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HomeMy WebLinkAbout07-01-2024 Council MinutesMinutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July 1, 2024 50 CALL TO ORDER Mayor Amorose Groomes called the Monday, July 1, 2024 Regular Meeting of Dublin City Council to order at 5:00 p.m. ROLL CALL Present were Vice Mayor Alutto, Mayor Amorose Groomes, Ms. Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Ms. De Rosa was absent. Staff members present were Ms. O’Callaghan, Mr. Hartmann, Chief Paez, Ms. Weisenauer, Mr. Stiffler, Mr. Gable, Mr. Earman, Ms. Rauch, Mr. Hammersmith, Ms. Willis, Ms. Wawszkiewicz, Ms. Goliver, Ms. Blake, Mr. Althouse, Mr. Ament and Mr. Dearth. Others present: Don Lee, Kevin Kale and Graham Allison, Fallback Group; Scott Dring, Visit Dublin Ohio and Judge Dwayne Maynard and Kimberly Hollie, Chief’s Advisory Committee. ADJOURNMENT TO EXECUTIVE SESSION Mayor Amorose Groomes moved to adjourn to executive session for the purposes of considering the purchase of property for public purposes. Vice Mayor Alutto seconded. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Fox, yes. PLEDGE OF ALLEGIANCE Mayor Amorose Groomes invited Ms. Kramb to lead the Pledge of Allegiance. SPECIAL PRESENTATION e Dublin Hospitality Industry Update Mayor Amorose Groomes invited Mr. Dring to come forward and provide an update on the hospitality industry. Mr. Dring shared the tourism progress report, which showed increases in hotel occupancy, restaurant sales and hotel bed tax revenue. He provided an update on the success of some recent promotions and targeted marketing. There is now an Art in Public Places Pass in partnership with Dublin Arts Council that provides visitors with information about public art and how to view it. Visit Dublin, Ohio, recently completed its accreditation as a Destination Marketing Organization. He concluded his presentation with a look at their new logo, which incorporates not only a shamrock but also the Dublin Link Bridge. e Chief's Advisory Committee (CAC) Update Mayor Amorose Groomes invited the Chair and Vice Chair of the Chief’s Advisory Committee, Judge Dwayne Maynard and Kimberly Hollie, respectively, to come forward and provide their report to the Council. Chair Maynard shared that the Committee has focused on topics related to those outlined in the City’s Diversity, Equity and Inclusion (DEI) Framework, Priority Area 4: Public Safety, which includes: o Promoting Public Safety and a Sense of Security; o Cultivating Community Engagement and Public Trust; o Ensuring Transparency and Accountability; and o Diversifying Police Personnel. Chair Maynard listed several of the topics that have been discussed by the Committee, such as the one-year anniversary for Safe Space Dublin, the Memorial Tournament, the work of the SRO (School Resource Officers), reviewing Dublin Police annual analysis reports and a Public Safety Services Liaison. Mayor Amorose Groomes thanked Chair Maynard and Vice Chair Hollie for their report and for the important work of the Committee. CITIZEN COMMENTS There were no citizen comments. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July 1, 2024 Page 2 of 13 20 CONSENT AGENDA e Minutes of the June 17, 2024 Regular Council Meeting e Minutes of the June 24, 2024 Special Council Meeting ° Excuse the Absence of Mayor Amorose Groomes from the June 17, 2024 meeting e Notice to the Legislative Authority of a Transfer of Ownership of a D5 and D6 Liquor Permit from J Liu of Dublin, Inc, dba J. Liu's, 50 W. Bridge & Patio, Dublin, Ohio 43017 to MIC Kitchen & Bar Inc, dba J. Liu of Dublin, 50 W. Bridge & Patio, Dublin, Ohio 43017 e Notice to the Legislative Authority of a Transfer of Ownership of a D4 and D6 Liquor Permit from Country Club at Muirfield LTD, a Limited Partnership, 8665- 8715 Muirfield Drive, Dublin, Ohio 43017 to The Country Club at Muirfield Village, 8665-8715 Muirfield Drive, Dublin, Ohio 43017 There was no request to remove any item from the Consent Agenda. Vice Mayor Alutto moved to approve the items on the Consent Agenda. Mr. Keeler seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Fox, yes; Mayor Amorose Groomes, abstain; Mr. Keeler, yes; Vice Mayor Alutto, yes; Ms. Kramb, yes. SECOND READING/ PUBLIC HEARING — ORDINANCES Ordinance 15-24 Amending the City of Dublin Community Plan Ms. Rauch thanked Council, the Boards, Commissions and Committees, the staff consultant team and those who served on the steering committee for all the work and feedback that went into this process. Following the approval of this document, the next steps are to roll it out to the public and update the website. This is a comprehensive guide to how Dublin will grow and develop into the future. Staff recommended approval. There were no public comments. Ms. Fox stated that this plan was a comprehensive look at all areas of the City and has a quality of life focus. She added