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HomeMy WebLinkAbout11/03/2008RECORD OF PROCEEDINGS Minutes of Dublin Ci#y Council Meeting INCyFOR?/~ NO 10 `.4A November 3, 2008 Mayor Chinnici-Zuercher called the Monday, November 3, 2008 Regular Meeting of Dublin City Council to order at 5:45 p.m. at the Dublin Municipal Building. Present were Mayor Chinnici-Zuercher, Vice Mayor Boring, Mr. Gerber, Mr. Keenan, Mr. Lecklider, and Ms. Salay. (Mr. Reinerjoined the meeting in progress at 5:55 p.m.) Mr. Gerber moved to adjourn to executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official. Ms. Salay seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Vice Mayor Boring, yes; Mr. Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, yes; Ms. Salay, yes. The meeting was reconvened at 7 p.m. Staff members present were Ms. Grigsby, Mr. Smith, Chief Epperson, Mr. McDaniel, Mr. Langworthy, Ms. Puskarcik, Mr. Hammersmith, Ms. Crandall, Mr. Harding, Mr. Earman, Mr. Hahn, Mr. Thurman, Ms. Kennedy, Ms. Wilson, and Ms. Adkins, NATIONAL ANTHEM Ms. Smigelsky, Community Relations sang the National Anthem and the Veterans present led the Pledge of Allegiance. APPROVAL OF MINUTES • Regular Meeting of October 20, 2008 Mr. Keenan moved approval of the minutes of October 20, 2008. Mr. Lecklider seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Gerber, yes; Ms. Salay, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Vice Mayor Boring, yes. CORRESPONDENCE Notice to Legislative Authority of the transfer of D1, D2 and D3 Liquor Permits from Biddies, Inc. to Diane and Girls LLC, dba Biddie's Coach House, 76-78 S. High Street There was no objection to the transfer of these permits. PROCLAMATIONS/SPECIAL RECOGNITION • Dave Thomas Foundation for Adoption 2008 Shining Star Award Mayor Chinnici-Zuercher presented a proclamation to Rita Soronen, Executive Director and Robin Campbell, Senior Manager, Dave Thomas Foundation for Adoption recognizing the Foundation's designation by Congressional Quarterly and The Creative Coalition with this award at both the Democratic and Republican National Conventions. It was given in recognition of the Foundation's significant work in finding loving, permanent families for children in foster care. Ms. Soronen thanked the City Council for this honor, noting they are pleased to be relocating their offices within the City of Dublin. Through their partnerships and collaborations with the City and other entities, the Foundation works on behalf of the 129,000 children who are in America's foster care system and who have been freed for adoption. They are waiting for what every child deserves - a safe, permanent and loving home. The Foundation also provides funding support to organizations that are committed to moving children out of foster care and into permanent homes. The Shining Star Award was a wonderful opportunity for them to put in front of America's media and policy makers Dave's cause, and help elevate this cause on a national scale. November is also National Adoption Awareness Month across the nation, and November 16 is National Adoption Day. They will continue to work very hard on behalf of all of these children. Veterans Day -Tuesday, November 11 Mayor Chinnici-Zuercher noted that Wesley Smith of the American Legion and Lou Baumgartner of the Dublin VFW are present tonight to accept the proclamation. Council Members and Veterans Gerber and Reiner read the proclamations and presented them. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting November 3, 2008 Page 2 Mr. Baumgartner thanked the City on behalf of all veterans, and expressed appreciation for the "Grounds of Remembrance," now under construction at Dublin Veterans Park. Mr. Smith noted that after the LaChatelaine breakfast event for veterans on Tuesday, November 11, the veterans will proceed to the Dublin Cemetery to honor Private Charles Lazelle, who was killed in action in the Argonne Forest in 1918, two months prior to Armistice Day. He is buried in the Dublin Cemetery. The group will then proceed to the burial site of Lance Cpl. Wesley Davids, the most recent Dublin casualty of the war. SPECIAL PRESENTATION • Grounds of Remembrance Community Support Mr. Hahn provided an update regarding the status of the project. He noted it has five prominent features: the loggia, the dedication wall, the Sycamore grove, the recognition walk, and the memory wall. • The loggia is a place of gathering, copper clad. • The Dedication Wall is opposite the loggia, frames the area, pays tribute to the five branches of the service and