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08-19-24 Work Session Minutes
DUBLIN CITY COUNCIL WORK SESSION AUGUST 19, 2024 Minutes Mayor Amorose Groomes called the Monday, August 19, 2024 work session to order at 6:00 p.m. Council members present: Vice Mayor Alutto, Mayor Amorose Groomes, Ms. De Rosa, Mr. Keeler, Ms. Kramb and Mr. Reiner. Ms. Fox was absent. Staff present: Ms. O'Callaghan, Mr. Hartmann, Chief Paez, Ms. Rauch, Mr. Stiffler, Mr. Hammersmith, Ms. Murray, Mr. Urbancsik, Mr. Earman, Ms. Willis, Ms. Wawszkiewicz, Mr. Hendershot, Mr. Taylor, Mr. Brown, Mr. Ashford, Mr. Gracia, Mr. Connolly, Ms. Weisenauer, Mr. Gable, Ms. Goliver, Ms. Blake, Mr. Ament. Pledge of Allegiance Mayor Amorose Groomes invited Mr. Reiner to lead the Pledge of Allegiance. 2025-2029 Capital Improvements Program (CIP) Ms. O'Callaghan stated that staff is pleased to present the proposed 2025-2029 Capital Improvements Program for Council’s consideration and discussion. She stated that the process to develop this program began in April. Staff received great feedback from the first work session that was held regarding the CIP on June 24, 2024. She briefly reviewed the follow-up items to the June 24 discussion that were provided to Council in preparation for this meeting. This CIP proposes $288.7 million in capital improvements and was prepared using the City’s Strategic Framework. The plan continues to prioritize maintaining existing infrastructure. She stated that care was taken in this CIP to align City projects with regional projects that are impactful such as LinkUS and the City of Columbus's fourth water main project. This CIP also reflects projects for which grant funding has been received and projects for which the City will seek grant funding. She shared that there are placeholders in the CIP for projects that are unfolding as well as projects added to the five-year timeframe. 2024 Income Tax Estimate Mr. Stiffler stated that, as of last month, income taxes were up 4.4% year-to-date. He stated that in light of the increase, it is important to update the income tax projections for this year and next year. He stated it is important to be conservative, but the current projection is too conservative. He proposed increasing the original budget from $106 million to $109 million for 2024. This is a 2.8% increase. Mr. Stiffler shared the 2025-2029 CIP income tax estimates as the largest source of funding for the CIP. He projected 3% growth in income tax estimates to remain conservative. The projected growth of income tax by year 2029 is $125.8 million. In response to Ms. De Rosa’s question regarding the income tax estimates, Mr. Stiffler stated that the $109 million is what was used to build this CIP and will likely be how the Operating Budget is developed as well. Council Work Session August 19, 2024 Page 2 of 17 2025 — 2029 CIP Revenue Estimates - { ® Total Resources ' * $291,916,873 aon ec SN * ~S ° a Total Proposed e: Funded Projects a $288,763,830 . ; @. Mr. Stiffler stated that resources available for the CIP total $291.9 million with proposed projects totaling $288.8 million not including advances. The first three years of the CIP are typically the years that are larger because those are the years debt financing likely comes into play. Debt Profile Mr. Stiffler stated that the debt profile has been reviewed at length with Council. He stated that he just closed on the $16 million debt filing last week. Manuscript and short-term debt was also issued, which will be paid off in the next three years. 2025-2029 Proposed CIP Debt Funding Mr. Stiffler shared the proposed CIP debt funding and stated that it totals just over $40 million in debt financing for income tax or TIF revenues. He also shared the proposed CIP Enterprise Fund debt financing. There is $1.895 million in Water Fund revenues for waterline replacement and there is just over $20 million in Sewer Fund revenues for sewer projects including four large relief sewers that will be upgraded. The 2025-2029 CIP proposed debt profile shows $61.86 million. Debt Policy The Debt Policy was recently amended to include manuscript debt. Per the policy, the maximum amount of debt (both existing and proposed) shall not exceed 90% of the allocation of income tax revenue allocated to pay debt service. With this proposed CIP, 49% of the capacity is being utilized, which is well within the policy. 2025-2029 Proposed CIP Debt Metrics Mr. Stiffler stated that the first two debt metrics have not changed since the debt was issued in 2024 and are in compliance. The third metric is meant to be cautionary in effect and does not indicate a problem, but a need to investigate and understand. He stated that the two negative percent changes in the General Fund balance in 2019 and 2021 were the result of deliberate action taken by Council due to land acquisition opportunities. Mr. Stiffler stated that he anticipates the balance may be the same for 2024 due to the SportsOhio acquisition. Because those are known expenditures, it should Council Work Session August 19, 2024 Page 3 of 17 not create concern under this policy. The fourth metric, which is income tax support debt to operative revenue, shows that the City is in compliance as well. 2025-2029 Proposed CIP Project Overview Mr. Stiffler provided the overall proposed CIP cost with 140 capital requests totaling $288,763,830. @ Administration © Mobility, Bicycles & Pedestrians | e . | | © Stormwater . ¥ wis eis Peete Spee @ Bridges & Culverts : — : @ Fleet Se SR ‘ . 2028 Saat a ; $44,390,753.00 @ Parks —— ® Sanitary Sewer System +r Syste 2029 Lin of $36,914,350.00 Streets & Parking 6 Water System $0 $20M 340M $60M $288.76M The maintenance related items in the proposed CIP total $121.99 million and are largely transportation related. Facilities Management Mr. Ashford noted the maintenance line item related to Facilities and reviewed the projects listed under renovations and improvements. FACILITIES | 2025-2029 Requested 2025 2026 2027 2028 2029 Total MAINTENANCE Building Maintenance/Renovations 5,425,000 1,500,000 $ 5,425,000 _$ 1,135,000 ¢ 985,000 § 835,000 ¢ 970,000 ¢ ___1,500,000_§ 1,135,000 $ 985,000 $ 835,000 $ 970,000 $ RENOVATIONS/ IMPROVEMENTS DCRC Improvements Less: Debt - Income Tax 18,000,000 18,000,000 Salt Barns $ 5 - § = 4 - 1,300,000 Golf Gub of Dublin Maintenance Facility ¢ 600,000 - §$ - $ - $ 600,000 1,400,000 $ 1,000,000 $ 500,000 ¢ 300,000 $ 300,000 $ 3,500,000 12,535,000 $ 9,985,000 _$ 1,335,000 $ 1,270,000 _$ 1,800,000 _$ 26,925,000 FACILITIES: TOTAL PROJECTS $ Legend Project increase ss = Project decrease Re. New project nee - Shift in project year Mr. Ashford noted that there is funding added for the SportsOhio facilities. He also noted the sustainability efforts that are built into the proposed plan, such as solar covered parking