that many communities create a plan for land use and infrastructure, but this plan embodies great quality of life aspects, as well. Dublin, Ohio is going to be one of the most beautiful places to live in the future because of this plan. Mayor Amorose Groomes stated that there was a great deal of outreach and input provided throughout this process. She thanked the steering committee for the long hours that were put into work on this plan. Vote on the Ordinance: Mayor Amorose Groomes, yes; Ms. Kramb, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes. Ordinance 16-24 Authorizing the City Manager to Enter Into a Real Estate Purchase Agreement For Certain Property Owned by Steele Land Company, 6500 Dublin Park Drive, LLC and Faye D. Cox, As Trustee of the Shepherd Irrevocable Trust Dated March 12, 2021, Located in Franklin County, Ohio, and Madison, County, Ohio; and Authorizing the Execution of Related Agreements and Documents, and Appropriating Funds Therefor Ms. O'Callaghan stated that there have been no changes to this Ordinance from the first reading, and she is pleased to recommend approval. She stated that should Council approve this Ordinance, the closing from a financial perspective would occur in late August Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July 1, 2024 Page 3 of 13 20 with closing on the land occurring shortly thereafter. A steering committee will be formed to guide the future for this land as well as help inform important decisions that need to be made with regard to operations development. There were no public comments. Vote on the Ordinance: Ms. Kramb, yes; Ms. Fox, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes. Ordinance 17-24 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $ 15,300,000 for the Purpose of Paying the Costs of Acquiring approximately 137 acres of Real Property located South of S.R. 161 and West of Houchard Road in Madison and Franklin Counties and bounded generally by Cosgray Road and Dublin Park Drive, including Buildings and Structures thereon and providing for the site preparation thereof, all in support of Economic Development and Job Creation within the City Mr. Stiffler stated that there are no changes to this Ordinance from the first reading and Staff recommended approval. There were no public comments. Vote on the Ordinance: Ms. Fox, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes. Ordinance 18-24 Providing for the Issuance and Sale of Notes in the Maximum Principal Amount of $12,705,000, in anticipation of the Issuance of Bonds, for the Purpose of Paying the Costs of Improving the Municipal Recreational Facilities by Constructing, Renovating and Equipping various Structures and Athletic Fields and Courts, Constructing various Site Improvements thereto, providing Parking Facilities, and acquiring Real Property and Interests therein in connection therewith, together with all necessary and related Appurtenances thereto Mr. Stiffler stated that there are no changes to this Ordinance from the first reading, and staff recommended approval. There were no public comments. Vote on the Ordinance: Mr. Reiner, yes; Ms. Kramb, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Vice Mayor Alutto, yes. Ordinance 19-24 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $8,250,000 for the purpose of Paying the Costs of Improving the City’s Vehicular Transportation System, including the Bright Road Corridor and the Bright Road-Sawmill Road Interchange, by Constructing, Reconstructing, Extending, Opening, Widening, Grading, Draining, Curbing, Paving and Resurfacing, and Site Preparation, Installing Sanitary Sewer, Storm Sewer and Water Improvements, Signage and Signalization, Turn Lanes, Sidewalks and Bikeways, Streetscaping, Landscaping and Aesthetic Improvements, and acquiring interests in Real Estate therefor, together with all incidental work and related Appurtenances thereto Mr. Stiffler stated that there are no changes to this Ordinance from the first reading and staff recommended approval. There were no public comments. Vote on the Ordinance: Mayor Amorose Groomes, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Kramb, yes; Mr. Keeler, yes. RECORD OF PROCEEDINGS blin City Council Meeting Minutes of GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July T, 2024 Page 4 of 13 20 Ordinance 20-24 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $1,500,000 for the purpose of Paying the Costs of Improving the City’s Vehicular and Pedestrian Transportation System within and serving the Northern Historic Dublin Area, including but not limited to Riverview Village, North Riverview Street and North Street between certain Termini, by Rehabilitating, Renovating, Redeveloping and Constructing Pedestrian Pathways, Bridge Stairways and related Site Preparation, Streetscaping, Landscaping and Aesthetic Improvements, installing Parallel Trunk Sewers, and acquiring interests