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HomeMy WebLinkAbout08-26-2024 Council MinutesMinutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10145 Held August 26, 2024 CALL TO ORDER Mayor Amorose Groomes called the Monday, August 26, 2024 Regular Council Meeting of Dublin City Council to order at 6:00 p.m. ROLL CALL Present were Vice Mayor Alutto, Mayor Amorose Groomes, Ms. De Rosa, Ms. Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Staff members present were Ms. O’Callaghan, Mr. Ashrawi, Chief Paez, Ms. Weisenauer, Mr. Stiffler, Mr. Gracia, Mr. Earman, Mr. Gable, Mr. Hendershot, Ms. Willis, Mr. Rayburn, Ms. Blake, Ms. Wawszkiewicz, Mr. Althouse, Ms. Wade, Ms. Goliver and Mr. Ament. ADJOURNMENT TO EXECUTIVE SESSION Mayor Amorose Groomes moved to adjourn to executive session for the following purposes: e To consider Confidential Information related to a request for Economic Development Assistance that involves Public Infrastructure Improvements that are directly related to an Economic Development Project, and which Executive Session is necessary to Protect the Possible Investment or Expenditure of Public Funds to be made in connection with the Economic Development Project; and e Considering the Purchase of Property for public purposes. Vice Mayor Alutto seconded the motion. Vote on the motion: Ms. De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes. PLEDGE OF ALLEGIANCE Mayor Amorose Groomes invited Ms. De Rosa to lead the Pledge of Allegiance. CITIZEN COMMENTS There were no comments. CONSENT AGENDA . Minutes of the August 12, 2024 regular Council meeting There was no request to remove this item from the Consent Agenda. Mayor Amorose Groomes moved to approve the item on the Consent Agenda. Vice Mayor Alutto seconded the motion. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Fox, yes. INTRODUCTION/PUBLIC HEARING — ORDINANCES Ordinance 29-24 Repealing Sections 32.60 through 32.65 of the Codified Ordinances of the City of Dublin with Regard to the Establishment of the Community Services Advisory Commission Vice Mayor Alutto introduced the ordinance. Ms. De Rosa reported that this is the first of the legislation regarding Advisory Committees and alignment efforts. The Community Services Advisory Commission was established by Ordinance so it is necessary to repeal the Ordinance. A resolution re-establishing a Community Services Advisory Committee in like manner to other Advisory Committees will come forward to City Council on September 9. There were no public comments. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held August 26, 2024 Page 2 of 9 20 Second reading/public hearing is scheduled for September 9, 2024. Mayor Amorose Groomes moved to waive the Council Rules of Order and read Ordinances 30-24 through 35-24 together. Vice Mayor Alutto seconded. Vote on the motion: Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Ms. Kramb, yes; Mayor Amorose Groomes, yes; Vice Mayor Alutto, yes. [The Clerk read abbreviated titles into the record]. Ordinance 30-24 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.002-acre Easement from the Property Located at 86 South High Street, Identified as Franklin County Parcel Number 273-000086-00 From Robert E. Benson for the Public Purpose of Carrying Out the South High Street Utility Burial - Phase 2 Project (22-018-CIP) Ordinance 31-24 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.003-acre Easement from the Property Located at 48-52 South High Street, Identified as Franklin County Parcel Number 273-000087-00 from Providential Properties, LLC for the Public Purpose of Carrying out the South High Street Utility Burial - Phase 2 Project (22-018-CIP) Ordinance 32-24 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.002- acre Easement from the Property Located at 30 and 32 South High Street, Identified as Franklin County Parcel Number 273-000008-00 from Corwin Properties, LLC, an Ohio Limited Liability Company for the Public Purpose of Carrying out the South High Street Utility Burial - Phase 2 Project (22-018-CIP) Ordinance 33-24 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.002-acre Easement from the Property Located at 24 South High Street, Identified as Franklin County Parcel Number 273-000056-00 from J & E Price, LLC for the Public Purpose of Carrying out the South High Street Utility Burial - Phase 2 Project (22-018-CIP) Ordinance 34-24 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.047-acre Easement from the Property Located at 224 South High Street, Identified as Franklin County Parcel Number 273-012301-00 from Timothy R. Greenhalgh and Angela A. Greenhalgh for the Public Purpose of Carrying out the South High Street Utility Burial - Phase 2 Project (22-018-CIP) Ordinance 35-24 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.035-acre Easement from the Property Located at 200 South High Street, Identified as Franklin County Parcel Number 273-012300- 00 from Floyd Tackett and Sharon Ann Slone Tackett for the Public Purpose of Carrying out the South High Street Utility Burial - Phase 2 Project (22-018-CIP) Vice Mayor Alutto introduced the ordinances. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 644-224-3338 FORM NO. 10146 Held August 26, 2024 Page 3 of 9 20 Mr. Gable stated that the South High Street Utility Burial Project will bury existing overhead primary electric lines and relocate the existing overhead electric and telecommunication utility lines along Blacksmith Lane, South High Street and intersecting streets to underground. At the completion of the project, all overhead utility lines and poles in the project area will be removed between West Bridge Street and Short Street, including the poles along South High Street. The City is currently finalizing construction agreements for the project with AEP and the different communication providers which are anticipated to come before Council by the end of the year. Acquisition of property interests from 20 property owners is necessary to construct phase two of the project. Mr. Gable stated that the construction is planned to start in early 2025 and anticipated to be completed at the end of 2025. The South High Street poles are to be removed over the winter of 2026. The six ordinances provide for six acquisitions of property. The City participated in good faith discussions with each of the property owners and arrived at mutually agreeable terms. Additional acquisitions will be presented to Council as they are agreed upon. Staff recommended approval at the second reading/public hearing on September 16, 2024. There were no public comments. Second reading/public hearing is scheduled for September 16, 2024. INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 41-24 Authorizing the City Manager to Apply for and Execute a Grant Agreement to Accept Grant Funding from the Clean Ohio Conservation Program Administered through the Ohio Public Works Commission for the Waterways Maintenance Program, Year 2 (2025) Project (24-016-CIP) Vice Mayor Alutto introduced the Resolution. Mr. Hendershot stated that this resolution is to allow staff to submit a grant application to the Ohio Public Works Commission for consideration to receive a $200,000 grant through the Clean Ohio Conservation Program for the Waterways Maintenance Program. This resolution would also authorize the execution of a grant agreement should grant funding be awarded. The Clean Ohio Conservation Program provides grant funding for up to 25% of the estimated costs for projects that acquire green space for environmental conservation or protect and enhance riparian corridor streams, rivers, lakes and other bodies of water. The Ohio Public Works Commission requires a resolution that authorizes the City Manager to apply for grant funding. The program requires a deed restriction be recorded for project areas occurring on private property wherever program funding and local match funding are utilized. Staff has identified Site 28 within the project as a candidate for consideration for grant funding. Site 28 is located along Tonti Creek within Reserve C of the Wyandotte Woods subdivision, south of Wyandotte Woods Boulevard, west of Boylston Court. The total cost of construction as well as design for Site 28 is $268,000 which is the basis for the $200,000 grant funding request. The project preserves and improves the stability and flood carrying capacity of waterways and protects riparian corridors and infrastructure. Staff recommended approval. There were no public comments. Vote on the motion: Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Ms. Kramb, yes. OTHER BUSINESS e COTA Bus Stop Improvement Program Briefing Mr. Rayburn stated that the Public Services Committee reviewed the improvement package for each COTA Bus Stop which included two bike racks, a trash receptacle, a concrete pad, bench and a canopy structure to serve as a transit shelter. He Minutes of RECORD OF PROCEEDINGS ublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 