HomeMy WebLinkAboutResolution 35-24RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
35-24 Resolution No. Passed ,
ACCEPTING THE LOWEST AND BEST BID FOR THE WATERLINE
REPLACEMENT - PHASE 7 PROJECT (23-016-CIP)
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and
Chapter 37 of the Dublin Code, for the Waterline Replacement - Phase 7
Project (23-016-CIP); and
WHEREAS, the current Community Plan identifies the objective to perform
preventative maintenance and improvements to the existing public water
distribution system as it ages; and
WHEREAS, Council has determined that the bid submitted by The Ruhlin
Company on June 13, 2024, constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
Delaware, Franklin and Union Counties, State of Ohio (p _ of its elected
members concurring, that:
Section 1. The bid submitted by The Ruhlin Company in the total amount of
$920,708.19 is hereby accepted.
Section 2. That the City Manager is hereby authorized to enter into
contracts with The Ruhlin Company for the performance and completion of
the Waterline Replacements — Phase 7 Project (23-016-CIP) pursuant to the
Advertisement, Proposal and Contract Documents for said Project on file in the
office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for this Project.
Section 4. This Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Dublin Charter.
Passed this 1St day of July, 2024.
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Mayor - Presiding Officer
ATTEST:
Clefk of Gouncil U
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: June 25, 2024
Initiated By:
Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Brian D. Gable, P.E., Director – Capital Projects
Jared A. Groves, P.E., Civil Engineer II
Re: Resolution 35-24 – Accepting the Lowest and Best Bid for the Waterline
Replacement - Phase 7 Project (23-016-CIP)
Summary
On June 13, 2024, five (5) bids were received and publicly opened for the Waterline
Replacement – Phase 7 Project (Project), 23-016-CIP. The scope of work for this Project
includes the replacement of aging 2-inch and 3-inch public waterlines with 6-inch waterline and
associated hydrants and appurtenances. As part of the work for this Project, the portion of the
impacted roadways will be resurfaced once the waterline installations are complete. The areas
identified for waterline replacement are areas having smaller diameter public waterlines and
have a higher frequency of or potential for waterline breaks.
The budgeted funds for the 2024 Waterline Replacements - Phase 7 in the 2024-2028 Capital
Improvements Program (CIP) are $860,000 from account AW101, Waterline Replacement.
Ordinance 03-24 provided an additional $290,000 for this Project. The Project was selected by
the Ohio Department of Development to receive $725,000 in grant funding through the Ohio
Broadband, Utilities, and Infrastructure for Local Development Success (BUILDS) Water and
Wastewater Infrastructure Grant Program (Program). The Program’s initiative aligns with the
purpose of the Project, which is to provide a better level of water service to the impacted areas
and increase reliability of the public water distribution system.
The Project bid included waterline replacements in six (6) separate locations: Preswick Court,
Haddington Court, Avemore Court, Liberton Court, Zetland Court, and Culross Court. The
engineer’s estimate for the Project is $1,150,000.
The Ruhlin Company submitted the lowest and best bid of $920,708.19. Staff has reviewed all
bids and a summary of the bids received is listed below.
Bidder Bid as Read Bid as Read Corrected Bid Over (+) or Under (-)
Engineer’s Estimate
The Ruhlin Company $920,708.19 -19.94% N/A
Strawser Paving Company $985,913.75 -14.27% N/A
Elite Excavating Co. Oh Ohio, Inc. $1,050,371.00 -8.66% N/A
Danbert,, Inc. $1,084,654.93 -5.68% N/A
JLD Construction Services LLC $1,124,570.00 -2.21% N/A
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Resolution 35-24 – Accepting the Lowest and Best Bid for the Waterline Replacement - Phase 7
Project (23-016-CIP)
June 25, 2024
Page 2 of 3
The intent for this Project is for the waterline work, transferring of the water service lines, and
directly related pavement work (trench restoration) to be completed be for November 22, 2024,
with each roadway fully opened and operational over the winter. The final completion date for
the Project is May 16, 2025 to allow additional time for the completion of the roadway paving
and other project work that may not be reasonably completed before the winter.
Resident Communication
A public information meeting was conducted on May 8, 2024, for this Project, and no residents
attended. Once the selected contractor has established and submitted a detailed construction
schedule for this Project, it will be communicated to the adjacent residents.
The typical and customary communication methods will be used to convey construction
information to residents and the general public throughout the duration of this work. All efforts
will be made to maintain access to resident homes during construction. The City will have a
designated Engineering Project Inspector assigned to this Project, who will be available to
answer questions and manage access needs at adjacent residences throughout the Project.
Recommendation
Staff has thoroughly reviewed the bid submitted by The Ruhlin Company. This contractor has
not previously performed work with the City of Dublin for several years, and staff made
inquiries to the references provided by the contractor. Additionally, staff reviewed the list of
past and current projects submitted with The Ruhlin Company’s bid. City staff is confident that
The Ruhlin Company has the capability and experience to perform this Project, and will do well
performing the work for this Project.
Staff recommends Council approve Resolution 35-24 accepting as lowest and best the bid of
The Ruhlin Company in the amount of $920,708.19 and authorizing the City Manager to enter
into a contract with The Ruhlin Company for this Project.
Resolution 35-24 – Accepting the Lowest and Best Bid for the Waterline Replacement - Phase 7
Project (23-016-CIP)
June 25, 2024
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