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HomeMy WebLinkAbout09-09-2024 Council MinutesRECORD OF PROCEEDINGS u ounc Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 September 9, 2024 Held 20 CALL TO ORDER Vice Mayor Alutto called the Monday, September 9, 2024 Regular Council Meeting of Dublin City Council to order at 7:00 p.m. ROLL CALL Present were Vice Mayor Alutto, Ms. De Rosa, Ms. Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Mayor Amorose Groomes was absent. Staff members present were Ms. O'Callaghan, Mr. Hartmann, Chief Paez, Ms. Weisenauer, Mr. Stiffler, Mr. Earman, Ms. Willis, Ms. Blake, Mr. Althouse, Ms. Rauch, Ms. Mullinax, Ms. Wade, Ms. Goliver and Mr. Ament. SPECIAL PRESENTATION Ms. Julie Rinaldi and Sara Harrison-Mills came forward to introduce themselves in their new roles. Ms. Rinaldi is the new Director of the Dublin Food Pantry and Ms. Harrison- Mills is the new CEO of Syntero. They thanked Council for the ongoing support and partnership. PLEDGE OF ALLEGIANCE Vice Mayor Alutto invited Mr. Reiner to lead the Pledge of Allegiance. CITIZEN COMMENTS Ms. Weisenauer read the following comment that was received via the website: Gordon Troup, 95 N. Riverview Street, Unit 514, wrote: Dear Council Members; I write to voice my STRONG opposition to most any proposed development on the west side in front of the Bridge Park West Condo's. When we bought our condo in BPW the Dublin Master plan only contemplated natural trails, etc., with any commercial activities designated to the east side. I would not have purchased if you were going to destroy the natural beauty and peaceful nature in front of our homes. I am further amazed (in addition to all the other feedback I know you have heard) as to why you and the Parks Department would want to build climbing walls, high ropes course, Kayak launches, parking lots, roads, rest rooms, etc, right in front of the equivalent of 50 homes when you could go a quarter mile in either direction and not disrupt any residences (or maybe 1) while offering the same amenities. I also know you have received feedback Via the recent easel and sticker process (with Matt Earman) that 90% of those voting with the stickers don't want it either. So please, stay true to your commitments and don't ruin our neighborhood with commercial development right in front or our homes when you have other very logical alternatives with existing access to the north and south. CONSENT AGENDA ° Minutes of the August 26, 2024 regular Council meeting There was no request to remove this item from the Consent Agenda. Vice Mayor Alutto moved to approve the item on the Consent Agenda. Mr. Keeler seconded the motion. Vote on the motion: Ms. De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes. SECOND READING/ PUBLIC HEARING/VOTE - ORDINANCES Ordinance 29-24 Repealing Sections 32.60 through 32.65 of the Codified Ordinances of the City of Dublin with Regard to the Establishment of the Community Services Advisory Commission Ms. De Rosa reported that there are no changes to this ordinance from the first reading. The Administrative Committee, with staff, recommend approval. There were no public comments. RECORD OF PROCEEDINGS ; ounc Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Q A Lar DQ ONYXIA oeptember 9, 2ZUZ4 Held 20 Vote on the Ordinance: Mr. Keeler, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Fox, yes. INTRODUCTION/PUBLIC HEARING — ORDINANCES Ordinance 36-24 Amending the Annual Appropriations for Fiscal Year Ending December 31, 2024 (Q3) Mr. Keeler introduced the Ordinance. Mr. Stiffler stated that the appropriations in Ordinance 36-24 continue many operating and capital projects previously approved by Council. The memo provided includes details for each appropriation. Staff recommended approval at the September 16 meeting. There were no public comments. Ms. De Rosa asked about section two of the ordinance regarding the need to increase premiums for insurance. She asked for more information about how the insurance pool works. Mr. Stiffler stated he would provide that in a follow-up memo. Second reading/public hearing is scheduled for the September 16, 2024 meeting. INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 42-24 Establishing a Community Services Advisory Committee Mr. Keeler introduced the Resolution. Ms. De Rosa recalled her report on August 12 that amendments were proposed to the establishing resolutions of the advisory committees to complete the alignment and desired consistency between them. Resolutions 42-24 through 46-24 are before Council for that purpose. She stated that Resolution 42-24 establishes the Community Services Advisory Committee (CSAC). This is brought forward now that Ordinance 29-24 has passed and repeals the sections of the Code pertaining to CSAC. The Administrative Committee recommended approval. There were no public comments. Vote on the Resolution: Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes. Resolution 43-24 Amending Resolution 41-20 (Amended), Section 2 — Chief’s Advisory Committee Mr. Keeler introduced the Resolution. Ms. De Rosa stated that the resolution amends the establishing legislation for the Chief's Advisory Committee in the same manner as the other advisory committees. The