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HomeMy WebLinkAbout10-21-2024 Council MinutesMinutes of RECORD OF PROCEEDINGS blin City Council _— GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held Oct 21, 2024 ctober 21, 20 CALL TO ORDER Mayor Amorose Groomes called the Monday, October 21, 2024 Regular Council Meeting of Dublin City Council to order at 6:15 p.m. ROLL CALL Present were Vice Mayor Alutto, Mayor Amorose Groomes, Ms. De Rosa, Mr. Keeler and Ms. Kramb. Mr. Reiner and Ms. Fox were absent. Staff members present were Ms. O’Callaghan, Mr. Ashrawi, Chief Paez, Ms. Weisenauer, Mr. Stiffler, Mr. Earman, Ms. Willis, Mr. Gable, Ms. Steiner, Mr. Hammersmith, Ms. Blake, Mr. Althouse, Ms. Wade, Ms. Goliver and Mr. Ament. Others present: Julie Erwin-Rinaldi, Dublin Food Pantry; Andy Harris, Columbus Running Event Management. ADJOURN TO EXECUTIVE SESSION Mayor Amorose Groomes moved to adjourn to executive session for the purposes of: e Considering the Purchase of Property for Public Purposes; and e Conferences with an Attorney for the Public Body concerning Disputes involving the Public Body that are the subject of Pending or Imminent Court Action. Vice Mayor Alutto seconded. Vote on the motion: Ms. De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Mayor Amorose Groomes, yes. PLEDGE OF ALLEGIANCE Mayor Amorose Groomes invited Mr. Keeler to lead the Pledge of Allegiance. SPECIAL PRESENTATIONS e Dublin Food Pantry Update Mayor Amorose Groomes invited Julie Erwin-Rinaldi to come forward and provide an update on the Dublin Food Pantry. Ms. Rinaldi thanked Council for their support and sharing American Rescue Plan Act (ARPA) funding with the pantry. The pantry is also the recipient of the Dublin Irish Festival Food Drive every year. This year at the festival, the pantry received 18,000 pounds of food donations and $13,000 in cash donations. She shared that the food pantry has been in business for 48 years beginning inside the Dublin Community Church. Ms. Rinaldi shared that in 2023, they started operating out of 6608 Dublin Center Drive, which has been a game changer. The volume of individuals and families that they are serving has grown exponentially. She shared that the pantry is exploring the addition of partnerships to provide services for patrons such as information and enrollment in Medicaid, employment services, Syntero services, etc. She also shared how closely the Dublin Food Pantry works with the schools to ensure that the guidance counselors are aware of what services they can provide to families. She stated that the Dublin Food Pantry is a welcoming, respectful place for families and individuals to visit. Mr. Keeler asked Ms. Rinaldi to share information about the garden. Ms. Rinaldi stated that the pantry started a sustainability garden that produced 615 pounds of food and produce for the pantry in its first year. Ms. De Rosa thanked Ms. Rinaldi for her work and stated that she was delighted to see the partnerships. She asked Ms. Rinaldi to share how people would acquire clothing and medicine items if that were a need. Ms. Rinaldi stated that the pantry works closely with One Dublin and other organizations to assist with clothing needs. She is working with partners to try to meet the medicine needs as well. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held October 21, 2024 Page 2 of 8 20 CITIZEN COMMENTS Sandra Hooker, 2971 Woodgrove Drive, Grove City, came forward to comment on Mayor Amorose Groomes thanked Ms. Rinaldi for the work she and the pantry do in not only service to the community but providing a place for the community to go and serve others. Ms. Rinaldi stated that they could not do what they do without the volunteers. Runner Friendly Community Presentation Mayor Amorose Groomes invited Ms. Steiner to come forward. Ms. Steiner stated that it was her pleasure to announce that the City of Dublin was recently recognized as a Runner Friendly Community for the period of 2024 through 2029 by the Roadrunners Club of America. Dublin is one of only five cities in the United States to be newly awarded and only the third city in Ohio to earn this designation. In addition, Dublin is now the only Silver Level Bike Friendly and Runner Friendly Community in Ohio. To be awarded this designation, communities must meet a set of stringent criteria, including community infrastructure, community support, government support, various other club support and volunteerism. The nomination had to be submitted by an official Roadrunner Club of America. Columbus Running Club submitted the nomination on behalf of the City of Dublin. She thanked Columbus Running Club for their partnership in this designation and she introduced Andy Harris from Columbus Running Club. Mr. Harris stated that the path network in Dublin was the reason the Columbus Running Company came to Dublin. He