allows for display of the American flag. The Sycamore trees are planted throughout the project. The Sycamore is a species native to Dublin and is a tree symbolizing longevity, renewal and shelter. • The recognition walk will be lined with pavers, in which the community will have an opportunity to recognize a specific veteran or articulate a thought recognizing all veterans. The walkway will be framed by a bronze hand railing. • The Memory Wall by design allows for individuals to place papers/notes within the tubes contained. Construction is well underway, as depicted in the recent photos shown. He shared several slides of the project underway. In terms of timeline, the hope is to complete the hardscape prior to winter. In the spring, the final touches will be completed. The plan calls for dedication on Memorial Day 2009. He then shared a video of Dublin resident Dick Termeer and his family's story about their purchase of a paver. Gene Bostic, Veterans Committee member provided a fundraising update. • On Veterans Day, LaChatelaine will host a breakfast for veterans and their families. • Max & Erma's in Dublin will contribute 20 percent of a patron's lunch or dinner bill that day to the Veterans project; another fundraiser will take place on December 6 at the Winking Lizard at Crosswoods. • The Committee has scheduled many speaking engagements in the area throughout January and February to share news about the project. He then provided a detailed update on the fundraising results to date: • Cash donations from the City of Dublin of $250,000 and Cardinal Health of $150,000. • Community sponsored fundraisers have resulted in $38,020, based on the St. Patrick's Day event beverage serving. • In kind contributions include a $3,500 contribution from Shepherd Excavating. • Sycamore Grove donations to date are $115,050, including contributions from Nationwide, OCLC, The Dublin Foundation, Len Immke Family, Memorial Tournament, Time Warner Cable Mid-Ohio division, and Washington Township. • For the category of "Gifts from the Heart," they have raised $24,539 and they are hopeful of raising $75,000 in this category. • The last category is dedication pavers, and $4,500 has been raised to date. He summarized that they are appreciative of everyone's support and will keep Council apprised of their progress. Mayor Chinnici-Zuercher thanked everyone for their diligent work on the "Grounds of Remembrance." Council is looking forward to the dedication on Memorial Day 2009. She acknowledged all of the Veterans in attendance at the meeting tonight. CITIZEN COMMENTS Wallace Maurer, 7451 Dublin Road: 1. Requested that Council Member Gerber meet with him briefly at the end of the meeting, prior to the executive session. (Mr. Gerber agreed to meet.) RECORD OF PROCEEDINGS Minutes of Dublin City Council Meetin~_ DAYTON LEGAL BLANK INC. FORM NO. 10148 November 3, 2008 Page 3 Held 20 2. Noted that he is grateful to Council Member Lecklider who stated that he would handle the duties of identifying typographical errors and notifying the staff. If there are any typos which Mr. Maurer believes could lead to unintended ambiguities or confusion, he will bring those to Council's attention. For any stylistic matters, which have a potential for injury or liability to the City or citizens, he will bring those up as well. 3. The Law Director rightly charged him with not being precise when Mr. Maurer stated that Council had previously asked the Law Director for advice. More properly, after the motion in question was passed, Council did ask for legal sanction of that motion. At the last discussion, Mr. Smith had indicated there were matters of time, place and manner which were involved- Where government is concerned, there are no issues of time, place, or manner, because of the immense power involved. In government, there must be absolute consideration of the First Amendment. He provided examples where someone would be ruled "out of order" in terms of time, place or manner. He pointed out that there has been no response to his charge of violation of the First Amendment. LEGISLATION POSTPONED ITEMS Ordinance 78-08 Appropriating a 0.054 Acres, More or Less, Fee Simple Interest, a 0.049 Acres, More or Less, Standard Highway Easement, and a 0.446 Acres, More or Less, Temporary Construction Easement from 7001 Post Road LLC, Said Acreage Located on Post Road, West of State Route 33, City of Dublin, County of Union, State of Ohio, and Declaring an Emergency Mr. Smith stated that this item was postponed, because the Legal memo was not completely accurate. It