Administrative Committee recommended approval. There were no public comments. Vote on the Resolution: Ms. De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes. Resolution 44-24 Amending Resolution 72-21 — Establishing a Community Inclusion Advisory Committee Mr. Keeler introduced the Resolution. Ms. De Rosa stated that the resolution amends the establishing legislation for the Community Inclusion Advisory Committee in the same manner as the other advisory committees. The Administrative Committee recommended approval. RECORD OF PROCEEDINGS . in uncil ' Minutes of y Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Ly September 9, 2024 Page 3 of 7 Held 20 There were no public comments. Vote on the Resolution: Ms. Kramb, yes; Ms. Fox, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes. Resolution 45-24 Repealing Resolution 60-19 — Establishing a Dublin Veterans Committee Mr. Keeler introduced the Resolution. Ms. De Rosa stated that the resolution repeals Resolution 60-19 as it is no longer necessary since a secondary resolution was created for the Veterans Advisory Committee. The Administrative Committee recommended approval. There were no public comments. Vote on the Resolution: Ms. Fox, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mr. Keeler, yes. Resolution 46-24 Amending Resolution 03-22 — Appointing Veterans Advisory Committee Members Mr. Keeler introduced the Resolution. Ms. De Rosa stated that the resolution amends the establishing legislation for the Veterans Advisory Committee in the same manner as the other advisory committees. The Administrative Committee recommended approval. There were no public comments. Vote on the Resolution: Mr. Reiner, yes; Ms. Kramb, yes; Mr. Keeler, yes; Ms. De Rosa, yes; Ms. Fox, yes; Vice Mayor Alutto, yes. Resolution 47-24 Accepting a Final Plat for Towns on the Parkway, Section 3 Located within the Bridge Street District (Case 23-092FP) Mr. Keeler introduced the Resolution. Ms. Mullinax stated that this request is for acceptance of a final plat for Towns on the Parkway Section 3. The Planning and Zoning Commission (PZC) reviews and makes recommendations regarding final plats to City Council. She stated that discussion related to Final Development Plan items are not within the purview of plat review. The site is located southwest of Tuller Road and Village Parkway. Section 3 is highlighted in yellow and the remainder of the development is outlined in green. RECORD OF, PROCEEDINGS Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Qa A. ] fama vatew.| september 9, 2024 Held 20 The preliminary plat was accepted by Council in 2021. The final plat subdivides 4.21 acres to establish section 3 and dedicates rights-of-way, open space and easements for 66 single family townhome units. In November 2023, PZC recommended approval of the final olat with one condition. Staff recommended approval. There were no public comments. Ms. Kramb asked about alignment of McCune Avenue on the east end with the realignment of Tuller Road. Ms. Mullinax stated that the angle is accounting for the realignment. Ms. De Rosa asked about the construction of a greenway down Tuller Road. Ms. Mullinax clarified that there is a greenway on John Shields Parkway, but that it does not contemplate a greenway along Tuller. Vote on the Resolution: Ms. De Rosa, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Kramb, yes; Mr. Keeler, yes. Resolution 48-24 Approving the Mayor's Appointment of Magistrates for Dublin Mayor's Court and Authorizing the Execution of Contracts for Magistrate Services Mr. Keeler introduced the Resolution. Ms. O’Callaghan stated that this resolution is requesting authorization to enter into contracts for additional secondary and backup magistrates for Dublin Mayor’s Court. In 2010, the City first conducted a competitive request for proposals or RFP process to select a primary and secondary backup magistrate for Dublin Mayor’s Court. Current magistrates were last appointed in 2014, and this year the City will again conduct a competitive RFP process to select primary and secondary backup magistrates. In the interim, the City needs to appoint additional secondary magistrates to ensure coverage of the court. Staff recommended the appointments of Honorable Retired Judge Scott Van Der Carr and Joshua E. Hall. Both individuals meet the state requirements and are qualified to serve as magistrates. Staff recommended approval of the resolution. There were no public comments. Vote on the Resolution: Vice Mayor Alutto, yes; Ms. Kramb, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Ms. Fox, yes. OTHER BUSINESS e Approval of the Amended Rules and Regulations of the Advisory Committees Ms. De Rosa stated that this is the final step in bringing consistency and alignment to the advisory committees. Amending the establishing legislation prompted a review of the rules and regulations for each committee. The following amendments were proposed across all four advisory committees: o Language regarding a specified number of members was removed and replaced with language offering more flexibility in membership to Council; o Language was added regarding the administration of public meetings; and o Clarifying language was added regarding reporting