in Real Estate therefor, together with all incidental work and related Appurtenances thereto Mr. Stiffler stated that there are no changes to this Ordinance from the first reading and staff recommended approval. There were no public comments. Vote on the Ordinance: Vice Mayor Alutto, yes; Ms. Kramb, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes; Ms. Fox, yes. Ordinance 21-24 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $2,675,000 for the purpose of Paying the Costs of Improving the Municipal Sanitary Sewer System by Extending Certain Sewer Lines, Repairing and Lining Certain Existing Sewer Lines, Reducing Inflow and Infiltration, and Installing New Sewer Lines, New Force Mains, a Lift Station and a Pump Station, together with all incidental work and related Appurtenances thereto Mr. Stiffler stated that there are no changes to this Ordinance from the first reading and staff recommended approval. There were no public comments. Vote on the Ordinance: Mr. Keeler, yes; Mayor Amorose Groomes, yes; Vice Mayor Alutto, yes; Ms. Fox, yes; Ms. Kramb, yes; Mr. Reiner, yes. Ordinance 22-24 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $910,000 for the purpose of Paying the Costs of Improving the Municipal Waterworks System by Upgrading and Replacing Certain Existing Water Lines and Installing Water Line Extensions, together with all incidental work and related Appurtenances thereto Mr. Stiffler stated that there are no changes to this Ordinance from the first reading and Staff recommended approval. There were no public comments. Vote on the Ordinance: Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Ms. Fox, yes; Ms. Kramb, yes. Ordinance 23-24 Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $2,800,000 for the purpose of Paying the Costs of Constructing a Bridge Crossing over I-270, together with all incidental work and related Appurtenances thereto Mr. Stiffler stated that there are no changes to this Ordinance from the first reading and staff recommended approval. There were no public comments. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July T, 2024 Page 5 of 13 20 Vote on the Ordinance: Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor Alutto, yes; Ms. Kramb, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes. Ordinance 24-24 Providing for the Issuance and Sale of Bonds in the Maximum Aggregate Principal Amount of $5,605,000 for the purpose of Paying the Costs of Refunding Bonds previously issued by the City for the purpose of Paying the Costs of Various Public Infrastructure Mr. Stiffler stated that there are no changes to this Ordinance from the first reading and staff recommended approval. There were no public comments. Vote on the Ordinance: Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes. Ordinance 25-24 Authorizing the provision of certain incentives to Fallback GP LLC to induce it to Purchase the Existing Office Building that is approximately 250,000 square feet located within the City for the relocation of the Company’s existing Central Ohio office and the future expansion of that new office and its associated operations and workforce within the City; and Authorizing the Execution of an Economic Development Agreement Mr. Dearth stated that there are no changes to this Ordinance from the first reading. He introduced Don Lee, Kevin Kale and Graham Allison from Fallback Group. Mr. Kale thanked Economic Development staff for their work on this agreement. He stated that they would be bringing a first-of-its-kind facility to the City of Dublin. Their experience is in film, TV and commercial production, studio development and management, investment management and capital raising, government incentives and real estate. Mr. Kale stated that their talents and entrepreneurial spirit have positioned them to build out a Hollywood- type sound stage and studio in Central Ohio. He stated they are investing $40 million in the purchase and refitting of 7007 Discovery Blvd. He shared some of the estimated projections of this company being in the City. He also mentioned that they are excited to work with local schools to bring students interested in the arts and film industry to grow their experience outside of school. He thanked Council for the unique environment in Dublin that is unmatched in Central Ohio and for their support. There were no public comments. Mr. Reiner stated that he is excited to see Ohio become more of an epic center for films. He welcomed them to Dublin. Ms. Fox is excited to hear that there will be an educational component to help the local students interested in the arts and film industry. Vote on the Ordinance: Mr. Reiner, yes; Ms. Fox, yes; Ms. Kramb, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Mayor Amorose Groomes, yes. Ordinance 26-24 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.034-Acre Fee Simple Warranty Deed for Right-of- Way, Without Limitation