Resolution 14-24RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No. 14-24 Passed ,
ACCEPTING THE LOWEST AND BEST BID FOR THE BRIGHT ROAD
CORRIDOR IMPROVEMENTS AND THE EMERALD PARKWAY AND
MOUNT CARMEL ROUNDABOUT PROJECTS (22-031-CIP)
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and
Chapter 37 of the Dublin Code, for the Bright Road Corridor Improvements
and the Emerald Parkway and Mount Carmel Roundabout Projects, 22-031-
CIP; and
WHEREAS, Council has determined that the bid submitted by Strawser
Paving Company on March 12, 2024 constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
Delaware, Franklin and Union Counties, State of Ohio, —1__ of the elected
members concurring, that:
Section 1. The bid submitted by Strawser Paving Company in the total
amount of $7,679,566.95 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into contracts
with Strawser Paving Company for the performance and completion of the
Bright Road Corridor Improvements and the Emerald Parkway and Mount
Carmel Roundabout Projects, 22-031-CIP pursuant to the Advertisement,
Proposal and Contract Documents for said Projects on file in the office of the
City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for these Projects.
Section 4. This Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Dublin Charter.
Passed this 25" day of March, 2024.
(L- -
Mayor - Presiding Officer
ATTEST:
Deputy Clerk of Council
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: March 19, 2024
Initiated By: Jean-Ellen Willis, P.E., Director of Transportation & Mobility
Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Tina Wawszkiewicz, P.E., Deputy Director of Transportation & Mobility
Re: Resolution 14-24 – Accepting the Lowest and Best Bid for the Bright Road Corridor
Improvements and the Emerald Parkway and Mount Carmel Roundabout Projects
(22-031-CIP)
Summary
On March 12, 2024, five (5) bids were received and publicly opened for the Bright Road Corridor
Improvements Project and the Emerald Parkway and Mount Carmel Roundabout Project (Projects).
This project bid includes two separate portions of transportation improvements, both in related
plan sets and each being referenced in the infrastructure agreement for the Mount Carmel Health
System (MCHS) project.
The Bright Road Corridor Improvements were initially identified in the 2019 Sawmill Road Corridor
Study and evaluated with the new MCHS site. The improvements widen Bright Road from two
lanes to five lanes, provide a dedicated right turn lane from Bright Road to Sawmill Road and
establish a second northbound left turn lane from Sawmill Road to Bright Road. The project also
includes modifying the existing City of Columbus traffic signals along Sawmill Road at both the
Bright Road and Billingsley Road intersections. Left turn lanes are also included for commercial
driveways along Bright Road, including a westbound left turn lane to accommodate access to the
Mount Carmel site.
Regarding the Bright Road Corridor Improvements, the infrastructure agreement notes that Dublin
will make a good faith effort to have the construction of the Bright Road westbound left turn lane
into the MCHS site complete prior to the MCHS hospital’s opening to the public, presently expected
to be spring 2025. The improvements at the Bright Road and Sawmill Road intersection do not
have a specific time commitment for completion in the infrastructure agreement.
The Emerald Parkway and Mount Carmel Roundabout Project will provide access for the main
entrance to the MCHS hospital on Emerald Parkway south of Bright Road. This portion of the
project is required to be completed prior to the MCHS public opening in accordance with the
infrastructure agreement. After the completion of the roundabout, MCHS will reimburse the City
$300,000.
The Projects include; bicycle and pedestrian facilities, asphalt pavement, concrete curb and gutter,
resurfacing, storm sewer, street lighting, traffic signal work, traffic control, retaining walls with
aesthetics, and landscaping. A Project Location Map is included at the end of this memo, showing
the general project work locations.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490
Memo
Resolution 14-24 – Accepting the Lowest and Best Bid for the Bright Road Corridor Improvements
and the Emerald Parkway and Mount Carmel Roundabout Projects (22-031-CIP)
March 19, 2024
Page 2 of 3
To best position the City and allow maximum flexibility to award both projects together or one
project individually, the bid documents for the Projects required contractors to submit costs for
both Projects together as a base bid and individually as alternates. These options were as follows:
1. A Base Bid shall be a combined total price for both the Bright Road Corridor Improvements
(22-031.1-CIP) and the Emerald Parkway and Mount Carmel Roundabout (22-031.2-CIP).
2. Alternate 1 shall be a total price for only the Bright Road Corridor Improvements (22-031.1-
CIP).
3. Alternate 2 shall be a total price for only the Emerald Parkway and Mount Carmel
Roundabout plan set (22-031.2-CIP).
The Projects are included in the 2024-2028 Capital Improvements Program (CIP) in two parts. The
funds budgeted for construction in 2024 are $5,500,000 for the Bright Road Corridor
Improvements and $2,000,000 for Emerald Parkway and Mount Carmel Roundabout from Finance
(MUNIS) Project Numbers ST23C02 and ST23C04, respectively.
The engineer’s estimate for the Projects is $7,049,400.00. Strawser Paving Company submitted the
lowest and best bid of $7,679,566.95, which includes both projects (Base Bid). In the Strawser
Paving Company bid, the total Base Bid was the same as the combination of Alternate 1 and
Alternate 2. Staff has reviewed all bids and found the base bid provides the best approach for
completing the projects efficiently, and is therefore the recommended award. Staff anticipates
being able to cover the additional project cost using other unencumbered budgeted funds in the
CIP or with 2024 income tax revenues dedicated to the CIP. A summary of the bids received is
listed below. Five Seasons Landscape Management withdrew their bid based on clerical errors.
Bidder Base Bid as
Read
Base Bid as Read Corrected
Bid Over (+) or Under (-)
Engineer’s Estimate
Strawser Paving Company $7,679,566.95 +8.9% N/A
Boss Excavating and Grading, Inc $8,565,850.78 +21.5% N/A
Trucco Construction Co., Inc. $8,717,113.45 +23.7% N/A
Complete General Construction $8,969,630.07 +27.2% N/A
Five Seasons Landscape Management N/A N/A withdrew
Items that exceeded the engineer’s estimate include excavation along with traffic signal poles and
various drainage items. Reviewing the Ohio Department of Transportation’s construction cost
index, these items have experienced rising prices across the state over the past eighteen months.
As a result, staff believes the engineer’s estimate did not accurately reflect the true market cost for
these items.
The Projects are expected to commence in spring 2024 and the overall completion date is
September 15, 2025. The interim completion date for the Emerald Parkway roundabout is
September 13, 2024 to meet the terms and conditions included in the MCHS infrastructure
agreement.
Resolution 14-24 – Accepting the Lowest and Best Bid for the Bright Road Corridor Improvements
and the Emerald Parkway and Mount Carmel Roundabout Projects (22-031-CIP)
March 19, 2024
Page 3 of 3
The typical and customary communication methods will be used to convey construction
information to residents and motorists throughout the duration of the work for these Projects.
Recommendation
Staff has thoroughly reviewed the bid submitted by Strawser Paving Company. Previous
experience with Strawser Paving Company has been favorable, including these recent projects:
Street Maintenance Program 2023 – Phase 1, Riverside Drive East Shared Use Path - Section 1
from Emerald Parkway to Hanna Hills Drive (2023), and many Street Maintenance Programs from
previous years. Strawser Paving Company was also recently awarded the River Forest Storm and
Roadway Improvements Project. Staff is confident that Strawser Paving Company will perform well
on these Projects.
Staff recommends Council approve Resolution 14-24 accepting as lowest and best the bid of
Strawser Paving Company in the amount of $7,679,566.95 and authorizing the City Manager to
enter into a contract with Strawser Paving Company for these Projects.
Project Location Map