thanked Council for their support in providing a fantastic running community for both casual running and events. Dublin is a fantastic place to host a race. He congratulated Dublin on being a Runner Friendly Community. Ms. Steiner shared that the plaque will be on display in the recreation center. Mayor Amorose Groomes thanked Mr. Harris and Ms. Steiner for their work in obtaining this designation for the City. distracted driving and the need for harsher punishment for those who violate related laws. CONSENT AGENDA There was no request to remove an item from the Consent Agenda. Mayor Amorose Groomes moved to approve the Consent Agenda. Minutes of the September 30, 2024 Council Work Session Minutes of the October 7, 2024 Regular Council Meeting Minutes of the October 14, 2024 Special Council Meeting Notice to the Legislative Authority of a Transfer of Ownership of Di, D2 and D3 Liquor Permits from Norms Place Inc., dba Norms Place, 6314 Cosgray Road & Fun Park Complex, Dublin, Ohio 43016 to Shepherd Sports Management LLC, 6314 Cosgray Road & Fun Park Complex, Dublin, Ohio 43016 Notice to the Legislative Authority of a Transfer of Ownership of D1, D2 and D3 Liquor Permits from Golf Center at Sports Ohio Inc & 9 Hole Golf Course, 6100 Dublin Park Drive, Dublin, Ohio 43016 to Shepherd Sports Management LLC & 9 Hole Golf Course, 6100 Dublin Park Drive, Dublin, Ohio 43016 Notice to the Legislative Authority for a New Di, D2 and D3 Liquor Permit for Aramark Services Inc., dba IGS Energy, 6100 Emerald Parkway, Dublin, Ohio 43016 Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held October 21, 2024 Page 3 of 8 20 Vice Mayor Alutto seconded the motion. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Mayor Amorose Groomes, yes; Ms. De Rosa, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 37-24 Adopting the 2025-2029 Five-Year Capital Improvements Program Mr. Stiffler stated that this ordinance has no changes from the first reading. Staff recommended approval. There were no public comments. Ms. De Rosa thanked staff for the work on the CIP budget. Vote on the Ordinance: Vice Mayor Alutto, yes; Mr. Keeler, yes; Ms. Kramb, yes; Mayor Amorose Groomes, yes; Ms. De Rosa, yes. Ordinance 38-24 Authorizing the Annexation of 161.8 acres, more or less, of property from Washington Township, Franklin County to the City of Dublin, Ohio Mr. Ashrawi stated that there are no changes to this Ordinance from the first reading. Staff recommended approval. There were no public comments. Vote on the Ordinance: Ms. Kramb, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Vice Mayor Alutto, yes. Ordinance 39-24 Authorizing the Submission of a petition for the regular annexation of 79 acres, more or less, of property from Darby Township, Madison County to the City of Dublin, Ohio Mr. Ashrawi stated that there are no changes to this Ordinance from the first reading. Staff recommended approval. There were no public comments. Vote on the Ordinance: Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Ms. Kramb, yes. INTRODUCTION /PUBLIC HEARING — ORDINANCES Ordinance 40-24 Authorizing the Annexation of 104.5 Acres, More or Less, of Property From Washington Township, Franklin County to the City of Dublin Vice Mayor Alutto introduced the Resolution. Mr. Ashrawi stated that this is a municipal annexation for multiple parcels that the City has acquired over the last few years. Each of these parcels is located within Franklin County and Washington Township and can therefore proceed under the municipal annexation which is the simplest of annexation processes in Ohio. There were no public comments. Second reading/public hearing is scheduled for November 4, 2024. Minutes of RECORD OF PROCEEDINGS Dublin City Council MMeetinn GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held October 21, 2U24 Page 4 o1 6 20 INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 54-24 Accepting the Lowest and Best Bid for the Culvert Maintenance 2024 Project (24-003-CIP) Vice Mayor Alutto introduced the Resolution. Mr. Gable stated that staff conducted a competitive bid process for the Culvert Maintenance Project for 2024 which will install 170 feet of cured-in-place liner in an existing 48-inch storm culvert located beneath Dublin Road north of Memorial Drive. The 2024-2028 CIP provides $483,000 for the annual Culvert Maintenance Program. On September 18, three bids were received and publicly opened. Advance Pipe Technologies Inc., submitted the lowest and best bid of $151,844 which was 15.6% under the Engineer's Estimate of $180,000. Construction is expected to begin in December of 2024 and be substantially completed by the end of January 2025. Staff recommended approval of the Resolution. There were no public comments. Ms. Kramb asked about the lowest bidder being from Pennsylvania. She asked if they would be subcontracting the