, yes. Resolution 02-25 Accepting the Lowest and Best Bid for the Avery-Muirfield and U.S. 33 WB Ramps/ Dublin Methodist Lane Signal Improvements Project (24-020-CIP) Vice Mayor Alutto introduced the Resolution. Mr. Gable shared that staff conducted a competitive bid process for the Avery-Muirfield and U.S. 33 WB (westbound) Ramps/Dublin Methodist Lane Signal Improvements project. The scope of work for this project includes improvements to the traffic signal infrastructure located at the Avery-Muirfield Drive and U.S. 33 WB exit ramps/Dublin Methodist Lane intersection. The reconfiguration of the turn lane alignment on the northeast corner of the intersection will add a brick apron for tractor trailer’s over-tracking without widening the asphalt. Other improvements include replacing a signal mast arm, a new traffic controller cabinet and resurfacing the pavement within the intersection. The 2025-2029 CIP provides $375,000 for this project. On December 11, two bids were received and publicly opened. Strawser Paving Company submitted the lowest and best bid of $482,359.60. Particular care will be taken during construction to minimize public impact. Both Avery- Muirfield Drive and U.S. 33 are priority routes with lane closures not permitted during peak hours. It is expected that construction will take place primarily at night. Staff recommended approval of the resolution. There were no public comments. Mayor Amorose Groomes stated that the last component of this project will be the mast arm to arrive, referencing the amount of time it takes to receive this component. Mr. Gable responded affirmatively and stated that the mast arm and some controller items are yet to be received. Vote on the Resolution: Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Ms. Kramb, yes. Resolution 03-25 Accepting the Lowest and Best Bid for the Avery Road and Rings Road/Cara Road Interim Intersection Improvement Project (20-019-CIP) Vice Mayor Alutto introduced the Resolution. Mr. Gable stated that staff conducted a competitive bid process for the Avery Road and Rings Road/Cara Road interim intersection project. This project includes constructing a roundabout at the intersection of Avery Road and Rings Road; and Cara Road water and sanitary sewer line extensions for Area 8A which serves Rings Road, Cara Road and Cara Court. This project also includes curb and gutter installation on Cara Road and Cara Court and pedestrian facilities for Rings Road, Avery Road, Cara Court and Cara Road. The 2025+ 2029 CIP provides $7 million for this project. On December 18, seven bids were received and publicly opened. Strawser Paving Company submitted the lowest and best bid of $6,249,459.05 for the Alternate 2 bid which was 10.7% below the Engineer's Estimate. Alternate 2 completes the project six months ahead of Alternate 1 and is approximately $300,000 less. Construction is expected to begin in March and be completed by the end of October 2025. Staff recommended approval of the resolution. RECORD OF PROCEEDINGS MMimtesiof Dublin City Council Meeting GOVERNMENT FORM: UPPLIES 844-224-3338 FORM NO. T0145 Held January13,2025 Page 3 25 There were no public comments. In response to Ms. Fox’s question regarding the tunnel under Avery Road and whether it was part of this project, Mr. Gable stated that the tunnel is closer to the park extension should Tuttle Park Drive be extended over to Avery Road. The tunnel is still in the those project plans, but not included in this particular project. Ms. Fox stated that this should be} a very pedestrian friendly area once these improvements are completed. Mr. Gable agreed and added that this will include a connection all the way to the north at the Rings Road and Cramer's Crossing intersection. There is a future project that will connect the shared use path a little farther north on Avery Road as well. Ms. Fox asked if people would have access to water and sewer at the completion of this project if they were to want to build or develop in this area. Mr. Gable stated that Area 8A\ serves the existing homes within the project area. The area to the south and west of Rings Road and Avery Road is part of the tributary for the Tuttle Sanitary Sewer, so that would need to be extended. Ms. Kramb asked about traffic maintenance during the project work. Mr. Gable stated that the detour will likely take travelers from Rings Road out to Cosgray Road. Vote on the Resolution: Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes. Resolution 04-25 Authorizing the City Manager to enter into a Cost Sharing Agreement with the Dublin City School District for the Hyland-Croy Road and Cacchio Lane Traffic Signal Project (24-033-CIP) Vice Mayor Alutto introduced the Resolution. Mr. Gable stated that this resolution is for a cost sharing agreement with the Dublin City School District for the Hyland Croy Road and Cacchio Lane Traffic Signal project. The project scope includes the construction of a new traffic signal at the intersection of Hyland Croy and Cacchio Lane, just north of Brand Road. The traffic signal will be owned and maintained by the City of Dublin. This signal was identified as part of the Dublin City School Traffic Impact Study for the new elementary school located at 6855 Cacchio Lane. The Cost Sharing Agreement between the Dublin City School District and the City of Dublin is necessary to detail the cooperative responsibility and financial participation for each agency. The City of Dublin's participation is 50% of the project design cost and 50% of the estimated construction