Loading...
HomeMy WebLinkAbout04-22-2024 Council Meeting MinutesRECORD OF PROCEEDINGS Dublin City Council Meeting Form 6101 Minutes of BARRETT BROTHERS - DAYTON, OHIO April 22, 2024 Held CALL TO ORDER Mayor Amorose Groomes called the Monday, April 22, 2024 Regular Council Meeting of Dublin City Council to order at 6:00 p.m. ROLL CALL Present were Vice Mayor Alutto, Mayor Amorose Groomes, Ms. De Rosa, Ms. Fox, Mr. Keeler, Ms. Kramb and Mr. Reiner. Staff members present were Ms. O'Callaghan, Mr. Ashrawi, Chief Paez, Ms. Weisenauer, Mr. Stiffler, Ms. Rauch, Ms. Goehring, Mr. Earman, Mr. Anderson, Mr. Myers, Ms. Nardecchia, Mr. Hammersmith, Mr. Bitar, Mr. Hounshell, Ms. Goliver, Mr. Althouse and Mr. Ament. Others present: Dan Sullivan, Memorial Tournament and Matt Davis, Applicant for COhatch Riverview Village Project ADJOURNMENT TO EXECUTIVE SESSION Mayor Amorose Groomes moved to adjourn to executive session for the purposes of: . Considering Confidential Information related to a Request for Economic Development Assistance that involves Public Infrastructure Improvements that are directly related to an Economic Development Project, and which Executive Session is necessary to Protect the possible Investment or Expenditure of Public Funds to be made in connection with the Economic Development Project; and * Conferences with an Attorney for the Public Body concerning disputes involving the Public Body that are the subject of Pending or Imminent Court Action. Vice Mayor Alutto seconded the motion. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes. The meeting was reconvened at 7:03 p.m. PLEDGE OF ALLEGIANCE Mayor Amorose Groomes invited Ms. Kramb to lead the Pledge of Allegiance. SPECIAL PRESENTATION e 2024 Arbor Day Proclamation and Tree Cities of the World Recognition Mayor Amorose Groomes invited Mr. Anderson and Mr. Myers to come forward to receive the Arbor Day Proclamation. Mayor Amorose Groomes read the Proclamation for Arbor Day on April 27. She also announced that the City of Dublin has been designated a Tree City of the World. On behalf of Council, she expressed pride in this designation and thanked staff for their work to support and protect our trees and woodlands. e 2024 Memorial Tournament Mayor Amorose Groomes welcomed Mr. Sullivan. Mr. Sullivan shared that the Memorial Tournament will be held the week of June 3%. He stated that Military Appreciation Day will be held on June 5 and the Tournament will be celebrating America and those who have served in conjunction with Folds of Honor on Friday (June 7). On Sunday, June 9, they will be celebrating children’s health by wearing yellow. He stated that the Tournament always brings people together and at the center of it all is world-class golf. Instead of 120 players, there will be closer to 80. This is a new standard on the PGA Tour to bring the best of the best to the Memorial Tournament. He reviewed the activities and temporary signs that are RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 April 22, 2024 Page 2 of 12 Held proposed during the Memorial Tournament in Bridge Park. [The temporary signs will be considered by Council later in the agenda]. Mayor Amorose Groomes thanked Mr. Sullivan for everything that the Memorial Tournament brings to the City. Mayor Amorose Groomes moved to amend the agenda and move “Citizen Comments” to after the “Other Business” section of the agenda. Vice Mayor Alutto seconded the motion. Vote on the motion: Ms. Kramb, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Vice Mayor Alutto, yes. CONSENT AGENDA 7 Minutes of the March 25, 2024 Regular Council Meeting ° Minutes of the April 4 and 5, 2024 Council Retreat . Minutes of the April 15, 2024 Special Council Meeting * Notice to the Legislative Authority of a New D5J Liquor Permit for Intown Golf Club Operations LLC, dba Intown Golf Club, 6620 Mooney Street, Dublin, Ohio 43017 There was no request to remove an item from the Consent Agenda. Mayor Amorose Groomes moved to approve the items on the Consent Agenda. Vice Mayor Alutto seconded the motion. Vote on the motion: Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Ms. Kramb, yes; Mayor Amorose Groomes, yes; Vice Mayor Alutto, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Ordinance 02-24 Creating a Tax Increment Financing Incentive District for the Towns on the Parkway; Declaring Improvements to the Parcels within the Incentive District to be a Public Purpose and Exempt from Real Property Taxation; Requiring the Owners of those Parcels to make Service Payments in Lieu of Taxes; Establishing a Municipal Public Improvement Tax Increment Equivalent Fund for the Deposit of those Service Payments; Specifying the Public Infrastructure improvements that benefit or serve Parcels in the Incentive District; and Authorizing Compensation Payments to the Dublin City School District and the Tolles Career and Technical Center Mr. Stiffler stated that there are no