HomeMy WebLinkAboutResolution 27-24RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No. 27-24 Passed F
ACCEPTING THE LOWEST AND BEST BID FOR THE ANNUAL STREET LIGHT & TRAFFIC CONTROL UTILITY PAINTING 2024 (24-029-CIP)
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and
Chapter 37 of the Dublin Code, for the Annual Street Light & Traffic Control
Utility Painting Program 2024, 24-029-CIP; and
WHEREAS, Council has determined that the bid submitted by Brian Bros.
Painting & Restoration, LLC. on May 1, 2024 constitutes the lowest and best
bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
Delaware, Franklin and Union Counties, State of Ohio, fi of the elected
members concurring, that:
Section 1. The bid submitted by Brian Bros. Painting & Restoration, LLC. in
the total amount of $145,014.39 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts
with Brian Bros. Painting & Restoration, LLC. for the performance and
completion of the Annual Street Light & Traffic Control Utility Painting Program
2024, 24-029-CIP pursuant to the Advertisement, Proposal and Contract
Documents for said work on file in the office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for this Program.
Section 4. This Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Dublin Charter.
Passed this 20" day of May, 2024.
La
Mayor - Presiding Officer
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: May 14, 2024
Initiated By: Robert J. Taylor, P.E., Director of Asset Management and Quality Assurance
Re: Resolution 27-24 – Accepting the Lowest and Best Bid for the Annual Street Light
& Traffic Control Utility Painting 2024, 24-029-CIP
Summary
On May 1, 2024, two (2) bids were received for the Annual Street Light & Traffic Control Utility
Painting Program (Program), 24-029-CIP which is a citywide maintenance project to repaint 499
street light poles. A map detailing the locations of the planned maintenance work can be viewed
electronically at this link:
https://dublinohio.maps.arcgis.com/apps/instant/basic/index.html?appid=062e5b3246bd416fa601803
8c930eaed
The budgeted funds for the 2024 Program in the 2024-2028 Capital Improvements Program (CIP) are
$200,000. Brian Bros. Painting & Restoration, LLC. submitted the lowest and best bid of $145,014.39.
Staff has reviewed all bids. A summary of responsive bids received is listed below.
Bidder Bid as Read Bid as Read Corrected Bid Over (+) or Under (-)
Engineer’s Estimate
Brian Bros. Painting & Restoration,
LLC $145,014.39 -27.49%
Martin Painting & Coating Co. $164,425.49 -17.79%
The work for this Program is expected to be completed by October 31, 2024. There will be minimal
traffic impacts resulting from this project. Any necessary traffic impacts will be communicated to
residents through the following methods:
• Advisory signs are placed in advance of any lane closures.
• The City of Dublin road improvement updates webpage provides current project updates
(www.dublinohiousa.gov/construction).
• The City of Dublin social media channels are used to communicate timely updates.
The City will have a designated engineering project inspector assigned to this Program who will
provide project coordination, be available to answer any questions and manage access needs
throughout the performance of the work.
Recommendation
Staff has thoroughly reviewed the bid submitted by Brian Bros. Painting & Restoration, LLC. and
determined it to be a complete and acceptable cost to perform the specified work for this Program.
The City of Dublin has not worked with Brian Bros. Painting & Restoration, LLC. in the past but has
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
Resolution 27-24 – Accepting the Lowest and Best Bid for the Annual Street Light & Traffic Control Utility
Painting 2024, 24-029-CIP
May 14, 2024
Page 2 of 2
contacted references to verify that they are qualified and capable of performing the work for this
Program.
Staff recommends Council approve Resolution 27-24 accepting as lowest and best the bid of Brian
Bros. Painting & Restoration, LLC. in the amount of $145,014.39 and authorizing the City Manager to
enter into a contract with Brian Bros. Painting & Restoration, LLC. for this Program.