at the Service Center and Justice Center. Council Work Session August 19, 2024 Page 4 of 17 Mr. Ashford also mentioned the Golf Club of Dublin Maintenance Facility and Dublin Community Recreation Center (DCRC) refresh. Mr. Keeler asked whether consideration has been given to selling the Lewis Rings home. Ms. O'Callaghan stated that the follow-up memo provided additional information regarding the home. She stated that staff reviewed the agreement with Kemper regarding the City’s obligation to find an alternate location for their maintenance facilities. Staff must first consider where the maintenance facility could be located before having the conversation regarding potentially listing the home for Sale. Ms. Kramb asked why Kemper could not continue using the existing facility for maintenance and strike the project all together. Ms. O'Callaghan stated that several years ago, discussion was that it is difficult to maintain a historical property that is being used for maintenance and the use of the space is not aligned with how the structure was designed. The direction was to move the operation out of the historical property and maintain the historical property, so staff has been working with that direction. Ms. Kramb stated her understanding it is not ideal but staff was trying to determine if it is worth millions of dollars to give them a new facility. Mr. Keeler stated that it is the City that needs a facility because the City owns the golf course. He stated it may be worth looking at selling the house to capture some of the cost of a new facility back. Ms. Kramb clarified that the $600,000 item in the CIP is just for location and design, not the construction of a new facility. She expressed her concern over the cost and shared her opinion that it should be the obligation of the golf course. Ms. O'Callaghan clarified that per the City’s agreement with the golf course, it is not their responsibility, it is the City’s. In response to Ms. Kramb’s question regarding the terms of the agreement, Ms. O’Callaghan stated that she believed the agreement duration to be 50 years. In response to Mayor Amorose Groomes’ question regarding the requirement to give the golf course a new maintenance facility, Mr. Ashford stated that if the City wishes to find a different site for the facility, then the City has to build a few facility. Ms. Kramb stated that the City is not obligated to improve the current condition. Ms. O’Callaghan stated that was true, but if the City wants to move them off of the historic site, then the City has to pay for the new facility. Ms. Kramb suggested removing the project and allowing the facility to continue to function as is. Mayor Amorose Groomes asked the value of the home on the property. Ms. O’Callaghan stated that it has not been appraised. Mr. Keeler expressed his support for having an appraisal done. Vice Mayor Alutto stated that she would like to have the house appraised and she would like to understand how the current use is not appropriate and what concerns exist. Mayor Amorose Groomes summarized that the consensus of Council is to hit “pause” on that project, get the property appraised to inform a decision about the facility and what gap would exist. In response to Ms. O’Callaghan’s question about how this project should be reflected in the CIP, Ms. Kramb suggested moving it out a few years. Ms. O'Callaghan asked Ms. Goliver to provide insight on the discussions she has had with the Ballantrae residents regarding this golf course and possibly this property. Ms. O’Callaghan provided the background that residents had complained years ago about the maintenance facility being located on this property which prompted the discussion and direction to relocate the facility. Ms. Goliver stated that the residents of Ballantrae were excited to see this project in the CIP. She stated that Ms. O'Callaghan has accurately expressed the sentiments that staff has heard from residents. They are hopeful the City will find a relocation site further away from the residential areas. In response to Mayor Amorose Groomes’ question regarding how much of the $600,000 is for site selection versus the other items mentioned, Mr. Ashford stated that there is still money in the budget for this year to explore site selection. The $600,000 is for design and preliminary construction once Council Work Session August 19, 2024 Page 5 of 17 the site is determined. Ms. Kramb suggested changing the project description in Clear Gov to reflect the intent. Mr. Earman provided additional comments regarding the DCRC refresh. He shared that American Rescue Plan Act (ARPA) funds were received that are dedicated to some of the phase one projects of the refresh. He stated that additional phase one projects include the teen lounge space and the senior lounge space becoming a more multi-generational space and programming opportunity for the DCRC. He stated that the funding shown in the CIP for 2025 and 2026 will continue to be revisited as more concrete numbers come from the architect. Ms. De Rosa’s asked if the $10 million in 2025 covers only those projects or more items. Mr. Earman clarified that this is for other projects, not the lounge projects as those are already funded with ARPA funds. Ms. De Rosa asked how much is allocated for the Shepperd properties. Mr. Ashford stated that there is currently $150,000 in the CIP budget and there will be more funding reflected in the Operating Budget for those properties. He clarified that staff has not gone through the buildings yet to see what will need done, so that number could change. Fleet Management FLEET | 2025-2029 Requested 2025 2026 2027 2028 2029 Total MAINTENANCE Replacement Equipment 605,000 $ 3,170,320 Replacement Vehicles $ 2,616,320 $ 2,431,000 ¢ 2,511,000 $ 2,503,000 NEW (ADDITIONS TO THE FLEET) $ 5 1,995,000 $ 9,491,000 $ 2,600,000 $ 12,661,320 New Equipment - Autonornous Zero-Turn Mower $ 60,000 $ $ - $ “ 5 60,000 $ 60,000 $ $ - § - § - § 60,000 FLEET: TOTAL PROJECTS $ 2,676,320 $ 2,431,000 $ 2,511,000 $ 2,503,000 $ 2,600,000 $ 12,721,320 Legend a_i Prokectincrease Scenes - Project decrease - New project ee - Shift in project year Mr. Ashford stated that the City uses a fleet maintenance system that tracks maintenance, usage, etc. He also mentioned the autonomous zero-turn mower that the City will purchase that covers a much larger area. In response to Mr. Keeler’s question regarding if the $60,000 was for one mower, Mr. Ashford responded affirmatively and stated that it is a larger mower. Parks Mr. Earman stated that the parks capital budget shows a focus on maintenance items. PARKS | 2025-2029 Requested 2025 2026 2027 2028 2029 Total MAINTENANCE Amberleigh Park Renovation 75,000 Annual Park Renovations / Rehabilitations $ - $ $ 1,575,000 $ 8,155,000 = 5 - §$ Ballantrae Splash Pad Renovations 