changes to this Ordinance from the first reading. Staff recommended approval. There were no public comments. Vote on the Ordinance: Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Ms. Kramb, yes. Ordinance 05-24 Amending Section 91.12 “Outdoor Feeding Prohibited” of the Codified Ordinances of the City of Dublin Ms. Goliver stated that there was a slight revision for clarity after the first reading. She stated that the language in blue represents the revision and the red language was already reviewed by Council at first reading: RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held April 22, 2024 Page 3 of 12 (2) WILD ANIMAL. An animal not legally confined, or-heic-by-private ownershiptegally-acquired-and-shailinclude; acquired, or held by private ownership. Examples include, but are not be limited to;: ferateats; squirrels, chipmunks, ground hogs, raccoons, skunks, waterfowl, opossums, muskrats, deer, foxes, black bears, wild turkey, bobcats, and coyotes, but shall not include “companion animals” as defined in Chapter 91 Section 6 of the Codified Ordinances of the City of Dublin. There were no public comments. In response to Mayor Amorose Groomes’ question regarding the reporting data of dead animals, Ms. Goliver stated that the data has been collected since the end of 2021. Vote on the Ordinance: Ms. De Rosa, yes; Ms. Kramb, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes. INTRODUCTION/ FIRST READING - ORDINANCES Ordinance 06-24 Adopting and Enacting a Supplement (S-55) to the Code of Ordinances for the City of Dublin, Ohio Vice Mayor Alutto introduced the Ordinance. Mr. Ashrawi stated that this is routine legislation updating and supplementing the local legislation through December of 2023 and the state legislation through June 30, 2023. There were no public comments. Ms. Kramb noted that the grammatical revision in Ordinance 05-24 will need to be updated in this supplement as well. Mr. Ashrawi stated that the revision can be addressed administratively. Second reading/public hearing is scheduled for May 6, 2024. Ordinance 07-24 Authorizing the Provision of Certain Incentives to Husky Marketing and Supply Company to Induce it to Lease an Office Building for the Relocation of the Company’s existing office and the Expansion of that Office and its Associated Operations and Workforce within the City; and Authorizing the Execution of an Economic Development Agreement Vice Mayor Alutto introduced the Ordinance. Ms. Goehring stated that Cenovus Energy Inc. is a Canadian integrated oil and natural gas company headquartered in Calgary, Alberta. Cenovus formed in 2009 when Encana Corporation split into two distinct companies, with Cenovus becoming focused on oil sands assets. Cenovus currently has a presence in Dublin and is considering leasing space in Dublin as the location for their U.S. headquarters. The Economic Development Agreement proposed by the City to Cenovus includes a five-year, 15% Performance Incentive on withholdings collected on its employees (2027-2031), that is capped at $442,000 for the term of the agreement. The project expects to retain one hundred five (105) existing employee positions within the City. In addition, the Company expects to create one hundred twenty (120) new employee positions, for a total of two hundred twenty-five (225) employees within the City by December 31, 2031. It is estimated that the City will net approximately $4,060,000 in additional income tax withholding revenue over the five- year term of this project. JobsOhio, the State of Ohio's Economic Development agency, also approved economic development incentives for Cenovus to retain and expand its workforce and investment in Ohio. There were no public comments. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 il 22 4 of 12 Held April 22, 2024 Page 4 of Second reading/public hearing is scheduled for May 6, 2024. INTRODUCTION/ PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 16-24 A Resolution of the City of Dublin Supporting the Ohio Commission for the United States Semiquincentennial (America 250-OH) Vice Mayor Alutto introduced the Resolution. Ms. Blake stated that at the March 25 meeting, Council directed staff to seek the America 250 Ohio Community designation. Staff has applied to be an official America 250 Ohio Community and has engaged both Visit Dublin Ohio and the Dublin Historical Society to participate on the committee. This Resolution is the final step to become an official America 250 Ohio Community. Staff recommended approval. There were no public comments. Vote on the Resolution: Ms. Kramb, yes; Mayor Amorose Groomes, yes; Ms. Fox, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes. Mayor Amorose Groomes moved to waive Council Rules of Order and consider Resolutions 17-24 and 18-24 together. Vice Mayor Alutto seconded. Vote on the motion: Ms. Fox, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes. Resolution 17-24 Accepting