to Existing Access Rights, from Gerald Spero, from the Property Located at 6477 Sawmill Road, for the Public Purpose of Constructing Roadway Improvements and a Sidewalk, which Will be Open to the Public Without Charge (23-019-CIP) Mr. Gable stated that there are no changes to this Ordinance from the first reading. Staff recommended approval. There were no public comments. Minutes of RECORD OF PROCEEDINGS blin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July 1, 2024 Page 6 of 135 20 Vote on the Ordinance: Vice Mayor Alutto, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Mr. Keeler, yes; Ms. Kramb, yes. Mayor Amorose Groomes moved to waive the Council Rules of Order and read Ordinances 27-24 and 28-24 together. Vice Mayor Alutto seconded. Vote on the motion: Ms. Kramb, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Vice Mayor Alutto, yes; Mr. Keeler, yes. Ordinance 27-24 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.049-Acre Fee Simple Warranty Deed for Right-of-Way, Without Limitation to Existing Access Rights, and a 0.040 Acre Temporary Construction and Grading Easement, from Ohio State University Physicians, Inc., from the Property Located at 3900 Stoneridge Lane, for the Public Purpose of Constructing Roadway Improvements, and a Shared Use Path, which will be Open to the Public Without Charge Ordinance 28-24 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.077-Acre Fee Simple Warranty Deed for Right-of-Way, Without Limitation to Existing Access Rights, and a 0.066- Acre Temporary Construction and Grading Easement, from GFS Merger III, LLC, from the Property Located at 3907 West Dublin Granville Road, for the Public Purpose of Constructing Roadway Improvements, and a Shared Use Path, which will be Open to the Public Without Charge Mr. Gable stated that there are no changes to these Ordinances from the first reading. Staff recommended approval. There were no public comments. Vote on the Ordinances: Mr. Keeler, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes. INTRODUCTION/PUBLIC HEARING/ VOTE — RESOLUTIONS Resolution 33-24 Authorizing the City Manager to Enter into a Contract with Dublin City Schools for the School Resource Officer Program Vice Mayor Alutto introduced the Resolution. Deputy Chief Tabernik stated that this Resolution requests authority to renew the contract for the School Resource Officer (SRO) program during the upcoming 2024-2025 school year. It would be the 26" year of the SRO program between the Dublin Schools and the Dublin Police Department. The program provides a safe and positive learning environment for all Dublin City School students with the following goals: to develop an atmosphere conducive to learning, bridge the gap between police officers and juveniles, increase positive attitudes toward law enforcement, encourage cooperation between juveniles ana the police and reduce juvenile crime. He added that Dublin Police receive regular feedback from school administration to ensure that there is a cohesive partnership focused on the safety and wellbeing of both students and staff. Staff recommended approval. There were no public comments. Vote on the Resolution: Vice Mayor Alutto, yes; Ms. Fox, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Ms. Kramb, yes; Mr. Keeler, yes. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July T, 2024 Page 7 of 13 20 Resolution 34-24 Authorizing the City Manager to Enter into a new Collective Bargaining Agreement with the Teamster Local Union No. 413 regarding Wages, Hours and Terms and Conditions of Employment for Employees within the Team Lead Bargaining Unit Vice Mayor Alutto introduced the Resolution. Ms. Miglietti stated that this is a new Collective Bargaining Agreement. It was ratified by members of the Team Lead bargaining unit on June 21. The term of this agreement will be for three years beginning July 2, 2024 through July 1, 2027. The majority of the contract terms remain the same as what the Team Leads experienced under the City’s non-union compensation plan. Staff recommended approval. There were no public comments. Vote on the Resolution: Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Ms. Fox, yes; Ms. Kramb, yes. Resolution 35-24 Accepting the Lowest and Best Bid for the Waterline Replacement - Phase 7 Project (23-016-CIP) Vice Mayor Alutto introduced the Resolution. Mr. Gable stated that staff conducted a competitive bid for the waterline replacement phase seven project, which provides for the replacement of aging two-inch and three-inch waterlines with a six-inch waterline and associated hydrants. The 2024-2028 CIP provided $1,150,000 for this project. Additionally, the City has been awarded two grants totaling $725,000 from the Ohio Broadband Utilities and Infrastructure for Local Development Success Grant Program. On June 13, 2024, five bids were received and publicly opened. The Ruhlin Company submitted