Resolution 07-24RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No._Q7-24 Passed ’
ACCEPTING THE LOWEST AND BEST BID FOR THE
TENT AND EQUIPMENT FOR THE DUBLIN IRISH FESTIVAL 2024
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and
Chapter 37 of the Dublin Code, for Tent and Equipment for the Dublin Irish
Festival and
WHEREAS, Council has determined that the bid submitted by O’Neil Tents
constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
Delaware, Franklin and Union Counties, State of Ohio, __‘T of its elected
members concurring, that:
Section 1. The bid submitted by O’Neil Tents in the total amount of
$237,296.69 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a three year
contract with O'Neil Tents for performance and completion of the Tent and
Equipment installation pursuant to the Advertisement, Proposal and Contract
Documents for said work on file in the office of Community Events.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to
implement this Resolution and complete the work for these Programs.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Charter.
Passed this 26 day of February, 2024.
Lt. Ae. <a—~
Mayor - Presiding Officer
ATTEST:
Clerk of Cotincil
To: Members of Dublin City Council
From: Megan D. O’Callaghan, City Manager
Date: February 20, 2024
Initiated By: Alison LeRoy, Community Events Director
Re: Resolution 07-24 Accepting the Lowest and Best Bid for Tent and
Equipment for the Dublin Irish Festival 2024
Summary
On February 9, two bids were received and publically opened for Tent and Equipment for the
Dublin Irish Festival (DIF) 2024. Staff reached out to multiple tent companies to invite them to bid
for this project, but only two submitted a formal bid.
*Included larger tents only, no tables, chairs or other equipment. O’Neil’s bid for the same items
bid by Pro Em is $130,087.92.
O’Neil Tents offered to hold prices for three years if a 3-year contract is signed in 2024. Execution
of years 2025 and 2026 are contingent upon the appropriation of funds being approved by City
Council for each of the subsequent years.
O’Neil Tents has provided tents, tables, chairs, fans, picket fencing, portable bars, platforms and
stools for the DIF for more than 25 years. O’Neil Tents has consistently discounted their services,
provided excellent support and inventories that sufficiently accommodate the needs of the event.
Staff has researched multiple local and national tent companies and found other companies either
do not have the inventory needed, or would not be able to compete with the price that O’Neil
Tents has quoted.
Recommendation
Staff has thoroughly reviewed the bid submitted by O’Neil Tents and determined it to be a
complete and acceptable cost to perform the specified work for this project. Previous experience
with O’Neil Tents has been favorable.
Staff recommends Council approval of Resolution 07-24 accepting the lowest and best bid of O’Neil
Tents in the amount of $237,296.69 and authorizing the City Manager to enter into a 3-year
contract for this Project.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614-410-4400 • Fax: 614-410-4490
Bidder Bid as Read
O’Neil Tents $237,296.69
Pro Em National Event Services $268,500.00*
Memo