costs. The Dublin City School District agreed participation is also 50% of both the design and construction. Currently the project's total cost is estimated to be $601,300. The City’s engineering staff is managing the design and construction of this project. The construction plans were finalized late last year and are currently advertised for bidding with a bid opening later this month. Construction is anticipated to occur in 2025 with signal activation in 2026. Staff recommended approval. There were no public comments. Vote on the Resolution: Ms. Fox, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Vice Mayor Alutto, yes; Ms. Kramb, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes. OTHER BUSINESS e A Motion Supporting the Ohio Municipal Leaque’s Challenge of AT&T'S Tariff Application at the Public Utilities Commission of Ohio Ms. O'Callaghan stated that on Dec. 18, AT&T filed a proposed tariff request with the Public Utilities Commission of Ohio (PUCO) that impacts governmental entities, including municipalities. The revision would require any governmental entity requesting the relocation and undergrounding of communications facilities existing in a public right of way to pay the cost incurred by AT&T for such a relocation. If unchallenged, this tariff revision will become effective on Jan. 18, Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 845-224-S335 FORM NO, TOT Held January. 43,2025 Page 42 5 2025. Any challenge to AT&T's application for tariff updates must be filed prior to the thirty-day expiration. Ideally, the challenge would be filed well before that deadline to allow the Commission to consider the arguments and remove AT&T from the automatic approval process and allow the challengers to be heard. The Ohio Municipal League and other associations plan to intervene, and they are requesting as many municipalities as possible also support a challenge. If AT&T's tariff change becomes effective, the tariff gives AT&T the ability to charge municipalities in advance when they relocate facilities, even if the relocation is required for safety or public welfare purposes. This change would shift costs from the company to the taxpayers. Additionally, if AT&T is successful in having Ohio law changed through a tariff revision, then other utilities such as Columbia Gas of Ohio and AEP-Ohio can make the same filing -- further hindering municipalities in their projects and causing their costs to increase. To avoid any standing issues and to emphasize the importance of this cost shift to municipalities, OML is requesting municipalities indicate their consent to be included in this effort by Tuesday, January 14. Agreeing to participate does not commit Dublin at this time to financial support, although if the matter is not resolved at the PUCO level, a request may be made for financial assistance, and the City will have the opportunity to decide at that point if we want to continue as a party to the proceedings. Ms. O'Callaghan requested a motion in support of the Ohio Municipal League’s challenge of AT&T’s Tariff Application at PUCO. Mayor Amorose Groomes moved to support the Ohio Municipal League’s Challenge of AT&T’s Tariff Application at the Public Utilities Commission of Ohio. Vice Mayor Alutto seconded. Vote on the motion: Ms. De Rosa, yes; Mr. Reiner, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Ms. Fox, yes; Ms. Kramb, yes; Mayor Amorose Groomes, yes. STAFF COMMENTS Ms. O'Callaghan wished everyone a happy new year. COUNCIL ROUNDTABLE Ms. Kramb welcomed everyone back for the new year. Ms. Fox thanked staff for working over the holidays and especially the “snow warriors” who kept the streets cleared and safe. Mr. Reiner shared some insights he gained while abroad last week. He heard a presentation regarding the economy and what to expect in the next 5 to 10 years. He noticed, while abroad, that they had roof coverings, usually astroturf, on flat roofs. He stated his interest in having CSAC explore putting astroturf on flat roofs as a design standard in Dublin. He stated that in his travels, he has seen impressive rooftop landscaping and now astroturf and it really looks nice. Ms. Fox suggested that roof covering could be included in the design guidelines discussions for Metro Center. He also expressed support for the Ohio State Buckeyes in their upcoming championship football game. Mr. Keeler thanked staff for their hard work over the holidays and especially during the snow events recently. He also expressed his condolences to the DePerro family for the loss of Don DePerro. He was a Dublin resident and a champion for the Central Ohio region. Ms. De Rosa thanked staff for the hard work over the holiday season. She shared that she was in Italy over the holidays and was impressed by their organized recycling and trash program that they have been able to execute so successfully in a short amount of time. RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3538 FORM NO, 10148 Held January 13,2025 Page 5295 She stated that we could learn a lot about recycling efficiencies using their example and what they have been able to accomplish. Vice Mayor Alutto thanked staff for their hard work in keeping everyone safe over the holidays. Mayor Amorose Groomes thanked staff and complimented them on the roadway clearing. She commented on the adoption of the 2025 goals and that there is a lot to accomplish this year and she looks forward to working together. ADJOURNMENT The meeting was adjourned at 7:27 p.m. MA Mayor — Presiding Officer Chand, byl Cléyk of @ouncil