has now been corrected to reflect the changes. Staff continues to talk with the property owner, and the appraisal amount of approximately $50,000 has been conveyed to them. In order to maintain the project timeline, staff is requesting passage of this appropriation action so that the case can be filed with the court. Mr. Hammersmith provided a map, delineating the location of this property. Ms. Salay moved to dispense with the public hearing and treat as emergency legislation. Mr. Keenan seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Gerber, yes; Vice Mayor Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Keenan, yes. Vote on the Ordinance: Vice Mayor Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Gerber, yes; Mayor Chinnici-Zuercher, yes. SECOND READING/PUBLIC HEARING -ORDINANCES Ordinance 77-08 Authorizing the City Manager to Enter into a Contract for Health Services with the Franklin County Board of Health for 2009. Ms. Grigsby stated that a request was made at the last meeting for some statistics from the Board with regard to the services provided. The Board has indicated that they will have the information provided by Wednesday, and it will be distributed at that time. Wallace Maurer. 7451 Dublin Road asked if Council has received the information requested from the Board regarding inspection of septic systems. Mayor Chinnici-Zuercher responded that Ms. Grigsby has indicated that the information will be provided by Wednesday, November 5. Vice Mayor Boring noted that the staff report indicates the per capita charge has increased for 2009 due to the 27'" pay period that occurs every 11 years. Will there be a decrease in the per capita rate for the year that follows, based on this? Ms. Grigsby responded that she is hopeful that the percentage of increase at that point will be relatively small. The City is experiencing the 27t" pay in 2009 as well. Vote on the Ordinance: Mr. Reiner, yes; Mr. Keenan, yes; Vice Mayor Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Gerber, yes; Mr. Lecklider, yes; Ms. Salay, yes. INTRODUCTION/FIRST READING -ORDINANCES Ordinance 80-08 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting INC.. FOflM NC 10145 November 3, 2008 Page 4 Held 20 Adopting the Annual Operating Budget for the Fiscal Year Ending December 31, 2009. Mr. Keenan introduced the ordinance. Ms. Grigsby noted that budget workshops are scheduled for Wednesday, November 5 and Wednesday, November 19 at 6:30 p.m. The legislation will then be brought back to Council for second reading/public hearing and adoption at the December 8 meeting. Following the workshop review, there will be a second reading/public hearing at the December 8 Council meeting. Ordinance 81-08 Authorizing the Adoption of a Land Reutilization Program and Implementing the Provisions of Chapter 5722 of the Ohio Revised Code. Mr. Lecklider introduced the ordinance. Ms. Grigsby stated that this is a new process proposed for use in the City. It came about as a result of a letter received from the Franklin County Treasurer's office regarding delinquent tax lien sales. There were two properties noted that appeared to have some potential involvement with City projects. The City staff followed up and learned that these properties should have been dedicated to the City in the late 1970's. One was for fire access and the other for a potential future sidewalk. They were located on Monsarrat and Beckley Lane. In talking with the county treasurer's office, they recommended the City pursue this mechanism of land reutilization provided under Chapter 5722 of the ORC. The county will handle the survey information and legal documents for the process. Ms. Kennedy can respond to further questions. Mayor Chinnici-Zuercher commented that it seems to be a good opportunity to address the situation for both the county and the city. Mr. Keenan asked if the two property owners on Beckley have been apprised of this. Ms. Kennedy responded that in 2005, the county contacted the adjacent property owners and informed them that the parcel was up for sheriff's sale. Neither property owner indicated interest in taking action toward this purchase. The parcel was sold at auction for $50 to another entity. The county contacted the City, and the City asked them to reverse it. At this point, the City began the process to pursue this opportunity. Mr. Keenan noted that he recalls there was never a walkway between the properties, as he resided in that area. Ms. Grigsby stated that this process allows having the title in the City's name. If the City wants to contact