the lowest and best bid of $920,708.19. Construction will begin this fall, with completion of the project anticipated in the spring of 2025. Staff recommended approval. There were no public comments. Ms. Kramb clarified that this grant funding would cover $725,000 of the $920,708 cost. Mr. Gable responded affirmatively. Vice Mayor Alutto asked about what the residents should expect during the replacement process. Mr. Gable stated that there will be some intermittent closures of their driveways, but staff will work to ensure that they are all notified of any closure 24 hours in advance at a minimum. Staff will also work to ensure that they have access in and out of their driveways at all times. In response to a question by Mayor Amorose Groomes regarding resurfacing of the roadways being included in the project, Mr. Gable stated that there would be resurfacing of the areas where this project impacts the roadway. Vote on the Resolution: Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor Alutto, yes; Ms. Kramb, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes. Resolution 36-24 Accepting the Lowest and Best Bid for the Glick Road Fountain Restoration Project Vice Mayor Alutto introduced the Resolution. Mr. Earman stated that on Thursday, June 6, 2024, one bid was opened for the Glick Road Fountain Restoration Project. The scope of work for this project includes the restoration of the existing fountain and the repair of the mechanical, electrical and plumbing equipment. The overall design of the fountain will be unchanged and will remain consistent with the existing concept. The estimate for this project is $350,000.00. This project was first bid in April 2024. Having received a single bid of $370,600, staff decided to reject the bid and Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July T, 2024 Page 8 of 13 20 rebid the project. Staff engaged the contracting community, rebid the project, and again received only one bid. Janco LLC submitted the lowest and best bid in the amount of $364,860.00, which is 4% percent higher than the estimate. This project was initially funded in the 2021-2025 Capital Improvements Program and has been included in project carry over funds. Should Council accept this bid, appropriation for the contract will be included in the third quarter supplemental. There were no public comments. Vote on the Resolution: Mr. Reiner, yes; Vice Mayor Alutto, yes; Mr. Keeler, yes; Ms. Kramb, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes. Resolution 37-24 Accepting the Lowest and Best Bid for the Monterey Park Tennis Court Renovation Project Vice Mayor Alutto introduced the Resolution. Mr. Earman stated that on Thursday, June 6, 2024, two bids were opened for the Monterey Park Tennis Court Renovation Project. If awarded, the project will renovate existing tennis courts by installing underdrainage, rework of the subgrade and base as required, resurfacing, regrading and sidewalk revisions to meet the new court elevations. The budget for this project is $200,000.00. The lowest and best bid was received from Janco LLC in the amount of $235,686.00, which is 15 percent above the budget. The increased cost associated with the project is directly related to post-budgeting site evidence that the subgrade of the existing tennis courts is saturated with water, due to poor drainage, which this project will address. There were no public comments. Ms. Fox asked about striping the courts for pickleball. Mr. Earman stated that due to the proximity of these courts to residences, these could not be striped for pickleball. Ms. Fox asked if it would be done on other courts normally. Mr. Earman stated that it would depend on the distance between the courts and residences or if the HOA would approve it, then yes, staff would consider that. He added that staff is researching nets that can be adjusted by height for different sports. Mr. Keeler stated that maintaining tennis courts seems like a specialized service. He asked if the best bidder has the experience and expertise necessary to do this work. Mr. Earman Stated that he believes they have done this work for the City before, but he would have to verify that information. Staff is confident that they are qualified to do the work. Vote on the Resolution: Ms. Kramb, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Reiner, yes; Vice Mayor Alutto, yes. OTHER BUSINESS ° Tax Increment Review Council (TIRC) Reports for Franklin, Union and Delaware Counties Mr. Stiffler stated that the TIC meetings were held on May 7 and May 14. He reported that all TIFs are found to be in compliance. The Franklin County Auditor requests that there be a record of Council receiving these reports, so a motion accepting the reports would be appreciated. Mayor Amorose Groomes moved to accept the TIRC Reports for Franklin, Union and Delaware Counties. Vice Mayor Alutto seconded. Vote on the motion: Mr. Keeler, yes; Mayor Amorose Groomes, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Kramb, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July 1, 2024 Page 9 of 13 20 Finance Committee Recommendation — Hotel/Motel Tax Grant Policy Ms. Goliver stated that the Finance Committee has been discussing the topic of establishing a formal and objective evaluation process and policy for reviewing Hotel/Motel Tax Grant applications and awards. The City levies a 6% excise tax on all overnight stays to provide revenue that will enhance the City’s appeal to visitors and tourists. City Council budgets the greater of $225,000 or 6.5% of the past year’s actual revenue. For the past several years, the requested grant funds has exceeded the amount budgeted. Ms. Goliver shared the eligible uses, which include: o Beautification of public property; Improvement of Dublin’s historic district; Projects/events that appeal to Dublin visitors/tourists; Special events; Other projects that will enhance Dublin; and o Cultural Arts. The funding priorities are unchanged and the City must prioritize because not every worthwhile endeavor can be funded. Resources are directed to those where public support will have the greatest impact. The Finance Committee discussed reviewing sports tournaments and community benefit events and projects separately. O00 0 The formula for Sports Tournaments takes the anticipated cost of City services and adds 50% of the past year’s return to the City or the anticipated return. Community benefit events and projects are scored by an internal committee of staff using a rubric that meets the goals and priorities identified by the Finance Committee throughout the discussions on this topic. City af | Dublin SCORING RUBRIC FOR COMMUNITY BENEFIT EVENTS/PROJECTS Criteria Total ality of Life - the evertt/propect enhances resident 3 quality of life through connecting the community by enhancing the physical and mental well-baing of the community, and supporting the environment Social and Cultural Resilience — the evert/project reinforces the City’s goal of being a safe, resilient and 4 inclusive place by providing gathenng space ta a 2 significant number of Gublin residents at minimal or no cast to the public Econonvic [meact - the avent/praject will generate positive economic impact through overnight stays at Oublin hatel/motels and patronization of Dublin husinesses Event Financial Sustainability ~ the event/ project damenstrates an abllity to leverage other funding 3 sources and at least match the required amount, 2 based on the total nurnber of years the event has occurred in Dublin TOTAL Ms. Goliver also shared how this rubric provides staff with a guide for scoring community benefit events and projects. She added that it also helps remove the subjectivity of scoring. RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting JOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 July 1, 2024 Page 10 of 13 Held 20 (ee. FUNDING RECOMMENDATIONS FORMULAS J one wea * Used the below formulas to provide a funding recommendation as a baseline for the Finance Committee’s review and recommendation ta Council. ¢ Final funding allocations will be made by City Council Community Benefit Event/Project Sports Tournament because of Points Per “se cot oy Project) Grant me comer 2 nit Grant Award The Finance Committee indicated a desire to maintain flexibility in the final grant recommendation made to Council. City Council has the final approval of the grant awards. The new policy recommendations are as follows: Tourtamyvent Grant Award o Events that have been funded by the Grant for three or more total years will be required to match 25% of the grant funds awarded. All events will be starting “new” in 2024 to allow recipients time to raise other funds in accordance with this policy. o Submission of a 990 form to inform the overall financial sustainability of the organization will be required. o The organization will enter into a Memorandum of Understanding (MOU) with the City of Dublin. The MOU will outline specific items to be funded by the grant and general grant expectations. No funds will be reimbursed for items not included in the MOU. The Finance Committee recommended Council approval of this policy at their last meeting. Staff recommended approval. Vice Mayor Alutto stated that the Committee committed to bringing this policy back and reviewing it after some time to see if the 25% match is the right amount. Ms. Fox asked about the grant evaluation limitations, specifically, the organization not being funded through any other City funds. She asked if the Historical Society would still be eligible for these grants if they received City funding for the Coffman House. Vice Mayor Alutto stated that if there were a specific event, there would be a possibility, but the Historical Society has not come forward to apply for these grants. Ms. Goliver