the Lowest and Best Bid for the Street Maintenance Program 2024 - Phase 1 (24-001-CIP) Resolution 18-24 Accepting the Lowest and Best Bid for the Street Maintenance Program 2024 - Phase 2 (24-002-CIP) Vice Mayor Alutto introduced the Resolution. Mr. Gable stated that three bids were received and publicly opened for the Street Maintenance Program 2024 — Phase 1, and three bids were received and publicly opened for the Street Maintenance Program 2024 — Phase 2. Both projects in this Program consist of replacing deteriorated concrete curb and gutter, street base stabilization, milling of deteriorated pavement surfaces, placement of new asphalt pavement, and other associated street maintenance work. The work in this program will maintain the average Pavement Condition Index (PCI) of the City’s roadway network at 83 with an overall goal of 75, which is a “good” condition. Both projects for this program are funded from the 2024-2028 Capital Improvements Program (CIP) in the amount of $6,850,000 from the Annual Street Maintenance Program and $450,000 from the Traffic Signal and Electrical Infrastructure Maintenance Program. The Engineer's Estimate for Phase 1 is $3,650,000 and for Phase 2 is $3,960,000. On March 20, three bids were received and publicly opened for Phase 1 of the program. Strawser Paving Company Inc. was the lowest and best bidder for Phase 1 with a bid of $3,262,064.40. Similarly, on April 3, three bids were received and publicly opened for Phase 2. Strawser Paving Company Inc. was the lowest and best bidder with a bid of $3,918,725.20 for Phase 2. The low bids received are under the overall budget amount for the program. Staff recommended approval of the Resolutions. There were no public comments. Ms. Fox asked about the traffic signal upgrades at five intersections as mentioned in the memo. Mr. Gable stated that most of the upgrades are either video detection upgrades or push button upgrades for pedestrians. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held April 22, 2024 Page 5 of 12 In response to Ms. Kramb’s question regarding whether or not the alternate was included with the bids, Mr. Gable answered affirmatively. Vote on the Resolutions: Mr. Reiner, yes; Ms. Kramb, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Fox, yes; Vice Mayor Alutto, yes. Resolution 19-24 Accepting the Lowest and Best Bid for the Pedestrian Bridge Maintenance 2023 Project (23-003-CIP) Vice Mayor Alutto introduced the Resolution. Mr. Gable stated that staff conducted a competitive bid process for the pedestrian bridge maintenance 2023 project. This project provides for the repair and maintenance of three pedestrian bridges within the City. The project is funded by the 2024-2028 CIP. On March 13, three bids were received and publicly opened with Jagger Construction LLC submitting the lowest and best bid. Jagger’s bid was $129,906.61 which was 10.41% under the Engineer's Estimate. Construction is expected to commence in May and be completed by September of this year. Staff has received good references regarding the work of Jagger Construction and recommended approval of the Resolution. There were no public comments. Ms. Kramb asked which of the pedestrian bridges at Thaddeus Koscuiszko Park is being replaced. Mr. Gable stated it is the timber pedestrian bridge that is further off of the roadway. Mayor Amorose Groomes asked about the Riviera Park Pedestrian Bridge and what is needed there as the bridge is fairly new. Mr. Gable stated that the walking surface is a bit deteriorated so it will be replaced with better hardwood decking and a railing will be added. Ms. De Rosa stated that she would like to see rubber stripping added to the edge of the bridges because it makes a much better bike ride on and off the bridges. She referenced state parks with the stripping she is referring to and would like staff to investigate adding that as a possibility. Vote on the Resolution: Mr. Keeler, yes; Ms. De Rosa, yes; Mayor Amorose Groomes, yes, Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes. Resolution 20-24 Authorizing the City Manager to Enter into an Intergovernmental Agreement with the Franklin County Engineers Office for the Eiterman Road 0.75 Over South Fork Indian Run Bridge Replacement Project Vice Mayor Alutto introduced the Resolution. Mr. Gable stated that the scope of this project includes a full replacement and widening of the existing deteriorated bridge. The widening is a result of Dublin’s long-term plan to improve Eiterman Road to include a left turn lane and pedestrian field facilities on both sides of the roadway. The cost of the project, as detailed in the grant application including engineering, construction administration, construction and contingencies, and was estimated to be $1,020,082. In March, the Franklin County Engineer's Office notified staff that the Ohio Public Works Commission awarded a grant of $414,446 and a loan of $138,149 for the project. As a result of the award, an intergovernmental agreement between the Franklin County Engineer’s Office and the City of Dublin is necessary. Funding for the Dublin contribution was budgeted in the 2024-2028 CIP in the amount of $280,000. The work is expected to begin in the summer of 2025 and be completed by fall of 2025. Staff recommended approval. There were no public comments. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 Held April 22, 2024 Page 6 of 12 Mr. Keeler questioned Dublin’s contribution amount as stated in the memo ($212,794) versus the presentation ($146,207). Mr. Hammersmith stated that the City of Dublin is contributing almost $67,000 to the design of the project, which then totals the $212,794. Mayor Amorose Groomes stated that she is appreciative of Franklin County’s partnership in helping us achieve these goals. Vote on the Resolution: Ms. Kramb, yes; Vice Mayor Alutto, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mr. Keeler, yes; Ms. De Rosa, yes. Resolution 21-24 Accepting the Lowest and Best Bid for the 2024 Street Tree Pruning Contract and Authorizing the City Manager to Enter into a Contract for the Project Vice Mayor Alutto introduced the Resolution. Mr. Anderson stated that this Resolution is for the 2024 Street Tree Pruning Contract, which is executed for a one-year period. He noted that the scope of this contract is more aggressive than in the past. In an effort to increase the citywide pruning cycles from the current five-year cycle down to a three-year cycle, this contract includes street tree pruning of 5,472 trees on 148 residential streets. Contract language includes the requirement of a certified Arborist onsite during all pruning operations and language was added to further emphasize final aesthetic structural appearance. A street tree pruning landing page was created on the City’s website as a resource for residents to view an interactive map that identifies the street trees scheduled to be pruned this year. Joseph Tree Service submitted the lowest and best bid for the program in the amount of $328,320, which is within the budget. Staff recommended approval. There were no public comments. Ms. Fox asked about South High Street and whether the intent is to keep the trees until the lines are buried. Mr. Anderson stated that staff would like to preserve and prolong their life until a decision must be made. Ms. Fox asked if Joseph Tree Service was aware of the priority that Council puts on trees. Mr. Anderson stated that the City used Joseph Tree Service last year and there were a few issues to work through. He stated that they are committed and ready for this role. Mr. Reiner commented on the price and that it seems to be falling. Mr. Anderson stated that the pricing has been crazy. It was high during COVID, but is now starting to correct a bit. Ms. De Rosa asked if there is criteria set to guard against excessive pruning. She stated that residents would find it helpful to know the criteria when they are notified that it will be coming into their area. She would like to provide clarity to residents who are concerned with excessive pruning. She reiterated that there will be a supervisor from Dublin along with the crew when they are working. Mayor Amorose Groomes suggested that this may make for a nice podcast topic. She added that an Arborist is a legitimate profession and what residents think about how a tree should be pruned versus how it actually should be pruned can be two very different things. There may be some helpful education that could be offered. She stated that she assumed that the failing trees would not be pruned and that time would be spent addressing canopy height issues. She stated that the height of the trees and the power lines were starting to conflict. Mr. Anderson stated that staff will provide an update to Council. She stated that she is hopeful that it will get to the seven-foot clear trunk height even if it means short term losses for long term gains. Mr. Anderson stated that staff has slowly been working the height up. In response to Mayor Amorose Groomes’ question regarding tree species and timing, Mr. Anderson stated that no oak pruning will be done until the late fall. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO. Form 6101 April 22 24 P: 7 of 12 Held pril 22, 20 age7o Mr. Reiner cautioned those doing the pruning work to clean their instruments because disease can spread from previous work they did to a diseased tree. Vote on the Resolution: Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. Kramb, yes; Ms. De Rosa, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes. Resolution 22-24 Acceptance of a Final Plat for the subdivision of 11.37 acres to establish 30 single-family lots, three public rights-of-way, and 2.29 acres of public open space for Ayrshire Farms (Case 21-115FP) Vice Mayor Alutto introduced the Resolution. Mr. Hounshell stated that this final plat follows the approval of the final development plan in November 2021. This final plat is to establish property lines, easements, open space, dedication and public rights-of-way. This site is 11.37-acres in size, located at the intersection of Shier Rings and Cosgray Roads and is zoned as a Planned Unit Development District. This final plat will establish 30 single-family lots, three new public streets, and 2.39 acres of open space between three separate reserves. Planning and Zoning Commission did recommend approval with two conditions, which have been satisfied. Staff recommended approval. Steve Lamphear, 5791 Rothesay Drive, Dublin, came forward and asked if this had been coordinated with the new community plan and setbacks. Mr. Hounshell stated that this plan is consistent with the current Community Plan. He added that the final development plan has been approved and this is just to accept the lots. Mayor Amorose Groomes explained that the Envision Dublin review and update process is currently underway. Because it has not been adopted yet, the previous Community Plan governs all development in the City until the new plan is adopted. Mr. Lamphear had no other questions. In response to Mayor Amorose Groomes’ question regarding a forced Homeowners Association (HOA), Mr. Hounshell responded affirmatively. She also clarified that the open space reserves will be owned by the City of Dublin but maintained by the HOA. Mr. Hounshell stated that was correct, except for the two stormwater basins which will be maintained by the City. In response to Mayor Amorose Groomes’ question regarding whether or not they will have sufficient revenues to cover the maintenance of those areas without an undue burden on the HOA, Mr. Hounshell stated that there was a cost sharing commitment that was included in the development text. Vote on the Resolution: Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Kramb, yes. OTHER BUSINESS e COHatch Headquarters Riverview Village Development - Concept Plan Mr. Bitar stated that this Concept Plan is toward the beginning of a multi-step approval process. This comes before City Council because there is a development agreement with the City. If the concept plan is approved, there are additional steps including a rezoning, which will come back before Council. Mr. Bitar reviewed the history of the project from 2021 to present. The project evolved into an informal review by the Architectural Review Board (ARB) and included a concept of a village that would include coworking, maker spaces, art fairs, etc. ARB responded favorably. There were different concepts at the time, in terms of density. The Board (ARB) favored the lower density options and supported rezoning to Historic Core. This project includes five separate parcels, three on the west side of North Riverview that are currently zoned Historic Residential and two on the east side zoned Historic Public. The intent is to rezone all parcels to Historic Core, which would accommodate the mixture of uses that are being proposed. He stated that the intent is for a one-of-a-kind co-working and entrepreneurship community that would include COhatch headquarters at this location. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 i] 22, 20 f 1 Held April 22, 2024 Page 8 of 12 He noted that on the east side of the site, the only portion that would be rezoned and conveyed to COhatch would be whatever is needed to accommodate the buildings. Some improvemenis in the area of North Riverview Street, North Blacksmith Lane, North Street and Wing Hill Lane include improving the streetscape, facilitating different modes of transportation (pedestrians and bicyclists), and some sanitary sewer work that may be needed regardless of whether this project moves forward or not. Riverside Crossing Park is located next to this area, so the intent is to coordinate with that project and facilitate public access to the park. The “red house” located at 62 North Riverview would be converted into a restaurant and a new building would be built just to the south of that along the slope towards the Scioto River. The proposed building in the concept plan is about 15,000 square feet and includes co-working and event space as well as some outdoor spaces that would have views of the river. There is a floodplain along the east side of the building so some mitigation measures would be necessary as this goes through the formal stages of review. The building is larger than some of the existing structures but it is designed in such a way that the massing reflects the character of the existing structures with multiple gables. Mr. Bitar noted the public plazas in the concept plan. He also shared the drawings of 62 N. Riverview Street and how it could be renovated into a restaurant. Staff recommended approval of the concept plan with the same five conditions imposed by ARB which are: 1. That access and parking details, including a Parking Plan and bike parking be provided at the PDP (Preliminary Development Plan) stage. 