the property owners regarding their interest in the property, that can still be pursued. It appears when originally set up that there was intent to have a sidewalk. After St. Andrew's was developed, the sidewalk would have connected to nothing. There was likely no follow up in having it dedicated to the City. Mr. Keenan noted that the property owners have placed fences over this property, so there may be several issues involved. Ms. Grigsby agreed, noting that this is the first step in cleaning up the situation- Mr. Keenan noted that for the Monsarrat parcel, he recalls it was a means for fire equipment to move from one area of Waterford to another. Was that never conveyed to the City? Ms. Grigsby responded that one piece was conveyed, but the other was not. Apparently, proper documents were not filed at that time. Vice Mayor Boring asked what motivation the property owners on Beckley Lane would have to pursue ownership of this parcel. Mr. Keenan pointed out that having someone purchase it for $50 could have resulted in some problems for the adjacent properties. Ms. Grigsby added that if the adjacent property owners choose not to purchase it, the property will remain in the City's name. The property owners would continue to maintain it as they do now, and the City will file for a property tax exemption. Mr. Keenan pointed out that it could constitute a defect on the title in the future_ There will be a second reading/public hearing at the November 17 Council meeting. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting November 3, 2008 Page 5 Held 20 Ordinance 82-08 Amending Chapter 35 of the Codified Ordinances to Revise the Fee and Service Charge Revenue/Cost Comparison System and Establishing a Schedule of Fees and Service Charges for City of Dublin Services. Ms. Salay introduced the ordinance. Ms. Grigsby stated that this is the annual update to the cost of services study. Earlier in the year, staff discussed with Council having some adjustments to the costs based on the consumer price index. Fee adjustments based on the CPI are presented in the ordinance. Ms. Kennedy has prepared a memo regarding some items which may be outside of that category. The changes based on the CPI are highlighted in the schedule. Council can schedule the second reading/public hearing at the December 8 Council meeting, which will allow time for Finance Committee review if desired. Ms. Kennedy is available to respond to questions. Mayor Chinnici-Zuercher asked for the preference of Council in terms of the review process. Mr. Keenan noted that Council had previously discussed applying an inflation factor of 3.7 percent. The question is whether Council wants the Finance Committee to review the document in detail. Vice Mayor Boring stated that she has some specific questions, but is not sure that Council as a whole needs to have that discussion. Mr. Keenan responded that a Finance Committee meeting date will be set for the review. Following a Finance Committee review, there will be a second reading/public hearing at the December 8 Council meeting. Ordinance 83-08 Authorizing the City Manager to Grant a General Right-of-Way Permit to Wide Open West, and Declaring an Emergency. Mr. Lecklider introduced the ordinance. Ms. Grigsby stated that this provides aright-of-way permit for Wide Open West_ In the past, franchise agreements were done with these entities. However, passage of Senate Bill 117 allows them to opt out of franchise agreements. This permit allows them to exist in the City's right-of-way. The legislation was prepared by Legal staff. If there are questions, staff can have Mr. Dunn attend the next meeting to respond. In addition, in discussion with Mr. McDaniel, there is a plan to modify the City's legislation with regard to such permits, taking into account the provisions of Senate Bill 117. These amendments will be brought forward in early 2009. Mr. Keenan asked for clarification: the City is currently charging aright-of-way fee, but cannot do so under the new state law? Ms. Grigsby responded the Dublin Code provides the ability to charge aright-of-way permit fee. But with the change under Senate Bill 117, the City can no longer charge that fee. Mr. Smith added that many municipalities across the state fought the video industry, which advocated adoption of this Senate Bill. The municipalities did not prevail on this matter. Staff is working on redrafting ordinances to identify some mechanisms remaining for local control. He will have Mr. Dunn attend the next hearing. Ms. Salay noted that she is interested in knowing