5 1,845,000 Emerald Parkway - Streetscape Enhancements $ 365,000 $ 665,000 Less: Kroger TIF $ - 5 - § (150,000) $ (150,000) $ (365,000) $ (665,000) Public Art Maintenance $ 15,000 $ 15,000 § 15,000 ¢$ 15,000 §$ 15,000 $ 75,000 Less: Hotel Motel Tax Fund > 15,000) $ (15,000) $ (45,000) ¢$ (15,000) ¢ (15,000) $ (75,000) Shier Rings Park - Renovation of Shelter and Plaza $ - $ - § - $ - § 575,000 $ 2,615,000 $ 3,325,000 $ 1,870,000 $ 1,795,000 $ 1,695,000 $ 11,300,000 Legend __ Project increase _____ - Project decrease ~ New project Council Work Session August 19, 2024 Page 6 of 17 Mr. Earman reviewed the list of maintenance items and provided examples of what is included in each project line. Ms. De Rosa asked if the Emerald Parkway — Streetscape Enhancements included up to Brand Road past the Coffman Road and Emerald Parkway intersection. Mr. Earman stated that staff would evaluate. PARKS | 2025-2029 Requested 2025 2026 2027 2028 2029 Total RENOVATIONS/ IMPROVEMENTS Coffman Park Expansion - Champions Park and Plaza Concrete Repalr $ 50,000 455,000 650,000 775,000 (650,000: Riverside Crassing Park - West Shared-Use Path Cormestians $ 125,000 Less: Debt - Income Tax $ (125,600) Coffman Patk Expansion - Pickleball Courts $ - §$ 1,000,000 West Innovation District Parks Improvements - §$ 2,250,000 3,000,000 - §$ 5,250,000 Less: Debt - Income Tax - $ (2,250,000) $ 3,090,000) = _§ (5,250,000} Hyland Glen Park $ 170,000 $ 955,000 ¢$ $ - § $ 1,125,000 Less: Perimeter Center TIF $ 170,000) $ (955,000) $ § - 4$ $ (1,125,000) Riverside Crassing Park - East Lawn Event Infrastructure $ 1,000,000 $ $ - $ - 4 1,150,000 Less: Debt - Income Tax $ (150,000) ¢ (1,000,000) ¢ § - § - §$ (1,150,000) Scioto River Condor Kayak Livery and Launch ¢ 1,000,000 ¢ $ ~ § $ 1,000,000 $ $ > - §$ $ $ § $ - $+ ¢ South High Street Streetscape Enhancements - Eastside _ . ee 3 $ 1,130,000 ¢ 1,095,000 §$ $ 195,000 ¢ 3,055,000 §$ 5,475,000 PARKS: TOTAL PRQJECTS $ 4,205,000 $ 9,290,000 $ 5,035,000 $ 2,155,000 $ 5,130,000 § 25,815,000 Legend | Project increase ___ - Project decrease - New project ete - Shift in project year Mr. Earman reviewed the renovation and improvements projects. Mr. Earman explained that the Coffman Park Expansion — Pickleball Courts item will be evaluated to ensure that this is the best, most cost-effective solution to adding pickleball courts. Ms. O'Callaghan added that it was determined that it would cost $2.2 million to add pickleball courts when there are already several pickleball courts that serve various areas of the City. Ms. Kramb suggested changing the name of the project to be more reflective of what will be done and where. She added that a resident asked her about covered pickleball courts that could stay up year around. Mr. Earman stated that staff will investigate all options and requests. Mr. Reiner asked about the Various Pump Replacement Contingency and if that was for retention ponds. Mr. Earman stated that it is for stormwater management, sewer management and pools. Mr. Reiner asked about the Ballantrae Splash Pad and whether it is functioning properly. Mr. Earman stated that the system works well now and this maintenance is to ensure that safety protocols are in place regarding the pressure setting requirements. Mayor Amorose Groomes asked how many playgrounds with structures on them are in the City. Mr. Earman stated that there are 43 playgrounds that have structures on them. She then asked how long the structures last on average. Mr. Earman stated that the structures last 15-20 years on average. Mayor Amorose Groomes stated that 2-3 should be in the budget every year. Mr. Earman responded affirmatively. Mayor Amorose Groomes stated that, with regard to Riverside Crossing Park event infrastructure, she would like to make sure events are not taking place on the plaza portion because it impedes pedestrian traffic. Ms. O’Callaghan stated that sometimes these events take on a mind of their own. She stated that it is part of the permitting process to not allow anything to block traffic or flow. Mayor Amorose Groomes stated that she can understand why the South High Street streetscape enhancements are pushed out to later years in the CIP, but she would caution that it will be important to the streetscape that the trees on either side are of similar size. Eight years of growth on one side versus the other will look out of balance. Mr. Earman stated that staff will look at the timeline. Council Work Session August 19, 2024 Page 7 of 17 Ms. Kramb stated that the public input process is currently taking place, so she is curious what the $125,000 is for regarding the West Shared Use Path project. Mr. Earman stated that the $125,000 is for design and permitting requirements. Ms. Kramb would like to be careful in how the project is described in the CIP. Police POLICE | 2025-2029 Requested 2025 2026 2027 2028 2029 Total MAINTENANCE Replacement Ballistic Shields $ = § - $ - $ 75,000 $ $ 75,000 Replacement/Changeover Firearms S - $ 400,000 s - $ - § - $ 400,000 Replacement/Changeover Taser, Body Cameras and Crulser Cameras $ 330,000 $ 330,000 $ 330,000 $ 330,000 $ 450,000 $ 1,770,000 Replacement Unmanned Aerial Vehicles (UAV) $ - $ - $ 150,000 $ - $ - $ 150,000 Replacement/Upgrade Technology and Cameras Surveillance Vehicles $ = § $ 15,000 $ - $ $ 15,000 Replacement Speed Trailers $ =_§ = 35,000 $ - _§ ~_$ 35,000 $ 330,000 ¢ 730,000 $¢ 530,000 $ 405,000 § 450,000 $ 2,445,000 POLICE | 2025-2029 Requested 2025 2026 2027 2028 2029 Total Less: 9-1-1 Wireless Fund Less; NRECC Partner Funding (400,000) 900,000 Police E-Bikes 15,000 = 50,000 = = 65,000 Scout Crime Prevention Portable Surveillance Cameras - § 150,000 $ - § - $ - $ 150,060 Traffic and Crime Prevention Cameras (Phase 2) $ 60,000 s —-60,000 $ 60,000 $ - $ - $ 180,000 VR Training Simulator a) - $ - $ 200,000 $ $ 200,000 $ 405,000 $ 1,410,000 $ 410,000 $ 200,000 $ 550,000 $ 2,975,000 POLICE: TOTAL PROJECTS 5 735,000 $ 3,240,000 $ $40,000 $ 605,000 $ 1,000,000 $ _ 6,520,000 Legend Project increase __ - Project decrease - New project eee - Shift in project year Chief Paez stated that the Police portion of the CIP shows maintenance items including a changeover of firearms, which includes the handguns as well as rifles. The unmanned aerial vehicles (UAV) in the maintenance section differ from those in the new equipment section. The $150,000 for maintenance of the UAVs refers to replacing the drones that the police currently use. Chief Paez briefly reviewed the new enhancements/equipment list. The Autonomous Drone Deployments to 911 Calls is a project that the Chief is researching with different vendors that have the capability of bringing a drone in to assess a situation and inform first responders. The Police Patrol Robot Technology item refers to having a parking patrol robot