work or if they intended to bring their employees to the area to complete the contracted work. Mr. Gable stated that he anticipates that the company will be using their own employees for the work as they are already in the area for other projects. Mayor Amorose Groomes asked if the culvert lining was similar to sewer lining in terms of longevity. Mr. Gable responded affirmatively. Mayor Amorose Groomes noted the size of the storm culvert and asked if it is typical to line pipes of that size. Mr. Gable stated that it is becoming more economical to line larger pipes and in fact, he stated he is aware that they have lined pipes up to 60 inches in size. Vote on the Resolution: Vice Mayor Alutto, yes; Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Ms. Kramb, yes. Resolution 55-24 Requesting the Delaware, Franklin and Union County Auditors to Draw Money that may be in the County Treasuries and to Issue a Draft to the Chief Financial Officer/Director of Finance of the City of Dublin for any Money that may be in the Accounts for the City of Dublin Vice Mayor Alutto introduced the Resolution. Mr. Stiffler stated that this is routine legislation that allows the City to advance funds that are currently in deposit with each County Auditor. This allows the City to earn a few additional months of interest on those funds. There were no public comments. Vote on the Resolution: Mr. Keeler, yes; Ms. De Rosa, yes; Vice Mayor Alutto, yes; Ms. Kramb, yes; Mayor Amorose Groomes, yes. OTHER BUSINESS e 2025 Meeting Calendars Ms. Delgado stated that the 2025 proposed meeting schedules have no changes from the last meeting (October 7). Staff recommended Council adopt the 2025 meeting schedules by motion. There were no public comments. Mayor Amorose Groomes moved to adopt the 2025 meeting calendars. Vice Mayor Alutto seconded. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held October 21, 2024 Page 5 of 8 20 Vote on the motion: Ms. De Rosa, yes; Vice Mayor Alutto, yes; Ms. Kramb, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes. Request to Refer the Topic of Deer Management to the Community Services Advisory Committee Ms. Goliver stated that discussions regarding deer management started in 2022 when staff presented the City’s Wildlife Management Program to the Community Services Advisory Committee (CSAC). There have been a few conversations with CSAC since then including a presentation on a population assessment conducted by the Ohio State University. A community survey was conducted during that assessment to garner the community’s sentiment toward deer management. Staff then provided a summary of lethal and non-lethal options for deer management. CSAC recommended an outdoor feed ordinance. The ordinance (Ordinance 47-23) was passed by Council on November 27, 2023. It was slightly amended earlier this year to remove the reference to feral cats. In 2023, the City received 37 documented inquiries to the Nature Education staff and through the Go Dublin app regarding deer. For 2024, 20 inquiries have been received regarding deer. These inquiries range from landscape damage, deer interactions with people or dogs and deer being in yards. Regarding social media, there have been 104 positive interactions on social media posts and 18 negative interactions regarding deer management. Since passing Ordinance 47-23, the City has issued 12 educational letters in response to residents violating the Code. The Nature Education Coordinator has worked to inform residents of the ordinance and speak to residents when a letter is warranted. Fortunately, there have not been any referrals to Code Enforcement at this time. Staff attended the City of Worthington’s two public meetings on the deer management topic and attended the meetings of the Worthington Deer Task Force. A recommendation on further management of the deer population will be made by the Task Force to Worthington City Council by the end of 2024. Staff continues to engage regularly with the Ohio Department of Natural Resources (ODNR) to monitor programs statewide. Given the continued discussion regionally and understanding that an outdoor feed ordinance is the best first step, staff recommended returning the topic of deer management to CSAC for additional discussion. ODNR can provide information to CSAC on the current regional landscape and provide information on additional lethal and non-lethal options. There were no public comments. Ms. De Rosa thanked staff for their work on this topic. She asked if there have been discussions among the other neighboring communities. Ms. Goliver stated that deer typically have a five-mile radius in which they search for food, so that could cross into other jurisdictions. Ms. O’Callaghan stated that she raised this as a topic with the Mid-Ohio Manager's Association to see what other communities were experiencing and how they