which legislators voted for and against this measure. Mr. Smith offered to provide such information. Vice Mayor Boring asked if there are rules to be followed when right-of-way permits are granted by the City. Ms. Grigsby responded that there are such rules in place, and staff inspects the work to make sure it is done properly and that the area is returned to its previous condition. Mr. Lecklider noted that he recently observed an entity marking lines in his subdivision with spray paint, crossing the bikepaths and crossing the street at one point. Will cuts actually be made in the street? RECORD OF PROCEEDINGS Minutes of .Dublin City Council Meetin` November 3, 2008 Page 6 Ms. Grigsby responded that she will follow up on this item. Mr. Keenan noted that some states require that all such infrastructure be laid out at the time the subdivision is platted. This includes having all of the cabling in place to avoid having yards and streets torn up at a later date. Wallace Maurer, 7451 Dublin Road noted that he gathers that before Senate Bill 117 became law, a cable company wanting to come into the City entered into a franchise agreement. After this new law, a company now is required to obtain aright-of-way permit. Both of these processes would involve finances and infrastructure. What is the objection to this? Does the City lose control under either scenario? Mr. Smith responded that the City lost much of its previous control, as the City previously handled franchising. The state now handles much of the process, based on Senate Bill 117. Mayor Chinnici-Zuercher asked if staff is requesting passage by emergency at this time, as noted in the cover memo. Ms. Grigsby stated that emergency action is not necessary at this time. There will be a second reading/public hearing at the November 17 Council meeting. INTRODUCTION/PUBLIC HEARING -RESOLUTIONS Resolution 79-08 Accepting the Lowest/Best Bid for the Darree Fields Elevated Water Tank Project. Mr. Gerber introduced the resolution. Mr. Hammersmith stated that this accepts the lowest and best bid for the water storage tank improvement project. On October 21, two bids were opened. The estimated cost for this project was $5,567,000 and the lowest/best bid was received by CB&I at $4,528,000. As indicated in the staff report, the Post Road, Avery and Blazer tanks were built by Pittsburgh DesMoines. The company was acquired by CB&I several years ago. He described the various waterline improvements leading to this project. The completion deadline for this project is September 3, 2010, and is based on the delivery of the fabricated steel. Staff is expecting the project will likely be done by the early part of 2010, based on the painting schedule. Staff is recommending award of this project to CB&I Constructors Inc. He offered to respond to questions. Mayor Chinnici-Zuercher asked what additional City projects may be possible, in view of the savings with this bid. Mr. Hammersmith responded that this savings will have a positive benefit for the overall budget, as the total budget includes monies for both the tank and the water lines leading to it. Mr. Keenan noted that the Blazer Parkway tower was also a 2 million gallon tower, and the fire house facility is housed there. During construction, would it make sense to investigate including such additional space in this tank? Mr. Hammersmith responded that there will be a shop area, equipment storage and break room for Parks & Open Space on the ground floor of the tank. Mr. Keenan stated that he is suggesting that additional space be added, unless that is cost prohibitive. Mr. Hammersmith responded that because of the structural additions that would be required to provide for second floor storage, it is cost prohibitive. Mr. Keenan stated that he recalls that a separate ingress/egress was needed for the Blazer tower, and it was quite challenging to add the door at a later date. Mr. Hammersmith responded that the tank will be segregated, and accessed by a separate door. The Parks & Open Space facilities will be accessed through a separate system of doors. Mr. Keenan noted that he recalls there were problems with water collecting at the top of the tower, resulting in icicles in the winter that crashed down onto the ground. He recalls they had to wire the top of the tower to heat it in order to prevent this occurrence. Mr. Hammersmith responded that this has been since rectified with spray-on insulation or other means. Vice Mayor Boring asked why language is included about relocating utilities RECORD OF PROCEEDINGS Minutes_of Dublin City-Council Meeting Fgr~rn yo. ?