to Council. The Administrative Committee recommended Council approval of the rules and regulations for advisory committees. Vice Mayor Alutto moved to approve the amended rules and regulations of the Advisory Committees. Mr. Reiner seconded. Vote on the motion: Mr. Keeler, yes; Ms. De Rosa, yes; Vice Mayor Alutto, yes; Ms. Fox, yes; Ms. Kramb, yes; Mr. Reiner, yes. Minutes of RECORD OF PROCEEDINGS blin City Council Meeting: GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held September 9, 2024 Page 5 of 7 20 STAFF COMMENTS Ms. O’Callaghan shared the following: o The City will be hosting a public meeting for the Emerald Connector project on September 12, 2024. The alternatives considered and aesthetic concepts will be shared, and public input will be gathered to advance the project for federal funding consideration. The meeting will take place at the Council Chamber from 5 to 7 p.m. in an open house format. The comment period will remain open for 30 days. We invite the public to join us for “Connect Dublin: A Fiber Splicing & STEM Innovation Day” at Coffman Pavilion on Saturday, September 14, from 1 — 3 p.m. This free event cosponsored by the City and altafiber will include hands-on STEM activities including drone demonstrations, esports, coding activities and fiber splicing demonstrations. There will also be a DJ, a foam cannon, and free Kona Ice for attendees. This event serves as an official kick-off to the Fiber to Every Home initiative, with the first customers having the opportunity to connect to the new multi-gig fiber network after September 13. Additionally, we continue to partner with altafiber, utility companies and contractors to evolve and improve our communications regarding the ongoing fiber installation. We have added a letter from the City, yard signs, and updated timelines to our communications plan to keep residents informed. A full update on the Fiber to Every Home project will be presented to Council on September 16. Dublin participated in a grant application with MORPC for Electronic Vehicle (EV) Charging Infrastructure. MORPC was awarded $15 million in federal funds to install 406 EV Ports across 62 sites in Central Ohio. Three of the 62 sites are sponsored by Dublin, which will provide 12 additional chargers at Dublin-owned locations. An additional 6 chargers were sponsored by OhioHealth in Dublin. As a result, 18 new chargers are included in this granting opportunity in Dublin. MORPC is waiting to hear the next steps in the process from the Federal Highway Administration to advance the installation of the chargers. The City of Dublin sponsored locations are: o DCRC- 4 Level 2 chargers o Dublin Dale Drive Park & Ride — 4 Level 2 chargers o Darree Fields — 4 Level 2 chargers OhioHealth sponsored location: o OhioHealth Dublin — 6 Level 2 chargers She provided an update on the River Forest Storm & Roadway Improvements Project. Construction began early this year and is nearing completion. The contractor is trending toward an early completion of contract work by the end of September 2024. The majority of the contractual work has been completed, including roadway paving, stormwater drainage reestablishment, roadway storm culvert replacement, and replacement of a section of watermain. Some items remaining are areas of final grading and seeding, adjusting roadway structures to grade (water valves, manholes, & etc.), and plantings/tree installation. Additional seeding will occur later this month now that temperatures are more temperate. A few residents have reached out concerned that the work is complete so Ms. O'Callaghan wanted to provide this update and share that the contractor is still wrapping up the work. She provided an update to the Speed Management Implementation. The first pilot location of tactical urbanism was installed in August at Avery and Jacana roads. Features of this location include white edge lines outlining solid color blocks and sloth icons at the entry/exits to the crosswalks with the Slow Down Dublin icon near the intersection. Additionally, speed warning cameras are expected to go live on September 16, 2024. These speed safety cameras use license plate recognition Minutes of RECORD OF PROGEEDINGS ounc Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 IAA >. Oo. £ 7 Held a 4 1 aA—9”n SEPlEINDel Y, ZULS rPaYe oo? COUNCIL COMMITTEE REPORTS (LPR) to identify and send warning letters to educate drivers about travel speeds. The cameras are currently placed at the following locations: Tara Hill Drive near Raymond Drive Memorial Drive near Kirkwall Court Wall Street near Carson Way Tullymore Drive near Newgrange Oo OO O O Staff and the legal team continue to negotiate the contract with the artist for the Muirfield Art in Public Places. A meeting was held last week with the artist to work through the final terms directly and hopefully reach an agreement. Once a contract is agreed upon, a resolution will come forward to Council requesting authorization to execute the agreement. The agreement will then be executed, and the artist will proceed with the work. City staff will continue to work with the Muirfield Association, the Dublin Arts Council and the artist to implement a communication plan which will also include the time frame for