were responding. She stated that she did not get feedback or interest from other communities on the topic except for Worthington. This is why staff has stayed in contact with Worthington on this topic. She is happy to bring in ODNR for additional discussion and invite other communities to join if they are interested. Vice Mayor Alutto agreed with Ms. De Rosa’s suggestion to try to engage the surrounding communities. She encouraged residents to report anyone that is violating the outdoor feeding ordinance because it is not a harsh approach toward the resident. It is a gentle approach that is meant to educate and it is important that the City gets compliance with the ordinance. Ms. Kramb asked if coyote sightings could also be tracked. She has noticed an uptick in coyote activity in her area this summer. She spoke with the Nature RECORD OF PROCEEDINGS Minutes of blin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 October 21, 2024 Page 6 of 8 Held 20 Education Coordinator about this as well. Ms. Goliver stated that staff can compile and cross-reference where the coyote sightings are through the Go Dublin app as well as with inquiries to the Nature Education Coordinator. Ms. Goliver stated that staff always encourages face-to-face interaction between neighbors to try to get compliance on the outdoor feeding ordinance. There was also a targeted mailer that the Communications and Marketing team put together to provide education on the City’s efforts to track the data and why compliance with the outdoor feeding ordinance is important. Ms. De Rosa asked for clarification on the charge to CSAC. Ms. Goliver stated that CSAC will be informed on the latest information and hear from ODNR on options. They would then determine if the City needs a more robust program and bring forth appropriate recommendations to Council. Mayor Amorose Groomes found the Worthington presentation included in their meeting materials interesting and stated that Dublin is in a different place than Worthington because we have more rural lands adjacent to us. Mayor Amorose Groomes moved to refer the topic of deer management to the Community Services Advisory Committee. Vice Mayor Alutto seconded. Vote on the motion: Ms. Kramb, yes; Vice Mayor Alutto, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Ms. De Rosa, yes. STAFF COMMENTS Ms. O'Callaghan shared the following: e Thanks to staff and Council for the support of last week’s Spooktacular. It was a huge success. There were more than 2,000 attendees in Coffman Park who enjoyed all sorts of activities including trunk-or-treat, dancers, jugglers, etc. She thanked everyone who helped with the planning, set-up, staffing and clean-up from the event. e After a successful first year, the Ohio University (OU) Dublin Speaker Series continues. On Thursday, November 7, the OU Dublin campus will host “Eating for tomorrow: Patterns that Promote Lifelong Health,” with Dr. Edward List and Dr. Darlene Berryman. For more information and to register for this research-informed session that overviews eating strategies as you age, please go to Ohio.Edu/Dublin. Outreach & Engagement has been working with OU Dublin on this series and can offer more information if needed. COUNCIL COMMITTEE REPORTS e Finance Committee Report Mr. Keeler reported that the Finance Committee met on October 8 and discussed the schedule of fees and service charges for City of Dublin services. Staff shared the schedule and recommended changes. Consensus was support for the recommended changes and the Ordinance will be coming before Council on November 4. The Committee also discussed the request for proposals (RFP) for the health and wellness partner. A suggestion was made to include all renderings and plans for potential projects and create marketing materials so those interested can submit accordingly. Consensus among committee members was support for the draft RFP. COUNCIL LIAISON REPORTS e Ms. De Rosa reported that the US 33 Corridor Group met on October 11 in Marysville. There continues to be incredible growth of all types in the region. She noted that the group has expanded to include representation from the schools and there was discussion by the group to begin work to put together some development principles that the group would be supportive of including such things Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held October 21, 2024 Page 7 of 8 20 COUNCIL ROUNDTABLE as quality, good design, sustainability, etc. The group requested that the administrators and city managers of each of the participating regions get together to draft some principles to bring forward to the group. Ms. De Rosa reported that Planning and Zoning Commission continues to see more and more mixed use and residential. They continue to have discussion about what mixed use looks like. She thanked everyone for attending the joint work