HomeMy WebLinkAboutResolution 29-21
To: Members of Dublin City Council
From: Dana L. McDaniel, City Manager
Date: May 18, 2021
Initiated By: Paul A. Hammersmith, PE, Director of Engineering/City Engineer
Brian D. Gable, PE, Deputy Director of Engineering – Design and Construction
Kenneth B. Richardson, PE, PS, Senior Civil Engineer
Re: Resolution 29-21 – Accepting the Lowest and Best Bid for the 2021 Guardrail
Replacement and Maintenance Program (21-005-CIP)
Summary
On May 6, 2021, one (1) bid was received, publicly opened and read by Engineering staff for the 2021
Guardrail Replacement and Maintenance Program (21-005-CIP). This project involves repairing and
replacing several specialized areas of guardrail and guardrail parapet connections. Specifically, the
replacement of the wood guardrail with painted galvanized steel guardrail on Bristol Parkway (North Fork
Indian Run Bridge) and the removal of 20 ft. of bridge parapet and replacement of bridge parapet with
steel-backed timber guardrail on the east end of the Bridge Street bridge. For Council’s reference, a copy
of the construction drawings for this work has been provided for review in the BoardPaq packet for the
May 24, 2021 Council meeting, or a hard copy is available for review upon request.
The Engineer’s estimate for this project is $170,000. The budgeted funds in 2021 for the annual
Guardrail Replacement and Maintenance Program in the 2021-2025 Capital Improvements Program (CIP)
are $190,000 in account AT21A - Annual Guardrail Replacement & Maintenance.
Paul Peterson Company, Inc. submitted the lowest and best bid of $186,997.00. Staff has reviewed the
bid and a summary of the bid received is listed below.
Bidder Bid as Read Bid as Read Corrected Bid Over (+) or Under (-)
Engineer’s Estimate
Paul Peterson Company, Inc. $186,997.00 +10.0% n/a
The bid received is greater than the Engineer’s estimate and likely reflects the result of recent cost
increases in guardrail material costs and costs related to the specialized work. The project as a whole is
slightly over budget when the bid amount and design costs are tallied together. Staff anticipates being
able to cover the shortage using other unencumbered budgeted funds.
The work for this project is expected to commence in late summer and the completion date is November
20, 2021.
In terms of traffic effects of the project, Bristol Parkway will remain open to traffic for the duration of the
construction. On the east end of the Bridge Street bridge over the Scioto River, the dedicated right turn
lane may be closed for up to eight consecutive days during the construction. The outside eastbound
through lane may also be closed to traffic as needed, but for shorter periods during the performance of
the work. Both westbound lanes on Bridge Street will remain open to traffic at all times.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614-410-4400 • Fax: 614-410-4490 Memo
Resolution 29-21 – Accepting the Lowest and Best Bid for the 2021 Guardrail Replacement and
Maintenance Program (21-005-CIP)
May 18, 2021
Page 2 of 2
The typical and customary communication methods will be used to convey construction information to
residents and motorists throughout the duration of the work for this project.
Recommendation
Staff has thoroughly reviewed the bid submitted by Paul Peterson Company, Inc. Previous experience
with Paul Peterson Company, Inc. has been favorable, including these recent programs: 2018 Guardrail
Replacement and Maintenance and 2019 Guardrail Replacement and Maintenance. Staff is confident Paul
Peterson Company, Inc. will perform well on this Program.
Staff recommends Council approval of Resolution 29-21 accepting as lowest and best the bid of Paul
Peterson Company, Inc. in the amount of $186,997.00 and authorizing the City Manager to enter into a
contract with Paul Peterson Company, Inc. for this Program.