HomeMy WebLinkAboutResolution 41-24RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No._41-24 Passed ,
AUTHORIZING THE CITY MANAGER TO APPLY FOR AND EXECUTE A
GRANT AGREEMENT TO ACCEPT GRANT FUNDING FROM THE CLEAN
OHIO CONSERVATION PROGRAM ADMINISTERED THROUGH THE
OHIO PUBLIC WORKS COMMISSION FOR THE WATERWAYS
MAINTENANCE PROGRAM, YEAR 2 (2025) PROJECT (24-016-CIP)
WHEREAS, the State of Ohio, through the Ohio Public Works Commission,
has made grant funding available through the Clean Ohio Conservation
Program for the Waterways Maintenance Program, Year 2 (2025) Project (24-
016-CIP); and
WHEREAS, the intention of this grant is consistent with the purpose of the
Waterways Maintenance Program, Year 2 (2025) Project, which provides for
the maintenance of waterways located in City-owned areas or areas where the
City has maintenance responsibility through an established easement; and
WHEREAS, it is in the best interest of the City of Dublin to take advantage of
the opportunities provided by the Clean Ohio Conservation Program by
applying for grant funding;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
Delaware, Franklin and Union Counties, State of Ohio, __ "7 of the elected
members concurring, that:
Section 1. The City Manager is hereby authorized to apply to the Ohio
Public Works Commission for Clean Ohio Conservation Program grant funding
for the Waterways Maintenance Program, Year 2 (2025) Project (24-016-CIP).
Section 2. The City Manager is hereby authorized to execute a grant
agreement with the Ohio Public Works Commission and accept grant funding
through the Clean Ohio Conservation Program for the Waterways Maintenance
Program, Year 2 (2025) Project (24-026-CIP) should funding be awarded.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution.
Section 4. This Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Dublin Charter.
Passed this 26" day of August, 2024.
Jt. A ~2A—
Mayor - Presiding Officer
ATTEST:
an) fl Clerk of @uncil
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: August 20, 2024
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Michael B. Hendershot, P.E., Director of Utilities and Stormwater Management
Re: Resolution 41-24 – Authorizing the City Manager to Apply for and Execute a Grant
Agreement to Accept Grant Funding from the Clean Ohio Conservation Program
Administered through the Ohio Public Works Commission for the Waterways
Maintenance Program, Year 2 (2025) Project (24-016-CIP)
Background
The City of Dublin proactively monitors various sources to identify potential funding opportunities that
match well with our identified current or future initiatives. Staff identified the Clean Ohio Conservation
Program (Program), administered through the Ohio Public Works Commission, as a potential funding
source for the City’s Waterways Maintenance Program within the Capital Improvements Program
(CIP). The Program provides grant funding for up to 75-percent of the estimated costs for projects
that acquire green space for environmental conservation or protect and enhance riparian corridors,
streams, rivers, lakes and other bodies of water.
Summary
The Waterways Maintenance Program Year 2 (2025) Project (Project) includes the bank stabilization
of nine sites along various waterways in the City of Dublin. The Project consists of clearing and
grading activities, stream bank reshaping and stabilization, riprap and erosion protection matting
installation, installation of temporary sediment controls, permanent stabilization of disturbed areas
and riparian buffer zone plantings to enhance channel stability. The Project was identified as part of
the Waterways Maintenance Program, which has been established to preserve and improve the
stability and flood carrying capacity of the waterways and to protect riparian corridors and
infrastructure. The nine sites included in the Project were prioritized based on the severity of erosion
and other relevant factors. City Council approved the Waterways Maintenance Program as part of the
2024-2028 CIP.
The Program requires a deed restriction be recorded for project areas occurring on City-owned
property and a conservation easement be recorded for project areas occurring on private property
wherever Program funding and local match funding are utilized. Based on this requirement, and in
review of the nine sites along various waterways within the Project compared to the initiatives of the
Program, Staff has identified Site 28 within the Project as a viable candidate for consideration to
receive grant funding through the Program. Site 28 is located along Tonti Creek, which is within the
City-owned Reserve C of the Wyandotte Woods subdivision, south of Wyandotte Woods Boulevard,
west of Boylston Court. Staff does not have concerns with placing a deed restriction on Reserve C of
the Wyandotte Woods subdivision for the purposes of environmental conservation, as this area is a
passive open space that is heavily wooded. Staff desires for the City of Dublin to submit a grant
application to the Ohio Public Works Commission for consideration to receive $200,000 of grant
funding through the Program for Site 28 of the Project and to execute an agreement to accept
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Resolution 41-24 – Authorizing the City Manager to Apply for and Execute a Grant Agreement to Accept Grant
Funding from the Clean Ohio Conservation Program Administered through the Ohio Public Works Commission
for the Waterways Maintenance Program, Year 2 (2025) Project (24-016-CIP)
August 20, 2024
Page 2 of 2
Program grant funding for Site 28 should it be awarded. The Ohio Public Works Commission requires
City Council to pass a resolution that authorizes the City Manager to apply for grant funding through
the Program.
Staff is currently reviewing the 90% construction drawings for the Project. The 90% engineer’s
opinion of probable construction cost for the Project is $1,600,000, which includes $185,000 for Site
28. The total cost of Site 28, including design and construction administration, is $268,000, which is
the basis for the grant application request of $200,000. The budgeted funds for the Project in the
adopted 2024-2028 CIP is $800,000 in 2024 and $200,000 per year in 2025-2029. Staff will seek
additional funding appropriations during the 2025-2029 CIP adoption process. Construction activities
for the Project are expected to commence in summer 2025 and be completed in spring 2026.
Recommendation
Staff recommends Council approval of Resolution 41-24 authorizing the City Manager to apply for and
execute a grant agreement to accept grant funding from the Clean Ohio Conservation Program
administered through the Ohio Public Works Commission for the Waterways Maintenance Program,
Year 2 (2025) Project (24-016-CIP).