session. Mr. Keeler reported that the Board of Education Liaisons and the City liaisons met on September 27. The following items were discussed: o The school district needs to be represented at the Jerome Township Comprehensive Plan meetings. What is happening to the west has a dramatic impact on the school district, so they need to be included in the discussions as this plan is drafted. o They also discussed the Slow Down Dublin updates and the installation of a red light at Scottish Corners for pedestrians crossing. o There was also an update on the Handle with Care partnership where first responders notify school administrators when there is an incident. o Columbus State Community College has indicated some interest in a partnership with the school district at Cardinal West Campus. o He stated that the school shared some timelines regarding redistricting. o The schools play a critical role in addressing food insecurity among students. Even on snow days, staff go to the school to make meals for the kids who need them. Mr. Keeler shared the Logan, Union and Champaign Regional Planning Commission update from the October 10 meeting. He noted that there was an application for 712 single family homes that would have required eight variances. The application was tabled. Mr. Keeler shared an update on the SportsOhio Steering Committee who met on October 11. The primary objective of the meeting was to discuss the draft RFPs for the athletic complex management services. The committee was pleased with the draft RFP and provided feedback which was incorporated into the document. Vice Mayor Alutto added to the SportsOhio Steering Committee report that the committee reviewed some of the stats of other sports complexes, which was helpful to talk through while reviewing the draft RFP. Ms. Kramb reported that Washington Township expressed an interest in having an engagement station at the Fall HOA Leadership meeting on October 28. Staff will work with them on that. She did not have any Architectural Review Board updates but commented on the fact that one of the North Riverview houses has been moved, which is interesting to watch. Mayor Amorose Groomes reminded everyone of the Summit on Sustainability that MORPC will be hosting on October 28. Ms. Kramb congratulated the Dublin Historical Society who opened their museum this weekend. They had a great event on Friday evening (October 18) and then Saturday was the grand opening. They had over 300 people walk through the museum on Saturday. They will be open every Friday, Saturday and Sunday. Mr. Keeler shared a story about a happy altafiber customer. Ms. De Rosa thanked Ms. Kramb for her work with the Dublin Historical Society and for championing their work. Vice Mayor Alutto shared that the redistricting meeting was held tonight (10/21) and they will be posting information for people to look at for those who are interested in how that might impact their school district. She also reminded everyone of Halloween next week and to please watch out for trick-or-treaters. Mayor Amorose Groomes shared the following updates: Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held October 21, 2024 Page 8 of 8 20 ADJOURNMENT The meeting was adjourned at 8:04 p.m. A 2 She congratulated the Dublin Arts Council on their 40 anniversary celebration on October 9. She attended a National League of Cities ITC Committee meeting on October 15. The committee heard from a series of presenters regarding data and data security. She thanked all the board/commission members who attended the Joint Work Session on October 16. On October 17 she met with the Columbus Realtors Association at their quarterly meeting. She thanked them for the opportunity to join them. The focus was on commercial real estate and the hard work that they are doing in conjunction with our Economic Development team to ensure our commercial property stays viable and attractive in the region. She thanked staff for the Spooktacular event. She particularly enjoyed the pumpkin carving activity. On October 18 she attended an Ohio Mayor’s Alliance (OMA) meeting. OMA asked if Mayor Amorose Groomes and the Mayor of Euclid, Ohio would chair the Legislative Policy Committee for the OMA. The meeting on the 18" was to strategize what the policy objectives would be and how they would pursue moving the trajectory in favor of our policy initiatives. She will share more information as it develops. She congratulated the Dublin Historical Society on the opening of the museum. She thanked Ms. Kramb, a third generation Dublin resident, for all her work with the Historical Society. She met with Congressman Carey’s aid this afternoon (10/21). He extended the congressman’s willingness to help Dublin with any initiatives. She invited feedback from Council members on any ideas or thoughts. Mayor — Presiding Officer lad (bal a4 of Cyaincil