644-224-3338 FORM NO. 10148 Held August 26, 2024 Page 4 of 9 20 stated that specific design preferences need to be decided upon. He shared design options for bike racks and trash receptacles. He also shared six different shelter style alternatives. Staff identified three bike rack options that meet the criteria set out by the Association of Pedestrian and Bicycle Professionals. The bike rack design options included: o Bola Bike Rack o Loop Bike Rack; or o Ring Bike Rack Bola Bike Rack Staff recommended the Bola Bike Rack. There were two trash receptacle designs shown: Victor & Stanley A-45 and COTA Standard. Staff recommended the Victor & Stanley A-45. ‘ stand Victor & Stanley A-45 Mr. Rayburn shared the style selection criteria prior to providing the six style alternatives. The style alternatives consisted of: COTA-CCAD Shelter, Signature Orion Shelter, Theory Shelter, Signature Sunset Shelter, Connect 2.0 Shelter and Barco Barrel Roof Shelter. Sy On Bi) hy RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 644-224-3338 FORM NO. 10148 August 26, 2024 Page 5 of 9 Held 20 Mr. Rayburn provided the following analysis of the style alternatives: Style Alternative Glass Side Solar Recycled Wayfinding City Cooperative: Panels Lighting Matenals Branding Purchasing Style 1 — COTA-CCAD @ (a) @ O 3) $ & Style 2 — Signature Orion @ ° ©) oO @ $$ | Style 3 -Theory ‘e) @) 8) ) O $$ @ Style 4 — Signature Sunset ® @ o @ @ $$ O Style 5 — Connect 2.0 @ @ @) oO oO $3$ @ le 6 — Barco Pol 7 —« ® © o fe) Oo |§ fe) Staff recommended Style 4 — Signature Sunset as the shelter design option. Style Alternative 4: Signature Sunset Shelter Features: ¢ Shelter with bench + solar lighting * Trash receptacle * Two bike racks * City branding * Optional rear banner sign * Recycled materials Estimated cost per stop: $31,000 Mr. Rayburn concluded his presentation by discussing the Sawmill Road Sidewalk. He stated that guidance from the Public Services Committee included improving the bus stop located in front of Germain Honda. Given the proximity to the Dublin Food Pantry, there was discussion about the patrons of the pantry being able to use this bus stop. COTA requires a sidewalk be constructed to federal and state accessibility standards. Construction for a six-foot sidewalk on Sawmill Road spanning from Germain Honda to Bridge Park Avenue would provide that connection for food pantry patrons. It is estimated to cost $140,000. Funding in the 2024-2028 CIP allocates $157,000 total for this program. $25,000 has been spent on the design portion. $132,000 remains for utility relocation and construction of the bus stop locations. There is sufficient funding budgeted to improve four of the five bus stops using the staff recommended styles (not including the sidewalk). Staff recommended proceeding with all five locations and the Sawmill Road Sidewalk. Funding is available from the unencumbered available balance in the Capital Improvements Fund. If additional appropriations would be needed, they could be brought forward in a final supplemental. In response to Mr. Keeler’s question regarding cooperative pricing, Ms. O’Callaghan stated that cooperative purchasing is a procurement method that is authorized by the Charter and Code that serves to get more quantity and drive the price of materials down. Mr. Keeler also asked why the loop bike rack was not the preferred Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held August 26, 2024 Page 6 of 9 20 rack. Mr. Rayburn stated that the loop bike rack is reminiscent of something you would find in the Bridge Street District, but two of the bus stop locations fall outside the Bridge Street District. Ms. Kramb stated that the Public Services Committee discussed that the concrete pad is the only amenity that is not easily moved. If the City were to decide to relocate the bus stops in the future due to ridership changes, all of this equipment could be moved except for the concrete pad. Mr. Keeler stated that the bike racks look like they are set in the concrete. Ms. De Rosa stated that she prefers the loop bike racks. She noted there are some at the City Hall building that she uses. She also stated that she prefers Style Alternative 2 due to the 360-degree visibility. From a safety perspective, it is important to be able to see your surroundings. In response to Ms. De Rosa’s comment about Style Alternative 4 being frosted glass, Mr. Rayburn clarified that it is not frosted glass, it is clear glass also. Ms. De