in the library parking garage to provide security. In response to Mr. Reiner’s question regarding what firearms are used, Chief Paez stated that they use Sig Sauer firearms. Mr. Reiner asked about Police response regarding traffic cameras that scan a license plate and the car is stolen or has a warrant. Chief Paez stated that the technology does report to police officers if there is an issue with the vehicle and depending on the circumstances, police may respond. Ms. De Rosa asked where the recordings and data from body cams and cruiser cameras are stored. Chief Paez stated that it has been moved to cloud storage. Council Work Session August 19, 2024 Page 8 of 17 Stormwater STORMWATER | 2025-2029 Requested 2025 2026 2027 2028 2029 Total MAINTENANCE Annual Storm Structure Program f 200,000 $ 925,000 Annual Stormwater Maintenance Program t 140,000 $ 650,000 Waterways Maintenance Program | i b 100,000 16,0 100,000 $ 3,455,000 $ 2,295,000 $ 1,050,000 $ 415,000 $ 830,000 440,000 $ 5,030,000 NEW ENHANCEMENTS/ INFRASTRUCTURE Annual Stormwater Improvements Program midigy M$ _ Tan _§ JOR _ Sota $ 80,000 $ 1,535,000 Earlington Park Drainage Basin Improvements 570,000 $ - $ - §$ - §$ - $ 570,000 Pond Aerator Systems $ 80,000 $ 365,000 South Riverview Street Stormwater Improvements $ - § $ - $ 3,075,000 $ 1,425,000 $ 355,000 $ 650,000 $ 2,955,000 $ 160,000 $ 5,545,000 STORMWATER: TOTAL PROJECTS $ 3,720,000 $ 1,405,000 $ 1,065,000 $ 3,785,000 $ 600,000 $ 10,575,000 Legend _—s Project increase (ees - Project decrease - New project Mr. Hendershot reviewed the projects. He noted that staff will be submitting a grant application for projects within the Waterways Maintenance Program. The 2025 amount for the Waterways Maintenance Program includes construction for the Year 2 projects as well as design for Year 3. He added that the Earlington Park Drainage Basin Improvements will shift from this year to next year to align with the receipt of awarded grant funding. Mr. Hendershot explained the shift of the South Riverview Street Stormwater Improvements aligns better with the South Riverview Street Relief Sewer project in 2028 rather than 2027 as originally planned. Ms. Kramb asked if the Earlington Park Drainage Basin project includes the pedestrian tunnel that floods. Mr. Hendershot stated that the flooding is the main reason for the project. Technology TECHNOLOGY | 2025-2029 Requested 2025 2026 2029 Data Platform 100,000 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Connected Dublin & Smart Corridor 400,000 $ 400,000 $ 406,000 $ 400,000 $ 2,015,000 Fiber Optic, Camera & IoT Programs 290,000 $ 1,600,000 GIS - Geographic Information System 100,000 100,000 $ 100,000 $ 100,000 100,000 $ 500,000 Infrastructure & Operations 734,000 585,000 $ 728,000 739,000 $ $ ; Information Securi 150,000 200,000 $ 175,000 $ $ $ 200,000 $ 200,000 $ $ Solutions & Services 10! > 9,000 $ 425,000 $ j 278,000 $ 2,914,000 $ 3,034,000 $ 2,414,000 $ 2,509,000 § 2,307,000 $ 2,858,000 13,176,000 TECHNOLOGY: TOTAL PROJECTS $ 2,914,000 $ 3,034,000 $ 2,414,000 $ 2,509,000 $ 2,307,000 $ 13,178,000 Ms. O’Callaghan congratulated Mr. Brown on his promotion and welcomed Mr. Connolly as the new Information Technology (IT) Director. Mr. Brown stated that IT projects are represented in the CIP differently than other departments. He stated that they would more accurately be described as “lines of work.” The Artificial Intelligence (AI) Innovations line was added after the first CIP work session. This is to call attention to the importance of the emergence of AI. He stated that the first AI projects that will be explored in the first year of the CIP are document management and search capability. Tax and Finance automation are two other areas that will be explored. He stated the funding in future years represents projects where innovative technologies could be applied around the City. Mr. Brown provided the chart below to illustrate how IT looks at project planning. Council Work Session August 19, 2024 Page 9 of 17 2025 2026 2027 2028 2029 Existing Application Replacements & Refresh Cyde | Engineering Project Management Replace | Time Keeping Solution Replace ERP - Munis Migration to Cloud Document Storage/Retreival Laserfishe - 1 $0 CRM- Claritysoft - 2 560,000 Tax Solutions - Citytax - 2 $55,000 HR/Payroll Solution $300,000 Building Permit Solution - Accela - 2 $390,000 Plan Review Solution - Avolve - 2 $300,000 Courts Solution -3 $65,000 Legislative Solutions - Granicus- 1 $54,000 Board/Commission (BoardPaq] Software Replace - 1 $20,000 Fuel Management Solution - £} Ward - 3 $85,000 Emergency Communication - Informacast- 1 $20,000 Recreation Management - Recfrac-2 $120,000 Digital Signature - Doassign - 1 $10,000 Learning Management - Cornerstone - 1 $220,000 Safety Management - Dakota -3 $21,000 Fleet Management - Faster - 2 $40,000 Public Records Request Solution- JustFoia - 2 $28,000 Engineering Project Managment -Appia- 1 $50,000 Total $415,000 $829,000 $225,000 $291,000 $78,000 New Applications/SaaS Solution Requests Public Service Route Optimization Solution - Plows, Leaf, etc Munis New Module Add Ons $20,900 Unidentified Solution Requests $40,000 $40,000 §40,000 $40,000 $40,000 Police $40,000 $40,000 $40,000 $40,000 $40,000 Legislative Services $40,000 $40,000 $40,000 $40,000 $40,000 Total $140,000 $120,000 $120,000 $120,000 $120,000 Project Implementation Services $30,000 $30,000 $30,000 $30,000 $30,000 Technology Research and Development $50,000 $50,000 $50,000 $50,000 $50,000 Solutions & Services 2025 2026 2027 2028 2029 Existing Application Lifecyde Management (Permits, Finance, Work Orders} $415,000 $829,000 $225,000 $291,000 $78,000 New Applications/SaaS Solution Requests $140,000 $120,000 $120,000 $120,000 $120,000 Project Implementation Services $30,000 $30,000 $30,000 $30,000 $30,000 Technology fesearch and Development $50,000 $50,000 $50,000 $50,000 $50,000 Total $635,000 $1,029,000 $425,000 $491,000 $278,000 Network Infrastructure & Operations Core Switching/Rauting $30,000 $30,000 $30,000 $30,000 $30,000 Storage Area Network $0 $0 $0 $225,000 $225,000 Access Switches $81,000 $82,000 $83,000 $84,000 $90,000 WiFi Radio refresh / update $0 $0 $200,000 $0 $0 Network Hardware/Software Mgmt $57,000 $62,000 $63,000 $64,000 $70,000 New infrastructure nesds $22,000 $24,000 $26,000 $28,000 $30,000 Outdoor Traffic Network $72,000 $0 $0 $0 $0 Misc Network Infrastructure $50,000 $50,000 $50,000 $50,000 $50,000 Server refreshes so $150,000 $150,000 $0 50 Voice Infrastructure Hardware $o so $0 $0 50 Data Domain $0 $0 $0 $150,000 $0 Technology Solutions $12,000 $12,000 $12,000 $12,000 $14,000 Storage Expansion $140,000 $0 $a $0 $140,000 Traffic Network $5,000 $5,000 $5,000 $5,000 $5,000 Total $469,000 $415,000 $619,000 $648,000 $654,000 Council Work Session August 19, 2024 