_a,ae November 3, 2008 Page 7 Mr. Hammersmith responded that this is standard language in all the bids, as recommended by Legal staff. This addresses a situation where there is an unanticipated need to relocate a utility during a project. Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mr. Gerber, yes; Vice Mayor Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes. Resolution 80-08 Intent to Appropriate a .143 Acres, More or Less, Utilities Easement and a .009 Acres, More or Less, Temporary Construction Easement from Charles E. and Karen S. Richardson, Said Acreage Located North of Emerald Parkway and East of Coffman Road, City of Dublin, County of Franklin, State of Ohio. Mr. Lecklider introduced the resolution. Mr. Smith noted that this will allow a later appropriation ordinance if the City is not successful in acquiring this acreage. Discussions are ongoing with the parties. Mr. Hammersmith added that this strip of land is needed as a component of the Emerald Parkway traffic signal improvement project currently underway. As part of that project, the City wants to reinforce the water distribution system in the vicinity of Emerald Parkway and the Woods of Indian Run. It is an 8-inch waterline connection from Emerald Parkway to Forest Run Drive. The City of Columbus requires a 30-inch easement for maintenance purposes. Staff continues to work with the Richardsons to minimize any impacts to their property. Vice Mayor Boring asked why this is occurring long after construction of this neighborhood and Emerald Parkway. Mr. Hammersmith responded that he believes this was not addressed in past years, due tc some of the issues involved. Mr. Smith added that the original Emerald Parkway project was built on an accelerated timeframe, and most likely issues such as this were not addressed in order that the overall project would not be delayed. Vice Mayor Boring stated that unfortunately, the trees on the property have had a significant period of time in which to mature. Mr. Hammersmith agreed, but added that that the project will provide redundancy to the system, which serves the neighborhood as well as the Emerald Parkway businesses. Vote on the Resolution: Mr. Keenan, yes; Mr. Lecklider, yes; Mr. Gerber, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Boring, yes; Mr. Reiner, yes. Resolution 81-08 Appointing a Member to an Unexpired Term on the Planning 8~ Zoning Commission of the City of Dublin. Vice Mayor Boring introduced the resolution, and moved to appoint Amy Kramb to the unexpired term of Ted Saneholtz on the Planning & Zoning Commission. Mr. Keenan seconded the motion. Ms. Salay asked if Ms. Kramb has been notified of the potential appointment, and if she is willing to serve. Vice Mayor Boring noted that she has not notified her of the appointment, but Ms. Kramb did submit another letter indicating her interest in appointment. She will contact Ms. Kramb tomorrow regarding the appointment, as well as the expectations for training and time involved in serving. Vote on the Resolution: Vice Mayor Boring, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mr. Gerber, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes. OTHER • Next Steps in Adoption of the Draft Parks & Recreation Master Plan Mayor Chinnici-Zuercher summarized that staff is seeking direction from Council about the need for an additional work session before voting on the draft plan. Ms. Grigsby stated that at the last meeting, the draft document was presented with this memo, outlining the options of having discussion at a Council meeting or having further discussion at a study session early in 2009. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meet~n~ November 3, 2008 Page 8 Held ~0 Mayor Chinnici-Zuercher stated she recommends having this discussion at a study session early in 2009. It would be helpful to thoroughly understand all of the elements of this plan before taking a vote. Mayor Chinnici-Zuercher moved to schedule this item for discussion at an early 2009 study session. Mr. Gerber seconded the motion. Vote on the motion: Ms. Salay, yes; Vice Mayor Boring, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. Gerber, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. STAFF COMMENTS Ms. Grigsby reported: 1. Information was distributed tonight on the dais including: • A letter from Leadership Dublin received on Friday, October 31, requesting an increase in their funding allocation from the City for the 2009 budget. That will be discussed at the upcoming budget workshops. • A request