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HomeMy WebLinkAboutResolution 43-24RECORD OF RESOLUTIONS BARRETT BROTHERS - DAYTON, OHIO Form 6301 43-24 Resolution No. Passed . Section 1. AMENDING RESOLUTION 41-20 (AMENDED), SECTION 2 — CHIEF’S ADVISORY COMMITTEE WHEREAS, City Council passed Resolution 41-20 (Amended) on August 10, 2020; and WHEREAS, Section 2 of Resolution 41-20 (Amended) established a Chief’s Advisory Committee; and WHEREAS, it has been determined that amendments to Resolution 41-20 Section 2 are necessary to the align the administration of the Committee with current practices and policies; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, w of its elected members concurring, that: Resolution 41-20 Section 2 shall be amended as follows: Section 2. Chief’s Advisory Committee: A. Establishment. A Chief's Advisory Committee is hereby established. Committee Members. The Advisory Committee shall be comprised of as many Dublin resident members as City Council deems necessary, except that at no time shall the Advisory Committee have less than three members. All members are appointed by City Council. Members will serve a term of two years with a maximum of two full terms. City Council will fill any vacancy as may be necessary pursuant to Section 7.02 of the Charter. Chair/Vice Chair. After annual appointments are made by City Council, the Chief’s Advisory Committee will elect from its appointed membership a: i. Chair: duties include coordinating meeting agendas and Advisory Committee support with the assistance of the staff liaison and the Chief of Police, presiding over meetings and serving as the spokesperson of the Chief’s Advisory Committee for the purposes of reporting to City Council. ii. Vice Chair: will serve as Chair in the absence of the Chair. Meetings. i. | The Chief’s Advisory Committee will meet as often as determined necessary by the Chair of the Advisory Committee, provided there are topics for discussion, in consultation with the staff liaison and Chief of Police. li. | The Advisory Committee will comply with all public meeting requirements. iii. | A majority of the Advisory Committee must be present to constitute a quorum to transact any business. If a quorum is not present at the hour appointed for the meeting to start, the meeting will be canceled and members must disperse. Staff Liaison and Support. i. | The City Manager or designee will serve as the primary staff liaison and will coordinate needs of the Chief’s Advisory Committee. The Clerk of Council or designee will provide administrative support, agendas, minutes and notices. RECORD OF RESOLUTIONS BARRETT BROTHERS - DAYTON, OHIO Form 6301 43-24 Page 2 Resolution No. Passed : Section 2. ii. | The Dublin Chief of Police will attend all regular meetings of the Chief's Advisory Committee and will actively participate in discussions but not vote. iii. | Dublin Police Department Representative (offer of and first-line supervisor representation as determined by the Chief of Police) will attend all regular meetings with the right to participate in discussions but not vote. . Purpose. To establish an opportunity for proactive community engagement and critical dialogue concerning the protection, service, and public safety needs for the City of Dublin as provided by the Dublin Police Department. . Duties and Functions. The Chief’s Advisory Committee will: i. Provide valued advice, perspective, recommendations and feedback on significant police-community relations issues. ii. | Assist the Police Department with aligning its mission and goals with community expectations by conducting research, soliciting community feedback about the department, reviewing policies, procedures, and training requirements, and making recommendations regarding the department's efforts in community outreach & engagement. iii. | The Chief’s Advisory Committee emphasizes cooperative efforts between the community and police department to identify and recommend solutions to issues of significant community concern including such matters as the defeat of social injustice, bias, bigotry, inequity and racism in the community, etc. . Reporting. The Chief’s Advisory Committee will, at a minimum, submit in person or in writing to the City Manager and City Council, an update as to its progress, findings, recommendations and associated actions of the Advisory Committee at least once per year, unless more frequent updates are necessary as determined by the City Manager or City Council. Compensation. Advisory Committee members shall receive no compensation for serving on the Advisory Committee except for reimbursement for actual expenses incurred in the performance of their duties approved in advance by the City Manager. Such expenses are typically for training and development. Attendance Policy. City council and staff acknowledges and appreciates the volunteer time given by the Advisory Committee members. It is necessary for members to be actively involved to ensure the success of the_Advisory Committee, therefore attendance