Page 10 of 17 Special Projects Cameras $65,000 $70,000 $75,000 $80,000 $85,000 Dublin Coffman Park Network $100,000 $100,000 $0 $0 50 DCRC Digital Signage $0 $0 $0 $0 50 Dublink 100 gig equipment EOL $100,000 $0 $0 $0 $0 Total $265,000 $170,000 $75,000 $80,000 $85,000 Infrastructure & Operations 2025 2026 2027 2028 2029 Network Infrastructure & Operations $469,000 $415,000 $619,000 $648,000 $654,000 Special Projects $265,000 $170,000 $75,000 $80,000 $85,000 Total $734,000 $585,000 $694,000 $728,000 $739,000 Mr. Brown stated that the Solutions & Services line is largely controlled by the contract terms for each solution that the City uses. He stated that IT uses contract expirations as an opportunity to evaluate the effectiveness of a solution. He stated that a change or replacement cost may or may not happen depending upon that evaluation. The New Applications section covers items that may come up during the year that need to be addressed. Funds are earmarked for Police and Legislative Services for response time so any issues can be fixed quickly. Network Infrastructure & Operations refers to the actual infrastructure in the network centers and the list shows items that can fall into that category. Special Projects refers to special projects that are within the Network Infrastructure & Operations. In response to Mr. Reiner’s question about information security, Mr. Brown stated that security is largely addressed in the Operating Budget. Ms. Kramb asked about the total of $635,000 in the first year for Solutions and Services and when the specific items are added, it equals $335,000. Mr. Brown explained that there was an error in the numbers after the AI Innovation item was added, which should have resulted in a decreased number in the Solutions and Services. [The presentation was updated, but Council did not have the most current presentation]. Ms. Kramb stated that she appreciated the detail, but IT is the only department that does not report back to Council how much was spent for these projects. She advocated for clearer descriptions of these projects describing what is equipment and what is software. She also stated she would find it helpful to know what was spent in prior years. Mr. Brown affirmed that each project could include equipment, software, professional services, etc. Ms. Kramb would like to see specific projects, just as they are reported by other departments. She stated this information would be helpful not only to Council, but also to the public so they have confidence in how information is handled. In response to Ms. Kramb’s question about a system that informs staff when IT equipment is due to be replaced, Mr. Brown stated that IT does have a system for determining what may need replaced and when, using industry standards, but it is also driven by staff and their needs. Mr. Brown reiterated that much of this is operational. Ms. Kramb agreed with Mr. Reiner that $150,000 for information security seems low. She reiterated that she wants the public to know that their information is secure. Vice Mayor Alutto stated that some projects may not be well-defined yet, but some of the explanation of what is being explored, what efficiencies will be gained, etc. may help inform the large dollar amount from Council’s perspective. Ms. O'Callaghan stated that a challenge is that this is looking only at CIP and not operating, where much of this resides. Staff could look at generating a report that encompasses both, so Council can see that detail. Ms. De Rosa stated that the request is for $2.9 million in 2025, she then asked what was spent in 2023 and what the estimated numbers for 2024 are. Mr. Brown will research those numbers and provide them to Council. Ms. De Rosa stated she asked at the first CIP work session for a strategy where IT was concerned. A master plan is needed. She clarified that embarking on a security Council Work Session August 19, 2024 Page 11 of 17 master plan and a technology master plan for the City would be very helpful. It would also be helpful to understand the security information including the insurance policy, etc. to provide that confidence to the public in light of current events in Columbus. Ms. Kramb agreed and stated that we need to have a security audit and plan. Mr. Brown stated that many of the security protocols were implemented through the CIP and are now maintained in the Operating Budget. Transportation — Mobility: Bicycles and Pedestrians Mr. Taylor provided an overview of the infrastructure asset management process because it drives the maintenance plans. Mr. Taylor provided the list of assets currently inspected, which are: e Bridges e Roadway & Sidewalk Pavers e Pedestrian Bridges e Traffic Signals & Cabinets e Tunnels e Traffic Signal Poles e Guardrail e Signs e Parking Lots e Storm Sewer System e Pavement/Streets e Sanitary Sewer System e Drainage Basins e Hydrants & Valves e Curb Ramps e Parks e Bike Paths e Playgrounds e Culverts e Public Art e Walls e Bike Fix-it Stations e Streetlights e Fields & Courts e Decks, Docks & Stairs He stated that many of these are inspected annually, which keeps the City on planned work versus reactive work. He mentioned the GoDublin app and noted that since its implementation in 2018, there have been nearly 12,000 downloads and nearly 40,000 requests received. In response to Mayor Amorose Groomes’ question regarding the percentage of requests coming through the app, Mr. Taylor stated that 50-60% of requests come through the app versus telephone, e-mail etc. Mr. Taylor stated that the maintenance projects proposed in the CIP are a result of the asset management program and inspections. There were no questions regarding maintenance projects. Ms. Willis came forward to report on the New Enhancements/Infrastructure projects. TRANSPORTATION ~ MOBILITY | 2025-2029 Requested 2025 2026 2027 2028 2029 Total NEW ENHANCEMENTS/ INFRASTRUCTURE Passenger Rail Station in West Innovation District $ - § zi $ - Avery Road Sidewalk Connections - Hyland Drive to Avery Patk South Lot $ * §$ * Blazer Parkway - Shared Use Path Addition and Bus Stop $ 7 170,000 $ 60,000 $ 1,210,000 Less: Grants (LinkUS) $ - § (170,000) % (60,000) $ (1,210,000) 1,400,000 400,000 1,440,000 (1,440,000) AP> AP PY AY Less: Grants (LinkUS) -__& = _§ (270,000) Less: Grants (MORPC Attributable Fundina) 5 204,960) 5 60,000) $ (768,000) (1,062,400) $ (2,095,360) Mobility Infrastructure Improvements Program 389,000 $ 142,000 $ 100,000 § 340,000 1,348,000 Mobility Priority Area - Shared Micio-Mobility (Bike Share & Scooters) $ 64,000 4 64,000 64,000 64,000 $ 815,000 Heightened Awareness Crosswalk Study Implementation Less: Grant Funding Safe Routes to Schaols (SRTS) $ (100,000) $ Riverside Drive East Shared Use Path - Atrovshead Road to Northern Corporation Lim $ - 600,000 1,760,000 (100,000) $ $ 5 $ $ $ $ $ $ $ - § $ 1,680,000 $ 2,195,000 $ - $ $ $ 4 $ $ $ $ S$ Riverside Drive East Shared Use Path - Tonti Drive to Wyandotte Woods Boulevard $ - 2,000,000 Shier Rings Road: Eiterman to Cosgray Shared-Use Path $ 350,000 440,000 5 - $ 790,000 Signature Trail Study - Phase 1 Desian Implementation $ - meee 250,000 $ - $ 250,000 Smart Parking Infrastructure I $ 50,600 $ -_ §$ = 2 170,000 $ 2,223,000 § 1,377,240 § 4,311,000 $ 831,000 2,949,600 $ 11,691,840 TRANSPORTATION - MOBILITY, BICYCLES, & PEDESTRIANS : TOTAL PROJECTS $ 2,931,000 $ 2,506,200 5,234,000 $ 3,737,000 $ 5,369,000 $ 19,777,200 Ms. Willis reviewed the list of projects in this section. She also made note of the projects that have the potential for grant funding. Council Work Session August 19, 2024 Page 12 of 17 Ms. Kramb asked about the Mobility Priority Area - Shared Micro-Mobility (Bike Share & Scooters) item. Her understanding was that this project would be delayed until the City had more information, but it is not delayed. Ms. Willis stated that this project was originally scheduled for implementation in 2024. It was delayed one year. Ms. Kramb stated that, as she understood this project, the City would be building proprietary bike charging stations. She wants to know why the City would not require the bike share vendor to build their own charging stations. Ms. Willis stated that she is hopeful that the request for proposals (RFP) process will put the City in a better position. She used CoGo Bike Share as the example noting that their model requires the charging stations from the jurisdiction. There is a nation-wide coalition that Dublin attends that talks about the trends across the nation and how the jurisdictions should proceed. Dublin joined the RFP with Columbus hoping for a different result, but it is unknown right now. It was believed that it would be better to have funding available as we await outcomes of the RFP process. Ms. Kramb stated that she thinks it should be pushed out further to allow some of the unknown to become Known. Ms. De Rosa stated that the City could purchase 1,100 bikes at $500 a bike. Ms. Willis clarified that some of that would be e-bikes and some would be manual push petal bikes. Ms. De Rosa agrees with Ms. Kramb’s suggestion that it does not make sense to spend that amount of money on bikes. Vice Mayor Alutto stated that she is not sure how realistic this is city-wide. She agrees that it makes sense in the downtown area, but not all over the City. She stated that this is a huge investment in a small geographic area of the City. Ms. Willis proposed waiting to get the results of the RFP to then figure out what the financial model looks like. She added that, at that point, Council can determine if it is a good fit for Dublin. Ms. Willis stated that the City will still participate in the regional RFP and staff will determine how it will impact Dublin and report back to Council. She suggested pushing it out to 2027 and reducing the amount to $100,000. Consensus of Council was that this was appropriate. Ms. Kramb suggested making the description more generalized. Ms. Kramb asked about the Riverside Drive East Shared Use Path — Tonti Drive to Wyandotte Woods Boulevard. She stated that the design is in for next year, but the projects have been dropped. She asked why the design amount is still listed. Mr. Gable stated that the funding that is shown is for the acquisitions for the project for next year and not design. Mr. Gable added that these acquisitions are solely for the shared use path; however, the waterline will benefit from these acquisitions due to being laid directly under the shared use path. Transportation — Bridges & Culverts TRANSPORTATION - BRIDGES & CULVERTS | 2025-2029 Requested 2025 2026 2027 2028 2029 Total MAINTENANCE Annual Culvert Maintenance Annual Pedestrian Bridge Maintenance ] i, - $ Annual Pedestrian Tunnel Maintenance $s 32, ; Sak 64,000 $ 971,000 Bridge Maintenance - US 33 (Bridge Street) over Scioto River 935,000 Bridge Maintenance - Bright Road over Billingsley Ditch 1,091,000 . $ - $ $ Bridge Maintenance - Frantz Road aver Cramer Ditch $ $ $ 806,000 Bridge Maintenance - Multtleld Drive over S. Fork Indian Run $ = ess = $ - $ 2,050,000 Concrete Sealing Maintenance $ 70,000 $ - 70,000 $ - $ 70,000 $ 210,000 Dublin Link Pedestrian Bridge Maintenance $ 60,000 §$ 40,000 $ 40,000 § 40,000 § 40,000 $ 220,000 $ 1,727,000 $ 2,389,000 $ 2,147,000 § 917,000 $ 921,000 $ 8,101,000 NEW ENHANCEMENTS/ INFRASTRUCTURE Crossing Over I-270 Shier Rings Road to Metro Place $ ’ cy 7 mp 300,000 $ 300,000 $ : $ $ $ - $ 300,000 ¢ 300,000 BRIDGES & CULVERTS: TOTAL PROJECTS $ 1,727,000 $ 2,389,000 $ 2,147,000 $ 917,000 $ 1,221,000 $ 8 AGL, 000 Mr. Taylor reviewed the list of maintenance projects related to bridges and culverts. He noted that Annual Deck, Dock & Stairs Maintenance is a new item as the City’s decks, docks, overhangs, stairs etc. are now being inspected for structural fitness. The funding in the CIP is to correct what is found until this line item can get into the cadence of maintenance like the other assets in the program. Council Work Session August 19, 2024 Page 13 of 17 The Riverside Tunnel Modifications is the other project that was added as a result of work that needs done now that the graffiti has been removed. Ms. Kramb stated that the tunnel always seems very dark and she would like to see if the lighting could be assessed with this budget. Mr. Reiner asked about the Bridge Street Bridge over the Scioto River and whether an upgrade to the aesthetic would be possible as well. Mr. Taylor stated the funding in 2026 is for the aesthetic improvements that the City will implement as the Ohio Department of Transportation (ODOT) improves the bridge. Ms. O’Callaghan stated that ODOT has reached out and the City has an opportunity to provide feedback to ODOT over the next year as they begin design. Transportation — Streets & Parking Mr. Taylor stated that the maintenance program is related to the latest inspection data and some increases are due to inflationary factors. Ms. Kramb asked about the brick paver maintenance and whether staff is investigating options that may wear better for longer. Mr. Taylor stated that a study was just completed, and they are looking at the pattern in which they are laid, for example, to extend the life of the brick pavers. Ms. O'Callaghan stated that staff has been in discussions with Columbus as they have been having similar issues. Columbus has been piloting the different pattern. Mayor Amorose Groomes suggested that one of the contributing factors to the wear is improper drainage. Mr. Hammersmith stated that the loss of the polymer sand between the pavers is also an issue. Ms. De Rosa stated that it would be helpful to understand what the yearly maintenance is going to be