the installation of the artwork. This project will be delivered consistent with the OFCC State Grant requirements. Since adopting Ordinance 47-23 prohibiting the feeding of wild animals on private property, staff has responded to the 15 reports of violations that have come in this summer. Staff continues to engage in regular dialogue with the Ohio Department of Natural Resources (ODNR) and other central Ohio cities. Staff members attended two public meetings held in Worthington to stay apprised on the status of their work. Upon the approval of Ord. 47-23, Council requested a follow-up work session be held this year to check in on status and review other potential management options. We are happy to coordinate with ODNR to find a date that they are available to present to Council and discuss this topic further. The Communications & Marketing team received national recognition last week at the City/County Communications and Marketing Association Annual Conference. Dublin took home the top-prize “Savvy” award for the City’s Link Ahead podcast and a “Silver Circle” for the Slow Down Dublin Campaign. While at the conference, Lindsay attended various sessions and moderated a panel on Engaging with Under- Represented Populations. Congratulations and great work to the Communications & Marketing team! We have received the bond financing for the Sports Ohio acquisition. The City has not yet received the settlement sheet. All financial processes have been reviewed and the only remaining outstanding financial related task is to transition credit card processors from Sports Ohio to the City. A series of meetings has been held with the Shepherds and Sports Ohio management to discuss the management agreement and we continue to negotiate the terms of the agreement consistent with the Real Estate Purchase Agreement. The closing on the land is on track for later this month. We also have the first Steering Committee meeting scheduled for next Tuesday, September 17. Finally, she attended the Central Ohio Mayors and Managers Association meeting on September 6, and had the opportunity to meet the new CEO of Rapid 5, Luke » Messinger, and hear his vision and plans for the Rapid 5 initiative. . Administrative Committee The Committee received the annual Health Insurance Benefit Plan Update. This is done yearly as we approach operating budget time. Committee consensus was agreement with staff's recommendations to: o Continue offering premium-free benefits; and o Continue to evaluate cost-saving opportunities. RECORD OF F FROGEEDINGS Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 a Held (@) N Ds 7 ie © @ oO A I CC) SEPleElMMDerl J, Zz Staff provided a review of the detailed board and commission recruitment process and plans for onboarding. We are proud of the strides that have been made and appreciate the importance placed on this process. The Committee discussed potential retreat topics for the retreat that is scheduled for Friday, November 8. We have a few topics that have already been identified with staff. Chair De Rosa will be reaching out to Council members individually to see if there are any other topics they would like to discuss. COUNCIL ROUNDTABLE e Ms. Fox reported that she attended the August 29 Riverside Crossing Park Public Input meeting and she thanked all the attendees and participants. She also reported that she attended the Midwest US Japan Association Conference downtown in Columbus this morning (September 9, 2024). She found the presentations interesting and some showed the beauty of Japan and the work that they do there. Japanese Ambassador Yamada and Counsel General Shindo were both in attendance as well as the governors from Michigan, Indiana, Wisconsin and Ohio. She expressed appreciation for the relationships that have been built between Japan and Dublin. She thanked Council for the opportunity to attend the conference and thanked the Japanese community for the relationship building and is hopeful that it continues to be strong. e Mr. Reiner agreed with Ms. Fox as he was also in attendance at the conference. Ms. O'Callaghan added that the Economic Development team is participating in the entire conference, and it is very valuable. Many of the same people that the City networked with last year in Japan were in attendance. She thanked staff for their work on the sponsorship and noted that the City of Dublin is very well represented and prominent at the conference. e Mr. Keeler reported that the teen vaping rate fell to under 6% this past year from 7.9%. He expressed his optimism that all the work is making a difference. e Vice Mayor Alutto expressed gratitude for the tour of the Intel site and the information shared during that tour. She also shared that the Fallback Studios Tour was fascinating, and it is the only studio of its kind in this area of the country. e Ms. De Rosa congratulated Ms. Weisenauer and the Communications & Marketing team on their awards. The Slow Down Dublin team has been making an impact. She stated that the new installation down Avery Road is working and slowing traffic. She wished the Clerk of Council a Happy Birthday (September 10). ADJOURNMENT The meeting was adjourned at 7:40 p.m. ep Vice Mayor — Presiding Officer Ope bud Clerk of Coukcil