Rosa shared that she still preferred Alternative 2 because of the wayfinding as well. It is sleeker looking and it costs the same. Ms. Fox stated that she is trying to understand the difference between Alternatives 2 and 4 as they are very similar. She asked if the lit signage at the top of Alternative 2 is the difference. Mr. Rayburn stated that Alternative 4 is not lit because it would be relying on solar power. The option is available to hardwire signage, but it could not be solar powered. He added that reflective vinyl lettering is an alternative option to the lit banner as well. Solar power only powers the security lighting and the ambient lighting in the shelter. The backlit component on the wayfinding banner would have to be hardwired in both Alternatives 2 and 4. Ms. De Rosa clarified that as it is now, buses do not run at night. Ms. De Rosa also stated that she is in favor of adding the sidewalk to the project. Ms. Kramb stated that she has no preference between Alternatives 2 and 4 because they are so similar, but she does like having the Dublin branding on the shelter somewhere. She noted there may be spacing concerns trying to fit the branding on the same banner as the wayfinding. Ms. De Rosa stated that having the branding on the back glass panel will get dirty due to weather and may not wear well. In response to Mr. Reiner’s question regarding the roof materials on Alternatives 2 and 4 and the maintenance required, Mr. Rayburn stated that the maintenance is the same, but the roof of Alternative 4 is made with recycled materials and the roof of Alternative 2 is not. Mr. Reiner stated his preference for Alternative 2. Ms. Kramb asked if there was a glass portion on the roof on Alternative 2. Mr. Rayburn stated that the roof on Alternative 2 is a transparent glass. Ms. Kramb clarified that on Alternative 4, the roof is a solid black material. Ms. Kramb stated that there will be debris on the roof as time goes on, it is a matter of whether you wish to see the debris on the roof. Discussion was held as to whether there are trees around these shelters that would cause leaves to cover the roof of the shelter. Mayor Amorose Groomes stated that she is leaning toward Alternative 2 as well. Mr. Rayburn added that the roofing is interchangeable on these options because it is the same manufacturer. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 644-224-3338 FORM NO. 10148 Held August 26, 2024 Page 7 of 9 20 Council consensus was a preference for Alternative 2 with a solid material roof (not translucent). Style Alternative 2: Signature Orion Shelter Features: Shelter with bench + solar lighting Trash receptacle ¢ Two bike racks e Rear banner sign for wayfinding * Optional city branding Estimated cost per stop: $31,000 Mayor Amorose Groomes asked about options for trash receptacles that included recycling as well. Mr. Rayburn stated that staff would explore that option. Mr. Reiner stated that it would be nice to have two sides of the receptacle designated at the top, one side for recycling and one side for trash, so it is not a visual impairment. Council consensus was a preference for this type of receptacle. Council consensus was also for the loop bike rack and to include the sidewalk along Sawmill Road in this project. STAFF COMMENTS Ms. O'Callaghan shared the following comment regarding the City of Columbus Fourth Water Plant Transmission Mains Project: The City of Columbus has contracted with ms consultants, Gresham Smith, Aldea, and Moody Engineering to conduct ecological surveys and site visits along the two water transmission main alignments through the end of this year. The first transmission main alignment within the City of Dublin corporation limits utilizes: Muirfield Drive to Ashbaugh Road Ashbaugh Road to Brand Road Brand Road to Coffman Road Coffman Road to Emerald Parkway Emerald Parkway to Woerner-Temple Road/Rings Road Woerner-Temple Road/Rings Road to Frantz Road 000000 The second transmission main alignment within the City of Dublin corporation limits utilizes: Muirfield Drive to Post Road Post Road to Emerald Parkway Emerald Parkway to Dublin Road Dublin Road to Tuller Road Tuller Road to Dublin Center Drive Dublin Center Drive to Sawmill Road 000000 All work is anticipated to be within public right-of-way. Postcards were recently mailed to affected residents. In the event access to private property is required, the City of Columbus project team will notify and coordinate with private property owners