stated that they did receive a grant once for a very specific purpose, which was the listening devices for the tours in Historic Dublin. Vice Mayor Alutto stated that the considerations that were listed were not requirements but rather considerations, so the ultimate decision still rests with Council. In response to Ms. Fox's question about whether or not consideration had been given to raising the amount of money in the fund to be awarded, Vice Mayor Alutto stated that it used to be a flat $200,000, but a few years ago, it was changed to $225,000 or 6.5%, so as the fund grows, the awards could as well. Ms. Kramb expressed support for the 25% match. She asked if it was all money or in-kind volunteer hours and such. Vice Mayor Alutto stated that it was all money. Ms. Kramb asked if, for some reason, the recipient does not spend as much money as previously estimated, that their match would be less as well. Ms. Goliver stated that it is a reimbursement grant, so the City would not be reimbursing anything that was not spent. It would be based on their actual expenditures. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July T, 2024 Page 11 of 13 20 STAFF COMMENTS Ms. O'Callaghan shared that: Mayor Amorose Groomes moved to adopt the Hotel/Motel Tax Grant Policy. Vice Mayor Alutto seconded. Vote on the motion: Ms. Fox, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes. Holiday Market Feasibility Study RFP — Evaluation of Proposals and Recommendation Follow Up Ms. Goliver stated that at the June 17, 2024 Council meeting, Council directed staff to enter into contract negotiations for the Holiday Market Feasibility Study at a reduced cost and a more narrowly defined scope. Staff reduced the scope and, therefore, was able to negotiate successfully a reduced fee of $40,000. Staff's estimate of the cost of this study was $30,000-$50,000; this reduced fee is in line with that estimate. Staff will ensure that the Community Events Roadmap study informs a sponsorship recruitment strategy for a potential holiday market. The estimated timeline for the holiday market study is five months, depending on the location and management structure decisions. Staff recommended Council direct staff to enter into final contract negotiations with Town Square for the Holiday Market Feasibility Study. Staff further recommended that Hotel/Motel Tax funds be used until a new appropriation is brought forward in the Q3 supplemental. Mayor Amorose Groomes moved to direct staff to enter into final contract negotiations with Town Square for the Holiday Market Feasibility Study and to use current Hotel/Motel Tax Fund appropriations to cover the contract until a new appropriation is brought forward in the Q3 supplemental. Vice Mayor Alutto seconded. Vote on the motion: Vice Mayor Alutto, yes; Ms. Kramb, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Keeler, yes. Alcohol Code Waiver Request for North Market Wine Fest Mr. Earman stated that the North Market in Bridge Park will be hosting its third wine fest on August 16 and 17 and is requesting Council’s permission to serve alcohol on public property for the event. Alcohol will be served within a fenced area, along the street, outside of the North Market. The streets will be closed to vehicular traffic. Staff will continue to work with the North Street Market staff to ensure the servers are properly trained; public safety is the top priority. Staff recommended approval. Mayor Amorose Groomes moved to approve the Code waiver request for the North Market Wine Fest. Vice Mayor Alutto seconded. Vote on the motion: Mayor Amorose Groomes, yes: Mr. Keeler, yes; Vice Mayor Alutto, yes; Ms. Kramb, yes; Ms. Fox, yes; Mr. Reiner, yes. The Independence Day Celebration is coming up on Thursday, July 4. It will be a fun-filled day with the Sherm Sheldon Fishing Derby kicking off at 8 a.m.; the parade starts at 11 a.m., and gates open at 4:30 p.m. for the Evening Celebration. The concert headliner, Martina McBride, will be followed by the fireworks at 9:50 p.m. We hope to see you all there. At the start of next month, Dublin’s signature event, the Dublin Irish Festival, will be underway. Nearly 100,000 people are expected to join the celebration of all things Irish, and the Ambassador of Ireland will be joining us this year. The 5K starts the festivities on Thursday, August 1, in downtown Dublin. The Festival opens Friday, August 2, at 4 p.m., and Council members are invited to an opening ceremony in the Emerald Club followed by the Festival dedication at the Trinity Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July 1, 2024 Page 12 of 13 20 COUNCIL REPORTS COUNCIL ROUNDTABLE Stage. The Festival is a major economic and promotional event in Dublin, with last year’s Economic Impact estimated at $12 million to the local economy. Both of these events take significant planning and resources to successfully manage and