for the pavers. She suggested limiting the pavers to the crosswalk areas. Staff agreed. Ms. O’Callaghan stated that years ago it was a strong desire by Council to use natural materials. With this experience, she suggested revisiting those discussions. Mr. Reiner stated that the stamped concrete did not work well with salt in the winter months. Ms. Kramb asked about the underpass on 33 going under SR 161 and whether there are plans to improve the aesthetics of that area. Mr. Hammersmith stated that staff will look at that. Mr. Gable reviewed the projects listed in the New Enhancements/Infrastructure list. TRANSPORTATION - STREETS & PARKING | 2025-2029 Requested 2025 2026 2027 2028 2029 Total NEW ENHANCEMENTS/ INFRASTRUCTURE Avery Road and Rings Road/Cara Road Interim Intersection Improvements $ 5 $ 3 - $ 7,000,000 Less: Thamas Kohler TIF $ (7,000,000) $ ~ § - $ - §$ = i (7,000,000) Avery-Muirfield and U. S. 33 WB Ramps/Dublin Methodist Lane Signal Improvemet $ 375,000 § - § - $ - § - ¢$ 375,000 Less: Perimeter West TIF $ 2 § - ¢ - $ - ¢ (375,000) Bridge Street & High Street Intersection ADA Improvements § $ - $ 1,600,000 Cosgray and Rings Roads Intersection Improvements $ $ 5,380,000 Less: Partner Funding - Franklin County Er 340,000) $ i $ i ¢ - $ - $ (2,690,000 Hawk’s Nest Pond Retaining Wall 5 - { 53 610,000 Less: Riviera TIF Less: Debt - Income Tax - - (400,000) § (3,400,000) $ - (3,800,000) Council Work Session August 19, 2024 Page 14 of 17 TRANSPORTATION - STREETS & PARKING | 2025-2029 Requested 2025 2026 2027 2028 2029 Total NEW ENHANCEMENTS/ INFRASTRUCTURE North Riverview Street Improvements to BSD Standards - Block Z to Dublin Road Northern Historic Dublin Area Infrastructure Improvements (Riverview Village} Less: Debt - Income Tax Less: Grant Funding (State Caprtal Bill) QU Eiterman Road Relocation 5 50,000 |g 990,000 § $ (10,200,000) § 1,230, 1K0) 3 APP APY Se AP AP A APY AE te 5 Less: West Innavation District TIF (71,000) $ - Riverside Dr/Summit View Rd Intersection and Shared-Use Path Improvement - $ 2,310), 000 Sawmill Road - Snoutter Road Intersection Iraproyement - § 2 School Zone Flashing Beacons and Driver Feedback Signs - Citywide Communications 3 Less: Unfunded Less: All Chio Future Fund Grant Sauth High Street Utility Burial - Phase 2 Speed Management Projects - Citywide 25,(H10 Street Light for Churchman Road at Ballantrae Woods Drive/Wind Rose Way ‘ - $ (1,040,000) § (150,000) (600,000) (6,960,000) (27,840,001) $ 25,000 25,000 University Boulevard Extension - Phase 3 Less: West Innovation District TIF 50,000, $ $ om, 25,000 $ - $ $ $ (50,000) $ E 1,270,000 11,430,000 (10,200,000) (1,230, (M0) ZU, 0 (700,000) 3,355,000 5541, (MiG 75,1010 (8,150,000) 2,320,000 275, (010 31,(H10 1,730,110 (1,730,010) $ $ $ $ $ $ $ 3 $ - § - § (32,600, (00) $ $ 5 $ $ $ $ 5 $ US 33/SR 161/Pust Road Interchange Improvernents $ $ $ 790,000 Less: Perrmeter Center TIF $ -_ § (790,10) $ - $ - - (790,00) 5 3,641,000 § SoM ¢$ 4,460,000 $ 3,584,000 $ 4,439,000 47,014,000 TRANSPORTATION - STREETS & PARKING: TOTAL PROJECTS $ 37,058,000 3 11,562,000 § 49,233,000 ¢$ 19,004,000 $ 12,110,000 128,972,000 He noted that the Avery Road and Rings Road intersection funding shifted from 2024 to 2025 due to the need to rebid. He noted a few other projects in the list. Ms. Kramb asked about the Historic Dublin Street Lighting Improvements — Changing Color Temperature project that is still listed in 2029 for $850,000. Her recollection was that it would be removed. Mayor Amorose Groomes stated that there was discussion about redesigning the project, so she suggested taking it out and if it needs to come back as something different in the future, that is fine. Ms. Willis stated that the project has been broken down into a few pieces. The wiring and improvements that needed to be done have been separated out from the light color temperature. Mayor Amorose Groomes asked if any Council member felt the color temperature project should stay in. Mr. Keeler responded that he did not mind leaving it in as a placeholder since it is so far out. He stated that lighting is a very important variable and he does not want to forget about it. Ms. De Rosa stated that she would rather see the $850,000 moved to the DCRC refresh. Mr. Reiner’s comments were inaudible. Mr. Keeler reiterated that lighting is an important aesthetic. Vice Mayor Alutto stated that she is fine having placeholders in the plan. The plan continues to evolve year-to-year so it is not an issue to leave it there. Mayor Amorose Groomes stated that she does not know where these light fixtures are in their life span, but she would be in favor of looking at this when it comes time to replace the fixtures. Ms. Kramb stated that when people see projects in the CIP, they think it is going to happen. She suggested taking it out or lowering the amount to something that is more realistic. Ms. Willis stated that she can reduce it to $250,000. Ms. De Rosa asked if there was a plan to put a traffic signal at the intersection of Hyland Croy and Tullymore (at the entrance of Glacier Ridge). Ms. Willis stated that there is no plan to put a traffic signal in that location. Ms. Willis stated that as part of the Mobility Study, they are planning on installing a signal that will assign right-of-way to bicyclists and pedestrians (heightened awareness crosswalk). She agreed to explore doing it sooner than 2027. Ms. Willis noted one other project, the Shier-Rings Road Extension and Railroad Overpass — between SR 161 and Cosgray Road, as it is a project for which staff will apply for the All-Ohio Future Fund grant. Administration Mr. Stiffler reviewed the six projects totaling just under $14 million listed in Administration. Council Work Session August 19, 2024 Page 15 of 17 ADMINISTRATION | 2025-2029 Requested Annual Allocation for Contingencies $ 275,000 $ 1,375,000 Annual Allocation for Debt Service for Prior Water Extensions 157,098 157,022 $ 153,286 $ 156,522 $ 160,924 $ 784,853 Annual Allocation for Debt Service for Prior Sewer Extensions 310,260 306,426 $ 1,539,459 - $ $ Annual Allocation for Park and Recreation Acquisition & Improvements - $ $ 1,000,000 $ 2,000,000 Less: Parkland Acquisition Fund - $ - $ - $ (1,000,000) $ (1,000,000) $ (2,000,000) 1,739,632 $ 2,738,029 $ 2,738,546 $ 1,740,754 ¢ 1,742,350 $ 10,699,312 $ id +A ILA 4A ADMINISTRATION: TOTAL PROJECTS 2,739,632 $ 2,738,029 2,738,546 $ 2,740,754 $ 2,742,350 $ 13,699,312 Mr. Stiffler explained the allocation for Utility and Stormwater. He stated that this project is an allocation for utility extensions. This topic was discussed by the Public Services Committee and there are a number of projects in the program that total tens of millions of dollars over the next 30 years. It will be increasingly difficult to debt finance these projects without having a significant impact on the CIP overall. In an effort to make progress on these projects and not heavily impact the CIP, an allocation has been added for $1 million each year of the CIP and whatever funding is not used will be rolled over into the next year’s funding. Mayor Amorose Groomes expressed appreciation for the allocation model to get these projects done. Sanitary Sewer System Mr. Stiffler shared the annual fee increases that were proposed prior to the CIP assumptions. He noted that the fees are tied directly to projects so if Council wishes to mitigate the impact of the fee increases, it will require not moving forward with certain projects. 