for various information regarding the 2009 operating budget was made by Council. That information was provided tonight, including snow removal policies, which can be discussed at the budget hearing. • In addition, Mr. McDaniel provided information regarding natural gas rates, based upon an article in the paper last week. 2. There was discussion at the meeting a few weeks ago with regard to concept plan criteria and the process. A memo from legal staff has been provided on the dais tonight in response to this. 3. There has been discussion recently with regard to having some type of ceremonial opening of the access lane at the hospital. In working with the legislators involved in helping the City obtain funding and the hospital officials, the date suggested is Friday, November 14 at 2 p.m. Information will be sent out tomorrow regarding the program. Mayor Chinnici-Zuercher asked for an update on the opening of the roundabout at Avery- Muirfield/Post intersection. Mr. Hammersmith stated that final surface asphalt was completed today, and the pavement marking will be completed on Wednesday. It should be opened by the end of the day on Wednesday. Mayor Chinnici-Zuercher commented that the project has moved forward very smoothly, even with the lane changing involved. She commended staff and the contractor for a very well organized project. Mr. Keenan commented that closing Post Road on both sides of Avery-Muirfield during this construction process facilitated its very timely completion. Mr. Hammersmith credited Complete General and specifically, Robin Morgan of the firm. It has been a collaborative effort. COUNCIL ROUNDTABLE/COUNCIL COMMITTEE REPORTS Mr. Keenan reported that the US 33 corridor group met last Monday. A press release will be forthcoming late this week. There will be another meeting on Friday, with individuals representing the group scheduled to meet with the local media. Ms. Salay reported: 1. She distributed information on the dais tonight from David Guion of the Dublin Arts Council. He was appointed to a 10-year term on the Greater Columbus Cultural Planning Commission. He provided a fact sheet to Council about this organization and his role. 2. She was copied on a letter from the Hilliard City School district regarding their interest in placing temporary stop signs at the intersection near the school in Ballantrae. She is interested in the response from Police and Engineering to this plan. Mr. Lecklider encouraged everyone to exercise their constitutional right to vote tomorrow. Mr. Reiner reported that the Veterans Committee will meet on Friday morning at 8:30 a.m. Everyone is welcome to attend. Vice Mayor Boring reported: 1. The civic association Presidents' meeting was held last week. Staff did a great job with the presentations, and she heard a lot of positive feedback from those attending. Rachel Swisher from Planning gave the "My Neighborhood" project INCr~FOFi.M NO. 10^. S'J RECORD OF PROCEEDINGS Minutes of Dublin City Council. DAYTON LEGAL BLANK INC. FORM NO 10148 Held November 3, 2008 Meeting Page 9 report, and people seemed interested in that. Ms. Fessler reviewed the Veterans Project and Mr. Hammersmith provided a thorough update on road projects. Ms. Crandall spoke about a joint project for civic associations/homeowner associations for obtaining landscaping bids. 2. The "Make a Difference Day" program was exciting and enjoyed a good response. She was impressed with the hard work of the volunteers and thanked them for their efforts. Mayor Chinnici-Zuercher noted: 1. There were several items in the packet that warrant further discussion at a later date, such as the snow plowing policies. Council is interested in further discussion before implementation. 2. Congratulations to Mr. McDaniel and staff for again being recognized as a "Smart 21"community. 3. She reminded everyone of the memo regarding the December 4 Christmas tree lighting ceremony and the need to respond. 4. She was glad to receive the update on Verizon, as she had read of this in the newspaper. She appreciates the other updates staff has provided regarding new businesses in Dublin. ADJOURNMENT TO EXECUTIVE SESSION Mayor Chinnici-Zuercher moved to adjourn to executive session at 8:20 p.m. to consider the purchase of property for public purposes or for the sale of property at competitive bidding. Mr. Gerber seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Gerber, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes; Vice Mayor Boring, yes. Clerk of Council The meeting was reconvened and formally adjourned at 9:50 p.m.