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HomeMy WebLinkAbout87-08 ResolutionRECORD OF RESOLUTIONS Dayton Legal Blark, Inc.. Form No 300G5 87-08 Resnhrtinn No. Pcrss~d , ~p A RESOLUTION AMENDING SECTIONS 4.01 ("COUNCIL MEETINGS") AND 7.01 ("NEWSPAPER PUBLICATION") OF THE COUNCIL RULES OF ORDER WHEREAS, the existing Council Rules of Order, as approved by Council with Resolution 09-96, require publication of alternate meeting dates or locations and Council meeting agendas in a newspaper of general circulation in the City; and WHEREAS, the advertising expense for such publication is significant and has increased substantially over the past 12 years; and WHEREAS, due to new technology available and increased Internet use by the public, the City's website is the preferred medium for access to City information, including the City Council agendas and meeting notices/locations; and WHEREAS, Council desires to amend their Rules of Orderto designate that the Council agendas and notices of meeting date or location changes shall be published on the City's website or other media designated by Council in the future in order to best serve the needs and desires of the citizenry for this information. NOW,~FORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, of the elected members concurring, that: Section 1. Section 4.01 ("Council Meetings") of the Council Rules of Order is hereby amended as follows: Regular meetings shall be held on the first and third Mondays of each month. Meetings shall be convened in the Council Chamber of the City of Dublin at 7:00 p.m., or in an alternate public place within the City of Dublin corporate limits, provided that a public notice shall be posted on the entrance doors of the Municipal Building 24 hours prior to the meeting time. In the event that a regular meeting date of the Council coincides with a legal holiday, or presents a conflict for a majority of members, Council may establish an alternate date, or cancel the regular meeting. The Clerk shall ensure that any cancellation, alternate date or alternate location is published ' on the City's website orothergenerallyaccepted medium, as designated by Council. Section 2. Section 7.01("Newspaper Publication") of the Council Rules of Order is hereby amended as follows: The Clerk shall make arrangements to have the "tentative" agenda for any regular, alternate or special meeting published on the City's website orothergenerallyaccepted medium as designated by Council. The "tentative" agenda shall be that agenda which is prepared and distributed to the press/media on the Tuesday preceding a regular or an alternate meeting, or that agenda which is prepared in advance of a special meeting. Section 3. These amendments shall be submitted and read to Council at the December 8, 2008 Council meeting and acted upon by Council at the January 5, 2009 Council meeting, in accordance with the Section 2.04 of the Council Rules of Order. Section 4. This Resolution shall be effective upon passage, in accordance with Section 4.04(a) of the Revised Charter. this_ day of , 2009. ~~ Mayor- Presiding Officer ATTEST: _~ .~~.~r.~-~ Clerk of Council CITY OF DUBLIN_ Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017-1090 Phone: 614-410-4400 • Fax: 614-410-4490 Memo TO: Members of Dublin City Council FROM: Marsha I. Grigsby, Interim City Manager `ryY1~L'~m~ DATE: December 4. 2008 I\ZTIATED BY: Anne Clarke, Clerk of Council Summary RE: Resolution 87-08, Amending Council Rules of Order regarding publication During the budget workshops, discussion took place regarding newspaper publication of Council agendas and meeting notices, as required by the Council Rules of Order, last updated in 1997. The legal classified advertising costs related to this publication have increased substantially over the past 11 years. Increasingly, citizens look to the City's website for easy and immediate access to up-to-date information about Council agendas, City events, road closings, recreation programming, tax filing, etc. The availability and use of high speed Internet has enabled this information access. At this time, all meeting notices, Council agendas and packets are published on the City's website. In view of the technology changes, staff recommends that Council amend their Rules of Order - specifically to permit the publication of Council agendas and meeting notices on the City's website and to eliminate the requirement for newspaper publication. This amendment requires a simple modification to Sections 4.01 and 7.01 of the Rules of Order. Eliminating the classified advertising will result in a substantial cost savings for the City, while the citizens' need for information will continue to be well served through the website, e-news and other future media as it becomes available to the general public. Recommendation Staff is recommending introduction of Resolution 87-08 at the December 8, 2008 Council meeting, with adoption at the January 5, 2009 Council meeting, in accordance with Section 2.04 of the Council Rules of Order. CITY OF DUBLIN. Office of the City Manager 5200 Emerald Parkway • Dublin, OH 43017-1090 Phone: 614-410-4400 • Fax: 614-410-4490 Memo TO: Members of Dublin City Council / FROM: Marsha I. Grigsby, Interim City Manager /~yl,~./~M, DATE: December 4, 2008 rr ~` II\ITIATED BY: Anne Clarke, Clerk of Council RE: Resolution 87-08, Amending Council Rules of Order regarding publication Summary During the budget workshops, discussion took place regarding newspaper publication of Council agendas and meeting notices, as required by the Council Rules of Order, last updated in 1997. The legal classified advertising costs related to this publication have increased substantially over the past I 1 years. Increasingly, citizens look to the City's website for easy and immediate access to up-to-date infonnation about Council agendas, City events, road closings, recreation programming, tax filing, etc. The availability and use of high speed intemet has enabled this infonnation access. At this time, all meeting notices, Council agendas and packets are published on the City's website. In view of the technology changes, staff recommends that Council amend their Rules of Order - specifically to permit the publication of Council agendas and meeting notices on the City's website and to eliminate the requirement for newspaper publication. This amendment requires a simple modification to Sections 4.01 and 7.01 of the Rules of Order. Eliminating the classified advertising will result in a substantial cost savings for the City, while the citizens' need for information will continue to be well served through the website, e-news and other future media as it becomes available to the general public. Recommendation Staff is recommending introduction of Resolution 87-08 at the December 8, 2008 Council meeting, with adoption at the January 5, 2009 Council meeting, in accordance with Section 2.04 of the Council Rules of Order.