2024 2025 2026 2027 2028 2029 Prior CIP Assumptions: Annual Fee Increases: 6.0% 6.0% 5.0% 5.0% 4.0% 4.0% Assumptions: Annual Fee Increases: 6.0% 10.0% 10.0% 10.0% 9.0% 9.0% Revenues: User charges (Surcharge) 2,758,114 3,033,926 3,337,319 3,671,050 4,001,445 4,361,575 Tap fees (Capacity Charge) 379,487 379,487 379,487 379,487 379,487 379,487 Interest 109,243 245,187 264,647 259,115 112,920 110,881 Operating Revenues 3,246,844 3,658,600 3,981,453 4,309,652 4,493,852 4,851,943 Expenses: Personal Services - Engineering 850,660.49 876,180.30 902,465.71 929,539.68 957,425.87 986,148.65 Contractual Services - Engineering 521,779.07 537,432.44 553,555.41 570,162.08 587,266.94 604,884.95 Supplies - Engineering 15,119.94 15,573.53 16,040.74 16,521.96 17,017.62 17,528.15 Operating Expenditures 1,392,068 1,433,785 1,476,660 1,520,822 1,566,309 1,613,160 Capital expenditures 898,661 110,000 115,000 120,000 125,000 130,000 New 2025-202 CIP Debt Service: Sanitary Sewer Lining and Repair 120,000 120,000 240,000 240,000 Deer Run Sanitary Sewer Improvements - Avery Road Relief Sewer 52,000 398,000 398,000 398,000 398,000 Deer Run Sanitary Sewer Improvements - Glick Road Relief Sewer 64,000 587,200 587,200 587,200 587,200 Deer Run Sanitary Sewer System Improvements - Muirfield Village Golf Club Relief Sewer 50,400 Deer Run Sanitary Sewer Improvements - South Riverview Street Relief Sewer 6,000 275,200 281,200 Sewer Fund Debt Expenditures 1,233,623 1,558,797 2,547,864 2,544,077 2,938,488 2,990,233 Ending balance 7,005,331 $ 7,403,277_$ _7,528,029 $ 7,392,085 JS 7510635) This proposed CIP would increase annual fees 10% for the first three years of the CIP and decrease to 9% for years 2028 and 2029. This is a direct result of the cost escalation associated with the debt service. The fees can be lowered a percent or two for each year a project is pushed back. Council Work Session August 19, 2024 Page 16 of 17 SANITARY SEWER | 2025-2029 Requested 2025 2026 2027 2028 2029 Total MAINTENANCE Antal Sanitary Sewer Maintenance Program $ 110,000 $ ~—« 115,000 $ ~— 120,000 $ — 125,000 § 130,000 $ 600,000 Less: Sewer Fund $ (110,000) $ (115,000) $ (120,000) $ (125,000) $ (130,000) $ (600,000) Sanitary Sewer Lining and Repair $ - $ 1,500,000 $ - § 1,600,000 $ - $ 3,100,000 Less: Sewer Debt $ - $ (1,500,000) $ -_ $ (1,600,000) $ $ (3,100,000) $ $ - § - §$ = 5 $ = NEW ENHANCEMENTS/INFRASTRUCTURE Deer Run Sanitary Sewer Improvements - Avery Road Relief Sewer Deer Rut Sanitary Sewer Improvements - Glick Road Relief Sewer - $ « § 4,975,000 $ 7,340,000 Deer Run Sanitary Sewer Improvements - South Riverview Steet Relief Sewer 4 - § = 5,001 40,000 $ - § 3,515,000 Less Sewer Debt $ (4,450,000) $ (10,865,000) $ (75,000) $ (3,440,000) $ (630,000) $ (16,460,000) $ -§ - § -§ - § - § . SANITARY SEWER: TOTAL PROJECTS $ 1,560,000 $ 12,480,000 $ 195,000 $ 5,165,000 § 750,000 $ 20,160,000 Mr. Hendershot reviewed the four Deer Run Sanitary Sewer Improvements and reiterated their importance. Mayor Amorose Groomes expressed the reality of the situation with these sanitary sewer system improvements. She stated talking about bikes and ambient lighting pales in comparison to the importance of infrastructure. She suggested it would be better to move other project funding to these projects rather than raise the fees for the residents. She added that safety and infrastructure is the core of what the City does. She wants Council’s focus to be on funding this in the most effective manner. She suggested looking at the balance of the CIP to see what can be moved or deleted to prioritize this work. Ms. Kramb agreed and reiterated that this is why she wanted to remove the $850,000 for lights - because the funding is needed for these projects. Mr. Stiffler stated that Council’s point is well taken, and Council has the authority to use public funds for the purpose they see fit. He stated that these particular funds are set up for an Enterprise Fund operation which has some implicit policy goals. If Council wants to move in a different direction, then that can be done, but all of the instances where the City uses income tax to fund water or sewer activities have been done with the explicit authorization of Council and the explicit knowledge that we are doing something that violates the fund structure. Enterprise Funds are designed to be self-supporting. Mr. Stiffler supported the accounting that supports these funds and welcomed having this important policy discussion. Ms. O'Callaghan suggested the Finance Committee could have this policy discussion. Ms. De Rosa asked if there was a way to do an infusion into that Enterprise Fund, not change the policy of how it is funded. She would like to know what options are available. Vice Mayor Alutto expressed support for giving this topic to the Finance Committee. Mayor Amorose Groomes stated that there have been times that other funds (other than the Sewer Fund) have been used to fund improvements. Enterprise Funds are designed to keep up with the maintenance and not to mitigate these expensive failures. Mr. Stiffler expressed appreciation for the conversation. Mr. Reiner expressed support for protecting the residents. Water System Mr. Stiffler stated that the 1% increase in fees holds through this CIP as it did the prior CIP. WATER | 2025-2029 Requested 2025 2026 2027 2028 2029 Total MAINTENANCE Water Tank Improvements $ 25,000 $ 100,000 $ - $ $ - § 125,000 Less: Water Fund $ (25,000) $ (100,000) $ -_$ $ -_ $ (125,000) $ -§ - $ = § $ $ . NEW ENHANCEMENTS/ INFRASTRUCTURE Water Line Replacements $ - $ 250,000 $ 1,370,000 $ - $ 275,000 $ 1,895,000 Less: Water Debt $ -_ $ (250,000) $ (1,370,000) $ - $ (275,000) $ (1,895,000) § -§ - $ - § -§ - § : WATER: TOTAL PROJECTS $ 25,000 $ 350,000 $ 1,370,000 $ - § 275,000 $ 2,020,000 Council Work Session August 19, 2024 Page 17 of 17 Ms. Kramb asked what happened to the projects that staff were trying to align with the City of Columbus fourth main project work. Mr. Hendershot stated that staff is working closely with Columbus and their consultants to align as much as possible. The meeting was adjourned at 9:05 p.m. AA S— Mayor - Presiding Officer (Erk of Gpuncil J)