Resolution 13-24RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No._13-24 Passed ’
ACCEPTING THE LOWEST AND BEST BID FOR THE ANNUAL
SIDEWALK MAINTENANCE 2024 PROGRAM (24-005-CIP)
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and
Chapter 37 of the Dublin Code, for the Annual Sidewalk Maintenance 2024
Program; and
WHEREAS, Council has determined that the bid submitted by Professional
Pavement Services on March 5, 2024 constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
Delaware, Franklin and Union Counties, State of Ohio, 1 of the elected
members concurring, that:
Section 1. The bid submitted by Professional Paving Services in the total
amount of $282,760.25 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract
with Professional Paving Services for performance and completion of the
Annual Sidewalk Maintenance 2024 Program pursuant to the Advertisement,
Proposal and Contract Documents for said work on file in the office of the City
Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for this Program.
Section 4. This Resolution shall take effect upon passage in accordance
with Section 4.04(a) of the Revised Dublin Charter.
Passed this 25" day of March, 2024.
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Mayor - Presiding Officer
ATTEST:
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Deputy Clérk of Council
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: March 19, 2024
Initiated By: Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Brian D. Gable, P.E., Director - Capital Projects
Jared Groves, P.E., Civil Engineer II
Re: Resolution 13-24 - Accepting the Lowest and Best Bid for the Annual
Sidewalk Maintenance 2024 Program, (24-005-CIP)
Summary
On March 5, 2024, five (5) bids were received and publicly opened for the Annual Sidewalk
Maintenance Program (Program) for 2024, 24-005-CIP, which involves the removal and replacement
of deficient sidewalk sections throughout the City as depicted on the included Location Map. The
Program for 2024 includes work at various locations as staff looks to concentrate on locations of
higher pedestrian traffic such as schools and parks in addition to requests for repairs and
replacements from residents. Please see the location map below for the general work locations.
The budgeted funds for Annual Sidewalk Maintenance in the 2024-2028 Capital Improvements
Program (CIP) are $275,000 from account MB24M02, Annual Sidewalk Maintenance. The engineer’s
estimate for this year’s Sidewalk Maintenance Program is $269,000.
Professional Pavement Services submitted the lowest and best bid of $282,760.25. Typically in the past,
the low bid for the Program has been less than the budgeted funds, resulting in the remaining funds
being utilized for the sidewalk shaving program. Given the low bid exceeds the budgeted funds, the
additional funds for this Program and any needed for the sidewalk shaving program will be available
from other unencumbered budgeted funds in the CIP. Staff has reviewed all bids and a summary of the
bids received is listed below.
Bidder Bid as Read Bid as Read Corrected Bid %Over (+) or Under (-)
Engineer’s Estimate
Professional Pavement Services $282,760.25 +5.1% N/A
Brennstuhl Construction, Inc $295,702.42 +9.9% N/A
Strawser Paving Company $295,869.00 +10.0% N/A
Decker Construction Company $329,405.21 +22.5% N/A
Newcomer Concrete Services, Inc $342,596.25 +27.36% N/A
The work for this Project is expected to commence in May and be complete in September.
The typical and customary communication methods will be used to convey construction information
with the residents and impacted property owners throughout the duration of this work. The City will
have a designated Engineering Project Inspector assigned to the work for this Project who will
provide coordination, be available to answer any questions and manage access needs at adjacent
residences throughout the performance of the work.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614-410-4400 • Fax: 614-410-4490 Memo
Resolution 13-24 – Accepting the Lowest and Best Bid for the Annual Sidewalk Maintenance
2024 Program, 24-005-CIP
March 19, 2024
Page 2 of 3
As in the past, the majority of the sidewalk repair locations are caused by roots from mature street
trees heaving the sidewalks. As part of the repair process, these roots will be pruned and removed.
Engineering works closely with the Dublin Forestry staff on the sidewalk repair process to ensure
impact to trees will be minimized where feasible. If Forestry staff determines that a tree should be
removed, Forestry staff will remove the tree, grind the stump and replace the tree following
completion of the sidewalk replacement. Trees that have larger roots removed in the sidewalk repair
process could have their canopies thinned and trimmed by Forestry staff. In 2023, four (4) street
trees required removal as a result of the necessary root pruning.
In the event it is determined that the necessary root pruning could be detrimental to the adjacent
street tree, staff will pursue meandering the sidewalk around the tree. Typically, sidewalk meandering
requires an easement outside of right-of-way from the adjacent property owner. When pursuing this
approach, staff reviews and discusses the meandering with the property owner and the easement
must be donated to the City if the resident is agreeable to the meandering. Although in 2021,
sidewalks were meandered around street trees at three (3) separate locations, no meandering
occurred in 2022 or 2023. Several possible locations were identified in 2023 where sidewalk could be
meandered around a street tree, but the adjacent property owner was not in favor of the
meandering.
Recommendation
Staff has thoroughly reviewed the bid submitted by Professional Paving Services. This contractor has
not previously performed work for the City of Dublin, and staff made inquiries to the references
provided by the contractor. Feedback on Professional Paving Services’ quality of work was positive,
and each responding reference recommended working with this contractor. Staff is confident
Professional Paving Services will do well performing the work for this Program.
Staff recommends Council approve Resolution 13-24 accepting as lowest and best the bid of
Professional Pavement Services in the amount of $282,760.25 and authorizing the City Manager to
enter into a contract with Professional Pavement Services for this Program.
Resolution 13-24 – Accepting the Lowest and Best Bid for the Annual Sidewalk Maintenance
2024 Program, 24-005-CIP
March 19, 2024
Page 3 of 3
Location Map