prior to initiating any work. RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting JOVERNMENT FORMS & SUPPLIES 644-224-3338 FORM NO. 10148 August 26, 2024 Page 8 of 9 Held 20 COUNCIL LIAISON REPORTS e Ms. De Rosa reported that the US 33 Corridor Group met on August 9 in Plain City. She commented on how quickly Plain City is changing with new development. They are considering an annexation of 550 acres for commercial use off SR 42 called Clearview Commerce Park. There is no residential included in this development. Plain City also continues to add housing developments. Their current population is 4,500. When these housing developments are finished, the population of Plain City will more than double. e Ms. De Rosa reported that Planning and Zoning Commission participated in the annual training/onboarding of all the commissions last week. A joint meeting date with Council and the planning boards is still being determined. e Mr. Keeler reported on the School Liaison meeting that was held August 22. He stated that the City and Schools’ ongoing collaboration on the Community Health Needs Assessment, the Cacchio-Hyland Croy Traffic Signal Project and outstanding partnership between the Police and Schools was celebrated. He provided a preview of the statement that the schools will be providing to parents regarding their plan to address growth in the schools. Mr. Reiner commented on the status of a band shell for Scioto Park. Ms. Kramb reported that Washington Township is working on diversifying their workforce and holding recruitment events. She added that the Architectural review Board will be reviewing a second round of Code changes for the Historic District and it will be moving on to the Planning and Zoning Commission in September. e Mayor Amorose Groomes shared that she and Ms. O'Callaghan attended the Regional Policy Roundtable on August 22 and included in that meeting was recognition for Congressman Mike Carey. COUNCIL ROUNDTABLE Ms. Kramb stated that last week a virtual meeting was held with residents of Coventry Woods regarding the altafiber installation. There was excellent attendance from the City, Columbia Gas, Utility Quest and altafiber to answer questions from residents. Ms. Fox reminded everyone of the Riverside Crossing Park public engagement meeting on August 29" at the Pavilion at the park at 6:00 p.m. She encouraged those interested to attend. Mr. Reiner stated that Dr. Marchhausen has sent a request for the United States Air Force for a Junior ROTC program. It takes a year to start such a program. He also shared that the life expectancy for Dublin residents is 87.6 years and for Ohio it is 76 years. The greatest gift we can give residents is good health and longevity. Mr. Keeler thanked Ms. Kramb for being instrumental in the virtual meeting with the Coventry Woods residents last week. He knows it has been difficult and we have learned a lot. Hopefully it will be smoother sailing moving forward. Mr. Keeler also shared that the Dublin AM Rotary and the Historic Dublin Business Association will be hosting their sixth annual classic car show Labor Day weekend. Mayor Amorose Groomes shared that: e August 15, she attended the Ohio Mayors Alliance Meeting in Findlay. During this meeting, the legislative affairs agenda was passed with three items. Two of the three items are of interest to Dublin. The first addresses chronic absenteeism in the schools. The second item was with regard to rail and support for serving Ohio with rail. e August 16 she did an interview with Columbus CEO Magazine on behalf of the Columbus Partnership. e She celebrated India’s Independence Day with some of our residents at the public library. e August 17 was the Japanese Festival where she was able to join Consul General Shinto with Ms. Fox for dinner. RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 August 20, 2024 Page Y ory Held 20 e August 19 we celebrated Universal Oneness Day. It was a lovely event and we were honored be a part of the celebration. e August 20 was a ribbon cutting of Dublin Green, a memory care facility on Emerald Parkway. e August 21 was the Coventry Woods virtual meeting that other Council Members have commented on. e August 23 was the open house and tour of Fallback Studios that was well attended. e Finally, an FCC Meeting was held and they are on track to present their report in Washington D.C. on September 26. ADJOURNMENT The meeting was adjourned at 7:59 p.m. (ll. A Bs—~ Ma Presiding Officer (] JS 4S