2. That site infrastructure details, floodplain mitigation impacts/plan, and tree survey be provided at the PDP stage. 3. That building and site design details, including, but not limited to colors, textures, roof screening and trash enclosures, be refined and presented at the PDP stage. 4. That the applicant address any new encroachment into the Wing Hill Lane right-of-way in coordination with staff. 5. That the applicant be authorized to undertake, in coordination with staff, selective removal/uncovering of building materials at the various structures in order to investigate the original materials or conditions. Matt Davis, 4620 Hickory Rock Drive. Powell, came forward as the applicant for this plan. He thanked the City and Mr. Bitar for their work and collaboration. He expressed that he is happy that nothing has to get demolished. He commented that this concept plan does not show the quality of the restoration that is planned for some of these historic structures. He commented that the concept plan shown is the “soul” of the village. The City continues to be innovative and creative. He added that there is likely another five months of work to get through the development agreement and get things finalized, but it is moving forward. Mr. Keeler asked if the team that brought the RFP plan to Council two years ago has changed. He described some changes from the original proposal to what is shown in the concept plan. He wanted to make sure the componenis that “sold” the proposal were not cut from the plan. Mr. Bitar stated that the general concept is very similar to what was shown on the original proposal; the difference is the level of detail. Mr. Davis stated the team is the same team. Mr. Keeler stated that he remembered walkability and a gateway into the village. Mr. Davis stated that those concepts were not in the scope. The City is doing some improvements and once the preliminary development plan comes together, the City’s improvements and this proposal will merge together. Mayor Amorose Groomes clarified that the question that Council needs to answer with this Concept Plan is: Is this Plan consistent with the vision that we had? Ms. Fox thanked everyone for the work and expressed excitement for what this area can become. She asked about the open spaces that were in the previous plan. She stated that if there were more placemaking nodes, it would create more interesting activity and bring pedestrians down there. She stated the importance of RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 April 22, 2024 Page 9 of 12 Held the view from Riverview Street when considering the massing on the COhatch headquarters. Mr. Davis noted that there are no landscaping plans shown in the concept plan. Ms. O'Callaghan stated that the focus this evening is on the private development. There is a lot of work going on behind the scenes with consultants and staff trying to coordinate public improvements. There is definitely some interplay between the private and public improvements. Council will be seeing that as the project continues. Mayor Amorose Groomes further clarified that the consideration before Council with the concept plan is consistency with the development agreement, consistency with applicable City plans, and consistency with the Code and Guidelines. Ms. Kramb stated that she likes the City projects not being part of the plan for simplicity. She suggested that when the preliminary development plan comes forward, she would like to make sure that the plaza to the north is just the applicant’s plaza and does not include what the City may be doing there. She stated it is important to show that his plan can stand alone apart from the City’s projects. Ms. De Rosa asked about parking and whether it is intended that the parking garage by the library will absorb some of the parking needs in this area. Mr. Bitar stated that the consultants are exploring several scenarios relating to parking and where traffic is coming from/going to in order to determine exactly what is needed and whether there will be a potential for on-street parking. Mayor Amorose Groomes reviewed the five conditions imposed by ARB for approval. The applicant indicated he is in agreement with the five conditions. Mayor Amorose Groomes moved to approve the concept plan with the following five conditions: 1. That access and parking details, including a Parking Plan and bike parking be provided at the PDP stage. 2. That site infrastructure details, floodplain mitigation impacts/plan, and tree survey be provided at the PDP stage. 3. That building and site design details, including, but not limited to colors, textures, roof screening and trash enclosures, be refined and presented at the PDP stage. 4. That the applicant address any new encroachment into the Wing Hill Lane right-of-way in coordination with staff. 