at meetings is required. . Required Trainina. Members appointed to the Advisory Committee must complete all City required training. Pursuant to Section 4.04(a) of the Revised Charter of the City of Dublin, Ohio, this Resolution shall take effect immediately upon passage. RECORD OF RESOLUTIONS BARRETT BROTHERS - DAYTON, OHIO Form 6301 4-24 Page 3 Resolution No. Passed , Passed this , day of _epempQe_, 2024. Vice Mayor — Presiding Officer To: Members of Dubin City Council From: Cathy De Rosa, Chair of the Administrative Committee Date: September 3, 2024 Re: Advisory Committee Legislation Background At the August 12, Council meeting, the Administrative Committee provided an update to Council regarding advisory committees and the work being done to achieve consistency. It was reported that it will be necessary to amend the establishing resolutions of the advisory committees and bring them into alignment with desired and current policies and practices. The proposed legislation has been provided to the respective staff liaisons for feedback prior to bringing this forward to the Administrative Committee. Legislation Related to Advisory Committees Community Services Advisory Commission (CSAC) The first reading of the ordinance that repeals the applicable code sections for CSAC was held at the August 26, 2024 Council meeting. The second reading is scheduled for the September 9 Council meeting. Also at this meeting, Council will consider the resolution re-establishing the Community Services Advisory Committee (Resolution 42-24). Chief’s Advisory Committee (CAC) Resolution 43-24 serves to amend CAC’s establishing legislation for consistency. Community Inclusion Advisory Committee (CIAC) Resolution 44-24 serves to amend CIAC’s establishing legislation for consistency. Veterans Committee The Veterans Committee was established in 2019 by Resolution 60-19. In 2022, staff brought forward Resolution 03-22 with the intent to appoint members, but the enacting sections of the resolution actually established the Dublin Veterans Advisory Committee without any language addressing the previous resolution. Staff proposes the following action to remedy the dual bodies: • Resolution 45-24 repeals Resolution 60-19 as it is no longer necessary. • Resolution 46-24 amends Resolution 03-22 to align the resolution with the other legislation pertaining to advisory committees. Recommendation The Administrative Committee recommends approval of Resolutions 42-24 through 46-24. City Council 5555 Perimeter Drive • Dublin, OH 43017 Phone: 614.410.4400 Memo     43-24 AMENDING RESOLUTION 41-20 (AMENDED), SECTION 2 – CHIEF’S ADVISORY COMMITTEE WHEREAS, City Council passed Resolution 41-20 (Amended) on August 10, 2020; and WHEREAS, Section 2 of Resolution 41-20 (Amended) established a Chief’s Advisory Committee; and WHEREAS, it has been determined that amendments to Resolution 41-20, Section 2 are necessary to the align the administration of the Committee with current practices and policies; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, __ of its elected members concurring, that: Section 1. Resolution 41-20 Section 2 shall be amended as follows: Section 2. Chief’s Advisory Committee: A. Establishment. A Chief’s Advisory Committee is hereby established. B. Committee Members. The Advisory Committee shall be comprised of as many Dublin resident members as City Council deems necessary, except that at no time shall the Advisory Committee have less than three members. All members are appointed by City Council. Members will serve a term of two years with a maximum of two full terms. City Council will fill any vacancy as may be necessary pursuant to Section 7.02 of the Charter. The Dublin Chief of Police will establish a Chief’s Advisory Committee consisting of the following: Volunteer community members: i. Judge Dwayne Maynard; one-year initial term; subsequent appointment for current or new member will be for two years ii. Ajmeri Hoque; one-year initial term; subsequent appointment for current or new member will be for two years iii. Srikanth Gaddam; one-year initial term; subsequent appointment for current or new member will be for two years iv. Cameron Justice; one-year initial term; subsequent appointment for current or new member will be for two years v. Yanling Yin; one-year initial term; subsequent appointment for current or new member will be for two years vi. Susan Ortega; two-year term vii. Imran Malik; two-year term viii. Cortney Ingram; two-year term ix. Isao Shoji; two-year term x. Stella Villalba; two-year term C. Chair/Vice Chair                  43-24 Page 2   After annual appointments are made by City Council, Tthe Chief’s Advisory Committee will elect from its appointed membership and no later than its third meeting a: i. Chair,: whose duties it will be to include coordinatinge meeting agendas and Advisory Committee support with the assistance of the staff liaison and the Chief of Police, presidinge over meetings and servinge as the spokesperson of the Chief’s Advisory Committee for the purposes