HomeMy WebLinkAboutResolution 59-24RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No.29-24 Passed F
ACCEPTING THE LOWEST AND BEST BID FOR CUSTODIAL
CLEANING SERVICES
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Dublin Charter and Chapter 37 of
the Dublin Code, for Custodial Cleaning Services; and
WHEREAS, Council has determined that the bid submitted by ABM
constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
"1_ of its elected members concurring, that:
Section 1. The bid submitted by ABM in the total amount of $407,676.00 is
hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into contracts
with ABM for performance and completion of Custodial Cleaning Services
pursuant to the Advertisement, Proposal and Contract Documents for said
project on file in the Facilities Management Department.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the Project.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Passed this __| ‘a day of NE , 2024.
L427
Mayor - Presiding Officer
ATTEST:
Clerk pr Coyftcil ()
To: Members of Dublin City Council
From: Megan O’Callaghan, City Manager
Date: November 12, 2024
Initiated By: Brian K. Ashford, Director of Facilities and Fleet Management
Re: Resolution 59-24 – Accepting the Lowest and Best Bid for Custodial Cleaning
Services
Background
The City began contracting for primary custodial services at the Dublin Community Recreation Center
in 2012. Since that time, the Development Building, parking garage, Kaltenbach Park building
(weekends only) and park restrooms have also been contracted for custodial services. This allows for
the City’s custodial staff to focus efforts on cleaning City Hall, the Justice Center, and the Service
Complex (Service Center and Fleet Management).
The scope of work includes seven-day cleaning services at the Recreation Center. City staff continues
to perform day porter functions (e.g. restocking soap and paper dispensers and performing light
cleaning services) during City operating hours. The Contractor is responsible for providing skilled,
motivated labor and supervision plus a vehicle for transporting staff and trash. The City provides all
cleaning supplies and the majority of equipment. This is a performance-based services contract as
described by the International Sanitary Supply Association Cleaning Industry Management Standards
(CIMS).
Summary
On September 27, 2024, six proposals were received, publicly opened and read for Custodial Cleaning
Services.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490
CONTRACTOR BID
ABM $ 407,676
Mid-American Cleaning Contractors $ 457,644
Vocational Guidance Services $ 466,477
CSI International $ 556,416
Janco West $ 569,856
Circle Building Services $ 836,696
Memo
Resolution 59-24 – Accepting the Lowest and Best Bid Dublin Custodial Cleaning Services
November 12, 2024
Page 2 of 2
After evaluation of the proposals and interviews with the short-listed firms, the Evaluation Team
determined that the incumbent custodial vendor, ABM, offered the best overall value. After
experiencing hiring challenges in the aftermath of the COVID pandemic, ABM now has adequate
staffing levels. Hourly pay rates are competitive, ranging from $21.00 to $26.00, including fringe
benefits, and more resources are being allocated to in-service staff training.
Other ABM clients in the area include the City of Gahanna, Ohio Public Employees Retirement System,
the City of Columbus Public Health, and the Hines Huntington Center. The average tenure for these
clients is over seven years.
Recommendation
Staff recommends City Council approval of Resolution 59-24, accepting ABM’s bid as the lowest and
best in the amount of $407,676 and authorizing the City Manager to enter into a contract with ABM
for custodial cleaning services.