5. That the applicant be authorized to undertake, in coordination with staff, selective removal, uncovering of building materials at the various structures in order to investigate the original materials or conditions. Vice Mayor Alutto seconded. Vote on the motion: Ms. De Rosa, yes; Ms. Kramb, yes; Mr. Reiner, yes; Vice Mayor Alutto, yes; Mr. Keeler, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes. e Memorial Tournament Temporary Signs Mr. Earman stated that Mr. Sullivan gave a prelude to this request in his presentation earlier. Modifications of City Code requirements are typically permitted for these special events through the Community Event Permitting Process on a temporary basis. The signs would be installed May 1 and will be removed no later than June 14. Staff recommended approval of the temporary signs. Mayor Amorose Groomes moved to approve the requested temporary signs for the Memorial Tournament. Vice Mayor Alutto seconded. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Form 6101 April 22, 2024 Page 10 of 12 Held ° Vote on the motion: Ms. Fox, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes: Ms. De Rosa, yes; Mr. Reiner, yes; Vice Mayor Alutto, yes; Ms. Kramb, yes. CITIZEN COMMENTS The following citizens came forward to express their desire for a ceasefire in Gaza: Sharay Sohail, 3138 Grange Hill Place, Bushrah Alhyari, 6260 Post Road, Leen Heyari, 6260 Post Road, Peggy Kilty, 7568 Ashlord Court, Asma Dajani, 6260 Post Road, Rhaya Heyari, 6260 Post Road, Layan Aburomeh, 5589 Newtonmore Place, Samer Zidan, 6296 Ross Bend, Omar Abu Romeh, 5589 Newtonmore Place, Nader Zidan, 6296 Ross Bend, and Munnal Sohail Idris, 4411 Limerick Lane. STAFF COMMENTS Ms. O'Callaghan shared the following comments: e This week marks National Volunteer Week. She thanked the thousands of volunteers, including Board & Commission members, who give tens of thousands of hours to this City, its programs, events and initiatives. e May 4" is a big day for the community and our efforts to become the most sustainable global city of choice. Sustainable Saturday is more convenient than ever. From 8 a.m. to 1 p.m. at the Dublin Service Center, residents can take care of all of their spring-cleaning needs. The City will be accepting documenis for destruction, household hazardous waste, prescription drugs, textiles, small household items, e-waste, Styrofoam and compost. After bringing their recyclables to Sustainable Saturday, residents can head over to the Dublin Community Recreation Center to participate in the Chamber’s Community Service Day, an opportunity to take part in outdoor clean-ups. It will be a day full of giving back to the community and helping preserve our natural environment. She stated that this year, there will be a large volunteer team deployed across our entire bike path system to digitally “pin” and inventory root growth on our paths, which will be addressed this summer. e The City of Dublin will host the annual family-friendly Dublin Bike Rodeo, 10 a.m.- noon, Saturday, May 11, in the Darby Street Parking Lot in Historic Dublin. To celebrate May as National Bike Month, attendees will receive FREE bike swag while also learning about bike safety practices. Kids can bring their bikes and develop skills to become better bicyclists and avoid typical crashes through an interactive obstacle course. COUNCIL REPORTS e Committee Reports: o Administrative Committee: Ms. De Rosa thanked everyone who has served on a Board or Commission and also thanked those who have raised their hand to volunteer. She announced that appointments will be made to the City’s Boards and Commissions at the May 6 Council meeting. Secondly, she thanked everyone for a great Council Retreat that was held earlier in April. She stated that in years past, the goals that come out of Council’s Retreat are usually referred to the Administrative Committee for preparation of Council’s adoption. Ms. De Rosa moved to refer the 2024 City Council Goals to the Administrative Committee. Vice Mayor Alutto seconded the motion. Vote on the motion: Vice Mayor Alutto, yes; Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mr. Keeler, yes; Ms. Kramb, yes; Mr. Reiner, yes. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO Held. April 22, 2024 Page 11 of 12 Ms. De Rosa stated that this is also the time of year that a review of the Council Rules of Order is conducted. Ms. De Rosa stated that the Administrative Committee is happy to review the Rules and bring any suggestions for amendments back to Council. Ms. De Rosa moved to refer the review of the Council Rules of Order to the Administrative Committee. Vice Mayor Alutto seconded the motion. Vote on the motion: Mr. Keeler, yes; Ms. De Rosa, yes; Vice Mayor Alutto, yes; Ms. Fox, yes; Ms. Kramb, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes. o Public Services Committee: Ms. Kramb stated that the Public Services Committee met on April 10. The Committee