of reporting to City Council. ii. Vice Chair,: whose duty it will be to serve as Chair in the absence of the Chair. Staff members: iii. The Dublin Chief of Police will attend all regular meetings of the Chief’s Advisory Committee and will actively participate in discussions but not vote. iv. Dublin Police Department Representative (officer of and first-line supervisor representation as determined by the Chief of Police) will attend all regular meetings with the right to participate in discussions but not vote. Vacancies. City Council will fill any vacancy as may be necessary. D. Meetings. i. The Chief’s Advisory Committee will meet as often as determined necessary by the Chair of the Advisory Committee, provided there are topics for discussion, in consultation with the staff liaison and Chief of Police. ii. The Task Force Advisory Committee will comply with all public meeting requirements. Staff will maintain minutes of all Chief’s Advisory Committee meetings. iii. A majority of the Advisory Committee must be present to constitute a quorum to transact any business. If a quorum is not present at the hour appointed for the meeting to start, the meeting will be canceled and members must disperse. E. Staff Liaison and Support. i. The City Manager or designee Chief of Police will serve as the primary staff liaison and will coordinate provide all necessary administrative support and coordination needs of the Chief’s Advisory Committee. The Clerk of Council or designee will provide administrative support, agendas, minutes and notices. ii. The Dublin Chief of Police will attend all regular meetings of the Chief’s Advisory Committee and will actively participate in discussions but not vote. iii. Dublin Police Department Representative (offer of and first- line supervisor representation as determined by the Chief of Police) will attend all regular meetings with the right to participate in discussions but not vote. F. Purpose. To establish an opportunity for proactive community engagement and critical dialogue concerning the protection, service, and public safety needs for the City of Dublin as provided by the Dublin Police Department. G. Duties and functions.                  43-24 Page 3   The Chief’s Advisory Committee will: i. Meet with the Chief of Police, as well as Dublin Police Department Executive Staff and other members of the police department as deemed appropriate by the Chief of Police, to provide valued advice, perspective, recommendations, and feedback on significant police-community relations issues. ii. Assist the Police Department with aligning its mission and goals with community expectations by conducting research, soliciting community feedback about the department, reviewing policies, procedures, and training requirements, and making recommendations regarding the department’s efforts in community outreach & engagement. iii. The Chief’s Advisory Committee emphasizes cooperative efforts between the community and police department to identify and recommend solutions to issues of significant community concern including such matters as the defeat of social injustice, bias, bigotry, inequity and racism in the community, etc. iv. The Committee Chair and Vice Chair will serve with the support and assistance of the Chief of Police. The Committee Chair will have authority for scheduling, planning, and facilitating committee meetings; The Committee Chair will share responsibility, with the Chief of Police, for the presentation of the Committee’s progress, findings, and recommendations to the City Manager and City Council. H. Reporting. The Chief’s Advisory Committee will, at a minimum, submit in person or in writing to the City Manager and City Council, an semi- annual update as to its progress, findings, recommendations and associated actions of the Advisory Committee at least once per year, unless more frequent updates are necessary as determined by the City Manager or City Council, Chair of the Chief’s Advisory Committee and/or Chief of Police. I. Compensation Advisory Committee members shall receive no compensation for serving on the Advisory Committee except for reimbursement for actual expenses incurred in the performance of their duties approved in advance by the City Manager. Such expenses are typically for training and development. J. Attendance Policy City council and staff acknowledges and appreciates the volunteer time given by the Advisory Committee members. It is necessary for members to be actively involved to ensure the success of the Advisory Committee, therefore attendance at meetings is required. K. Required Training Members appointed to the Advisory Committee must complete all City required training. Section 2. Pursuant to Section 4.04(a) of the Revised Charter of the City of Dublin, Ohio, this Resolution shall take effect immediately upon passage.                  43-24 Page 4   Passed this ________ day of __________________, 2024. _________________________________ Vice Mayor – Presiding Officer ATTEST: ________________________________ Clerk of Council