operate. She thanks all the staff and the hundreds of community volunteers who will be working long hours over the holiday and the weekend of the Festival, so the community may enjoy these festivities. Council Liaison Reports o Ms. Fox: She shared that Mr. Keeler would be providing a report on the School Board Liaison meeting. She also shared that the next 33 Corridor Group meeting will be August 9. o Mr. Keeler: The Board of Education Liaison meeting was held on June 24. Dr. Marschhausen provided an update on the Cardinal Health focus groups. They have held 23 focus groups in May. It is clear that most residents do not want higher taxes; however, it is also important to understand that each potential solution will involve redistricting. The schools expect a final consultant report in September after the recent loss of a Jerome High School student in a vehicle crash. The schools will be engaging Dr. Jess Shatkin, author of the book, "Born to be Wild,” to help parents understand why young people make dangerous choices and help parents have conversations with their children. Finally, he shared that there was a question about the City’s fees regarding pool lane use. The City’s typical lane rental fee is $40.00 per hour per lane, but the fee to the schools is only $9 per hour per lane. Ms. O'Callaghan provided a breakdown of the City payments and waivers to Dublin City Schools, as well as other payments to the Schools for things like busing for Recreation Center Summer Camps. The City waived nearly $440,000 in fees to the schools. The City paid $146,000 to the school for busing, vans and for the parades. o Mr. Reiner: The Dublin Arts Council has a new show coming up called Earth Up Close. It will begin July 13 and run through August 30. An Amazon Rainforest Exhibit will follow, beginning September 14 through October 29. Sundays at the Scioto concert series begins September 15 at 5:00 p.m., and the Ohio State University Marching Band will be playing. He also shared that members of the Veterans Advisory Committee will be marching in the July 4 parade. Work continues to try to start a Junior ROTC program in Dublin Schools. Ms. Kramb thanked staff for their work regarding the Brown-Harris Cemetery dedication on Friday, June 28. She has spoken to several people who were pleased with the events. Over 20 descendants of the Brown.and Harris families attended. She recommended visiting the new cemetery for those who could not attend the event. Ms. Fox stated that it was a nice ceremony. She was touched by the families who were able to connect with each other and tell stories of their ancestors. They felt as if their history was honored and respected. She stated that past and present Council members and leadership have always looked at the history of Dublin as something sacred and special. She thanked everyone for continuing to keep its history and sacred places special, because it means so much to the community. Mr. Reiner commented on the number of financial decisions made in Council meetings and reassured the public that Council members are keeping a close eye on financials and being good stewards of the City’s money. He also shared that on Saturday, June 29, he had the pleasure of welcoming the Vietnam Veterans Association at their annual banquet that was held here in Dublin. There are 92,000 Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July 1, 2024 Page 15 07 15 20 ADJOURNMENT The meeting was adjourned at 8:41 p.m. a members in this organization. He learned there are 650,000 surviving Vietnam veterans. The keynote speaker for the evening was Miss America 1972, Laurie Lea Schafer. She was the last Miss America to go to Vietnam and Thailand. He stated that her support of the troops was much appreciated. Vice Mayor Alutto shared that she welcomed a new Community Inclusion Advisory Committee (CIAC) member and administered the Oath of Office. She thanked Noor Amara for her service on the Committee. She stated that anyone wanting to get involved with their local government can fill out an application to serve on a Board or Commission. It is a rolling application, so applications are accepted at any time. She also shared that she attended the Women’s Incubator Series at COhatch, where women who are small business entrepreneurs could present their pitch and make connections to grow their businesses. She stated she was very impressed with the presentations. Mayor Amorose Groomes agreed with the comments about the Brown-Harris Cemetery event and was pleased that the City took the time to research and discover its background. She thanked Council Member Kramb for her work in making this cemetery’s history a focus. She also shared that she was in Taipei with Mr. Gracia a few weeks ago; a presentation about that trip will be coming to Council. She thanked Vice Mayor Alutto for facilitating the meeting in her absence on June 17. Mayor — Presiding Officer