heard an update on the Utility Extension work. Staff will be bringing back a full summary of survey results and next steps. The Committee also heard an update on COTA Bus Stop improvements at the five locations that the Committee had selected. Finally, Ms. Kramb reported that the Committee members decided to move all of their future meetings to a 4:00 p.m. start time versus a 5:00 p.m. start time. o Community Development Committee: Mr. Reiner shared that the Community Development Committee met on April 16. Applications for the Beautify Your Neighborhood grants were reviewed. Recommendation for approval will be coming to Council at the May 6 meeting. Staff provided an update on City Entry Signs. They provided an updated option for the monument signs and a secondary gateway sign. A request was made for a prototype of a sign for review. The Committee voted on a recommendation to bring to Council the horizontal monument and gray flag signs as presented with a few minor changes. Liaison Reports o Ms. De Rosa reported that: = the 33 Corridor Group had a meeting recently, the majority of which was a presentation by All Aboard Ohio. Discussion was held regarding support for rail service across Ohio and its impact, particularly in our corridor area. = Planning and Zoning Commission had an in-depth presentation of Envision Dublin. There will be a joint meeting with Council coming up to discuss Envision Dublin recommendations in greater detail. = Envision Dublin Steering Committee will have a meeting on April 30 and she looks forward to bringing back the full document to Council for review and consideration. o Ms. Fox reported that the next school liaison meeting is April 30. She also reminded everyone of the groundbreaking ceremony for the new Elementary School 15 being held Thursday, April 25. o Mr. Keeler reported on the Logan/Union/Champaign County Regional Planning Commission. He stated that they met on April 11 to hear four cases, all of which were in Jerome Township. o Mr. Reiner recommended visiting the Abbey Theater and experiencing some of the interesting programming there. He also invited Council to the Veterans Dinner at the Scioto Reserve on May 14. The next Veterans Committee meeting will be held on May 16. o Ms. Kramb shared that she attended the Washington Township meeting on April 9, where the St. John’s Lutheran Cemetery was discussed and their presentation reviewed prior to presenting at the Planning and Zoning Commission meeting on April 18. Washington Township was happy to participate in the Spring HOA Leadership meeting that was held on April 15. Form 6101 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting BARRETT BROTHERS - DAYTON, OHIO. Form 6101 April 22, 2024 Page 12 of 12 Held r 2 Ms. Kramb also reported that ARB heard the concept plans for 17 and 27 North Riverview properties. They had a Special Meeting on April 17 where they approved the alternative materials to help streamline the process. The next meeting they will hear the final property, 40 East Bridge Street. o Mayor Amorose Groomes reported that: = MORPC held their Town Hall Meeting on April 11; » Areception was held for the new President of Ohio University on March 27; = Ohio Mayor’s Alliance Education Committee met on March 28. She invited Dr. Marchhausen to attend with her. He spoke about cell phone usage in schools; = She met with the Federation of Indian Americans. The Consul General of India out of New York also joined the meeting; » She attended the ribbon cutting for Dove Recovery, a new mental health addiction service in Dublin on April 9; = She thanked everyone that attended the HOA Spring Leadership meeting on April 15; = She attended her first IAC meeting on April 16, as well as an Ohio Mayor's Alliance meeting on that same day; = She did a radio program with Wade Kapszukiewicz, Mayor of Toledo, Ohio; = She recently attended the reception for the Chamber's Business Person of the Year, Dr. Jeff Holowicki; and = The Grand Marshall Selection Committee meeting was held and those details will be coming soon. COUNCIL ROUNDTABLE Ms. Kramb stated that the City Manager requested a Council member be included in the interviews regarding the RFP for Community Events. As Public Services Committee Chair, she would like to be the Council member included. Council consensus was that Ms. Kramb would be the Council member participating. She also reported that she and Ms. Fox attended the Community Champion Awards and congratulated all the winners. Ms. Fox thanked President Gonzalez and Dr. William Burke. She announced that Ohio University Heritage College of Medicine is holding their second Dublin speaker series on April 24 at 6:30 p.m. in the Abbey Theater. This is a partnership between Ohio University and the City of Dublin to bring speakers to talk about health and relevant topics to the community. ADJOURNMENT The meeting was adjourned at 9:23 p.m. Ein Lh. Mayor — Presiding Officer