Resolution 08-24RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO. Form 6301
Resolution No.__08-24 Passed. :
DECLARING CERTAIN CITY-OWNED
PROPERTY AS SURPLUS AND AUTHORIZING THE CITY
MANAGER TO DISPOSE OF SAID PROPERTY IN
ACCORDANCE WITH SECTION 37.07 OF THE DUBLIN
CODIFIED ORDINANCES
WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used
in the performance of its daily operations; and
WHEREAS, these vehicle and equipment assets have reached the end of their
useful life for City purposes; and
WHEREAS, it has been determined that the City should maximize the return on
investment by selling these assets; and
WHEREAS, the City has chosen GovDeals as the vendor to implement an internet
auction; and
WHEREAS, the City may elect to use the trade-in for credit option for certain
assets as stipulated in Article 37.07 of the Dublin Codified Ordinances provided that
trade-in value is established separately from the purchase price of the replacement
property, and can be verified to represent fair market value for the traded property.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State
of Ohio, 7 __ of its elected members concurring, that:
Section i. The City Manager is hereby authorized to dispose of personal
property, vehicle and equipment assets that have been declared as surplus through
the use of internet auction or for trade in for credit at the time of purchase of the
replacement property.
Section 2. This auction will be conducted using a third-party contractor, namely:
GovDeals, www.GovDeals.com
The contract outlining the specifics of the terms and conditions under which this
contractor will carry out this service to the City can be made available upon request
to the Department of Finance.
Section 3. If the trade in for credit at the time of purchase of replacement
property is utilized, the City will establish the trade in value separately from the
purchase price of the replacement property and verify that this value represents
the fair market value for the traded property as required by Dublin Codified
Ordinances Section 37.07(A)(5).
Section 4. The Council of the City of Dublin here by declares the property listed
in the attached Exhibit as surplus and authorizes the City Manager to dispose of
said property in a manner consistent with Section 37.07 of the Dublin Codified
Ordinances.
Section 5. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
Passed this __| | = day of Mar th , 2024
RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No.__08-24 Passed Page 2 of 2 ’
Ll a 2—
Mayor — Presiding Officer
ATTEST:
Cc of Céuncil
To: Members of Dublin City Council
From: Megan O’Callaghan, City Manager
Date: March 5, 2024
Initiated By: Brian Ashford, Director of Facilities and Fleet Management
John Hyatt, Fleet Manager
Re: Resolution 08-24 – Disposal of City-Owned Property
Background
Section 37.07 of the Dublin Codified Ordinance requires City Council authorization for disposal of all
assets or other property valued at $5,000 or above. As Council is aware, a replacement schedule for
assets is identified as part of the Capital Improvements Program (CIP). Before an asset is taken out
of service, an evaluation is completed as to current condition and maintenance history. If, after the
evaluation, the asset is determined to have had minimal maintenance costs and staff believes the
asset provides continued value to the City, the asset will be maintained as part of the City’s fleet
and the replacement schedule will be modified.
Resolution 08-24 declares certain City-owned property as surplus and authorizes the City Manager
to dispose of said property. The assets that Fleet has identified for replacement are detailed in
Exhibit A. These assets meet the replacement criteria based on age and/or high maintenance costs.
Declaring an asset as surplus does not necessitate its immediate disposal. Certain assets have been
declared as surplus for which the City has not yet received a replacement. Assets will not be
disposed of until an adequate replacement is received. This Resolution will enable Staff to dispose of
the asset once the replacement is received and it is no longer needed.
This information will be posted on the City of Dublin website, along with a link to take customers
directly to the auction website at www.GovDeals.com. In certain instances where an asset may have
a high trade-in value, the Fleet Manager may obtain a written trade-in quote that will then form the
basis of the minimum asking price for the auction. If the auction fails to yield bids that meet the
minimum asking price, the asset will be traded for credit toward the replacement asset as stipulated
in Section 37.07 of the Dublin Codified Ordinances.
Under the terms of the City’s agreement with GovDeals, the City will pay a commission to GovDeals
of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold. The
GovDeals site is well-known and highly regarded among public entities and will provide a broad pool
of prospective buyers for City surplus items.
Recommendation
Staff recommends adoption of Resolution No. 08-24 authorizing the City Manager to dispose of
surplus property in a manner consistent with Section 37.07 of the Dublin Codified Ordinances.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
EXHIBIT A
2024 Vehicles and Equipment Disposal List
Vehicles
UNIT# YEAR MAKE/MODEL Mileage
41125 2011 Ford 250 93,344
31292 2012 Ford Escape 100,341
41178 2011 Ford F150 89,465
41179 2011 Ford F150 112,089
41186 2011 Ford F250 66,530
41187 2011 Ford F250 101,042
21119 2011 Ford F250 130,578
20952 2009 Ford F250 99,391
41126 2011 Ford F250 128,175
4328 2003 Ford F450 45,260
4339 2003 Ford F450 44,952
4742 2007 Ford F450 58,318
41258 2012 Ford F450 24,844
4333 2003 Ford F450 49,508
4377 2003 Ford F450 42,967
11891 2018 Ford Police interceptor 104,684
11647 2016 Ford Police interceptor 154,991
11635 2016 Ford Police interceptor 116,739
11632 2016 Ford Police interceptor 133352
11616 2016 Ford Police interceptor 113,187
11416 2014 Ford Police interceptor 119,439
21025 2010 International Snow Plow 43,282 Miles/4,216 Hours
21026 2010 International Snow Plow 39,000 Miles/4,538 Hours
21115 2011 Ford F250 71,763
21184 2011 International Snow Plow 34,419 Miles/4,057 Hours
21185 2011 International Snow Plow 35,500 Miles/3,937 Hours
21151 2011 International Snow Plow 34,244 Miles/3,473 Hours
21027 2010 International Snow Plow 46,800 Miles/5,572 Hours
40836 2008 International Snow Plow 38,927 Miles/2,897Hours
20818 2008 International Snow Plow 42,947Miles/4,651 Hours
20815 2008 International Snow Plow 48,869 Miles/5,250 Hours
40801 2008 International Snow Plow 37,781 Miles/4,614 Hours
10473 2004 PD Undercover 189,269 (Car Donated)
11699 2016 Police Chevy Tahoe 47,228
11633 2016 Police Chevy Tahoe 118,263
Equipment
8580 2005 Bandit Wood Chipper 1,988 hours
8042 1995 Events Showmobile N/A
71254 2012 Bandit Wood Chipper 4198 Hrs.
71465 2014 Bandit Wood Chipper 4831 Hrs.
8826 2008 Bandit Wood Chipper 1,900 Hrs.
8358 2003 Kubota M5700 1,168 Hrs.
81076 2010 Z Spray Z MAX 802 Hrs.
P2109 2021 ExMark 1,137 Hrs.
P2112 2021 ExMark 945 Hrs.
P2115 2021 ExMark 1,579 Hrs.
P2116 2021 ExMark 1,154 Hrs.
P2118 2021 ExMark 1,325 Hrs.